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HomeMy WebLinkAboutPresiding Officer and Efficient MeetingsPresiding Officer and Efficient Meeting Trainings General Introduction •Ensure fair and equal participation for public… •“…reasonable opportunity…” in MT Constitution •Decorum/Norms Time Management •Preparation •Stick to agenda •“Sign-posting” •Reign it in •Be mindful of the question •Continuing an item •Agenda by agenda & Work Plan Public Comments •Ensure fair and equal participation for public… •Queue up/timing •Time limits are permitted (all must have same time) •Recognize/welcome & Thank for comments •Not a Q&A, no response after each comment; no action can be taken Processes •Intro •Presentations (Staff first, Applicant second) •Questions (for staff & applicant) •Public Comments •Response (only if necessary) •Motion •Discussion •Vote Motions & Voting •Motions in the affirmative (yes = yes, no = no) •One issue per motion •Amendments (don’t go two deep) •End discussion and call for vote •Staff will roll call vote •Presiding Officer announces result OPENING SCRIPT: Good evening everyone and thanks for joining us. Before we start the meeting I’d like to remind folks of a couple of things to make it easier for you to follow along and make public comment. You can join us in real-time in several different ways: First, by streaming live on your computer by going to the meetings video page at bozeman.net and clicking the streaming live link. Second, you can watch the meeting on cable tv on Channel 190. You can also join us through WebEx. You’ll find the link to join us on the agenda; click the link to register, enter the required information, click “submit” and “join now” to enter the meeting. Lastly, you can call in. You’ll find the WebEx phone number and access code on the City Commission page under agenda. If you are joining us by WebEx and are having connectivity issues, try exiting out of the meeting and coming back in. If you continue to have issues, please remember you can also access via the phone information, streaming live on the website, or on cable on channel 190. If you would like to offer public comment this evening, there are three ways you can do that: If you are joining us through WebEx, you can use the raise your hand feature. Click the silhouette of the person in the lower right hand corner of your screen, a panel will appear, at the bottom of the panel you will see a hand. Click that hand and when it is your turn to comment staff will call you by name; please remember to go back in and click the hand when you have finished making your comment. Second, you can make a request to public comment to agenda@bozeman.net, with your name and phone number and staff will call you at the appropriate time. Lastly, you can text your request to 406.224.3967 and staff will call you at the appropriate time. Please note that staff cannot read your comment into the meeting as comment. If you are a member of a board or organization, we ask that you identify the capacity in which you are speaking. I would also ask for your patience as staff is making sure that everyone has an opportunity to make public comment as well as keeping our meeting on track. With that, I would like to formally call this {INSERT DATE} meeting of the {INSERT BOARD} to order. First up, are there any disclosures… {Continue with the published agenda} Resources •Rules of Procedure •Onboarding Manual •Roberts Rules Cheat sheet (web version) •Local Gov’t Board Handbook (pg 21)