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REQUEST FOR QUALIFICATIONS (RFQ) AND PROPOSALS (RFP)
FIRE STATION #2 RELOCATION
GENERAL CONTRACTOR / CONSTRUCTION MANAGER SERVICES
CITY OF BOZEMAN
Bozeman, MT
City of Bozeman
PO Box 1230
Bozeman, MT 59771-1230
December 2021
Page 2 of 19
NOTICE IS HEREBY given that the City of Bozeman (City), is seeking a request for qualifications and a
request for proposals (hereafter collectively referred to as “proposals” or “responses”) from firms
qualified to provide General Contractor and Construction Manager services for the construction of Fire
Station #2 (“Project”) near the intersection of 7th
& Kagy.
Copies of the request for qualifications and request for proposals are available on the City’s website.
All proposals must be provided as a single, searchable PDF document file and be submitted digitally as
an email attachment to the RFQ-RFP recipient email address below. Respondents are advised that
Recipient’s email attachment size limit is 25MB and that only one PDF file will be allowed per response.
The subject line of the transmittal email shall clearly identify the RFQ-RFP title, company name and
due date/time. File sizes greater than 25MB in size may be uploaded to bzncloud.bozeman.net upon
special arrangement of the Recipient; however, it is the respondent’s sole responsibility to ensure the
file upload is completed, and that the Recipient is separately notified via email of same, prior to the
given deadline.
Deliver RFQs via email to the City Clerk by January 7, 2022 at 3:00 p.m. MST. It is the sole responsibility of
the proposing party to ensure that proposals are received prior to the closing time as late submittals will
not be accepted and will be returned unopened.
The email address for submission is: agenda@bozeman.net
NON-DISCRIMINATION AND EQUAL PAY
The City of Bozeman is an Equal Opportunity Employer.
Discrimination in the performance of any agreement awarded under this RFQ-RFP on the basis of race,
color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation,
gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the
awarded entity’s employees and to all subcontracts.
As such, each entity submitting under this notice shall include a provision wherein the submitting entity,
or entities, affirms in writing it will not discriminate on the basis of race, color, religion, creed, sex, age,
marital status, national origin, or because of actual or perceived sexual orientation, gender identity or
disability and which also recognizes the eventual contract will contain a provision prohibiting
discrimination as described above and that this prohibition on discrimination shall apply to the hiring and
treatment of the submitting entity’s employees and to all subcontracts.
In addition, pursuant to City Commission Resolution 5169, the entity awarded a contract under this RFQ-
RFP and any subcontractors must abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the
Montana Equal Pay Act), and affirm it will abide by the above and that it has visited the State of
Montana Equal Pay for Equal Work “best practices” website or equivalent “best practices publication
and has read the material.
Failure to comply with the above may be cause for the City to deem the submittal non-responsive.
Any administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk
(406) 582-2321, agenda@bozeman.net.
Questions relating to the RFQ-RFP should be directed to: Jon Henderson, Strategic Services Director, (406)
582-2250, jon.henderson@bozeman.net
DATED at Bozeman, Montana, this December 15, 2021
Mike Maas
City Clerk
City of Bozeman
For publication on:
Sunday, December 19
Sunday, January 2
I. INTRODUCTION
The City of Bozeman (Owner), is seeking qualifications and proposals from General
Contractor/Construction Manager (GC/CM) firms to undertake preconstruction and construction
services for the construction of Fire Station #2 near the intersection of 7th
& Kagy.
The Owner intends to enter into a GC/CM contract with the selected GC/CM firm that will include
preconstruction services and identification of a GC/CM fee and fixed costs for general conditions
work, with provisions for adding construction services through acceptance of a guaranteed
maximum price (GMP). The GMP would include construction services through completion of the
Project. Alternatively, Owner may, at its sole discretion, choose not to continue the GC/CM
contract beyond the completion of preconstruction activities and solicit bids from qualified
contractors for the construction of the Project.
Information on GC/CMs will be obtained from the responses to this solicitation, interviews, and
discussions with former and present clients of Respondents. When selected, the CG/CM will
function as part of a team composed of the Owner, and others as determined by the Owner.
This RFQ-RFP shall not commit the Owner to enter into an agreement, to pay any expenses
incurred in preparation of any response to this request, or to procure or contract for any supplies,
goods or services. The Owner reserves the right to accept or reject all responses received as a
result of this RFQ-RFP if it is in the Owner’s best interest to do so.
This procurement is governed by the laws of the State of Montana and venue for all legal
proceedings shall be in the 18th
Judicial District Court, Gallatin County. By offering to perform
services under this RFQ-RFP, all Submitters agree to be bound by the laws of the State of Montana
and of the Owner, including, but not limited to, applicable wage rates, payments, gross receipts
taxes, building codes, equal opportunity employment practices, safety, non-discrimination, etc.
II. SCOPE OF PROJECT - PROJECT BACKGROUND AND DESCRIPTION
On November 2, 2021, the citizens of Bozeman approved a bond to relocate Fire Station #2 to
property owned by Montana State University near the intersection of 7th
& Kagy. The resulting
facility will be constructed to a standard designed to support emergency services. The current
floorplan includes roughly 14,500 square feet of new construction, housing 12-18 staff, and
several apparatus including a ladder truck, a reserve fire engine, a quick response vehicle, and an
ambulance. The attached site plan, renderings, and schematic design drawing depict high level
concepts to be included in the scope of work (Attachment C).
On July 13, 2021 the City of Bozeman approved a contract with ThinkOne to complete final design
and will serve as the lead Architect for the duration of the project. The Owner is ready to hire a
General Contractor/Construction Manager as the next step to informing and collaborating in the
construction process. Upon successful bid, construction duration is estimated to span at least
eight months.
The GC/CM will help identify the best path forward with regard to pre-construction and
construction services to achieve the intended goal over multiple phases, if necessary. It will be
critical that the selected firm demonstrate a commitment to controlling costs throughout the
project given the current volatility in the local construction market.
The Project will be under intense scrutiny by public officials, the media, and the citizens. It is
imperative that it be managed and constructed with the utmost regard to cost, schedule, and
quality control by all participants. The integrity, reputation, skills and performance of the GC/CM
must be of the highest caliber to maintain confidence in the Project.
III. SCOPE OF PRECONSTRUCTION SERVICES
Preconstruction services will be provided on a cost reimbursement basis up to a stated maximum.
The specific scope of preconstruction services will be negotiated prior to signing the GC/CM
contract. In general, preconstruction services are anticipated to include the following:
1. Participation in all coordination and building committee meetings;
2. Review of design for constructability;
3. Work with the Owner on phasing, scheduling, and other strategies to complete
construction of the Project;
4. Coordination and gathering of input from subcontractors regarding constructability;
5. Review and cost evaluation at each phase taking into consideration schedule, phasing
and market conditions;
6. Consult with, advise, assist, and provide recommendations to the Owner on all aspects
of the planning and design of the work;
7. Provide information, estimates, schemes, and participate in decisions regarding
construction materials, methods, systems, phasing, sustainability and costs to assist in
determinations which are aimed at providing the highest quality building, constructed
using the most sustainable construction materials and practices, within the budget and
schedule;
8. Provide input and advice regarding scope and cost of the Project;
9. Review construction documents and provide input and advice on construction feasibility,
alternative materials, costs and availability;
10. Review construction documents prior to subcontractor/supplier bidding/selection and
suggest modifications to improve completeness and clarity and to eliminate construction
change requests due to inconsistencies or omissions in the construction documents;
11. Provide input to the Owner regarding construction market bidding climate, status of key
subcontract markets, and other relevant economic conditions;
12. Recommend and actively source labor and material resources necessary to complete the
project construction;
13. Provide input to the Owner regarding long lead time materials and equipment, impact on
the construction schedule and strategies for mitigating the impact;
14. Prepare construction cost estimates for the Project at the design develoment (DD – 50%
pricing set) and construction document (CD) design phases and, if appropriate, at other
times throughout of the work;
15. Notify the Owner immediately if construction cost estimates appear to be exceeding the
construction budget, and reconcile each cost estimate with the Owner’s cost estimate, if
required;
16. Furnish a final construction cost estimate for the Owner’s review and approval;
17. Develop a preliminary construction schedule;
18. Develop all subcontractor/supplier bid packages and perform all advertising and receipt
of subcontractor/supplier bids;
19. Obtain bids per trade for the Owner’s review, unless otherwise approved by Owner in
order to meet resourcing requirements, per GC/CM Contract. Self-performed work must
be bid against at least two subcontractors, if readily available;
IV. SCOPE OF CONSTRUCTION SERVICES
It is anticipated that the GMP will be requested during the construction documents phase. The
established GMP will be the maximum amount paid for the construction of the Project, unless
scope changes are requested and approved by the Owner. Acceptance of the GMP will constitute
completion of preconstruction services and the Owner and GC/CM agreement to enter into a GMP
Agreement will initiate the construction period services for the Project. At the time of execution
of the GMP Agreement, the GC/CM will be required to submit a 100% performance and a 100%
payment bond for the amount of the GMP. The Owner retains the option to not commence or
cancel the construction phase services, or to start a new process for the construction of the Project,
or terminate the contract and negotiate a replacement contract with the next highest rated
Submitter from this solicitation, or to conclude the GC/CM’s services at pre-construction and issue
the Project on a lowest, responsible bidder method.
The selected GC/CM will be required to comply (as a minimum allowable rate schedule) with the
State of Montana prevailing wage rates adopted and effective at the time of signing the GMP
Agreement.
V. TIMELINES, DELIVERY DEADLINE, AND INSTRUCTIONS
As the initial submittal to the Owners, RFQs MUST BE DELIVERED NO LATER THAN 3:00 PM,
MOUNTAIN TIME, January 7, 2022, to the following email address: agenda@bozeman.net.
RESPONSES THAT ARE UNSIGNED OR SUBMITTED BEYOND THE DEADLINE SHALL NOT BE
CONSIDERED AND SHALL BE REJECTED.
A. Contact Information
ALL QUESTIONS AND CONTACTS REGARDING THIS RFQ-RFP MUST BE SUBMITTED IN WRITING
NO SOONER THAN JANUARY 3, 2022, AND NO LATER THAN JANUARY 5, 2022 TO:
Jon Henderson, Strategic Services Director
P.O. Box 1230
Bozeman, MT 59771-1230
(406) 582-2250
jon.henderson@bozeman.net
Amendments to Solicitation
Any interpretation or correction of this request will be published on the City’s webpage. The
opportunity for questions related to this document begins on January 3, 2022, with a deadline
for all questions to be submitted by 12:00 PM MST on January 5, 2022.
B. Selection Timeline
Advertising dates: December 19, 2021 and January 2, 2022
Receipt of RFQs: No later than 3:00 p.m. MST January 7, 2022
RFQ Review Complete by Committee: January 11, 2022
Notice of RFP to Qualified Respondents: January 12, 2022
Receipt of RFPs: No later than 3:00 p.m. MST January 21, 2022
RFP Review Complete by Committee: January 27, 2022
Notice of Interviews for Qualified Respondents: January 28, 2022
Interviews: February 1, 2022
Selection: February 2, 2022
Building Committee Meetings: It is the Owner’s intent to involve the GC/CM in the
development of the Project as soon as possible
after selection or successful negotiation of a
contract
With the exception of the advertising dates and advertised due date, the City reserves the right
to modify the above timeline.
VI. SELECTION PROCEDURE
A. REQUEST FOR QUALIFICATIONS (RFQ)
The submittal of the RFQ is the first of a two-part selection process for the GC/CM. In
order to qualify for further consideration, respondents must comply with the mandatory
requirements provided in this solicitation. The selection process shall be conducted
pursuant to all applicable Montana law including those criteria set forth in §18-8-204,
MCA, and applicable City policy.
1. Evaluation of RFQs. The selection committee shall consist of the Library
Foundation Director, the Library Director, and the Strategic Services Director.
The selection committee will also include a representative from MSR Design,
but will not contribute to the scoring process. The selection committee will
review conforming RFQ responses using the criteria listed in Section C. RFQ
responses that do not contain the required documentation will be deemed
nonresponsive to this solicitation and may be rejected.
2. Revisions. Responses will be accorded fair and equal treatment with respect to
opportunity for discussion and revision of responses, and such revisions may be
permitted, after submissions and prior to award for the purpose of obtaining
best and final responses.
3. Evaluation & Elimination. After evaluating all conforming responses based on
the criteria herein the selection committee may eliminate one or more or all
Respondents from further review if they do not meet the qualification criteria
specified herein. Any Respondents eliminated by the selection committee, at
any time, or for any reason, shall have no opportunity to make revisions or
participate further in the selection process.
4. Notice and Issuance of RFP. After the elimination of those Respondents which
do not meet qualification criteria the committee will proceed to issue a request
for proposals (RFP) for the specific project.
B. REQUEST FOR PROPOSALS (RFP)
The RFP is the second of a two-part selection process for the GC/CM. Under the RFP part
of the solicitation, the selection procedure is intended to evaluate the capabilities of
interested GC/CM firms to provide services to the Owner for this Project and the prices
which they intend to charge. The selection process shall be conducted pursuant to all
applicable Montana law including those criteria set forth in §18-2-503, MCA and
applicable City policy. The GC/CM will be selected based on the overall merit of its
proposal, including relevant prices and fees, information contained in proposals,
references, interviews, and information obtained from any other reliable source.
1. Evaluation of RFPs. The same selection committee will be used as for the
evaluation of the RFQ’s. The selection committee will review conforming
proposals using the selection criteria listed in Section D. Proposals that do not
contain the required documentation will be deemed nonresponsive to this RFP
and may be rejected. After evaluating all conforming proposals based on the
criteria herein the selection committee may eliminate or rank one or more or
all Respondents from further review. Any Respondents eliminated by the
selection committee, at any time, or for any reason, shall have no opportunity
to make revisions or participate further in the selection process.
2. Revisions. Responses will be accorded fair and equal treatment with respect to
opportunity for discussion and revision of responses, and such revisions may
be permitted, after submissions and prior to award for the purpose of obtaining
best and final responses.
3. Interviews. The selection committee may decide to schedule interviews with
qualified respondents. Interviews will be held on February 1, 2022. Each firm
selected for interview will be notified of the specific time for their interview. A
virtual environment may be considered in lieu of an in person meeting.
Interview questions will be provided in advance and scored by the selection
committee. The format of the interview will be left up to the proposing firm;
however, interviews will be 45 minutes inclusive of questions from the
selection committee, with 15 minutes between interviews for transitions and
set up between Respondents.
4. Selection and Final Recommendation. The selection committee will tally the
scores for both the RFQ and the RFP in addition to interviews, if conducted, to
arrive at the necessary ranking. At that time contract negotiations will take
place between the City and successful Respondent. The City may negotiate a
contract with the next highest ranked Respondent if a contract cannot be
made.
C. RFQ – FORM AND CONTENTS
Submit one (1) original digital copy in a single, searchable PDF document file to the
following email address: agenda@bozeman.net, prepared as follows:
i. General Instructions:
a. RFQ responses must be signed by an officer or principal of your firm.
b. RFQ responses must be contained in a single searchable PDF document not to
exceed 20 pages total including whatever pictures, charts, graphs, tables, and
text the firm deems appropriate to be part of the review of the firm's
qualifications. A separate transmittal letter, cover page, cover sheets, and
dividers are exempted from the page limit.
c. Schedules may be submitted in addition to the page limit.
ii. Firm Information:
a. Experience. Respondent must demonstrate successful experience and capacity
to act as a contractor on projects of similar size, type and complexity. Provide
the name and location of each project, the client, and the contact person and
phone number. Describe experience and qualifications of the professional
personnel to be assigned to this project. Describe your recent and current work
for the City of Bozeman, if any.
b. Firm Background. Provide information about the firm, including location.
Describe the firm’s history. Include information identifying the firm’s annual
volume of business, financial/bonding capacities, and speak to the firm’s
stability in the marketplace. Information identifying the firm’s strengths and
weaknesses along with special capabilities that may be appropriate to the
Project will assist in the evaluation.
c. Firm Workload. Provide the status of current and anticipated work within the
firm in terms of time and magnitude for the anticipated Project schedule as it
relates to availability of key personnel and your firm. Describe the firm’s
capability to meet time and project budget requirements.
d. Claims. At any time in the last ten (10) years has your firm been assessed and
paid liquidated damages after completion of a project under a contract with a
public owner?
e. References. Provide detailed contact information for the Owner for at least five
(5) project undertaken by your firm within the past five years.
iii. Bonding:
a. The GC/CM must be able to provide a Performance and Payment bond(s) in the
amount of the total construction budget including GC/CM fees and GMP.
Include an original letter from a bonding company certifying the bonding
capacity of the Respondent.
D. RFP – FORM AND CONTENTS
Submit one (1) original digital copy in a single, searchable PDF document file to the
following email address: agenda@bozeman.net, prepared as follows:
iv. General Instructions:
a. RFP responses must be signed by an officer or principal of your firm.
b. RFP responses must be contained in a single searchable PDF document not to
exceed 40 pages total including whatever pictures, charts, graphs, tables, and
text the firm deems appropriate to be part of the review of the firm's
qualifications. A separate transmittal letter, cover page, cover sheets, and
dividers are exempted from the page limit.
c. Schedules may be submitted in addition to the page limit.
v. Project Specific Information:
i. Financial Health and Pricing
1. Financial Health. Provide a completed and properly
executed “Contractor’s Qualification Statement” (AIA
A305-1986).
2. General Conditions. Pricing per month as set forth on the
attached Form GC and included in the Proposal.
3. General Contractors Fee. Percentage basis as set forth on the
attached Form CF and included in the Proposal.
4. Preconstruction Fixed Fee. Fixed Fee basis from
commencement of contract to GMP agreement as set forth
on the attached Form PF and included in the Proposal.
ii. Project Team
1. Provide a list of names and define the relationship of
management individuals that you will commit to this Project.
Include project management, field management,
superintendent(s), estimators, schedulers, etc. how will you
organize your effort for this Project and who would you assign
during:
a. Preconstruction/design
b. Construction
2. For each team member:
a. Describe their responsibility on this Project.
3. Describe their experience and how it is relevant to this Project.
Demonstrate the proposed key personnel’s specific experience
on projects of similar type, size and scope.
4. Indicate the amount of time commitment available to this
Project during the preconstruction and construction phases. Will
they be assigned full time? If not, what portion of their time will
be utilized on this project? What other projects are they assigned
to and for what duration?
5. Identify their length of employment with your firm and, if less
than three years, prior firm(s).
6. Provide references with contact information for each team
member’s last two projects in a similar role.
7. A key personnel clause will be included in the GC/CM contract.
iii. Project Management and Approach
1. Identify the specific methodology your firm will use in the
administration of this Project, in both the preconstruction and
construction phases.
2. Describe your firm’s ability and approach to:
a. Managing costs during construction
i. Describe your cost management philosophies and
techniques
ii. For at least the last three completed GC/CM
projects, provide history of estimates at the
programming stage, each design stage, final GMP,
and final contract amount. Explain any
extenuating circumstances, if necessary.
b. Assist the Owner with:
i. Quality of the project documents
ii. Constructability
iii. Alternative methods and products
iv. Budgets and estimating
c. Safely build a quality building on time and within budget
d. Maintain good relations with the community and
adjacent property owners
3. Describe your approach to:
a. Cost estimating
i. What methodology do you use?
ii. How do you organize your estimate?
iii. During design, how do you determine the final
cost when not all work is shown?
iv. Do you have in-house estimating staff? If so,
what are their other responsibilities? How much
of their time is spent in cost estimating?
b. Subcontractors
i. How do you ensure that this Project will get
appropriate response from the subcontracting
community?
ii. How much do you use subcontractors for cost
information during the preconstruction phase?
iii. When would you involve subcontractors in this
Project? Which ones?
iv. How do you address subcontract bids that are
different than the cost estimate?
c. Value engineering
d. Budget reductions
e. Planning and scheduling the construction work
i. Do you use critical path scheduling methods?
ii. How do you manage and schedule the
procurement and the submittals process and its
impact on field activities?
iii. How do you track progress against the schedule
during construction?
iv. Do you use computer software to develop the
schedule? If so, what kind?
v. Provide examples of the last schedule from two
recently completed projects
f. Project communication
E. EVALUATION CRITERIA
As set forth below in more detail the City will make a decision to award this alternative
project delivery contract with the successful Respondent based on the criteria disclosed
below.
i. Request for Qualifications (RFQ) Evaluation Criteria
1. Respondent’s experience with projects of similar size and design:
Possible Points: 40
2. Firm’s Qualifications:
Possible Points: 20
3. Capabilities to meet time schedule and project budget requirements.
Possible Points: 20
4. Present and projected workloads:
Possible Points: 10
5. Past projects/experience working with the City of Bozeman:
Possible Points: 5
6. Office(s) location:
Possible Points: 5
ii. Request for Proposals (RFP) Evaluation Criteria
1. Financial Health and Pricing for this Project:
Possible Points: 10 for demonstrated Financial Health
15 for Preconstruction Fee
25 for General Conditions Cost and Contractors Fee %
2. Project Team:
Possible Points: 15
3. Projet Management and Approach:
Possible Points: 25
4. Interview:
Possible Points: 10
VII. FORM OF AGREEMENT
The final form of the contract documents will be disclosed to Respondents during contract
negotiations.
VIII. CITY RESERVATION OF RIGHTS
All proposals submitted in response to this RFQ become the property of the City and public
records and, as such, may be subject to public review.
A SUBMISSION IN RESPONSE TO THIS REQUEST FOR QUALIFICATIONS CONFERS NO RIGHTS UPON
ANY RESPONDENTS AND SHALL NOT OBLIGATE THE CITY IN ANY MANNER WHATSOEVER. THE
CITY RESERVES THE RIGHT TO MAKE NO AWARD AND TO SOLICIT ADDITIONAL REQUEST FOR
QUALIFICATIONS AT A LATER DATE.
A. This RFQ-RFP may be canceled or any or all responses may be rejected in whole or in part,
as specified herein, when it is in the best interests of the City. If the City cancels or revises
this RFQ-RFP, all Respondents who submitted will be notified using email.
B. The City reserves the right to accept or reject any and all submissions; to add or delete
items and/or quantities; to amend the RFQ-RFP; to waive any minor irregularities,
informalities, or failure to conform to the RFQ-RFP; to extend the deadline for submitting
proposals; to postpone award for up to 60 days; to award one or more contracts, by item
or task, or groups of items or tasks, if so provided in the RFQ-RFP and if multiple awards
are determined by the City to be in the public interest.
C. The City reserves the right to reject the submission of any person/firm who previously
failed to perform properly to the satisfaction of the City, or complete on time agreements
of similar nature, or to reject the submission of any person/firm who is not in a position
to perform such an agreement satisfactorily as determined by the City.
D. The City reserves the right to determine the best qualified Respondents and negotiate a
final scope of service and cost, negotiate a contract with another Respondents if an
agreement cannot be reached with the first selected Respondents, or reject all
proposals.
E. The professional services contract between the City of Bozeman and the successful
Contractor will incorporate the Contractor's scope of service and work schedule as part
of the agreement (see Attachment B for form of construction services agreement). The
professional services agreement presented to the Contractor may differ from this form as
appropriate for the scope of services).
F. This RFQ-RFP does not commit the City to award a contract. The City assumes no liability
or responsibility for costs incurred by Respondents in responding to this request for
qualifications or request for interviews, additional data, or other information with respect
to the selection process, prior to the issuance of an agreement, contract or purchase
order. The Respondents, by submitting a response to this RFQ-RFP, waives all right to
protest or seek any legal remedies whatsoever regarding any aspect of this RFQ-RFP.
G. This project is subject to the availability of funds.
IX. NONDISCRIMINATION AND EQUAL PAY POLICY
The City of Bozeman requires each entity submitting under this notice shall affirm, on a separate
form provided, that it will not discriminate on the basis of race, color, religion, creed, sex, age,
marital status, national origin, or because of actual or perceived sexual orientation, sexual
preference, gender identity, or disability in fulfillment of a contract entered into for the services
identified herein and that this prohibition on discrimination shall apply to the hiring and
treatment of the submitting entity’s employees and to all subcontracts it enters into in the
fulfillment of the services identified herein. Failure to comply with this requirement shall be
cause for the submittal to be deemed nonresponsive.
The City also requires each entity submitting under this notice shall affirm it will abide by the
Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has visited
the State of Montana Equal Pay for Equal Work “best practices” website or equivalent “best
practices publication and has read the material.
X. MISCELLANEOUS
A. No Oral Agreements. No conversations or oral agreements with any officer, employee, or agent
of the City shall affect or modify any term of this solicitation. Oral communications or any
written/email communication between any person and City officer, employee or agent shall not
be considered binding.
B. No Partnership/Business Organization. Nothing in this solicitation or in any subsequent
agreement, or any other contract entered into as a result of this solicitation, shall constitute,
create, give rise to or otherwise be recognized as a partnership or formal business organization
of any kind between or among the respondent and the City.
C. Employment Restriction and Indemnity. No person who is an owner, officer, employee,
contractor, or consultant of a respondent shall be an officer or employee of the City. No rights of
the City’s retirement or personnel rules accrue to a respondent, its officers, employees,
contractors, or consultants. Respondents shall have the responsibility of all salaries, wages,
bonuses, retirement, withholdings, worker’s compensation and occupational disease
compensation, insurance, unemployment compensation other benefits and taxes and premiums
appurtenant thereto concerning its officers, employees, contractors, and consultants. Each
Respondent shall save and hold the City harmless with respect to any and all claims for payment,
compensation, salary, wages, bonuses, retirement, withholdings, worker’s compensation and
occupational disease compensation, insurance, unemployment compensation other benefits and
taxes and premiums in any way related to each respondent’s officers, employees, contractors
and consultants.
D. Accessibility. Upon reasonable notice, the City will provide assistance for those persons with
sensory impairments. For further information please contact the ADA Coordinator Mike Gray at
406-582-3232 or the City’s TTY line at 406-582-2301.
E. Procurement. When discrepancies occur between words and figures in this solicitation, the
words shall govern. No responsibility shall attach to a City employee for the premature opening
of an SOQ not properly addressed and identified in accordance with these documents.
F. Governing Law. This solicitation and any disputes arising hereunder or under any future
agreement shall be governed and construed and enforced in accordance with the laws of the
State of Montana, without reference to principles of choice or conflicts of laws.
XI. ATTACHMENTS
The following exhibits are incorporated in this RFQ-RFP:
Attachment A: Non-Discrimination and Equal Pay Affirmation
Attachment B: Proposal Forms (PF, CF, GC)
Attachment C: Site Plan, Renderings, and Schematic Floorplan Design
Attachment D: Form of Construction Services Agreement
END OF RFQ
Attachment A
NONDISCRIMINATION AND EQUAL PAY AFFIRMATION
____________________________________(name of entity submitting) hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because
of actual or perceived sexual orientation, gender identity or disability and acknowledges and understands
the eventual contract will contain a provision prohibiting discrimination as described above and this
prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees and to all
subcontracts.
In addition, ____________________________________(name of entity submitting) hereby affirms it will
abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has
visited the State of Montana Equal Pay for Equal Work “best practices” website or equivalent “best
practices publication and has read the material.
______________________________________
Name and title of person authorized to sign on behalf of submitter
Attachment B
PROPOSAL FORMS
The following will be attached to the notices which invite Proposals to each qualified Respondent in a form
substantially similar to:
FORM PF
The Respondent agrees to furnish Preconstruction Services as set forth in this Solicitation for Proposals in the
amount of (Numerical and written)
__________________________________________________($_______________________).
FORM CF
The Respondent agrees to charge the following percentage of the Cost of the Work as set forth in this
Solicitation for Proposals in the amount of: (Numerical and written)
__________________________________________________(_______________%) for the construction
phase of the contract with the City.
FORM GC
(see attached)
Form GC
CONSTRUCTION PHASE GENERAL CONDITIONS COSTS
Office Expense: Monthly Amount Lump Sum
CM Field Office. Furniture & Furnishings
Office Supplies
Field Office Equipment & Maintenance
Jobsite Radios/Beepers
Copy Machine & Maintenance
Computers and Fax Usage Software & Maintenance
Field Office Telephone and Long Distance
Office Janitorial
Postage, Messenger and Express Mail
Plans & Specifications (sets per bid pkg)
Scheduling Expenses
Construction Photos & Supplies
Job Travel
Job Meetings & Ceremony Expense
Partnering Sessions
Construction Trade Training Program
Record Drawings Expense
Audit
Records Storage
Public Information Program (Site Signage)
QC/QA Manager (including all fringe and insurance)
Construction Management Labor:
Cost Management Labor (including all fringe and insurance)
Safety Officer Labor (including all fringe and insurance)
General Conditions Labor (including all fringe and insurance)
Monthly Total: /month
Lump Sum Total:
Other not listed above:
TOTAL: /month