HomeMy WebLinkAbout21- Letter of Agreement - Bozeman Public Library Foundation - Bozeman Public Library Expansion Project - Service Order 2 & Preconstruction Services
Letter of Agreement
December 3, 2021
RE: Service Order 2 and Pre-Construction Services for the Bozeman Public Library
Expansion—Letter of Agreement
This letter of agreement (the “Agreement”) confirms the understanding reached by the parties
and sets forth the terms and conditions of a contribution by the Bozeman Public Library
Foundation (“BPLF”) to the City of Bozeman (“City”) for Service Order 2 and Pre-Construction
Services for the Bozeman Public Library Expansion.
1. Parties to the Agreement and Notices:
a. For BPLF
Contact: Janay Johnson, Director
Address: 626 East Main; Bozeman MT 59715
b. For City of Bozeman
Contact: Cyndy Andrus, Mayor
Address: 121 N. Rouse Ave; Bozeman MT 59715
2. Background:
Details of the project and the specific responsibilities of each party are outlined in the Agreement
between the Bozeman Public Library, the Bozeman Public Library Foundation, and the City of
Bozeman signed and executed on August 17, 2021.
Service Order 2 will formally amend the existing Architectural Services Agreement to include
design service fees to support lighting upgrades and an expansion of the automatic materials
handler system associated with the Library Expansion ($22,010). Pre-construction services are
necessary to perform cost estimates and constructability review prior to the commencement of
actual construction ($19,740). MSR Design will provide Architectural Services, while Martel
Construction will provide Pre-Construction Services. Both firms were selected through a
competitive process, and are currently under contract with the City.
3. BPLF Responsibilities:
a. Perform a wire transfer in the amount of $41,750.00 payable to the City no later than
December 31, 2021.
4. City of Bozeman Responsibilities:
DocuSign Envelope ID: 84E8BB76-1720-4C90-85BA-1478CD35D026
a. Utilize the funds exclusively for Service Order 2 and Pre-Construction Services for
the Library Expansion Project.
b. Return any unused funds to BPLF at the completion of Service Order 2 and Pre-
Construction Services. c. Highlight BPLF’s funding and involvement in the project in press releases or other
promotional activities.
5. Acceptance:
By signing below, the undersigned represent that they are authorized to act on behalf of their
respective parties and to bind their respective parties to the terms of this Agreement, and that the
undersigned parties have read, understand and agree to the above.
Bozeman Public Library Foundation:
Signed: ____________________________
Janay Johnson, Director
Date: ______________________________
City of Bozeman:
Signed: _____________________________
Jeff Mihelich, City Manager
Date: _______________________________
DocuSign Envelope ID: 84E8BB76-1720-4C90-85BA-1478CD35D026
12/15/2021
12/16/2021