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HomeMy WebLinkAbout21- Interlocal Agreement - Gallatin Countly Solid Waste Management District - Operation of Convenience Site & Household Hazardous Waste Facility (recorded)INTERLOCAL SITE LICENSE AGREEMENT FOR OPERATION OF CONVENIENCE SITE AND HOUSEHOLD HAZARDOUS WASTE FACILITY AMONG THE GALLATIN COUNTY SOLID WASTE MANAGEMENT DISTRICT,GALLATIN COUNTY,AND THE CITY OF BOZEMAN This InterlocalSite License Agreement ("Agreement")for the operation of the Convenience Site and Household Hazardous Waste Facilitylocatedon the City of Bozeman Landfillpropertyat 2143 StoryMill Road takeseffecton the ISTday of July, 2021,by and among: GALLATIN COUNTY SOLID WASTE MANAGEMENT DISTRICT (District),a specialdistrictcreatedby the Board of GallatinCounty Commissioners and operating withinGallatinCounty,Montana,locatedat 10585 Two Dog Road,Manhattan,Montana, 59741 and with a mailingaddressof P.O.Box 461,Three Forks,Montana,59752;and GALLATIN COUNTY (County),311 West Main Street,Room 304,Bozeman, Montana,59715,a politicalsubdivisionof theStateofMontana;and THE CITY OF BOZEMAN (City),121 North Rouse,P.O.Box 1230,Bozeman,MT 59771-1230,a self-governingmunicipalityoperatingpursuanttoitsCharterand thelaws of theStateof Montana; All collectivelyreferredtohereinas "theParties". RECITALS 1.Whereas,the GallatinCounty SolidWaste Management District(District)was createdon May 20,2003,by theCounty to providestructuredmanagement of the Logan Landfilland any futuresolidwaste management systems intheDistrict;to provide a distinctentityunder Montana law with the financialresourcesto fairly and properly carry out waste management dutiesand responsibilities;and to provide an opportunitytoperform alternativemethods of collectionand disposal of solidwaste,such as recyclingand composting (GallatinCounty Commission Resolution2003-054); 2.Whereas,in the summer of 2007,the Districtwas expanded toincludethe cities of Belgrade and Bozeman within itsboundaries (GallatinCounty Commission Resolution2007-089). 3.Whereas,the City owns real property known as the Story Mill Landfill ("Landfill")and the Parties desire the Districtto continue to operate a conveniencesiteon theCity'sproperty. 4.Whereas,the originalInterlocalAgreement governing the City joining the Districtprovidesthatthe purchase and installationof the Bozeman Convenience Site("BCS")(solidwaste disposal,composting,and recycling)and a Household 2762578 Page 2 of 13 12/23/2021 11:35:41 AM Hazardous Waste Station("HHWS")willbe made by theCity and willbe located atthe Landfilland thatthe City and Districtwillnegotiatea long term agreement to have theDistrictpay fortheoperationalcostsof maintainingthe BCS once the City closesitsexistingClass IIcell.This agreement became effectiveJuly 1, 2008.The CitypurchasedtheHHWS and itwas installedpursuanttothe original InterlocalAgreement. 5.Whereas,the Partieshave the authorityto enterintothisagreement pursuantto Sections7-11-101 through 7-11-108,MCA,Resolution2007-089,and §75-10- 112(19)MCA. NOW,THEREFORE,BE IT RESOLVED,in considerationof the foregoingrecitals and thetermscontainedherein,thePartiesagreeas follows: 1.Purpose of InterlocalAgreement.The purpose ofthisAgreement isto establish the rightsand dutiesof the Partiesregardingimprovements to the Landfilland management of theBCS and HHWS. 2.Separate Legal Entity.There shallbe no separatelegalentitycreatedas a conse- quence of thisAgreement. 3.License.The City hereby grants exclusive permission,revocable and terminableas provided herein,to the Districtforthe District'suse of a portion of the Landfill real property as shown on Exhibit A (the "Site")for the operation of the BCS and the HHWS during the period of July 1,2021 through June 30,2026,and only on the terms and conditionssetforthherein, which the Districtpromises to comply with and abide by.Such rightshall include the rightto use the Site solely for the purposes describedherein.The Districtagreesto comply with allCityordinancesand otherrulesand regulations includingstateand federallaw regardingpermitsand approvalsrelatedtoactivities conducted on the Siteand operationson the Siteas well as those of any other governmental entityhavingjurisdiction. 4.Ti_tle.The Districthereby acknowledges the City grantsita licenseforthe use of the Siteand thatthislicensegrantsa privilegeand not an interestinrealproperty orany claimtothetitleof the CitytotheSiteand theDistrictagreesnever to deny such titleorclaim,atany time,or claim any interestor estateof any kind or extent whatsoever in the Siteby virtueof thisAgreement or the District'soccupancy or use hereunder.The City may enterthe Siteat any time to assertitsrealproperty interestsor for other purposes which do not unreasonably interferewith the activitiesoftheDistrict. 2762578 Page 3 of 13 12/23/2021 11:35:41 AM Upon terminationof thisAgreement,titleto allpermanent improvements on the Siteand on publicrights-of-wayadjacentto the Sitemade by theDistrict,ifany, shallvestintheCity,freeand clearof alldebts,liensand encumbrances.All other improvements of a nonpermanent nature and alltrade fixtures,machinery and furnishingsmade or installedby theDistrict,includingallassetslistedatSection6 (Assets),may be removed from the Siteat any time by the Districtor County unlesssuch removal willdamage therealtyand/orpermanent improvements of the Site. The Partiesagree that,as of the date of thisAgreement,the only permanent improvements locatedat the Siteand to which titlewillvest in the City upon terminationhereof,aretheHHWS buildingand theconcretespad upon which the HHWS and BCS buildingsarelocated. 5.Operations of the BCS and HHWS. a.The District,in consultationwith the City and County,willdeterminethe hours of operation,staffinglevels,fee schedules,and what items willbe acceptedfordisposalattheBCS. b.The Districtwillkeep the BCS open a minimum of fivedays per week,at least through the spring/summer/fallmonths whenever practicable, excludingpublicholidays. c.The Districtwillconsultwith theCitypriorto any increaseof thetipping fee at the BCS.The partiesagree the fee should not discouragepeople from usingtheBCS or HHWS. d.The City willoperatethe compost facility(grassand brush ¼"or lessin diameter)locatedon the landfillproperty.The Districtwill collectthe tippingfee from compost customers and willsubmit 80%of the amount collectedtothe City.The remaining 20%willbe retainedby the District fortheirexpenses associatedwith collectingthe funds.The funds willbe submitted from the Districtto the City a minimum of once per quarter. The Districtmust provide statementsto the City reflectingtippingfees collectedforcompost serviceson atleasta quarterlybasis. e.The Districtwill collectand maintain in a roll-offbox the white goods/metallocatedon the Site.The Districtwillarrangeforthe saleof thewhitegoods/metal,and willretainallrevenuereceived. f.The Districtwill operate the HHWS at the Site.The HHWS will be opened attheSitea minimum ofone day permonth. 2762578 Page 4 of 13 12/23/2021 11:35:41 AM g.The Districtwillacceptclean wood waste (brush)from the City freeof charge,as long as the Districtisoperatinga cleanwood waste collection program. h.The Districtwill ensure the land in and adjacentto the BCS will be adequately maintained,including,but not necessarilylimitedto:litter pickup;grassand weed mowing;watering of treesand othervegetation; grading/graveling/asphaltrepairof drivingaislesand parkingareas;snow removal. i.The City willmaintainthe main drivingaislesurfacesfrom the gate on Story Mill Road to the cleanwood and compost areas,includingasphalt repairand snow removal,as well as the fencesand electronicgate on the landfillsitein a manner suitableto the City.If the Districtdesires additionalmaintenance,theymay do so attheirown expense. j.The Districtwillpay allutilitychargesrelatedtotheBCS and HHWS. k.Ifatany time theDistrictabandons theoperationof the BCS or HHWS or terminatesthisAgreement,thebuildings,facilityand areawillbe leftin a wellmaintainedcondition,subjecttotheDistrict'sand County's rightsof removal pursuanttoSection4 (Title). 1.The Districtmust ensure itsoperationscomply with best practicesfor solidwaste handlingand management and allstateand federallaws. m.For other than routinefacilitysitemaintenance or waste hauling,the County and Districtwillrestrictitsemployees'accessto the BCS to the times atwhich the BCS isopen tothepublic,duringnormal Citybusiness hours.Whenever practicable,the County and Districtemployees and contractorsshallconduct maintenance and repairs,and serviceequipment and roll-offcontainersduringnormal Citybusinesshours.For otherthan routinefacilitysitemaintenance or waste hauling,the County and District willadvisetheCityifCounty or Districtemployees willbe on-siteduring hours the BCS or HHWS isnot open to the public.In the event of an emergency and/or after-houralarm responses,and as provided herein, County and Districtemployees may access the Siteoutsidenormal City businesshours n.Cityoperationsmay continuewithintheLandfillpropertythatwillrequire City employee and contractoraccess through the main gate.City employees and contractorsnot ina cityvehiclewillbe requiredto stopat the scalehouse to advise the scaleattendantof theirpresence for City business. 2762578 Page 5 of 13 12/23/2021 11:35:41 AM o.Itshallbe understoodthattheresponsibilityforprotectionand safekeeping of the Districtand County employees,contractors,equipment,and materialson or near the Site will be entirelythat of the Districtand County. Assets.The City understandstheDistrictowns the followingassetslocatedatthe Site:thescalehouse;stationarycompactor;portablescale;securitycamera system; CAT 305 mini-excavator;roll-offboxes and recyclebins;thestoragebuilding;and allcontentslocatedwithinthe HHWS,BCS,and storagebuildingsincluding,but not limitedto,thecomputers,WasteWorks hardware,printers,cash register,tools, and any othercontentsin the buildings,with the exceptionof the City Radio and Methane Gas Monitoring System locatedin the scalehouse.The Districtwill assume allmaintenance and upkeep of allDistrictassets.The Districtmay locate othernonpermanent propertyattheBCS and HHWS forday-to-dayoperations. 7.Indemnification/Insurance.The partiesagree thatthe Bozeman Convenience SiteIndemnity Agreement enteredintoby thepartiesin2008,remains infullforce and effect.For the day today conduct,actionand operationsof theDistrictatthe BCS during the term of thisagreement,the followingindemnity and insuranceis required. a.To the fullestextentpermittedby law,theDistrictrecognizingitexercises itsprivilegesunder thisAgreement atitsown risk,shallrelease,and shall protect,defend,indemnify,and hold harmless the City and itsagents, representatives,employees,and officersfrom and againstany and all claims,demands,actions,feesand costs(includingattorney'sfeesand the costs and fees of expert witness and consultants),losses,expenses, liabilities(includingliabilitywhere activityis inherentlyor intrinsically dangerous)or damages of whatever kind or natureconnected therewith, regardlessof the cause or causesthereofor thenegligenceof any partyor partiesthattheabove may be assertedagainst,recoveredfrom orthatmay be sufferedby the City and itsagents,representatives,employees,and officers,occasionedby,growing or arisingout of or resultingfrom or in any way relatedto:(i)theoccupationor use of theSiteby theDistrict;(ii) the negligent,reckless,or intentionalmisconduct of the District,their officers,employees,or agentson or relatedto theSiteor use oftheSiteby the District;and (iii)any negligent,reckless,or intentionalmisconduct of any of the District'sguests,invitees,contractors,or subcontractorson or relatedtothe Site. b.The District'sobligationsshallnot be construedto negate,abridge,or reduce otherrightsor obligationsof indemnitythatwould otherwiseexist as to an indemnitee described in this Section.The indemnification obligationsof thisSection must not be construedto negate,abridge,or reduce any common-law or statutoryrightsof the indemnitee(s)which would otherwiseexistastosuch indemnitee(s). 2762578 Page 6 of 13 12/23/2021 11:35:41 AM c.The District'sindemnity obligationsunder thisSectionshallbe without regard to and without any rightto contributionfrom any insurance maintainedby City. Should the City and itsagents,representatives,employees,and officers describedhereinbe requiredtobringan actionagainsttheDistricttoassert itsrightto defenseor indemnificationunder thisAgreement,the City and itsagents,representatives,employees,and officersshallbe entitledto recoverreasonablecostsand attorneyfeesincurredinassertingitsrightto indemnificationor defense but only ifa courtof competent jurisdiction determines the Districtwas obligatedto defend the claim(s)or were obligatedtoindemnifytheCityand itsagents,representatives,employees, and officersfora claim,demand,action,etc.or any portion(s)thereof. In theeventof an actionfiledagainstthe Cityresultingfrom theDistrict's performance under thisAgreement,the City may electto representitself and incurallcostsand expensesof suit. The Districtshallinclude in allitscontracts,agreements,work order, servicesordersor any otherwrittenor oralrequestfor work on the Site wherein such work or actionsoccurs in any parton the Sitethatany such contractor,person or entityperforming any such work on the Sitefully releasetheCity and itsagents,representatives,employees,and officersin writingto thesame extentand under the same terms and conditionsas the Districtisrequiredpursuantto thisAgreement and waive allclaimsofany kind or natureagainstthe Cityand itsagents,representatives,employees, and officersto the same extentas the Districtisrequiredpursuantto this Agreement.The City and itsagents,representatives,employees,and officersmay requirethe Districtto provide evidence that any of the District'scontractorsor persons or entitiesconductingwork on the Site have providedsuch writtenreleaseand waiver. d.In additiontoand independentfrom subsection(a),above,duringtheterm of this Agreement,the Districtor the County shall,at theirexpense, maintain those insurances as set forth below through an insurance company or companies duly licensedand authorizedto conduct business in Montana with a Best's ratingof no lessthan A-which insuresthe liabilitiesand obligationsspecificallyassumed by Licenseesin subsection (a)ofthisSection.The insurancecoverage shallnot containany exclusion forliabilitiesspecificallyassumed by theDistrictinsubsection(a)of this Sectionnor forany of theDistrict'sactivitieson theSite. e.The Districtor County must ensure such requiredinsurancecoverage is timelyrenewed so thatthereisno lapsein coverage duringthetime such 2762578 Page 7 of 13 12/23/2021 11:35:41 AM insurancemust remain in place.The Districtor County shallnotifythe City withintwo (2)businessdays of the District'sor County's receiptof noticethatany requiredinsurancecoverage will be terminatedor the District'sor County's decision to terminate any required insurance coverageforany reason. The insuranceand requiredendorsementsmust be ina form suitableto the City. The Districtor County must obtainthefollowingtype of insurancein the amount indicated: Workers'Compensation -not lessthanstatutorylimits; Employers'Liability-$1,000,000 each accident/$1,000,000 diseasepolicylimit/$1,000,000disease-each employee Commercial General Liability-$1,000,000 per occurrence; $3,000,000 annual aggregate for bodily injuryand property damage; Pollution Coverage:Pollutioncoverage maintained by the Districtmust not have any exclusionsforthe activitiesof the Districtat the Site.The coverage must cover the Siteand all activitiesperformed by the Districtatthe Site.Coverage limits must exceed the limitslistedabove for Commercial General Liability.Pollutioncoverage must be provided by the District totheCity on an annualbasis. The City,itsofficers,agents,and employees,must be endorsed as an additionalor named insuredon a primary non-contributorybasison the County's Commercial General Liabilitypolicy and District'sPollution policy. 8.Rent.Unless the Districtrequeststo expand itsuse of the Siteor requeststo expand the servicesitprovides,theCitywillnot charge rentfortheuse oftheSite. 9.Term.This Agreement iseffectivefora five(5)year term commencing on July 1, 2020 untilJune 30,2025,unlessterminatedupon noticein writinggiven by either party to the otherof not lessthan thirty(30)days priorto the end of the term, unlesssoonerterminatedashereinprovided. 10.Non-discrimination.The County and Districtshallnot discriminatein the fulfillmentof thisAgreement on the basisof race,color,religion,creed,sex,age, 2762578 Page 8 of 13 12/23/2021 11:35:41 AM maritalstatus,nationalorigin,or actualor perceivedsexual orientation,gender identityordisability.The Districtshallrequirethesenondiscriminationtermsof its sub-contractors,ifany,providingservicesunder thisagreement. 11.Protection &Safekeeping of Property.It shall be understood that the responsibilityforprotectionand safekeepingofpersons,equipment,and materials on or neartheSitewillbe entirelythatof theCounty and District. 12.Termination. a.Ifany partyfailsto comply with any conditionof thisAgreement at the time or in the manner provided for,a non-breaching party may,at its option,terminatethisAgreement and be releasedfrom allobligationsif defaultisnot cured withinthirty(30)calendardays afterwrittennoticeof the defaultisprovided to the breachingparty.Said noticeshallsetforth the items to be cured.Notices shallbe provided in writingand hand- deliveredor mailed to the partiesat the addressesset forthin the first paragraphof thisAgreement and by email totheParties'Representatives. Failureof the Districtto cure any defaultshallresultin an orderby the City'sRepresentativefor the Districtto cause removal of allpersonal propertyfrom theSiteimmediately. The Districtagreesthatcessationofactivitieson theSitefora consecutive period of thirty(30)days or more during the Term may resultin terminationof thisAgreement and thelicenseitauthorizesand as such the Districtagreesthe City may order the Districtto vacatethe Sitewithin five(5)businessdays of writtennoticeforcessationofactivities. b.Any partymay terminatethisAgreement,attheirsoleoption,upon ninety (90)days priorwrittennoticeto the otherparties.Upon termination,the Districtmust remove theirequipment and improvements,and willrestore the Siteto substantiallythe conditionexistingas of the commencement dateofitsoccupationof theSite,normal wear and tearexcepted. 13.Representatives. a.City Representative.The City Representativefor the purpose of this Agreement shallbe Kevin Handelin,Superintendentof the City'sSolid Waste Division or his successor or designee.Whenever approval or authorizationfrom or communication or submissiontoCity isrequiredby 2762578 Page 9 of 13 12/23/2021 11:35:41 AM thisAgreement,such communication or submission shallbe directedto the City'sRepresentativeand approvalsor authorizationsshallbe issued only by such Representative;provided,however,that in exigent circumstanceswhen City's Representativeis not available,the District may directitscommunication or submission to other City personnelor agentsand may receiveapprovalsor authorizationfrom such persons. b.DistrictRepresentative.The District'sRepresentativeforthepurpose of this Agreement shall be Jim Simon or his successor or designee. Whenever directionto or communication with Districtisrequiredby this Agreement,such directionorcommunication shallbe directedtoDistrict's Representative;provided,however,thatin exigent circumstanceswhen District'sRepresentativeisnot available,the citymay directitsdirection or communication tootherdesignatedDistrictpersonnel. 14.Permits.In operatingtheBCS and HHWS,theDistrictshallprovide allnotices, comply with allapplicablefederal,state,and locallaws,ordinances,rules,and regulations,obtainallnecessarypermits,licenses,and inspectionsfrom applicable governmental authorities,and pay allfeesand charges in connection therewith. Notwithstandinganything in the foregoingsentenceto the contrary,neitherthe Districtnor the County are responsiblefor the licensingrequirementsor fees relatingto theCity'sSolidWaste License.. 15.Intoxicants:DOT Drug and Alcohol Regulations.The Districtand County shallnot permit or allow the introductionor use of any intoxicants,including alcoholor illegaldrugs,upon the Site.The Districtand County acknowledge they areaware of and shallcomply with theirresponsibilitiesand obligationsunder the U.S.Department of Transportation(DOT)regulationsgoverning anti-drugand alcoholmisuse preventionplansand relatedtesting.The City shallhave theright to requestproofof such compliance and theDistrictand County shallbe obligated to furnishsuch proof.The Citymay orderremoval from the Siteofany employee or agent of the Districtor County,or any of itssubcontractorsfor use of controlledsubstancesand alcoholon theSite. 16.Liens and Encumbrances.The Districtshall not permit any liens or encumbrances tobe filedon theSiterelatedtothe District'suse of the Siteor the operationof theBCS or the HHWS.Priorto any terminationor expirationofthis Agreement,or upon the City'srequest,the Districtshallfurnishthe City with satisfactoryproof that there are no outstanding liens or encumbrances in connection with the District'suse of the Site.The Districtmust cure any outstandingliensor encumbrances. 2762578 Page 10 of 13 12/23/2021 11:35:41 AM 17.Dispute Resolution.Any claim,controversy,or disputebetween theParties,their agents,employees,or representativesshallbe resolved firstby negotiation between senior-levelpersonnel from each party duly authorizedto execute settlementagreements.Upon mutual agreement of the Parties,the Partiesmay invitean independent,disinterestedmediatortoassistinthenegotiatedsettlement discussions.IfthePartiesareunable to resolvethe disputewithinthirty(30)days from the datethe disputewas firstraised,then such disputemay be resolvedina courtof competent jurisdictionincompliance with theApplicableLaw provisions ofthisAgreement. 18.Survival.The indemnificationobligationsof Section 7 shall survive the terminationor expirationof thisAgreement for the maximum period allowed under law. 19.Headings.The headingsused inthisAgreement areforconvenienceonlyand are not be construedas a partof theAgreement or as a limitationon thescope of the particularparagraphstowhich they refer. 20.Waiver.A waiver by any partyof any defaultor breach by anotherpartyof any covenants,terms,or conditionsof this Agreement does not limitthe non- defaultingor non-breachingparty'srightto enforcesuch covenants,terms,or conditionsor to pursue the non-defaultingor non-breachingparty'srightsin the eventofany subsequentdefaultor breach. 21.Severability.If any portion of this Agreement is held to be void or unenforceable,thebalancethereofshallcontinueineffect. 22.Applicable Law.The Partiesagree thatthisAgreement is governed in all respectsby thelaws of theStateofMontana. 23.Binding Effect.This Agreement isbindingupon and inurestothebenefitof the heirs,legalrepresentatives,successors,and assignsoftheParties. 24.No Third-Party Beneficiary.This Agreement isfortheexclusivebenefitof the Parties,does not constitutea third-partybeneficiaryagreement,and may not be reliedupon or enforcedby a thirdparty. 25.Counterparts.This Agreement may be executed in counterparts,which together constituteone instrument. 2762578 Page 11 of 13 12/23/2021 11:35:41 AM 26.Authority.Each partyrepresentsthatithas fullpower and authorityto enterinto and perform thisAgreement and theperson signingthisAgreement on behalfof each partyhas been properlyauthorizedand empowered tosignthisAgreement. 27.Independent Contractor.The Partiesagree and acknowledge that in the performance of this Agreement,neitherthe County nor the Districtshallbe consideredan agent,representative,subcontractor,or employee of the City.The partiesfurtheragree thatallindividualsand companies retainedby theCounty or Districtat alltimes will be consideredthe agents,employees,or independent contractorsof the County or Districtand atno time willthey be the employees, agents,or representativesof the City for any purpose including worker's compensation.County and Districtemployees arenot authorizedto representthe Cityorotherwisebind theCityinany dealingsbetween theCounty or Districtand any thirdparties. 28.Integration.This Agreement constitutesthe entireagreement of the Parties. Covenants or representationsnot contained thereinor made a part thereofby reference,arenotbindingupon theparties.There areno understandingsbetween the Partiesotherthan as setforthin thisAgreement.All communications,either verbalor written,made priorto the date of thisAgreement arehereby abrogated and withdrawn unlessspecificallymade a partof thisAgreement by reference. 29.Recordation.The DistrictshallrecordthisAgreement with theGallatinCounty Clerk and Recorder and Montana Secretaryof Stateas requiredby Section7-11- 107,MCA and providea recordedcopy tothe Bozeman CityClerk. ###########End of Agreement except for signatures########### 2762578 Page 12 of 13 12/23/2021 11:35:41 AM PATRICIA J HOWARD NotaryPubHc GALLATIN SOLID WASTE o fortheStateofMontana p.SE AL .*ThreeForks,Montana My CommissionExpires: October6,2024 de Hanson,Chair DistrictBoard of Directors ATTEST: PatriciaHoward D strictBoard Liaison GALLATIN COUNTY,MONTANA ScottMacFarlane,Chair Board of GallatinCounty Commissioners ATTEST:/ EricSemerad,GallatinCounty Clerk &Recorder CITY OF BOZEMAN,MONT A ..lich.CityManager ATTEST: Mike Maas,City Clerk Appro ed astof g llivan,CityAttorney 2762578 Page 13 of 13 12/23/2021 11:35:41 AM Convenience SiteLocation Convenience Site Bozeman LandfillProperty City Limits u