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Home My WebLink About07-21-21 BID Minutes Downtown Business Improvement District Board Meeting Minutes July 21, 2021 Attending: Jolee Barry, Eric Bowman, Emily Cope, Ileana Indreland, Susan Neubauer, I-Ho Pomeroy, Ellie Staley, Eric Sutherland Absent: Mike Basile, Erik Nelson General Public Comments: None Minutes ACTION: Eric Sutherland moved to approve the May meeting minutes as presented. Jolee Barry seconded the motion. All voted in favor. Finance Report June finance report attached below. Economic Development Director’s Report DBP and COB Updates: • The DBP has hired a new Operations Manager (Gaby Krevat) with a start date of 7/19/21. • The appointment to the BID Board for the two expired terms has not yet been assigned to a city commission meeting. To date, Jolee and Ileana are the only two applicants. Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Transportation & Mobility Analysis—The Phase 1 Transportation plan with the 3-lane concept, bike sharrows and other traffic calming ideas have been completed and submitted to MDT and the City of Bozeman. The MDT report has been completed with concerns about much of what was proposed. We are still waiting for the city to report on the proposed plan due to staff changes. Phase 1 transportation plan, MDT’s report and additional notes from the current term contract team will be include in July’s URD board meeting packet. City of Bozeman comments have been delayed due to Shawn Kohtz’s departure. City response needed to move to Phase 2. Structured Parking Planning—The parking decks were researched by the term team and most have been found to be non-starters due to lack of space, retail wrap on ground-level restrictions and high costs/space ratios. The US Bank building was added as a one-off to the parking structure studies. This initial study as well as the full study of possible parking structure will be included in the URD board meeting packet in July. Baker Tilly has been hired by the URD to do an initial analysis of the bonding capacity of the Downtown URD before sun-setting in 2032. UDC Updates – Rob Pertzborn and Susan Riggs have been contracted by the URD to research and update the URD/BID and downtown stakeholders updated on the City’s UDC Edits, the timeline for changes and how these updates may impact downtown and why we should care. The City’s UDC update process has been moved back a few times but, is slated to move forward in fall of 2021 with a focus on building height and parking requirements. Ellie and Emily are scheduled to meet with Rob and Susan to provide a memo for URD next steps at August board meeting. UDC edits on the fall 2021 revision schedule to include B-3 parking requirements and B-3 height requirements. North Rouse Lighting Project – This project was originally scheduled to be completed in Summer 2021 but has been delayed due to contractor interest/availability. The bid was revised to have work completed in fall 2021, one local contractor bid the project in the amount of $128,518.00 (10% increase from original estimate of $115,000) and has been awarded to Montana Lines Inc. who is set to begin work by late August. There were assembly line concerns with the large light pole order so, light poles have been ordered in advance with confirmation they can be stored by City Streets Department for the contractor to access when needed. Parking Policy Updates – Two Parking Commission subcommittees; Policy and Capacity have been formed to develop a more focused work plan for city staff and the Parking Commission. Each subcommittee has met for initial discussions. DBP staff is staying engaged in discussions. Ellie and Emily participated in the July 14 Capacity Subcommittee meeting to discuss garage capacity, shared use agreement opportunities, and additional seasonal bike parking. Many great ideas were discussed including the possibility of the URD to help fund the “Run DMC” shuttle and future work with property owners on shared use agreements. Outreach Bozeman The Outreach Bozeman pilot program has been funded for summer of 2021. HRDC has hired an individual to oversee the business outreach aspects of the program. An existing HRDC employee has also begun to work with Marek (Bozeman Police Department) to shadow and assist in developing strategies for the program. A De-escalating training was sent to engaged parties with additional trainings being held in the future for additional property and business owners. The DBP will oversee all marketing and business outreach over the next several months and will continue to work with HRDC, the city and the police department to assist in getting information out to downtown property owners, business owners and patrons. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish), and two seasonal part-time flower waterers (Porter and Kodie). Below are the maintenance statistics comparing the year-to-date figures from this year (FY21) to the corresponding stats from last year (FY20). FY2020 Y-T-D FY2021 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1868 187 3190 266 +1322 Recycling Emptied 459 46 736 61 +277 Graffiti Removed 390 40 441 37 +51 Building Projects • Merin Condos (North Bozeman) 28 units of owner-occupied housing. Under construction. • Village Downtown 30 new residential condo units and 9 single-family lots are under review by the City. • AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. • East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. • Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Application submitted. New Businesses • Stretch Lab, 23 South Willson - OPEN • Main Street Market/Brigade/Happy Box, 233 East Main - OPEN • Cool Beans (next door to Main Street Over Easy), 9 East Main - OPEN • Vienne (French bakery), 101 South Wallace - OPEN • Tanoshii, 113 East Main - OPEN • Sotheby’s International Realty, 424 E Main – OPEN • Engel & Volkers Real Estate, 106 E Babcock – OPEN • Sweet Peaks, 411 East Main – OPENING SOON • Alara (by appt only space), 424 East Main – OPEN • Residence Inn, 815 East Main Street - OPEN • Sun Dial (Lark food truck), 122 West Main – OPENING SOON • Last Call (modern Mexican restaurant), 19 S Willson, – OPENING SOON • Pakeezah – 14 N Church- formerly 14 North- Moving/re-opening soon • 27 East Main (formerly Crossroads) - to be redeveloped as a steak house • TBD - 137 East Babcock—formerly Gallatin Laundry • TBD - 544 East Main—formerly Heeb’s – building improvements underway • TBD - 402 E Main St Suite 3— formerly The Montana Scene • TBD – 34 N Bozeman- formerly Pakeezah Upcoming DBA Events: more info at www.downtownbozeman.org • Art Walks – 2nd Fridays: August 13, Sept. 10, 4-8pm • Music on Main – 4 Thursdays: July 22- August 12, 6-9pm • “Cruisin’ on Main” Car Show – Saturday, August 14 from 3-5pm (packet pick-up) & Sunday, August 15 from 6am-4pm Discussion and Decision Items Maintenance Mule Emily presented the estimated costs for a 2021 Kawasaki Mule 4010 4x4 and the needed add- ons. Emily shared that after completing research to other utility vehicles, the Kawasaki Mule is the ideal and desired maintenance vehicle for downtown. DBP staff is in conversation with the Billings Kawasaki dealer and hope to have their rep find a vehicle. If not, staff will locate a mule from out of state and have it transported to Bozeman. The current mule is a 2012 and not running optimally. ACTION: Eric Bowman moved to purchasing a new maintenance mule vehicle, not to exceed $16,000 in total expenses. Ileana Indreland seconded the motion. All voted in favor. Meeting was adjourned at 12:45pm June 2021 BID Finance Report APPROVED Y-T-D FY2021 FY2021Income BID Assessment 175,000$ 173,758.64$ BID Assessment--residual Contract Income 17,000$ 16,999.92$ Interest Income 100$ 12.83$ Mobile Vending Fees 2,000$ 1,750.00$ Flower Sponsorships 8,000$ 10,700.94$ Christmas Light Sponsorships 4,000$ 2,850.00$ Streetlamp Banners 9,000$ 10,100.00$ Total Income 215,100$ 216,172.33$ Expenses Management Fee Partnership Administration 35,000$ 35,000.00$ District Manager 21,000$ 21,000.00$ Total Expenses 56,000$ 56,000.00$ Payroll Expenses Maintenance Staff 37,500$ 40,210.75$ Taxes 3,300$ 3,693.14$ Work Comp 2,250$ 1,391.69$ Maintenance Staff--Garage 10,000$ 15,609.25$ Taxes 750$ 771.92$ Work Comp 750$ 358.88$ Total Payroll Expenses 54,550$ 62,035.63$ Programs ot Sidewalk Cleaning / Alley Snow Remo 20,000$ 12,000.00$ Invoi ntown Bozeman Association (DBA) Su 25,000$ 25,000.00$ Christmas Lights 2,000$ 1,810.13$ Christmas Light Spider Repair 1,500$ 723.00$ Christmas Lights Storage 1,000$ 1,233.00$ New Banners 3,000$ 3,015.00$ Flower Expenses 24,000$ 23,480.27$ Flower Water 200$ 213.17$ Tree Purchases 2,000$ - Marketing 2,500$ 2,500.00$ Maintenance Supplies $ 3,000 $ 3,628.12 Garbage Bags $ 2,625 $ 1,816.87 Miscellaneous Services Graffiti Supplies 1,125$ 746.50$ Graffiti Contracted Removal 4,500$ 2,386.00$ Mule Service & Fuel 1,500$ 1,342.02$ Truck Service & Fuel 2,100$ 1,961.09$ Truck-Mule Insurance 3,250$ 3,255.48$ Program Contingency 1,000$ 800.96$ Total Program Expenses 100,300$ 85,911.61$ Other Expenses Total BID Expenses 210,850$ 203,947.24$ NET ASSESSMENT INCOME 4,250$ 12,225.09$ Checking Account Balance 102,230.91$ Certificate of Deposit Balance -$ 31,802.31$ Total Cash On Hand Total 134,033.22$