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Home My WebLink About10-12-21 City Commission Meeting MinutesBozeman City Commission Meeting Minutes, October 12, 2021 Page 1 of 5 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Tuesday, October 12, 2021 Present: Cyndy Andrus, Terry Cunningham, I-Ho Pomeroy, Jennifer Madgic, Christopher Coburn Absent: None Staff Present in the Webex: City Manager (CM) Jeff Mihelich, City Attorney (CA) Greg Sullivan, City Clerk (CC) Mike Maas A) 00:01:27 Call to Order - 6:00 PM - WebEx Videoconference B) 00:04:03 Pledge of Allegiance and a Moment of Silence C) 00:04:35 Changes to the Agenda D) 00:04:53 FYI • DM Cunningham noted that ballots will be mailed on Wednesday and the City three ballot questions. He stated the need for residents to have a plan to address their snow removal responsibilities. • Cr. Madgic announced the One Valley Foundation is beginning their "A Seat at the Table" discussions on Thursday, October 14, running through the end of the month and their first topic is housing. • Mayor Andrus encouraged people to get vaccinated if they have not yet done so. She encouraged people to visit the teepee display on Peets Hill. • CM Mihelich announced the end of the drought declaration in the City. He referenced the community's decrease in usage of 27% in response to the drought. He noted there is still time to update voter registration or register to vote up to November 1 at the Gallatin County Elections Office. DocuSign Envelope ID: 49A90530-FC7E-4199-9BAA-5A53FFD1117D Bozeman City Commission Meeting Minutes, October 12, 2021 Page 2 of 5 E) 00:12:02 Commission Disclosures • There were no disclosures. F) 00:12:09 Consent F.1 Accounts Payable Claims Review and Approval F.2 Authorize the City Manager to Sign a FY2021 Standard Audit Contract City of Bozeman 2021 Audit Contract.pdf Anti-Discrimination Clause.pdf F.3 Authorize the City Manager to Sign a Letter of Agreement Accepting a Donation in the Amount of $498,361.83 from the Library Foundation for Architectural Services for Phase 2 and 3 of the Bozeman Public Library Expansion Bozeman Public Library Expansion Project - Phase 2 and 3 - Letter of Agreement.docx F.4 Authorize the City Manager to Accept a Montana Department of Homeland Security Grant for the Bozeman Fire Department State Hazardous Materials Grant Routing Form.pdf State Hazardous Materials Grant Obligating Document for Award.pdf F.5 Authorize the City Manager to Sign a Notice of Award and Sign a Bid Purchase Agreement for One Year of Polymer for the Bozeman WRF with the Option of Two (2) Additional Years Upon Mutual Agreement of the City of Bozeman and Selected Vendor Neo-Solutions Notice to Award 2021.docx Purchase Agreement 2021-2023.docx Bid form.pdf F.6 Authorize the City Manager to Sign Temporary Construction Permits and Right-of-Way Documents with Marilyn Collins, with Four Ts Limited Partnership, and with Bart V. and Myrna H. Thompson for the Griffin Drive and Manley Road Street and Stormwater Improvements Project 20211012_P17_Marilyn Collins_for City signature.pdf 20211012_P13_Four Ts Limited Partnership_for City signature.pdf 20211012_P31_Vance and Myrna Thompson_for City signature.pdf F.7 Authorize City Manager to Sign a Professional Services Agreement with Morten Group, LLC for Facilitation of the Community Roundtable on Equity & Inclusion PSA_Community Roundtable facilitation Morten Group LLC.pdf F.8 Authorize the City Manager to Sign a Professional Services Agreement with Burn & McDonnell for Solid Waste Recycling and Compost Evaluation and Rate Model Update Recycling & Organics Feasibility Study PSA.docx City of Bozeman Cost of Service and Recycling and Organics Feasibility Study Update Proposal - September 2021.pdf DocuSign Envelope ID: 49A90530-FC7E-4199-9BAA-5A53FFD1117D Bozeman City Commission Meeting Minutes, October 12, 2021 Page 3 of 5 F.9 Authorize the City Manager to Sign a Professional Services Agreement and Task Order 1 with Baker Tilly for Housing and Economic Development Project Financial Analysis and Related Services Baker Tilly Term Contract PSA 21-26.docx Task_Order_1.pdf F.10 Authorize the City Manager to Sign Task Order 2 and Task Order 3 with Economic and Planning Systems, Inc. (EPS) for Advice on Policies and Practices Related to Applications for Tax Increment Financing Assistance, and Professional Services Concerning Economic Development and Community Housing on a Time and Materials Basis EPS Task Order 2 Form.docx EPS Task Order 3 Form.docx EPS 2021 Denver.pdf Bridge ED Fees 2021.pdf Agency Billing Rates.pdf F.11 Authorize the City Manager to Sign Task Order EDD21-003 with Sanderson Stewart for Design of Railroad Crossing Improvements Related to Quiet Zones at North Rouse Avenue and North Wallace Avenue URD Task Order Form EDD21-003 Railroad Crossing Design.docx EDD21-003_Railroad Crossing Design_SOW_071621.docx F.12 Authorize the City Manager to Sign Task Order MID 21-004 with Sanderson Stewart for Engineering Services on the N. 5th Ave. Sewer Project MID21-004_Aspen & 5th Addl CA_SOW_071621.pdf URD Task Order Form MID21-004 Aspen & 5th Addl CA.docx F.13 Resolution 5343 Intent to Consider the Mountains Walking Growth Policy Amendment to Amend the Future Land Use Map from Urban Neighborhood to Community Commercial Mixed Use at Property Addressed as 414 N Plum Avenue and Legally Described as Lots 18, 19, & 20, Block 50, of the Northern Pacific Addition 21318 Mountains Walking GPA Resolution of Intent.pdf GPA Development Review Application (Form A1) 2021_07_29.pdf GPANarrativeAndFigures_08032021.pdf GPAExhibitOfProperty_08032021.pdf GPAFutureLandUseMap_08032021.pdf F.14 Resolution 5344 Intent to Consider the South 3rd Growth Policy Amendment to Modify the Future Land Use Map from Public Institutions to Urban Neighborhood, Addressed at 2303 South 3rd Avenue, Application 19309 21309 S 3rd Resolution of Intent 5344.pdf F.15 Resolution 5347 Authorizing the Use of an Alternative Project Delivery Contract for a General Contractor / Construction Manager for Preconstruction and Construction Services for the Bozeman Public Library Expansion Commission Resolution 5347.docx DocuSign Envelope ID: 49A90530-FC7E-4199-9BAA-5A53FFD1117D Bozeman City Commission Meeting Minutes, October 12, 2021 Page 4 of 5 00:12:13 City Manager Introduction CM Mihelich provided the highlights of the Consent Agenda. 00:16:04 Public Comment 00:17:29 Emily Talago, Public Comment Emily Talago commented on Consent Item 11 and the funding for construction related to the railroad crossings. She commented on the substantial safety improvements required for quiet zones and is not convinced it is in the best interest or where the funds will come from. 00:21:13 Motion to approve Consent items 1-15 as submitted. Christopher Coburn: Motion I-Ho Pomeroy: 2nd 00:21:24 Vote on the Motion to approve Consent items 1-15 as submitted. The Motion carried 5 – 0. Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None G) 00:21:29 Public Comment There were no general public comments. H) 00:24:36 Mayoral Proclamation H.1 Proclaiming Indigenous Peoples' Day Proclamation for Indigenous Peoples' Day.docx Mayor Andrus issued a proclamation for Indigenous Peoples' Day. I) 00:27:52 Special Presentation I.1 One Valley Housing Report Bridget Wilkinson, Executive Director and Tanya Andreasen, Community Engagement Manager, presented the background and mission of One Valley Community Foundation and the Housing Report. J) 00:42:36 FYI / Discussion DocuSign Envelope ID: 49A90530-FC7E-4199-9BAA-5A53FFD1117D Bozeman City Commission Meeting Minutes, October 12, 2021 Page 5 of 5 K) 00:43:02 Adjournment ___________________________________ Cynthia L. Andrus Mayor ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Mike Maas City Clerk Approved on: October 26, 2021 DocuSign Envelope ID: 49A90530-FC7E-4199-9BAA-5A53FFD1117D