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Home My WebLink About08-18-21 BID Minutes Downtown Business Improvement District Board Meeting Minutes August 18, 2021 Attending: Eric Bowman, Emily Cope, Ileana Indreland, Erik Nelson, Ellie Staley, Susan Riggs, Rob Pertzborn Absent: Jolee Barry, Mike Basile, Susan Neubauer, I-Ho Pomeroy, Eric Sutherland General Public Comments: None Minutes July meeting minutes to be approved at next month’s meeting. Finance Report August finance report attached below. Economic Development Director’s Report COB Updates: • The appointment to the BID Board for the two expired terms has not yet been assigned to a city commission meeting. To date, Jolee and Ileana are the only two applicants. • City Board Consolidation Updates: At the August 10th City Commission meeting, Ordinance 2085 was passed to consolidate the City’s advisory boards to create the Transportation Board, Sustainability Board, The Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board. The current advisory boards will be dissolved at the end of 2021. Board members will go through a process to re-apply as the new boards are assembled. Please note, there will not be any changes to the Downtown BID or URD boards. Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Transportation & Mobility Analysis—The Phase 1 Transportation plan with the 3-lane concept, bike sharrows and other traffic calming ideas have been completed and submitted to MDT and the City of Bozeman. The MDT report has been completed with concerns about much of what was proposed. We are still waiting for the city to report on the proposed plan due to staff changes. City of Bozeman comments have been delayed due to Shawn Kohtz’s departure. City response needed to move on to Phase 2. Structured Parking Planning—The parking decks were researched by the term team and most have been found to be non-starters due to lack of space, retail wrap on ground-level restrictions and high costs/space ratios. The US Bank building was added as a one-off to the parking structure studies. Baker Tilly has been hired by the URD to do an initial analysis of the bonding capacity of the Downtown URD before sun-setting in 2032. UDC Updates – Rob Pertzborn and Susan Riggs have been contracted by the URD to research and update the URD/BID and downtown stakeholders updated on the City’s UDC Edits, the timeline for changes and how these updates may impact downtown and why we should care. The City’s UDC update process has been moved back a few times but, is slated to move forward in fall of 2021 with a focus on building height and parking requirements. Ellie and Emily are scheduled to meet with Rob and Susan to provide a memo for URD next steps at August board meeting. UDC edits on the fall 2021 revision schedule to include B-3 parking requirements and spring 2021 revision schedule to include height requirements and transitional heights. **See memo attached for discussion at today’s meeting.** North Rouse Lighting Project – The groundwork for this project began during the week of August 9th and is scheduled to take a few weeks to complete. The streetlamps (20) have been ordered and are scheduled to arrive end of September, installation of the poles will take place end of September or early October. Parking Policy Updates – At the August 12th Park Commission meeting, Resolution #2021-05 was passed with an amendment to include the entire B-3 District instead of the downtown core. This resolution is a recommendation to the City Commission and Planning and Zoning Commissions to adopt the introduced parking requirement changes to the Unified Development Code this October/November. Outreach Bozeman The Outreach Bozeman pilot program has been funded for summer of 2021. HRDC hosted a De- escalation and Crisis Training offered to businesses and property owners that Emily Cope attended on July 30th. The training offered knowledge and tips of how to interact with individuals who may be disruptive in a business. Additional trainings will be offered, with the next one tentatively in October. Emily and Ellie met with Jenna Huey and Crystal Baker on August 11th to discuss next steps for Outreach Bozeman and also went into several businesses downtown to make introductions. Crystal Baker is HRDC’s outreach specialist who will be making rounds Tuesday and Thursday to individuals in the community who may be experiencing homelessness and provide information on resources available. Brooke, one of HRDC’s housing navigators will be making rounds with Crystal. Jenna Huey will be the main contact for businesses who have any questions on training, situations and resources. Jenna will be making rounds with Marek every other Wednesday. We have received great input so far from businesses and community members who are asking how they can be a part of Outreach Bozeman and volunteer opportunities. HRDC stated that outreach kits is a priority need and would be an ideal volunteer opportunity for those who want to be involved. We are working to come up with a timeline with HRDC report data quarterly and scheduling times to do outreach alongside with them to make introductions to businesses. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish), and two seasonal part-time flower waterers (Porter and Kodie). Below are the maintenance statistics comparing the year-to-date figures from this year (FY22) to the corresponding stats from last year (FY21). We are in contact with the Billings Kawasaki dealer to secure a new mule, timeline of arrival to be determined. FY2021 Y-T-D FY2022 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 398 398 499 499 +101 Recycling Emptied 82 82 129 129 +47 Graffiti Removed 57 57 13 13 -44 Building Projects • Merin Condos (North Bozeman) 28 units of owner-occupied housing. Under construction. • Village Downtown 30 new residential condo units and 9 single-family lots are under review by the City. • AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. • East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. • Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Application submitted. New Businesses • Sweet Peaks, 411 East Main – OPENING SOON • Residence Inn, 815 East Main Street - OPEN • Sun Dial (Lark food truck), 122 West Main – OPEN • Last Call (modern Mexican restaurant), 19 S Willson, – OPEN • Pakeezah – 14 N Church- formerly 14 North- OPEN • 27 East Main (formerly Crossroads) - to be redeveloped as a steak house • TBD - 137 East Babcock—formerly Gallatin Laundry • TBD - 544 East Main—formerly Heeb’s – building improvements underway • TBD - 402 E Main St Suite 3— formerly The Montana Scene • TBD – 34 N Bozeman- formerly Pakeezah • TBD—121 W Main – formerly Union Hall—TBD • TBD—127 E Main—formerly A Banks Gallery—TBD Discussion and Decision Items UDC Edits Discussion Susan Riggs and Rob Pertzborn gave a presentation on the building height recommendations that are made in the 2019 Downtown Bozeman Improvement Plan. B-3 Height and Zone Edge Transitions are on the schedule for revisions in spring 2022. The board also discussed the parking requirement resolution that the parking commission passed at the August Parking Commission meeting. Comments and concerns were shared by board members that the historic character of downtown must be preserved, parking requirement code changes should be included with this conversation, sprawl should happen east and west rather than major height increases. Comments were also made that the growth in downtown has been happening so quickly, and that there has not been enough time to see how all of the growth affects parking and building height change considerations. Ellie and Emily were directed to be sure to keep all downtown boards and stakeholders updated during the conversations surrounding these topics. Meeting was adjourned at 1:20pm August 2021 BID Finance Report APPROVED Y-T-D FY2022 FY2022Income BID Assessment 185,000$ 92,500.00$ BID Assessment--residual Contract Income 17,500$ 4,375.00$ Interest Income 100$ 0.54$ Mobile Vending Fees 2,000$ Flower Sponsorships 8,500$ 600.00$ Christmas Light Sponsorships 3,500$ Streetlamp Banners 10,000$ 2,200.00$ Total Income 226,600$ 99,675.54$ Expenses Management Fee 58,750$ 14,687.50$ Total Expenses 58,750$ 14,687.50$ Payroll Expenses Maintenance Staff 45,000$ 4,682.75$ Taxes 3,950$ 507.75$ Work Comp 2,700$ 232.28$ Maintenance Staff--Garage 13,000$ 1,664.00$ Taxes 975$ Work Comp 975$ Total Payroll Expenses 66,600$ 7,086.78$ Programs New Program 15,000$ ntown Bozeman Association (DBA) Su 26,150$ 13,075.00$ Christmas Lights 2,000$ 16.25$ Christmas Light Spider Repair 1,500$ Christmas Lights Storage 1,400$ New Banners 3,000$ Flower Expenses 25,000$ 22,096.42$ Flower Water 250$ 27.39$ Tree Purchases 2,000$ Marketing 2,500$ Maintenance Supplies $ 3,500 $ 700.10 Garbage Bags $ 2,625 $ 55.98 Graffiti Supplies 1,125$ 106.25$ Graffiti Contracted Removal 4,500$ 282.00$ Mule Service & Fuel 1,500$ 81.33$ Truck Service & Fuel 2,200$ 374.77$ Truck-Mule Insurance 3,850$ Program Contingency 1,000$ Total Program Expenses 99,100$ 36,815.49$ Other Expenses Total BID Expenses 224,450$ 58,589.77$ NET ASSESSMENT INCOME 2,150$ 41,085.77$ Checking Account Balance 142,335.94$ Certificate of Deposit Balance -$ 31,802.31$ Total Cash On Hand Total 174,138.25$