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Home My WebLink About11-17-21 BID Minutes Downtown Business Improvement District Board Meeting Minutes November 17, 2021 Attending: Jolee Barry, Eric Bowman, Emily Cope, Erik Nelson, Susan Neubauer, Ellie Staley Absent: Mike Basile, Ileana Indreland, I-Ho Pomeroy, Eric Sutherland General Public Comments: None Minutes ACTION: Eric Bowman moved to approve the July and August meeting minutes as presented. Erik Nelson seconded the motion. All voted in favor. Economic Development Director’s Report DBP Updates Commercial Listings on DBP Website: There is a new resource on our DTNBZN Website to list commercial properties for lease or for sale. For more info visit: https://downtownbozeman.org/resources/downtown-commercial-properties. City of Bozeman Updates City Board Consolidation Updates: At the August 10th City Commission meeting, Ordinance 2085 was passed to consolidate the City’s advisory boards to create the Transportation Board, Sustainability Board, Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board. Applications are now open for the boards, applications close September 30. Screening and interviews will happen in October, appointments made on November 16th at the City Commission meeting. The first meetings of the boards will be held in December. Please note, there will not be any changes to the Downtown BID or URD boards. Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Structured Parking Planning— Two members of the URD Board, representatives from the City, term contract team and additional stakeholders have formed a parking/bonding working group. The group met once in late September and will meet on November 12th for continued discussion on site solidification, bonding details and project next steps. UDC Updates – Rob Pertzborn and Susan Riggs have been contracted by the URD to research and update the URD/BID and downtown stakeholders updated on the City’s UDC Edits, the timeline for changes and how these updates may impact downtown and why we should care. A Community Engagement process will begin November 2021 regarding B-3 height and zone edge transitions, this topic will be brought to the City Commission in spring of 2022. Parking requirements has been removed from the UDC revision schedule, there is not a new date for the topic on the listed schedule. North Rouse Lighting Project – The light poles have been installed, we are awaiting the arrival of the breakaway couplings and skirts which will be installed and the project will be wrapped up in November. Parking Policy Updates – At the October 14th Parking Commission Meeting, Resolution #2021-06 was passed supporting additional capacity for transportation in Downtown Bozeman. This resolution is a recommendation to the City Commission and future Transportation Board. Walker Consultants gave a presentation of the recently completed Downtown Bozeman Parking Study which studied the occupancy and movement of parking in the downtown core. The study found that in the core area, parking occupancy exceeded 85% during the summer weekday afternoon. The November Parking Commission meeting is pushed back one week due to Veteran’s Day and will be held on Thursday, November 18th at 7:30am. Outreach Bozeman HRDC has recently compiled a Quarterly Report of the contacts and feedback they have received through the Outreach Bozeman program. The quarterly report was sent out to BID property owners, DBA members, and our general email blast list. The most recent de-escalation training was held on November 12th at the Warming Center. Ellie is attended along with several other confirmed downtown stakeholders. Collection bins have been placed at Owenhouse with signage to collect items for HRDC’s outreach packs including socks, gloves, personal hygiene items and more. HRDC is forming a Housing and Homelessness Advisory Council with the intent to gather community members, partners, and customers with a shared interest in helping HRDC draft and implement strategic priorities related to their work along the housing continuum. Emily has been asked to join to represent Downtown Bozeman in this effort. The first meeting held on November 12th. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). The accessories such as the windshield, heater, roof and bed extender have been ordered from Summit Motorsports. The winter ski banners are up, holiday garland will be installed after Thanksgiving, and the Christmas Spider install date is November 30th. Below are the maintenance statistics comparing the year-to-date figures from this year (FY22) to the corresponding stats from last year (FY21). FY2021 Y-T-D FY2022 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1452 363 1670 418 +218 Recycling Emptied 316 79 401 100 +85 Graffiti Removed 314 79 119 30 -195 Building Projects • US Bank Building (104 East Main)—Development project underway, to be restored to original façade • Merin Condos (North Bozeman) 28 units of owner-occupied housing—OPEN/OCCUPIED. • Village Downtown Plan submitted to create 8 more single family lots, 9 lots are already approved (Parklands). Plan to build 92 condos on the other lot to the South of the existing Lofts building. • AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. • East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. • Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Application submitted. New Businesses • Out West Trading Co-5 East Main— formerly Collective by Dawn Josephine – OPEN • Zebra Cocktail Lounge—321 East Main – ROPENED, new ownership • Last Best Comedy- 321 East Main—OPEN • 27 East Main (formerly Crossroads) - to be redeveloped as a steak house • TBD - 137 East Babcock—formerly Gallatin Laundry—renovation underway • TBD - 544 East Main—formerly Heeb’s – building improvements underway • TBD - 402 E Main St Suite 3— formerly The Montana Scene • TBD – 34 N Bozeman- formerly Pakeezah • Shred Monk Brewery—121 W Main – formerly Union Hall—opening early 2022 • TBD—127 E Main—formerly A Banks Gallery—TBD Upcoming DBA Events/Programs, more info at www.downtownbozeman.org • Ladies’ Night – November 18, 5-10pm • Small Business Saturday – November 27, all-day • Christmas Stroll – Saturday, Dec 4, 4:30-7:30pm • Art Walk – Friday, December 10, 6-8pm Discussion and Decision Items Flower Basket Program Emily presented the current flower basket program boundary, which blocks have existing streetlamps, and cost estimates for wrought-iron and self-watering baskets. The board provided comments that being sustainable moving into the future of this program is important and self-watering baskets should be considered for any new baskets that are purchased. Emily provided comments that due to supply chain issues, securing all desired baskets in time for the spring 2022 grow season may be difficult and expanding the program may need to be phased in. Additional expenses for equipment and staffing will be presented for the FY23 budget once the number of baskets are confirmed. ACTION: Erik Nelson moved to approve for summer 2022, based on availability, to extend the flower basket boundary to existing streetlamps on blocks facing Mendenhall and Babcock with self-watering baskets, and wrought-iron baskets to existing streetlamps in the BID boundary on Main Street and side streets up to Mendenhall and Babcock. Jolee Barry seconded the motion. All voted in favor. Meeting was adjourned at 1:05pm November 2021 Finance Report APPROVED Y-T-D FY2022 FY2022Income BID Assessment 185,000$ 92,500.00$ BID Assessment--residual Contract Income 17,500$ 8,750.00$ Interest Income 100$ 3.57$ Mobile Vending Fees 2,000$ Flower Sponsorships 8,500$ 900.00$ Christmas Light Sponsorships 3,500$ Streetlamp Banners 10,000$ 5,300.00$ Total Income 226,600$ 107,453.57$ Expenses Management Fee 58,750$ 29,375.00$ Total Expenses 58,750$ 29,375.00$ Payroll Expenses Maintenance Staff 45,000$ 17,923.00$ Taxes 3,950$ 1,990.97$ Work Comp 2,700$ 407.55$ Maintenance Staff--Garage 13,000$ 6,964.00$ Taxes 975$ Work Comp 975$ Total Payroll Expenses 66,600$ 27,285.52$ Programs New Program 15,000$ ntown Bozeman Association (DBA) Sup 26,150$ 19,432.50$ Christmas Lights 2,000$ 282.53$ Christmas Light Spider Repair 1,500$ 76.62$ Christmas Lights Storage 1,400$ New Banners 3,000$ Flower Expenses 25,000$ 22,125.41$ Flower Water 250$ 139.40$ Tree Purchases 2,000$ Marketing 2,500$ 500.00$ Maintenance Supplies $ 3,500 $ 1,376.67 Garbage Bags $ 2,625 $ 1,383.90 Graffiti Supplies 1,125$ 225.17$ Graffiti Contracted Removal 4,500$ 1,739.00$ Mule Service & Fuel 1,500$ 1,238.10$ Truck Service & Fuel 2,200$ 723.77$ Truck-Mule Insurance 3,850$ Program Contingency 1,000$ Total Program Expenses 99,100$ 49,243.07$ Other Expenses Total BID Expenses 224,450$ 105,903.59$ NET ASSESSMENT INCOME 2,150$ 1,549.98$ Capital Expenses 2022 Kawasaki Mule 13,121.26$ Checking Account Balance 80,652.83$ Certificate of Deposit Balance -$ 31,802.31$ Total Cash On Hand Total 112,455.14$