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HomeMy WebLinkAbout2021 BOARD ETHICS TRAINING PPT2021 Ethics Program City of Bozeman Advisory Board Training 2021 Sec. 7.01. -Conflicts of Interest; Board of Ethics. “(a) Conflicts of Interest.The use of public office for private gain is prohibited… the terms of which shall include, but not be limited to: acting in an official capacity on matters in which the official has a private financial interest clearly separate from that of the general public, the acceptance of gifts and other things of value, acting in a private capacity on matters dealt with as a public official, the use of confidential information, and appearances by city officials before other city agencies on behalf of private interests… and shall provide for reasonable public disclosure of finances by officials with major decision-making authority over monetary expenditures and contractual and regulatory matters… (b) Board of Ethics.…the city manager to provide annual training and education of city officials, city boards, and employees regarding the state and city ethics codes. City officials, board members, and employees shall take an oath to uphold the state and city ethics codes.” Ethics Training Purpose and Expectations 1.To set forth standards of ethical conduct, to assist public officials and employees in establishing guidelines for their conduct, to foster the development and maintenance of a tradition of responsible, accountable and effective public service, and to prohibit conflict between public duty and private interest. –Sec. 2.03.460 2.In coordination with the city attorney, city manager, and other appropriate city personnel, arrange for the conduct of annual training and education, which shall serve as an orientation for new board members and an opportunity for experienced members to explore specific issues in depth. -Sec. 2.03.600 (14) In short: The City is required to establish standards and guidelines for conduct, provide annual trainings, for all representatives of the City to avoid the use of their public position for private benefit Overview •The City of Bozeman Code of Ethics is a best practice for local government in Montana •The goal is to have all employees, board members, and commission volunteers complete the training •Ethics is now more integrated into staff and board/commission meetings all year •Equipping additional staff to facilitate training as an opportunity for professional development •The City of Bozeman’s Code of Ethics is in addition to the requirements of Title 2, Chapter 2, Part 1, MCA Resources Code of Ethics Purchasing Policy Montana Code Annotated (MCA) Administrative Orders A Copy of the Employee Handbook Supervisor, colleagues, Human Resources, and the City Attorney’s Office Sign In Sheet for Documentation of Participants Flip Chart for Possible Future Questions or Other Concerns (putting items in the “Parking Lot”) Let’s Get Started! ? Cliff is the Staff Liaison and sends the upcoming meeting agenda to the Urban Parks and Forestry Board on Friday via email. Sam, a board member, uses the reply all button to send his thoughts on Item G2, a recommendation about the Cemetery. Diane disagrees with Sam, and responds with her opinion on the item. What is the primary issue here? 2-3-202, MCA – Meeting Defined 2-3-201, MCA – Legislative Intent – Liberal Construction Cliff is the Staff Liaison and sends the upcoming meeting agenda to the Urban Parks and Forestry Board on Friday via email. Sam, a board member, uses the reply all button to send his thoughts on Item G2, a recommendation about the Cemetery. Diane disagrees with Sam, and responds with her opinion on the item. What is the primary issue here? ? Dorothy is on the Transportation Board and on the board of Free Wheeling, a non-profit that provides free bicycles for kids. Jacquie, the Executive Director of Free Wheeling will be presenting a request to the Transportation Board for a recommendation on a grant program administered by the City Commission. What is the primary issue here? 2-2-103, MCA –Public Trust –Public Duty 2-2-105, MCA –Ethical Requirements… Sec. 2.03.490 BMC – Standards of Conduct Sec. 2.03.520, BMC – Conflict of Interest Dorothy is on the Transportation Board and on the board of Free Wheeling, a non-profit that provides free bicycles for kids. Jacquie, the Executive Director of Free Wheeling will be presenting a request to the Transportation Board for a recommendation on a grant program administered by the City Commission. What is the primary issue here? ? Bob’s development application was recommended for approval by the Community Development Board. He sends a fruit basket to each member of the board as a thank you. Each basket contains a note that reads “Thank you very much for approving my application. I look forward to working with you again soon.” What is the primary issue here? Sec. 2.03.540, BMC – Gifts, gratuities and favors 2-2-104, MCA –Rules of Conduct… Bob’s development application was recommended for approval by the Community Development Board. He sends a fruit basket to each member of the board as a thank you. Each basket contains a note that reads “Thank you very much for approving my application. I look forward to working with you again soon.” What is the primary issue here? ? Jack is on the Economic Vitality Board. His neighbor Ralph is considering an application for a new community housing grant from the Economic Vitality Board, but he isn’t sure yet. Ralph reaches out to Jack for advice on his application. Jack encourages Ralph to wait, mentioning he had a conversation with Chrissy, the Board’s Chair, about additional funding coming from an outside entity in the next few months. What is the primary issue here? Sec. 2.03.490, BMC – Standards of Conduct Sec. 2.03.530, BMC – Confidential Information 2-2-105(4), MCA – Ethical Requirements Jack is on the Economic Vitality Board. His neighbor Ralph is considering an application for a new community housing grant from the Economic Vitality Board, but he isn’t sure yet. Ralph reaches out to Jack for advice on his application. Jack encourages Ralph to wait, mentioning he had a conversation with Chrissy, the Board’s Chair, about additional funding coming from an outside entity in the next few months. What is the primary issue here? ? Woodsy was a member of the Sustainability Board. While on the board, he worked on creating a recommendation to the City Commission to begin a grant program for the installation of electric vehicle charging stations. When his term expired he did not reapply and a few months later accepted a job with EV MT, a company that installs electric vehicle charging stations in Montana. What is the primary issue? Sec. 2.03.560, BMC – Post employment/service activities 2-2-105, MCA –Ethical Requirements… Woodsy was a member of the Sustainability Board. While on the board, he worked on creating a recommendation to the City Commission to begin a grant program for the installation of electric vehicle charging stations. When his term expired he did not reapply and a few months later accepted a job with EV MT, a company that installs electric vehicle charging stations in Montana. What is the primary issue? In Conclusion What steps should an individual take when ethical questions arise? Review the Code Ask the City Attorney’s Office: Greg Sullivan 406.582.2311 gsullivan@bozeman.net CONGRATULATIONS! YOU HAVE COMPLETED THE 2021 ETHICS TRAINING FOR THE CITY OF BOZEMAN PLEASE MAKE SURE YOU SIGNED THE ATTENDANCE SHEET.