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Home My WebLink About12-03-21 City Commission Special Meeting Agenda and Packet MaterialsA.Call to Order - 12:00 PM - Commission Room, City Hall, 121 North Rouse B.Pledge of Allegiance and a Moment of Silence C.Changes to the Agenda D.FYI E.Commission Disclosures F.Public Comment This is the time to comment on any matter falling within the scope of the Bozeman City Commission. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once. Please note, the City Commission cannot take action on any item which does not appear on the agenda. All persons addressing the City Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name and address in an audible tone of voice for the record and limit your comments to three minutes. G.Action Item G.1 Assign City Commission Liaison Assignments for Citizen Advisory Boards (Mihelich) H.Work Session H.1 City Commission Charter Required Annual Ethics Training (Mihelich) H.2 City Commission Strategic Priorities Setting(Mihelich) I.FYI / Discussion J.Adjournment THE CITY COMMISSION SPECIAL MEETING OF BOZEMAN, MONTANA SPECIAL MEETING Commission Retreat AGENDA Friday, December 3, 2021 City Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, Mike Gray, at 582-3232 (TDD 582-2301). Commission meetings are televised live on cable channel 190 and streamed live at www.bozeman.net. City Commission meetings are re-aired on cable Channel 190 Wednesday night at 4 p.m., Thursday at noon, Friday at 10 a.m. and Sunday at 2 p.m. In order for the City Commission to receive all relevant public comment in time for this City Commission meeting, please submit via www.bozeman.net or by emailing agenda@bozeman.net no 1 later than 12:00 PM on the day of the meeting. Public comment may be made in person at the meeting as well. 2 Memorandum REPORT TO:City Commission Special Meeting FROM:Jesse DiTommaso, Deputy City Clerk Mike Maas, City Clerk Jeff Mihelich, City Manager SUBJECT:Assign City Commission Liaison Assignments for Citizen Advisory Boards MEETING DATE:December 3, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:I move to approve the assignment of the Mayor and Commissioners to the voting board and committee positions, to approve the assignment of the Mayor and Commissioners as liaisons to citizen advisory boards, councils, and committees or their designee as discussed. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:Every two years after a new Commission has been seated, the City Commission assigns themselves as liaisons to the City of Bozeman Citizen Advisory Boards. In addition, several city boards or boards within the community have voting positions set aside specifically for a City of Bozeman elected official. In this unique situation, after the election held on November 2, 2021, all current members of the City Commission will retain their seats. The new terms will begin January 3, 2021. On November 16, 2021, the City Commission appointed members to the newly consolidated boards. Necessitated by the need to begin those new meetings, the City Commission will assign liaisons to allow for assistance in the initial creations of work plans for these new boards. City Commissioners attend a majority of meetings of the advisory board they liaison, acting as a conduit between the board and the Commission. Liaisons do not vote on the board. City Commissioners appointed as voting board members are considered full members of the board with all associated voting and participation responsibilities. As a member of a particular board, Commissioners vote in their capacity as a board member, not as a Commission member. ASSIGNMENT TO VOTING BOARDS/COMMITTEES: Community Development Board - One member of the City Commission to be appointed from its membership to a term expiring December 31, 3 2023 Prospera Business Network Revolving Loan Fund Committee - Two members from City Commission and/or Staff Transportation Coordinating Committee - One member from City Commission City-County Board of Health - One member from City Commission Gallatin County Mental Health Local Advisory Council - Typically one staff designee, currently the Chief Prosecutor Gallatin Local Water Quality Board - One member from City Commission Streamline Advisory Board - One member from City Commission ASSIGNMENT TO ACT AS LIAISONS TO BOARDS/COUNCILS/COMMITTEES: Economic Vitality Board Sustainability Board Transportation Board Urban Parks & Forestry Board Library Board of Trustees Bozeman Historic Preservation Board Bozeman Downtown Business Improvement District Downtown Urban Renewal District Board Midtown Urban Renewal District Board Northeast Urban Renewal District Board Planning Coordinating Committee Building Board of Appeals Fire Code Board of Appeals UNRESOLVED ISSUES:None identified ALTERNATIVES:As per Commission FISCAL EFFECTS:None Report compiled on: November 23, 2021 4 Memorandum REPORT TO:City Commission Special Meeting FROM:placeholder SUBJECT:City Commission Charter Required Annual Ethics Training MEETING DATE:December 3, 2021 AGENDA ITEM TYPE:Administration RECOMMENDATION:City Commission Charter Required Annual Ethics Training STRATEGIC PLAN:7.1 Values-Driven Culture: Promote a values-driven organizational culture that reinforces ethical behavior, exercises transparency and maintains the communityâ€™s trust. BACKGROUND:placeholder UNRESOLVED ISSUES:placeholder ALTERNATIVES:placeholder FISCAL EFFECTS:placeholder Report compiled on: November 22, 2021 5 Memorandum REPORT TO:City Commission Special Meeting FROM:Jeff Mihelich, City Manager SUBJECT:City Commission Strategic Priorities Setting MEETING DATE:December 3, 2021 AGENDA ITEM TYPE:Administration RECOMMENDATION:City Commission Strategic Priorities Setting STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:In April 2018, the Bozeman City Commission adopted its first ever Strategic Plan. Since then, the City Manager has come before the City Commission regularly to review the progress made on the priorities outlined in the Strategic Plan and set goals for the upcoming year. After gaining direction from the City Commission, staff prepared Resolution 5257 that the Commission formally adopted on February 2, 2021, identifying the priorities for 2021. The attached report includes an overview of each of the priorities identified by the Commission in 2021. In total there are 13 priorities. Each item lists a status as either “not yet started” “in progress or ongoing” and “complete.” The overview outlines what has been completed in 2021 and what the next steps are, if any, for the upcoming year. The priorities and their status are listed below in alphabetical order: Advisory Board Consolidation - Phase 1 complete; Phase 2 (Urban Renewal Boards) in progress. Affordable Housing Annexation Analysis - In progress/Ongoing Climate Action Plan Implementation Community Engagement - In progress/Ongoing Identify Options to Ban Flavored Tobacco Inclusive City- In progress/Ongoing Parks, Recreation, Open Space, and Trails (PROST) Master Plan - In progress/Ongoing Planning and Land Use Property Tax Relief Pursue Grants and Philanthropic Funding - In progress/Ongoing Sensitive Lands Protection Planning - In progress/Ongoing Wetlands Preservation and Banking 6 UNRESOLVED ISSUES:None identified ALTERNATIVES:As per Commission FISCAL EFFECTS:N/A Report compiled on: November 23, 2021 7