HomeMy WebLinkAbout21- Amendment 1 to PSA - Sanderson Stewart - Fowler Avenue Connection - Huffine Lane to Oak Street Project
First Amendment to Professional Services Agreement for the Fowler Ave Connection Project
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FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR
THE Fowler Avenue Connection – Huffine Lane to Oak Street Project dated August 17, 2021
(the “Agreement”) is made and entered into this 7th day of December, 2021, by and between the
CITY OF BOZEMAN, MONTANA, a self-governing municipal corporation organized and
existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman,
Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as
“City,” Sanderson Stewart, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement
as follows:
1. Scope of services, rate schedules, and budget for design services are outlined in
Attachment “Exhibit A - Scope of Work.”
2. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
DocuSign Envelope ID: 19A057C4-3895-4E0F-B042-B4C2339FD6FD
First Amendment to Professional Services Agreement for the Fowler Ave Connection Project
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IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA SANDERSON STEWART
By________________________________ By_____________________________
Jeff Mihelich, City Manager Print Name: Danielle Scharf, P.E.
Title: Principal
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
DocuSign Envelope ID: 19A057C4-3895-4E0F-B042-B4C2339FD6FD
Exhibit A
Fowler Avenue Connection – Huffine Lane to Oak Street
Amendment No. 1 Scope of Work – Widening of Fowler Avenue South of Huffine Lane
11/10/21
Sanderson Stewart is pleased to provide this Scope of Work to add the widening of Fowler Avenue, south of
Huffine Lane, to the Fowler Avenue Connection project. MDT completed a Protected Left-Turn Phase Study
on August 5, 2019. The findings of that study indicated there were significant queue lengths on Fowler Avenue
for northbound left turns that cause lane starvation for the through movement. Therefore, the City of Bozeman
Engineering Division has requested that an additional dual left turn lane on Fowler Avenue be added to the
pre-design services. The original Scope of Work for this project will cover the analysis and conceptual design
of the additional left-turn lane. However, an amendment is needed for the additional survey, geotechnical
analysis, and wetland delineation on the south side of Huffine.
Project Scope:
Phase 1 – Topographic Survey
This phase will include project management and a survey of the additional area from Huffine Lane to
Technology Boulevard into the Fowler Avenue Connection project. Additional topographic survey, measure
downs, right of way research, Lidar scanning, and data processing will be needed.
Phase 2 – Geotechnical Analysis
This phase will include one additional soil boring near the southwest corner of Huffine Lane and Fowler Ave.
This work will include one additional 20-foot penetration test boring and laboratory tests including moisture
content, classification, consolidation, and/or corrosion tests. See the attached Scope of Work from SK
Geotechnical for additional information.
Phase 3 – Environmental Surveys
This phase will address the additional Scope of Work elements in the southwest corner of Huffine Lane and
Fowler Avenue going south to Technology Boulevard. Based on preliminary research, this area contains the
West Gallatin Canal and known wetlands, which increases the field and reporting effort for delineating the
wetlands. This will also likely have permitting implications depending on potential impacts. See the attached
Scope of Work from Weston Solutions for additional information.
DocuSign Envelope ID: 19A057C4-3895-4E0F-B042-B4C2339FD6FD
Fowler Avenue Connection - Pre-Design
Amendment 1
11/10/2021
Labor
Category
Total Plan
Hours
Total Plan
Bill Amt
Phase: Topographic Survey
Task: Project Management
Principal 2.00 440.00$
Senior Engineer I 2.00 330.00$
Associate/Sr Principal Land Surveyor 4.00 640.00$
Task: Survey & Scanning Control
Staff Surveyor II 6.00 660.00$
Associate/Sr Principal Land Surveyor 1.00 160.00$
Task: Topographic Survey, ROW & Measure Downs
Staff Surveyor II 16.00 1,760.00$
Task: Lidar Scanning
Staff Surveyor II 5.00 550.00$
Task: Scan Registry
Staff Surveyor II 2.00 220.00$
License Fee 700.00$
Task: Data Processing
Associate/Sr Designer II 12.00 1,440.00$
Task: Travel
Staff Surveyor II 4.00 440.00$
Total for Topographic Survey 54.00 7,340.00$
Phase: Geotechnical Analysis
SK Goetechnical 2,500.00$
Total for Geotechnical Analysis 2,500.00$
Phase: Environmental Surveys
Weston Solutions 4,180.79$
Total for Environmental Surveys 4,180.79$
Total for Fowler Avenue Amendment 1 14,020.79$
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DocuSign Envelope ID: 19A057C4-3895-4E0F-B042-B4C2339FD6FD
October 19, 2021 Proposal P-20111-S1
Ms. Danielle Scharf, PE
Sanderson Stewart
Via Email: dscharf@sandersonstewart.com
Dear Danielle:
Re: Supplemental Request No. 1, Additional Boring near SW Corner of Huffine Lane and Fowler
Avenue, Proposed Fowler Avenue Connection, Main Street to Oak Street, Bozeman, Montana
As you requested, we are providing this supplemental request to complete an additional soil boring near
the southwest corner of Huffine Lane and Fowler Avenue where widening of the south leg of the
intersection is planned to provide a center turn lane. This will be completed in accordance with this letter
and our agreement with you dated August 31, 2021.
Scope of Additional Services
As requested, we will complete one additional soil boring near the southwest corner of Huffine Lane and
Fowler Avenue. Prior to mobilizing, our field engineer will stake the planned boring location and call for
utility locates. During our same mobilization for the original borings, we propose to complete one 20-
foot penetration test boring. The boring will be extended to the proposed depth, or auger refusal,
whichever is encountered first. The depth to groundwater will also be recorded.
The samples will be returned to our laboratory for additional laboratory testing. Potential laboratory tests
may consist of moisture content, classification, consolidation and/or corrosion. The results of the
additional boring and laboratory tests will be incorporated into our geotechnical report.
Cost of Services
We will furnish the additional services for a lump sum of $2,500. This will raise our contract amount
from $29,750 to $32,250. If this is acceptable, please provide a supplement to our existing agreement.
General
We appreciate the opportunity to provide these services. If you have any questions, please contact us at
your convenience.
Sincerely,
Cory G. Rice, PE
Senior Engineer
2511 Holman Avenue
P. O. Box 80190
Billings, Montana 59108-0190 p: 406.652.3930; f: 406.652.3944
www.skgeotechnical.com
DocuSign Envelope ID: 19A057C4-3895-4E0F-B042-B4C2339FD6FD
Weston Solutions, Inc. 805 N. Last Chance Gulch Helena, MT 59601 406-646-2401 www.westonsolutions.com
October 25, 2021
Danielle Scharf, P.E. Sanderson Stewart 106 E. Babcock Bozeman, MT 59715 Project No.: 15572.012.001 Re: City of Bozeman Fowler Avenue Connection from Main Street to Oak Street Resource Review, Wetland Delineation and Mitigation Alternatives Contract Modification Request – MOD01 Dear Danielle: Weston Solutions, Inc. (WESTON) is providing this contract modification request to address additional scope work elements that have been requested by city of Bozeman for the Fowler Avenue Connection from Main Street to Oak Street project in Bozeman, Montana. This scope of services covers additional analyses and effort required to complete the Baseline Environmental Surveys and Final Environmental Permits. Field work is anticipated for this additional effort. The proposed modifications are as follows: Baseline Environmental Reviews and Final Environmental Permits
WESTON’s original assumption was to perform the baseline environmental reviews and final environmental permits for Fowler Avenue, from north of the intersection of Main Street through Oak Street. The city of Bozeman requested an additional parcel of property located at the southwest quadrant
of Huffine Lane and Fowler Avenue intersection, to extend to the Intersection of Fowler Avenue and Technology Way. Based on preliminary research of information sources (e.g., historical irrigation survey maps, city of Bozeman’s GIS portal, and Montana State Library’s Digital Atlas), this additional area
contains the West Gallatin Canal and known wetlands, which increases the field and reporting effort for delineating the wetlands. This will also likely have permitting implications depending on potential impacts. Rights-of-entry were unable to be obtained for all private identified properties for the first mobilization of the wetland survey. WESTON is proposing to add an additional field mobilization to complete the
wetland survey for the additional project area and to capture those properties that are awaiting approved rights-of-entry. Additional budget is requested to account for the additional field mobilization. WESTON assumes the following to complete these assessments:
• Upon authorization, Sanderson Stewart will provide WESTON survey area boundaries that accurately depict the survey area including project area access. Sanderson Stewart will provide written rights-of-entry for identified properties.
• WESTON will have safe and timely access to the survey property. WESTON will only survey areas with explicit permission for WESTON access.
As detailed in the attached cost estimate, the total cost for this proposed MOD01 effort is $4,180.79. Please don’t hesitate to contact me if you have any questions or would like to discuss this scope of services in detail. We look forward to continuing our work with you on this project.
DocuSign Envelope ID: 19A057C4-3895-4E0F-B042-B4C2339FD6FD
2
Very truly yours,
Weston Solutions, Inc.
Mindy McCarthy Project Manager Enclosure cc: Mark Bell, P.G. Katie Mittmann
DocuSign Envelope ID: 19A057C4-3895-4E0F-B042-B4C2339FD6FD
Hours % of total Rate Extension
2 7%38.08 76.16
GIS Analyst-Beckley 2 7%30.17 60.34
Wetland Specialist - Mittmann 23 79%39.00 897.00
2 7%37.51 75.02
0 0%23.32 0.00
0 0%48.05 0.00
29
LABOR SUBTOTAL $1,108.52
1.537 OVERHEAD SUBTOTAL $1,703.80
$2,812.32
Lump Sum 0.00
Hours 0 Per Hour 0.00
Title commitments Parcels 0 Per Parcel 0.00
Vehicle Rental Days 1 Per Day $60 60.00
Miles 0 Per Mile $0.575 0.00
Gasoline 1 Per Trip $60 60.00
Days 1 Per Day $225 225.00
Days 1 Per Day $61 61.00
Days (First/Last Travel Day)Per Day $46 0.00
Per Trip $150 0.00
1 Per Day $105 105.00
Roundtrip 1 Per Trip $500 500.00
Days 1 Per Day $20 20
$1,031.00
R/W Appraisals, Negotiation & Acquisition
Soils/Geotechnical Survey/Report/Testing
Cultural Resource Studies/Report
Noise Study
Traffic Study/Report
Biological Resources Studies/Report
Surveys
Subsurface Utility Engineering (Phase lI)
Hazardous Materials (Initial Site Assessment) Landscaping PlansElectrical/Lighting Signalization etcAerial Photography/MappingOtherDrilling Contractor
$0.00
Total Labor/ Overhead 2,812.32Total Direct NonLabor 1,031.00Total Outside Services & Subcontracts 0.00Profit (12% of Total Labor Costs)337.48
$4,180.79
TOTAL DIRECT NONLABOR
TOTAL OUTSIDE SERVICES AND SUBCONTRACTS
TOTAL ESTIMATED COST
PROJECT: Fowler Avenue Connection from Main Street
to Oak Street - MOD01
Estimate Prepared By: Weston Solutions, Inc.
10/21/2021
OUTSIDE SERVICES AND SUBCONTRACTS
COST SUMMARY
Field Supplies ( flags, etc.)
GPS Unit
GENERAL OVERHEAD @
Computer
Mileage
Lodging
Meals
DIRECT NONLABOR
Miscellaneous (Blueline prints,
Meals
RECAPITULATION
TOTAL HOURS
Project Manager - McCarthy
Financial Analyst - Lewis
Project Scientist - Towarnicki
QA/QC Review - Thunstrom
Airport Parking
Airfare
TOTAL LABOR/OVERHEAD
DocuSign Envelope ID: 19A057C4-3895-4E0F-B042-B4C2339FD6FD
Tasks Total Hours
Project
Manager GIS Analyst
Wetland
Specialist
Project
Scientist
QAQC
Reviewer
Financial
Analyst
Field Review, wetland assessment 20 20
GIS Wetland Maps 2 2
Mitigation Alternative Research 1 1
Draft Report 0
Final Report 0
QA/QC of Deliverables 0
SUBTOTAL (HOURS)23 0 2 21 0 0 0
Prepare Joint Application for CWA404 2 2
QA/QC of Deliverables 0
SUBTOTAL (HOURS)2 0 0 2 0 0 0
Contract Administration
Contract Execution 2 1 1
Invoicing 2 1 1
Project Management 0 0
SUBTOTAL (HOURS)4 2 0 0 0 0 2
TOTAL SURVEY PHASE HOURS 29 2 2 23 0 0 2
Final Environmental Matters and Permits
Estimate Prepared By: Weston Solutions, Inc.10/21/2021PROJECT: Fowler Avenue Connection from Main Street to
Oak Street - MOD01
Biological Resources and Initial Environmental Asessment
Revised 10/10/14 Page 1 of 2
DocuSign Envelope ID: 19A057C4-3895-4E0F-B042-B4C2339FD6FD