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Home My WebLink About02-03-22 Midtown Urban Renewal Board Agenda & Packet MaterialsA.Call meeting to order at 4:30 Via Webex: https://cityofbozeman.webex.com/cityofbozeman/onstage/g.php? MTID=e28aadd664e5b6ebe7fa3da81a2218955 Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting Via Phone: This is for listening only if you cannot watch the stream or channel 190 • Call-in toll number (US/Canada): 1-650-479-3208 • Access code: 2551 595 1610 B.Disclosures C.Changes to the Agenda D.Approval of Minutes D.1 Minutes from September 2, 2021 and January 6, 2022 (Fine) E.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. F.Action Items F.1 Recommendation Regarding the Aspen Festival Street Lighting and a Related Budget Amendment and Change Order(Fine) G.FYI/Discussion H.Adjournment THE MIDTOWN URBAN RENEWAL BOARD OF BOZEMAN, MONTANA MURB AGENDA Thursday, February 3, 2022 For more information please contact David Fine dfine@bozeman.net Committee meetings are open to all members of the public. If you have a disability and require 1 assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). 2 Memorandum REPORT TO:Midtown Urban Renewal Board FROM:David Fine, Economic Development Program Manager SUBJECT:Minutes from September 2, 2021 and January 6, 2022 MEETING DATE:February 3, 2022 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:I move to approve the minutes from Minutes from September 2, 2021 and January 6, 2022 STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Minutes from September 2, 2021 and January 6, 2022 UNRESOLVED ISSUES:None at this time ALTERNATIVES:At the suggestion of the Midtown Urban Renewal Board FISCAL EFFECTS:None. Attachments: Sept 2 notes.docx Jan 6 notes.pdf Report compiled on: February 1, 2022 3 Page 1 of 4 Unapproved minutes from September 2, 2021 board meeting via WebEx TO DO List: Everyone attend October 7 board meeting In attendance: David Fine, Hillary Folkvord, Susan Fraser, Jen Madgic, Tracy Menuez, Emily Talago, Nolan Campbell, Valerie Wyman A. Call to Order – Nolan called the meeting to order at 4:34pm. B. Disclosers – none. C. Changes to agenda – none. D. Public comment – none. E. Approval of Minutes Nolan motioned approval of June 3 minutes as presented; Emily seconded the motion. All in favor. F. Action Item – Update on the Westlake Park Planning Effort (see Attachment A) Addi Jadin w/Parks gave update. SWMBIA moving dirt this season so everyone is seeing that activity. Site plan was submitted and should be reviewed next week. Addi noted hoping to go to bid in early spring, describing design now includes all sections previously shared with MURB. She highlighted how this newer site plan ties together the variety of sections of the park. Board discussion opened, including questions as to maintenance. Addi said that is within the new park district and should, in theory, be covered by the parks department. David called for public comment. The only person dialed into the meeting was city staffer Brit Fontenot with no questions or comments. G. 1. FYI/Discussion Short Street Reconstruction Update David shared update. Two different engineering plans were at play, curb mistakenly removed creating a water problem. As required problem fix within the commission-approved project budget, David recapped emailing the board on June 30 (see Attachment B) as to the necessary fix and the current opportunity to take advantage of employed crew to make the fix without delay. Board discussion included concern for rushed process but also thanks to staff for making it happen within the same construction season. David noted agenda complete and asked for any questions from the board. Nolan requested update on board consolidation plan. David noted MURB in Phase II of process with a forecasted timing of within yr2022. Discussion followed. David asked the board if they still wanted to do a walking tour of the District and yes was the response. He will seek a date for this activity. H. Adjournment Valerie motioned for adjournment at 5:13pm; everyone seconded. All in favor. 4 Page 2 of 4 Attachment A 5 Page 3 of 4 Attachment B 6 Page 4 of 4 7 Page 1 of 2 Unapproved minutes from January 6, 2022 board meeting via WebEx TO DO List: Everyone attend February 3 board meeting In attendance: Nolan Campbell’s moustache, Jen Madjic, Susan Fraser, David Fine, Emily Talago, Valerie Wyman A. Call to Order – Nolan called the meeting to order at 4:42pm. B. Disclosers – none. C. Changes to agenda – none. D. Approval of Minutes Emily motioned approval of October 7 minutes as presented; Nolan seconded the motion. All in favor. E. Public Comment – none. F. Action Item – Discuss Aspen Festival Street string lights and potential next steps (see Attachment A) David presented. Joey with Sanderson-Stewart joined the meeting. Discussion. David and Joey will have more information at next meeting. G. FYI/Discussion – none. H. Adjournment Adjourned at 5:04pm. 8 Page 2 of 2 Attachment A 9 Memorandum REPORT TO:Midtown Urban Renewal Board FROM:David Fine, Economic Development Program Manager SUBJECT:Recommendation Regarding the Aspen Festival Street Lighting and a Related Budget Amendment and Change Order MEETING DATE:February 3, 2022 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:I move to recommend that the Bozeman City Commission amend the budget for the Midtown Urban Renewal District to include up to $133,225 for modifying the street light poles on the Aspen Festival Street to facilitate the reinstallation of string lights in compliance with the National Electrical Code (NEC) and the City Code and to recommend a change order with Knife River to complete the work. STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:The string lights on the Aspen Festival Street were found to be in breach of the National Electrical Code (NEC) during an electrical inspection by the Bozeman Building Division. At their low point, the lights hung at 16 feet, while the code required a minimum of 18 feet. In addition, staff were notified by the Community Development Department that the lights, as installed, were in violation of the City "night skies" code. While the lights selected are capable of being outfitted with compliant shields, the original design did not call for installation of the shields. After much deliberation about how to approach the issue, staff determined that the string lights needed to be removed until a solution could be implemented to raise the lights to a height that complies with the NEC and City Code. The lights were removed and stored for future installation in early December. The City's engineering consultants with Sanderson Stewart worked with the contractor, Knife River, on designing and pricing fixes to allow the lights to be reinstalled. The two proposed solutions are raising the light bases or purchasing taller light poles. Sanderson Stewart received pricing from Knife River showing that purchasing new light poles was the cheaper option at a cost of $133,375. Lead time on procuring new poles is 20-22 weeks. 10 Staff is seeking a recommendation from the Board to the City Commission on the best way to proceed. UNRESOLVED ISSUES:Staff is working on options to recover some of the costs related to this item from the relevant parties. These efforts have not concluded. Given the nearly six month lead time for new light poles, Staff recommends moving forward to ensure that new light poles are ordered in a timely manner. ALTERNATIVES:As suggested by the Board. FISCAL EFFECTS:The cost of ordering and installing new light poles "Option 2" is $133,375. This option would require the adoption of a budget amendment to allow adequate budget authority to move forward. Attachments: Aspen Lighting Options.pdf Report compiled on: February 1, 2022 11 EQUAL OPPORTUNITY EMPLOYER www.kniferiver.com Intermountain Region-Belgrade Division P.O. Box 9 Belgrade, MT 59714 (406) 388-6832 (406) 388-8347 Fax Sanderson Stewart January 14th, 2022 106 East Babcock Street Suite L1 Bozeman, MT 59715 RE: Aspen / 5th Luminaire Revisions Dear Danielle, Per your request Knife River – Belgrade is supplying the following pricing: Option 1 – Remove / Replace Bases / Re-Use Existing Light Poles: Description Unit Quantity Unit Price Total Traffic Control LS 1 $ 23,650.00 $ 23,650.00 Rmv/Rplc Bases/Re-Install Poles / Lights LS 1 $ 99,575.00 $ 99,575.00 Site Restoration UN 50000 $ 1.00 $ 50,000.00 $ 173,225.00 1.) Includes removal of existing light poles and foundations (10 EA), install new light pole bases (10 EA) that are 3’ above existing grade, dispose of existing foundations, provide and install decorative shades on string lights and re-install string lights. 2.) Traffic Control included is to change Aspen Street to one-way traffic w/ no on-street parking allowed, parking area along 5th will be closed as well and utilized as a staging/storage yard. 3.) All necessary restoration work (landscaping/topsoil/irrigation/concrete/pavers etc.) will be billed on a time and material basis. 4.) Anticipated overall duration is 6-8 weeks. Option 2 – Install New 24’ Light Poles on Existing Bases: Description Unit Quantity Unit Price Total Traffic Control LS 1 $ 17,725.00 $ 17,725.00 Rmv Poles / Install New Poles / Lights LS 1 $ 115,650.00 $ 115,650.00 $ 133,375.00 12 EQUAL OPPORTUNITY EMPLOYER 1.) Includes removal/salvage and delivery of existing light poles (12 EA) to City of Bozeman for re- use, providing/installing new 24’ light poles (12 EA) on existing foundations, luminaire heads will be removed from the existing poles and re-installed on the new 24’ poles, provide and install decorative shades on string lights and re-install string lights. 2.) Traffic Control included is to change Aspen Street to one-way traffic w/ no on-street parking allowed, parking areas along 5th will be closed as well and utilized as a staging/storage yard. 3.) We do not anticipate any restoration will be needed with this option. 4.) Anticipated overall duration is 3-4 weeks. 5.) Current light pole lead times are estimated to be 20-22 weeks once order is placed. Notes: 1.) Heat / Cover / Winter Conditions / Plowing excluded. 2.) Further discussion with the City of Bozeman may be needed to finalize traffic control needs/requirements. 3.) Any item of work not specifically described above is excluded. Please call feel free to call or e-mail with any questions. Sincerely, Josh Walter Project Manager / Estimator Knife River - Belgrade 13