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HomeMy WebLinkAbout01-19-22 HPAB Agenda and Packet MaterialsA.Call meeting to order B.Disclosures C.Changes to the Agenda D.Approval of Minutes D.1 Approval of the December 15, 2021 meeting minutes.(Rosenberg) E.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please THE BOZEMAN HISTORIC PRESERVATION ADVISORY BOARD OF BOZEMAN, MONTANA BHPAB AGENDA Wednesday, January 19, 2022 Call to Order - 6PM Via Webex: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting Via Phone: This is for listening only if you cannot watch the stream or channel 190 • Call-in toll number (US/Canada): 1-650-479-3208 • Access code: 2551 906 4470 Public Comment: If you are interested in commenting in writing on items on the agenda, please send an email to agenda@bozeman.net prior to 4:00pm on Wednesday, January 19, 2021. You may also comment by visiting the City's public comment page. You can also comment by joining the WebEx meeting. If you do join the WebEx meeting, we ask you please be patient in helping us work through this online meeting. If you are not able to join the Webex meeting and would like to provide oral comment you may send a request to agenda@bozeman.net with your phone number, the item(s) you wish to comment on, and someone will call you during the meeting to provide an opportunity to comment. You may also send the above information via text to 406-224-3967. As always, the meeting will be streamed through the City's video page (click the Streaming Live in the drop down menu), and available in the City on cable channel 190. 1 limit your comments to three minutes. F.FYI/Discussions F.1 Preservation Month Event Planning(Donnelly) F.2 Fred Willson Multiple Property Submission Update (Rosenberg) F.3 2022 - 2023 Work Plan (Rosenberg/Donnelly) G.Adjournment For more information please contact Sarah Rosenberg srosenberg@bozeman.net This board generally meets the 3rd Wednesday of the month from 6:00pm to 8:00pm Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). 2 Memorandum REPORT TO:Bozeman Historic Preservation Advisory Board FROM:Sarah Rosenberg, Associate Planner SUBJECT:Approval of the December 15, 2021 meeting minutes. MEETING DATE:January 19, 2022 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:I hereby recommend approval of the October 20 meeting minutes. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:NA UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Attachments: 12-15-21 HPAB Minutes DRAFT.docx Report compiled on: January 12, 2022 3 Bozeman Historic Preservation Advisory Board Meeting Minutes, 12-15-21 Page 1 of 3 THE HISTORIC PRESERVATION ADVISORY BOARD MEETING OF BOZEMAN, MONTANA MINUTES Wednesday, December 15th, 2021 00:00:01 WebEx Meeting Information A)00:02:11 Call to Order -6:00 PM Present:Chelsea Holling, Savannah Donnelly, Christopher Coburn, Linda Semones, Jacey Anderson, Elizabeth Darrow Absent:LaDeen Arthun C)00:03:44 Approval of Minutes C.1 Approval of Minutes from October 20th and November 17th. 11-17-21 HPAB Minutes DRAFT.pdf 10-20-21 HPAB Meeting Minutes DRAFT.pdf 00:04:02 Motion C) Approval of Minutes Chelsea Holling: Motion Linda Semones: 2nd 00:04:40 Vote on the Motion to approve C) Approval of Minutes. The Motion carried 5 -0 Approve: Chelsea Holling Savannah Donnelly Linda Semones Jacey Anderson Elizabeth Darrow Disapprove: None D)00:05:10 Public Comment 4 Bozeman Historic Preservation Advisory Board Meeting Minutes, 12-15-21 Page 2 of 3 B)00:06:16 Introductions Board members took turns introducing themselves. E)00:10:39 FYI/Discussions E.1 00:10:40 Discussion on Advisory Board Norms 00:10:49 Staff Presentation City Clerk Mike Maas presented on the norms of behavior for advisory boards where he outlined the manner in which Board members should conduct themselves as a Board. 00:20:45 Board Questions Board members did not have questions for staff. E.2 00:21:28 Review of High Performing Boards Manual 00:21:35 Staff Presentation Deputy City Clerk Jesse DiTomasso presented to the Board the High Performing Boards Manual. 00:30:56 Board Questions Board members directed questions to staff. E.3 00:35:43 City Ethics On-boarding Training 00:35:53 Staff Presentation Assistant City Attorney Jennifer Giuttari led the board members through an interactive ethics training. E.4 01:24:49 Role of Advisory Board 01:25:00 Staff Presentation Staff liaison Rosenberg presented the purpose and role of HPAB to the Board. 01:34:27 Board Questions Board members directed questions to staff. 01:59:44 Motion To adjourn the meeting. Linda Semones: Motion Elizabeth Darrow: 2nd 5 Bozeman Historic Preservation Advisory Board Meeting Minutes, 12-15-21 Page 3 of 3 F)02:00:18 Adjournment For more information please contact Sarah Rosenberg srosenberg@bozeman.net. This board generally meets the 3rd Wednesday of the month from 6:00pm to 8:00pm 6 Memorandum REPORT TO:Bozeman Historic Preservation Advisory Board FROM:Sarah Rosenberg SUBJECT:Preservation Month Event Planning MEETING DATE:January 19, 2022 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:NA STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:Start the discussion of Preservation Month which would be hosted in May 2022. UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Report compiled on: January 12, 2022 7 Memorandum REPORT TO:Bozeman Historic Preservation Advisory Board FROM:Sarah Rosenberg SUBJECT:Fred Willson Multiple Property Submission Update MEETING DATE:January 19, 2022 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:NA STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:The Historic Preservation Officer submitted a grant application to the Montana History Foundation to assist with the Fred Willson Multiple Property Submission. If chosen, the City would receive funds to help with this effort and start the project in the spring. See attached grant application for full details. UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Attachments: Final Grant Application.pdf Report compiled on: January 12, 2022 8 Montana History Foundation Grant Application 2022 - Fred Willson MPS Project Summary 1250 characters Briefly describe your project. Include:  the applicant organization  what the project is  who will do the work  who will benefit  why the project is necessary and important  how and where the work will be accomplished  when the work will be accomplished  how much the work will cost  how much grant funding is requested The City of Bozeman seeks $10,000 from MHF for a city-wide survey and National Register of Historic Places (NR) Multiple Properties Submission (MPS). This project will document the city’s treasured buildings designed by Bozeman’s most prominent and prolific architect, Fred Willson (1877-1956). Several of Bozeman’s NR districts include Willson-designed properties, but scores throughout the city remain unlisted and/or unidentified, and many have already been lost. As the community grows, this documentation is necessary to identify, raise awareness, and ensure these properties remain a vital part of the community’s cultural fabric well into the future, benefitting residents and visitors alike. Beginning in Spring 2022, the Historic Preservation Officer (HPO) and Historic Preservation Advisory Board (HPAB) will complete inventory forms for Willson buildings throughout the city. Concurrently, the city will hire locally-owned Metcalf Archaeological to complete the National Register documentation, including a MPS that includes one National Register nomination. To be completed by June 2023, the project will cost approximately $20,000, and the City and volunteers will provide $10,000 in cash and in-kind contributions. Organizational/Applicant Information 1500 character Describe your organization's history, mission, purposes, goals, programs, activities, and accomplishments. Define your organization's overall target audience and what your organization's qualifications are to do the project. Designated a Certified Local Government (CLG) in 1986, Bozeman embraced historic preservation as a community priority and initiated its preservation program over 35 years ago. The City maintains its preservation program to provide guidance, information, and technical assistance to its residents, visitors, property owners, and community partners. The City understands that preserving historic properties creates a unique sense of place and community. Bozeman’s historic preservation program strives to recognize, document, and preserve heritage places to ensure they continue to inform and enhance the community well into the future. The highly successful conclusion of the 2019 MHF grant for digitizing historic documents further emphasizes on the importance of survey and having information accessible to the community. Together the HPO and HPAB administer the local preservation programs including design and demolition review, participate in community planning, and offer outreach and education opportunities. As a CLG and as outlined in the Bozeman Municipal Code, HPAB has the duty to maintain and update the City’s historic properties survey and inventory. The State Historic Preservation Office will provide training to the HPO and HPAB and will remain in close consultation throughout the project. Metcalf have extensive cultural resource documentation experience including survey and National Register evaluation of hundreds of Bozeman’s historic properties over the past several years. 9 Project Description 3000 characters Describe the problem or need. Consider including:  how the project is related to the goals and purpose of the organization  the goals of the project  how the project will benefit and engage community members  how the project addresses Montana's cultural and/or geographic diversity  experts consulted, as appropriate  the significance of your collection, artifact, building, structure, or subject  events or people associated with the history of your project  threats to the subject The HPAB regularly identifies activities to fulfill goals and objectives each year. Because survey is an intrinsic part of the CLG and local preservation programs, the City and its HPAB placed a priority on updating the decades-old inventories as well as identifying and documenting additional properties. Further, the City is committed to pursuing additional NR listings with technical support and guidance from the State Historic Preservation Office. Multiple property submissions consist of a cover document - the Multiple Properties Documentation form (MPD), that presents historic contexts, property types, and evaluation standards for a group of properties that have a common thematic history – and individual NR nominations for properties associated with that theme. Because the MPD establishes the significance of the context and property type, the NR nominations that follow can be streamlined, and therefore much easier to assemble and process. Bozeman takes pride as a place that was founded of many diverse cultural groups, much which is represented by 10 NR districts, one which is the MSU campus district, and 46 individually listed properties. Over the years, scattered projects and surveys have indicated that approximately 131 Willson-designed properties still stand. While 20 of these properties are coincidentally listed as contributors within the city’s historic districts, none are documented and designated for their association with the architect. Preliminary inventories identified 51 more that are eligible for NR-listing, and an additional 60 to be surveyed and evaluated. Despite Willson’s important contributions to Bozeman, the City does not have a comprehensive understanding of his legacy in the community and some of Willson’s most substantial buildings are at risk of demolition, deterioration, or alteration. The survey and NR documentation project will identify, educate the public, and make the case for the preservation of these important places. It will raise the consciousness of city administrators, policy makers, and developers as they navigate the city’s exponential growth. The project will not only provide research and documentation experience for its volunteers, but will directly engage with property owners and interested parties city-wide. Personal interactions with the community during the field work, combined with regular updates on the project through public meetings and the press will keep the community informed of progress and discoveries. In turn, the awareness and education about the preservation program and Willson’s legacy will serve to instill additional community pride and connection to our shared past. Understanding the importance of a place empowers and inspires people to preserve. 10 Project Methods 2000 characters Describe who will perform the work and their credentials. Include the project timeline, the sequence of the work that will be accomplished, and how the work will be accomplished. In order to complete and use the MHF funds within the one year window, the MPD inventory forms and NR nomination will be tackled concurrently. The HPO and HPAB will create a preliminary list of properties to be inventoried. The City will contract with Metcalf Archaeology to assist in the write up of the MPD forms along with preparing at least one NR nomination. The timeline is as follows:  March - April 2022: The HPO & HPAB will create preliminary list of properties to be inventoried and select NR nomination. HPAB will create the inventory committee to assign tasks.  April 2022: Property owners will be notified of project asking permission to survey and document their property. HPAB will go through SHPO training and be guided by the HPO on how to properly document a property.  May 2022: HPAB will hold a public meeting to introduce the project to the community. The City will enter contract with Metcalf to write the MPS and at least one nomination.  May – August 2022: Properties that were chosen will be photographed throughout the summer. Metcalf will conduct research and documentation of the NR nomination.  September – December 2022: The HPO and HPAB will draft up notes and forms based on research. City of Bozeman GIS Department will develop maps for nomination forms. The City and Metcalf will work together on context of both MPS and NR nomination.  January 2023: The HPO and HPAB will submit draft property records to Metcalf.  February 2023: HPAB will hold public meeting to make a formal recommendation of the nomination and send drafts to SHPO for review.  March 2023: The HPO and HPAB will make adjustments to forms if needed. Final edits will be sent to Metcalf.  April – June 2023: Metcalf will complete forms and provide the City and SHPO the final MPD forms and nominations by June. 11 Project Sustainability 1250 Describe future plans for this project after the grant work is accomplished. How will this project benefit the community after the work is accomplished? Will work continue on this project after grant period is over? If so, how, when, and why? The Fred Willson MPS is a multiyear effort with the goal to continue adding properties to it annually. The City dedicates funds to inventory work each year and it is expected that some of the funds will be allocated to surveying Willson properties. The HPAB will identify properties of Willson’s annually that should be surveyed and added to the MPS. Once the MPS is established, the project will be displayed on the City’s website providing a central location for the community to be able to access. This information will also be presented as GIS StoryMap to create an immersive story of Willson’s legacy on Bozeman. The City will not be able to nominate all of Willson’s properties on its own and will look to property owners of Willson’s structures for assistance. This effort will establish bonds between historic property owners and the City. The MPD form will be available to property owners who are interested in being part of the MPS and the City will provide a level of guidance on how to proceed with a submission. The templates used for survey work and form will be available to use by the public to expand on this project which will also educate the public how beneficial it is to tell the story of Willson and Bozeman’s early history. Budget Narrative 3000 Describe, in detail, all line item expenses on your project budget template. The proposed amount request in the MHF grant and City organizational match reflects the total cost to begin the Fred Willson MPS project. The funds from the grant will fund the research and writing of the MPD and National Register nomination. These funds will be allocated to hire Metcalf Archaeology to help write the forms. As stated above, many of Willson’s properties have some level of documentation but are outdated. It is unclear at this time how much additional research will be needed to include them in the MPS, but it is the hope that at least 10 properties will be included and one property will be nominated to the National Register. The Metcalf consultant fees are broken down as follows: - $4000 for MPS. Metcalf will assist with putting together the MPD form using data from City and HPAB research and documentation. - $6000 for National Register Nomination. The City and HPAB will dedicate $10,000 of services or 400 hours to the project. - Create preliminary list of properties. - Community engagement services to promote the project. - Research and document the chosen properties. - Draft up the inventory forms. - Create maps for forms. 12 Memorandum REPORT TO:Bozeman Historic Preservation Advisory Board FROM:Sarah Rosenberg SUBJECT:2022 - 2023 Work Plan MEETING DATE:January 19, 2022 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:NA STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:City Commission passed Resolution 5323 establishing standards for High Performance Boards. Boards are required to establish annual work plans that align with the adopted Strategic Plan. HPAB will begin working on a work plan until March to propose to the City Commission. UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Report compiled on: January 12, 2022 13