HomeMy WebLinkAboutAdvisory Board Manual & HPB trainingCitizen Advisory Board Manual and High Performing Boards
Board Members
•Chair
•Vice-Chair
•Voting Members
Other Members
•Commission Liaison
•Staff Liaison
•Staff Support
Agendas
•Resolution 5323 Appendix A –Rules of
Procedure
•Staff prepares agenda with Chair collaboration
•Agendas published at least 48hrs prior
•Staff distributes to Board
•Model agenda available in Laserfiche
Meetings
•Resolution 5323 Appendix A –Rules of
Procedure
•Any quorum of a board constitutes a meeting
•Staff takes minutes & facilitates meeting
•Presiding Officer leads the meeting
•Roll-call voting required
•No abstaining unless recused
Expectations
•Be prepared & regular attendance
•Notify Staff Liaison
•Communications
•Trainings
•Staff Liaison tracks terms
•Staff Liaison coordinates w/Clerk & other staff
•Staff Liaison prepares memos to CC at request
of Board
Work Plans
•Board work assists City Commission priorities
•5 requirements
•Board process
o Jan Commission priorities
o Feb-Mar develop WP
o Dec report progress
•Product
o Purpose
o Focus
o Powers/Duties
•Standard format
o Commitment
o Schedule
o Budget implications
Communications
•One body, one voice & other norms
•Minutes
•Work plans & annual reports
•Formal recommendations/Resolutions
•Chairs → Staff Liaisons on board
operations/agendas
•Chairs → Staff & Commission Liaisons on policy
questions