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Home My WebLink About21- Task Order EDD21-003 - Sanderson Stewart - Railroad Crossing Design at North Rouse and North Wallace AvenuesCity of Bozeman Urban Renewal District Term Contract Task Order Number #EDD21-003 PROJECT: Railroad Crossing Improvements at North Rouse Avenue and North Wallace Avenue Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services. This Task Order is dated between the City of Bozeman and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this Task Order: City: David Fine, Economic Development Program Manager Contractor: Danielle Scharf, Sanderson Stewart SCOPE OF WORK: The scope for this task order is detailed in the attached City of Bozeman Urban Renewal District Scope of Work – Task Order Number EDD21-003. COMPENSATION: Sanderson Stewart will bill for its services on a lump sum basis with a project total of $37,500.00. Sanderson Stewart shall submit invoices to the City of Bozeman for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. The provisions of the Professional Services Agreement shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozeman Sanderson Stewart Jeff Mihelich, City Manager Danielle Scharf, Principal DocuSign Envelope ID: 14E240FA-D545-4DE7-84A4-53C7C07CB3D5 10-12-2021 Urban Renewal District Term Contract Scope of Work – Task Order No. EDD21-003 Railroad Crossing Improvements at North Rouse Avenue and North Wallace Avenue 7/16/21 Sanderson Stewart is pleased to provide this scope of work for design and permitting services for railroad crossing improvements at North Rouse Avenue and North Wallace Avenue in order to implement the design recommendations established in the 2021 Quiet Zone Assessment Study. The project components to be designed under the Railroad Crossing Improvements project include the following: • North Rouse Avenue o Installation of non-traversable medians both north and south of the crossing o Installation of security fencing and 4 quadrant pedestrian gates on the shared use path o Reconstruction of the curb along the bike lane transition areas o Relocate and reconstruct the existing driveway accesses and crossing o Widen/reconfigure the existing sidewalk to create a shared use path that will meet requirements of railroad. o Lighting, signage and pavement marking improvements • North Wallace Avenue o Installation of non-traversable medians both east and west of the crossing. o Installation of security fencing and a pedestrian gate along the pedestrian sidewalk. o Constructing a formal pedestrian crossing adjacent to the existing Kenyon Noble driveway approach (coordinate with upcoming Front Street Pathway project) o Extend new curb along the median area on the east side of the tracks o Extend new curb and concrete sidewalk to the existing Story Mill Spur Trail on the northwest side of the crossing o Lighting, signage and pavement marking improvements A detailed list of assumptions and scope of services for the project are outlined below. DocuSign Envelope ID: 14E240FA-D545-4DE7-84A4-53C7C07CB3D5 Page 2 of 4 Scope of Work: Phase 1 – Project Initiation This phase of the project will include project initiation and planning tasks, including scoping and preparation of the task order. Phase 2 – Topographic Survey A topographic survey of the project area will need to be completed as part of the design phase. Information collected will include, but not limited to, both private and public utilities, potential power sources for lighting improvements, right-of-way limits, and surface elevations for sidewalk, approaches, curb and gutter, and median locations. A new survey will be required for the Rouse Avenue Crossing area, but Sanderson Stewart will utilize survey data already collected at the Wallace Avenue Crossing area and will supplement with additional pick-up topo as needed. Phase 3 – Railroad Crossing Design • North Rouse Avenue This phase of the project will include the design of the elements recommended for the Rouse Avenue crossing in the 2021 Quiet Zone Assessment Study. The design will include a non-traversable median on both north and south of the railroad tracks. With the addition of the median, modifications to the adjacent approaches will be required as well as the reconstruction of the curb line. The existing shared use path will be widened and realigned to allow for the trail to cross the railroad tracks at a 90-degree angle. Security fencing and gates will be installed on the path to encourage pedestrians to follow the path. Lighting improvements will also be a key improvement to increase visibility of the pedestrians, the new raised median, and lane transitions. Signage and pavement markings will be updated to reflect the added improvements. • North Wallace Avenue This phase of the project will include the design of the elements recommended for the Wallace Avenue crossing in the Quiet Zone Assessment Study. The design will include a non-traversable median on both the east and west sides of the railroad tracks and new curb and gutter along both sides of N. Wallace Avenue. Coordination with the railroad and railroad lessees will be required with respect to access locations. A new pedestrian crossing will be added on the west end prior to the raised median, the design for which will be coordinated with the Front Street Pathway crossing in the same location, which Sanderson Stewart is also working on. Security fencing and pedestrian gates will be added to the existing trail on the north side of the road to encourage pedestrians to follow the path. Continuation of an existing trail system to allow for a future extension with future development improvements will be constructed. Lighting improvements, pavement markings, and signage will be updated to reflect the added improvements. Coordination with MDT, MRL, and the adjacent property owners will be required throughout both the design and construction phases. DocuSign Envelope ID: 14E240FA-D545-4DE7-84A4-53C7C07CB3D5 Page 3 of 4 Phase 4 – Construction Permitting This phase of the project will consist of the following permit applications: • MDT Encroachment Permit Application for street improvements within the North Rouse Avenue right-of-way. Sanderson Stewart will prepare the permit application, coordinate review, and address comments received from MDT. • Coordination with Montana Rail Link will be provided by Sanderson Stewart, including coordination of plan review and revisions as needed to address comments received from MRL. Sanderson Stewart will apply for an MRL permit for the survey work in their right-of- way, but it is anticipated that the contractor will apply for the permit required for construction. Phase 5 –Access Easements with the Railroad This phase of the project includes coordination and preparation of easement documents, including: • North Rouse Avenue MRL will require MDT to finalize easements for the improvements to Rouse Ave under the MDT project that was completed in the area several years ago. It is possible that some additional right of way will be required from MRL to accommodate the wider shared use path. MRL has indicated a willingness to work with the City of Bozeman and MDT on this. Sanderson Stewart will prepare exhibits/figures showing limits of construction to assist with this effort. A revised Construction and Maintenance Agreement will be needed between MRL and MDT for the updates to the crossing. This will necessitate a new Maintenance Agreement between MDT and the City of Bozeman for the Quiet Zone features. Sanderson Stewart will prepare a total of four (4) exhibits/figures necessary for the MRL-MDT Construction/Maintenance Agreement and MDT-City Maintenance Agreements. If needed, negotiations will be considered an additional service. • North Wallace Avenue This location will require the establishment of a new easement across the railroad right-of-way (R/W) to perform the desired improvements. Tasks will include: o Research county records for previous surveys, plats, and deeds o Request utility locate markings o Search and tie right-of-way, boundary controlling corners o Perform computations of right-of-way and boundary lines o Research existing easements within the project area o Submit point files and maps in pdf and CAD C3D format (Version 2019 or later) o Prepare and execute one (1) easement document and easement exhibit for additional road R/W between the City of Bozeman and MRL/BSNF. o Coordinate with existing MRL lease holders and BNSF on access during construction for their operations. o Additional services including title commitments, title company closing, valuation or appraisal services, relocation services, and preparation of R/W agreements are not included in this scope. These tasks can be amended to the contract if required during design. DocuSign Envelope ID: 14E240FA-D545-4DE7-84A4-53C7C07CB3D5 Page 4 of 4 o It is anticipated the compensation will not be included in the easement acquisition agreement between the City and MRL. o Negotiations between the City and MRL are anticipated to be straightforward, requiring minimal amount of negotiation services to be performed by Sanderson Stewart. The following items are specifically excluded from this scope of work: • R/W negotiations as noted above • Construction bidding • Construction administration and inspection • Material testing (by contractor or City term contract) • SWPPP permitting and operation (by contractor) Fees and Billing Arrangements: Phase Fee 1. Project Initiation $500 2. Topographic Survey $9,000 3. Railroad Crossing Design $13,500 4. Construction Permitting $4,000 5. Access Easements with the Railroad $10,500 Total $37,500 Sanderson Stewart will bill for its services on a lump sum basis with a project total of $37,500. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “percentage of completion method” whereby Sanderson Stewart will estimate the percentage of the total work (provided on a lump sum basis) accomplished during the invoicing period. DocuSign Envelope ID: 14E240FA-D545-4DE7-84A4-53C7C07CB3D5