HomeMy WebLinkAbout01-19-22 - Downtown Business Improvement District - Agendas & Packet MaterialsA.Call meeting to order
Please click the link below to join the webinar:
https://us02web.zoom.us/j/88093653858
Or One tap mobile :
US: +12532158782,,88093653858# or +13462487799,,88093653858#
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312
626 6799 or +1 929 205 6099
Webinar ID: 880 9365 3858
International numbers available: https://us02web.zoom.us/u/kewJi5HotN
B.Disclosures
C.Changes to the Agenda
D.Public Service Announcements
E.Approval of Minutes
E.1 Approval of November 2021 Minutes (Cope)
F.Public Comment
Please state your name and address in an audible tone of voice for the record. This is the time for
individuals to comment on matters falling within the purview of the Committee. There will also be
an opportunity in conjunction with each action item for comments pertaining to that item. Please
limit your comments to three minutes.
G.Action Items
H.FYI/Discussion
H.1 Discussion on Advisory Board Norms(Mihelich)
H.2 Review of High Performing Boards Manual (Maas)
H.3 City Ethics Training(Giuttari)
H.4 January 2022 Finance Report (Cope)
THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA
BDBIDB AGENDA
Wednesday, January 19, 2022
1
H.5 Economic Development Director's Report(Cope)
I.Adjournment
J.For more information please contact Emily Cope, Bozeman Downtown Partnership,
emily@downtownbozeman.org
This board generally meets the 3rd Wednesday of the month from 12:00 to 1:00
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).
2
Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director
SUBJECT:Approval of November 2021 Minutes
MEETING DATE:January 19, 2022
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Approval of minutes from the November 2021 BID Board Meeting
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
BID Minutes 11-21.pdf
Report compiled on: January 10, 2022
3
Downtown Business Improvement District
Board Meeting Minutes November 17, 2021
Attending: Jolee Barry, Eric Bowman, Emily Cope, Erik Nelson, Susan Neubauer, Ellie Staley
Absent: Mike Basile, Ileana Indreland, I-Ho Pomeroy, Eric Sutherland General Public Comments: None
Minutes
ACTION: Eric Bowman moved to approve the July and August meeting minutes as presented.
Erik Nelson seconded the motion. All voted in favor.
Economic Development Director’s Report
DBP Updates
Commercial Listings on DBP Website: There is a new resource on our DTNBZN Website to list
commercial properties for lease or for sale. For more info visit:
https://downtownbozeman.org/resources/downtown-commercial-properties.
City of Bozeman Updates
City Board Consolidation Updates: At the August 10th City Commission meeting, Ordinance 2085 was passed to consolidate the City’s advisory boards to create the Transportation Board, Sustainability Board, Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board. Applications are now open for the boards, applications close September 30. Screening and interviews will happen in October, appointments made on November 16th at the City Commission meeting. The first meetings of the boards will be held in December.
Please note, there will not be any changes to the Downtown BID or URD boards. Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Structured Parking Planning— Two members of the URD Board, representatives from the City, term
contract team and additional stakeholders have formed a parking/bonding working group. The group met once in late September and will meet on November 12th for continued discussion on site solidification, bonding details and project next steps. UDC Updates – Rob Pertzborn and Susan Riggs have been contracted by the URD to research and update the URD/BID and downtown stakeholders updated on the City’s UDC Edits, the timeline for
changes and how these updates may impact downtown and why we should care. A Community Engagement process will begin November 2021 regarding B-3 height and zone edge transitions, this topic will be brought to the City Commission in spring of 2022. Parking requirements has been removed
from the UDC revision schedule, there is not a new date for the topic on the listed schedule. North Rouse Lighting Project – The light poles have been installed, we are awaiting the arrival of the
breakaway couplings and skirts which will be installed and the project will be wrapped up in November. Parking Policy Updates – At the October 14th Parking Commission Meeting, Resolution #2021-06 was
4
passed supporting additional capacity for transportation in Downtown Bozeman. This resolution is a recommendation to the City Commission and future Transportation Board. Walker Consultants gave a presentation of the recently completed Downtown Bozeman Parking Study which studied the occupancy and movement of parking in the downtown core. The study found that in the core area, parking occupancy exceeded 85% during the summer weekday afternoon. The November Parking Commission meeting is pushed back one week due to Veteran’s Day and will be held on Thursday, November 18th at 7:30am.
Outreach Bozeman HRDC has recently compiled a Quarterly Report of the contacts and feedback they have received through the
Outreach Bozeman program. The quarterly report was sent out to BID property owners, DBA members, and our
general email blast list. The most recent de-escalation training was held on November 12th at the Warming
Center. Ellie is attended along with several other confirmed downtown stakeholders. Collection bins have
been placed at Owenhouse with signage to collect items for HRDC’s outreach packs including socks, gloves, personal hygiene items and more. HRDC is forming a Housing and Homelessness Advisory Council with the intent to gather community members, partners, and customers with a shared interest in helping HRDC draft and implement strategic priorities related to their work along the housing continuum. Emily has been asked to join to represent Downtown Bozeman in this effort. The first meeting held on November 12th. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general
maintenance employee and one part-time garage maintenance employee (Trish). The accessories such as the windshield, heater, roof and bed extender have been ordered from
Summit Motorsports. The winter ski banners are up, holiday garland will be installed after Thanksgiving, and the Christmas Spider install date is November 30th.
Below are the maintenance statistics comparing the year-to-date figures from this year (FY22) to the corresponding stats from last year (FY21).
FY2021 Y-T-D FY2022 Y-T-D
Total Avg/mnth Total Avg/mnth Difference
Trash Emptied 1452 363 1670 418 +218
Recycling Emptied 316 79 401 100 +85
Graffiti Removed 314 79 119 30 -195
Building Projects
• US Bank Building (104 East Main)—Development project underway, to be restored to original façade
• Merin Condos (North Bozeman) 28 units of owner-occupied housing—OPEN/OCCUPIED.
• Village Downtown Plan submitted to create 8 more single family lots, 9 lots are already approved (Parklands). Plan to build 92 condos on the other lot to the South of the existing Lofts building.
• AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction.
• East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved.
• Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction.
5
• North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Application submitted. New Businesses
• Out West Trading Co-5 East Main— formerly Collective by Dawn Josephine – OPEN
• Zebra Cocktail Lounge—321 East Main – ROPENED, new ownership
• Last Best Comedy- 321 East Main—OPEN
• 27 East Main (formerly Crossroads) - to be redeveloped as a steak house
• TBD - 137 East Babcock—formerly Gallatin Laundry—renovation underway
• TBD - 544 East Main—formerly Heeb’s – building improvements underway
• TBD - 402 E Main St Suite 3— formerly The Montana Scene
• TBD – 34 N Bozeman- formerly Pakeezah
• Shred Monk Brewery—121 W Main – formerly Union Hall—opening early 2022
• TBD—127 E Main—formerly A Banks Gallery—TBD Upcoming DBA Events/Programs, more info at www.downtownbozeman.org
• Ladies’ Night – November 18, 5-10pm
• Small Business Saturday – November 27, all-day
• Christmas Stroll – Saturday, Dec 4, 4:30-7:30pm
• Art Walk – Friday, December 10, 6-8pm
Discussion and Decision Items
Flower Basket Program Emily presented the current flower basket program boundary, which blocks have existing streetlamps, and cost estimates for wrought-iron and self-watering baskets. The board provided
comments that being sustainable moving into the future of this program is important and self-watering baskets should be considered for any new baskets that are purchased. Emily provided comments that due to supply chain issues, securing all desired baskets in time for the spring 2022 grow season may be difficult and expanding the program may need to be phased in. Additional expenses for equipment and staffing will be presented for the FY23 budget once the
number of baskets are confirmed. ACTION: Erik Nelson moved to approve for summer 2022, based on availability, to extend the flower basket boundary to existing streetlamps on blocks facing
Mendenhall and Babcock with self-watering baskets, and wrought-iron baskets to existing streetlamps in the BID boundary on Main Street and side streets up to Mendenhall and Babcock. Jolee Barry seconded the motion. All voted in favor.
Meeting was adjourned at 1:05pm
6
November 2021 Finance Report
APPROVED Y-T-D
FY2022 FY2022Income
BID Assessment 185,000$ 92,500.00$
BID Assessment--residual
Contract Income 17,500$ 8,750.00$
Interest Income 100$ 3.57$
Mobile Vending Fees 2,000$
Flower Sponsorships 8,500$ 900.00$
Christmas Light Sponsorships 3,500$
Streetlamp Banners 10,000$ 5,300.00$
Total Income 226,600$ 107,453.57$
Expenses
Management Fee 58,750$ 29,375.00$
Total Expenses 58,750$ 29,375.00$
Payroll Expenses
Maintenance Staff 45,000$ 17,923.00$
Taxes 3,950$ 1,990.97$
Work Comp 2,700$ 407.55$
Maintenance Staff--Garage 13,000$ 6,964.00$
Taxes 975$
Work Comp 975$
Total Payroll Expenses 66,600$ 27,285.52$
Programs
New Program 15,000$
ntown Bozeman Association (DBA) Sup 26,150$ 19,432.50$
Christmas Lights 2,000$ 282.53$
Christmas Light Spider Repair 1,500$ 76.62$
Christmas Lights Storage 1,400$
New Banners 3,000$
Flower Expenses 25,000$ 22,125.41$
Flower Water 250$ 139.40$
Tree Purchases 2,000$
Marketing 2,500$ 500.00$
Maintenance Supplies $ 3,500 $ 1,376.67
Garbage Bags $ 2,625 $ 1,383.90
Graffiti Supplies 1,125$ 225.17$
Graffiti Contracted Removal 4,500$ 1,739.00$
Mule Service & Fuel 1,500$ 1,238.10$ Truck Service & Fuel 2,200$ 723.77$ Truck-Mule Insurance 3,850$ Program Contingency 1,000$
Total Program Expenses 99,100$ 49,243.07$
Other Expenses
Total BID Expenses 224,450$ 105,903.59$
NET ASSESSMENT INCOME 2,150$ 1,549.98$
Capital Expenses
2022 Kawasaki Mule 13,121.26$
Checking Account Balance 80,652.83$
Certificate of Deposit Balance -$ 31,802.31$
Total Cash On Hand Total 112,455.14$
7
Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Jesse DiTommaso, Deputy City Clerk
Mike Maas, City Clerk
Jeff Mihelich, City Manager
SUBJECT:Discussion on Advisory Board Norms
MEETING DATE:January 19, 2022
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Receive information form the City Manager related to the norms of behavior
for advisory boards.
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:On August 10, 2021, the City Commission adopted Resolution 5323
establishing a High Performing Boards model that includes norms of
behavior. The City Manager will provide a presentation in more detail
related to these.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Report compiled on: January 10, 2022
8
Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Jessi DiTommaso, Deputy City Clerk
Mike Maas, City Clerk
Jeff Mihelich, City Manager
SUBJECT:Review of High Performing Boards Manual
MEETING DATE:January 19, 2022
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Receive and discuss information contained in the High Performing Boards
Manual
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:On August 10, 2021, the City Commission adopted Resolution 5323
establishing a High Performing Boards model that included the creation of a
general onboarding program. The City Clerk's Office will present information
related to the onboarding manual that was provided to appointees.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Report compiled on: January 10, 2022
9
Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Jesse DiTommaso, Deputy City Clerk,
Mike Maas, City Clerk
Jennifer Giuttari, Assistant City Attorney
Greg Sullivan, City Attorney
Jeff Mihelich, City Manager
SUBJECT:City Ethics Training
MEETING DATE:January 19, 2022
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Participate in City's Ethics Training
STRATEGIC PLAN:7.1 Values-Driven Culture: Promote a values-driven organizational culture
that reinforces ethical behavior, exercises transparency and maintains the
community’s trust.
BACKGROUND:Per the City Charter, staff is required to establish standards and guidelines
for conduct, provide annual trainings, for all representatives of the City to
avoid the use of their public position for private benefit. This training will be
the fulfillment of that requirement.
UNRESOLVED ISSUES:Noe
ALTERNATIVES:N
FISCAL EFFECTS:None.
Report compiled on: January 10, 2022
10
Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director
SUBJECT:January 2022 Finance Report
MEETING DATE:January 19, 2022
AGENDA ITEM TYPE:Finance
RECOMMENDATION:Discussion
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Economic Development Director will present the January 2022 finance
report.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
BID Financial Report 1-12-22.pdf
Report compiled on: January 12, 2022
11
Downtown BID January 2022 Finance Report
APPROVED Y-T-D
FY2022 FY2022
Income
BID Assessment 185,000$ 92,500.00$
BID Assessment--residual
Contract Income 17,500$ 8,750.00$
Interest Income 100$ 84.34$
Mobile Vending Fees 2,000$
Flower Sponsorships 8,500$ 900.00$
Christmas Light Sponsorships 3,500$ 3,900.47$
Streetlamp Banners 10,000$ 8,600.00$
Total Income 226,600$ 114,734.81$
Expenses
Management Fee 58,750$ 44,062.50$
Total Expenses 58,750$ 44,062.50$
Payroll Expenses
Maintenance Staff 45,000$ 21,924.50$
Taxes 3,950$ 2,555.58$
Work Comp 2,700$ 666.45$
Maintenance Staff--Garage 13,000$ 10,036.00$
Taxes 975$
Work Comp 975$
Total Payroll Expenses 66,600$ 35,182.53$
Programs
New Program 15,000$
wntown Bozeman Association (DBA) Sup 26,150$ 22,791.25$
Christmas Lights 2,000$ 1,741.62$
Christmas Light Spider Repair 1,500$ 76.62$
Christmas Lights Storage 1,400$ 1,464.00$
New Banners 3,000$
Flower Expenses 25,000$ 22,259.64$
Flower Water 250$ 139.40$
Tree Purchases 2,000$
Marketing 2,500$ 2,500.00$
Maintenance Supplies $ 3,500 $ 2,098.42
Garbage Bags $ 2,625 $ 1,423.89
Graffiti Supplies 1,125$ 558.03$
Graffiti Contracted Removal 4,500$ 1,843.00$
Mule Service & Fuel 1,500$ 936.38$
Truck Service & Fuel 2,200$ 823.22$
Truck-Mule Insurance 3,850$ 1,979.50$
Program Contingency 1,000$
Total Program Expenses 99,100$ 60,634.97$
Other Expenses
Total BID Expenses 224,450$ 139,880.00$
NET ASSESSMENT INCOME 2,150$ (25,145.19)$
Capital Expenses
2022 Kawasaki Mule & Accessories 14,639.16$
Checking Account Balance 51,754.71$
Certificate of Deposit Balance -$ 31,881.81$
Total Cash On Hand Total 83,636.52$
Board Approved Project Expenses
Downtown Plan Implementation
Total Project Expenses
12
Memorandum
REPORT TO:Bozeman Downtown Business Improvement District Board
FROM:Emily Cope, Economic Development Director
SUBJECT:Economic Development Director's Report
MEETING DATE:January 19, 2022
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:Discussion
STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative
approaches, and constantly anticipate new directions and changes relevant
to the governance of the City. Be also adaptable and flexible with an
outward focus on the customer and an external understanding of the issues
as others may see them.
BACKGROUND:Economic Development Director will provide updates for the maintenance
program and other downtown related business and projects.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
BID EDD Report 1-22.pdf
Report compiled on: January 12, 2022
13
Economic Development Director’s Report
Business Improvement District Board
January 2022
Downtown Plan Projects
Alley Project: Susan Riggs has been hired to be the Project manager for this project. We will work with
her directly to submit all needed permits and documents to the city. It has been determined that
initially we will need to develop a conceptual design. An Invitation for Quotes was sent to two qualified
landscape architects that have shown interest in the project with a submission deadline of Jan. 12 and
deliverables due by April 6. Link to Alley Concept Plan: https://s3.us-west-2.amazonaws.com/dba-
2021/Resource-PDFs/2020-11-12_Bozeman_Alleyways_-_Report_Reduced.pdf.
Parking/Bonding Update: In early December, at the request and approval of the URD Board, Jeff
Mihelich advised city staff to begin the necessary work done to amend Resolution 5142 which would
allow additional bonds to be issued by the Downtown Urban Renewal District. They have given us a
tentative timeline of 6-8 months in order to take the needed steps with bond council, legal staff and
then commission approval.
In the meantime, it is critical the URD Board identify the “project(s)” they intend to utilize the bonded
dollars toward. It has been determined by the URD parking working group that the library and county
courthouse are the top two parking structure sites.
Ellie is requesting feedback from the URD board on the next steps surrounding confirming a project
site. The term contract team with leadership from Danielle at Sanderson Stewart is ready to take these
to the “site plan” development point.
**Parking Supply & Demand Management Work Session- Tuesday, February 1 at 6pm on Webex.
Outreach Bozeman
Outreach kit donation items for Outreach Bozeman were taken to HRDC in early January. Emily is
engaging in the Housing & Homelessness Advisory Council with the second meeting scheduled for
Friday, January 21st.
Maintenance Program Update
Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance
employee and one part-time garage maintenance employee (Trish).
The green spider will need to be repaired before next season. Travis Barton has estimated $650 in materials to
build a new frame, $500 in new cable (guide wires) for all four spider to help prevent another failure. He is also
recommending replacing all of the garland strands, we will receive a cost estimate from Dijulio Displays. Travis
Barton is donating all of the labor costs for the repairs.
14
Below are the maintenance statistics comparing the year-to-date figures from this year (FY22) to the
corresponding stats from last year (FY21).
FY2021 Y-T-D FY2022 Y-T-D
Total Avg/mnth Total Avg/mnth Difference
Trash Emptied 1788 298 2058 343 +270
Recycling Emptied 423 71 487 81 +64
Graffiti Removed 334 56 156 26 -176
Building Projects
• US Bank Building (104 East Main)—Development project underway, to be restored to original façade
• Village Downtown Plan submitted to create 8 more single family lots, 9 lots are already approved
(Parklands). Plan to build 92 condos on the other lot to the South of the existing Lofts building.
• AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. Expected opening
February 2022.
• East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and
final site plan approved.
• Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under
construction.
• North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan
development proposing a total of 9 new mixed-use buildings, associated parking, open space and
infrastructure. Application submitted.
New Businesses
• TBD—29 W Main—formerly Cactus Records
• 27 East Main—formerly Crossroads—renovation underway to be redeveloped as a steak house
• TBD - 137 East Babcock—formerly Gallatin Laundry—renovation underway
• TBD - 402 E Main St Suite 3— formerly The Montana Scene
• TBD – 34 N Bozeman- formerly Pakeezah
• Shred Monk Brewery—121 W Main – formerly Union Hall—opening Spring 2022
• TBD—127 E Main—formerly A Banks Gallery
Upcoming DBA Events
• Winter Crazy Days- February 18-19
• Restaurant Week- April 25-May 1
15