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Home My WebLink About08-16-21 Planning Board MinutesBozeman City Commission Meeting Minutes, 08-16-21 Page 1 of 6 THE PLANNING BOARD MEETING OF BOZEMAN, MONTANA MINUTES Monday, August 16th, 2021 WebEx Meeting Information A) 00:03:31 Call Meeting to Order Present: Henry Happel, Cathy Costakis, Gerald Pape, Mark Egge, George Thompson, Matthew Hausauer, Jennifer Madgic, Nicole Olmstead Absent: Richard Rudnicki Staff Liaison Rogers informed members of the public that the hearing for application 21-186 Davis Ln. & Westlake Rd. ANNX was improperly noticed and will be heard during the Zoning Commission meeting on August 23rd. C) 00:05:43 Changes to the Agenda B) 00:05:44 Disclosures D) 00:05:52 Approval of Minutes D.1 Approval of Minutes from 08-02-21 08-02-21 Planning Board Minutes DRAFT.pdf Chairman Happel informed the Board that due to a glitch, the minutes should be continued to the following meeting in order to allow staff to make the appropriate changes. 00:06:17 Motion Continuation of the minutes from 08-02-21. Gerald Pape: Motion George Thompson: 2nd 00:06:28 Vote on the Motion to approve Continuation of the minutes from 08-02-21. The Motion carried 8 - 0 Bozeman City Commission Meeting Minutes, 08-16-21 Page 2 of 6 Approve: Henry Happel Cathy Costakis Gerald Pape Mark Egge George Thompson Matthew Hausauer Jennifer Madgic Nicole Olmstead Disapprove: None E) 00:06:42 Public Comment No public comment at this time F) Special Presentations G) Action Items G.1 00:10:55 Ongoing work sessions to define and refine Planning Board goals for 2020 and implementation of the Bozeman Community Plan 2020. Memo to PB-210812.pdf 00:11:20 Community Outreach Chairman Happel gave an update on the work done by himself and Board Member Egge regarding community outreach. 00:13:22 Executive Summary Commissioner Madgic gave an update on the work done towards the Executive Summary efforts. 00:14:07 Regional Planning Summit Board member Costakis gave an update on her work towards facilitating a regional planning summit. 00:16:11 Unified Development Code Revisions Chairman Happel mentioned the various memos that had been presented to the Board from different board members and gave an overview of the reasoning behind the Board's desire to make revisions to the UDC. 00:20:06 Board Member Presentation Board member Egge presented his ideas for UDC edits to the Board. Bozeman City Commission Meeting Minutes, 08-16-21 Page 3 of 6 00:29:18 Board Discussion Board members provided feedback to Board Member Egge's presentation. 01:00:59 Public Comment Emily Talago (416 W George St.) praised the Board on their discussion and thanked them for their work. She also stressed the affordable housing crisis in Bozeman and asked who the Board believes affordable housing is being built for. Chairman Happel responded to Ms. Talago's comment. 01:06:43 UDC Matters Board member Thompson spoke to the memo he sent out regarding UDC edits. Board member Hausauer commented that the Unified Development Code Community Platform is scheduled to review an ADU change for October 2021. 01:45:23 Financial Matters Chairman Happel informed the Board that he has spoken with the City Attorney and is still waiting to hear back with finalized information. 01:46:00 Community Plan Oversight Chairman Happel suggested that after the Board receives the annual report of the Growth Policy from the City that the Board should hold a public meeting to review the Growth Policy and to determine if any amendments should be made at that time. Board member Pape suggested that the Board obtain demographic and market data. 01:48:26 Board Discussion 01:48:41 Motion To implement Chairman Happel's suggestion Gerald Pape: Motion Cathy Costakis: 2nd 01:48:53 Friendly Amendment Chairman Happel made a friendly amendment to Board member Pape's motion, requesting that the motion state: We resolve that after receiving the required annual report from Community Development on actions taken to carry out the community plan that the Planning Board will hold a public meeting to review the plan and determine if the board would like to suggest any amendments to it. 01:50:09 Vote on the Motion to approve To implement Chairman Happel's suggestion. The Motion carried 8 - 0 Bozeman City Commission Meeting Minutes, 08-16-21 Page 4 of 6 Approve: Henry Happel Cathy Costakis Gerald Pape Mark Egge George Thompson Matthew Hausauer Jennifer Madgic Nicole Olmstead Disapprove: None 01:50:20 Motion The motion provided in the memo distributed by board member Pape to the Board. Gerald Pape: Motion Mark Egge: 2nd 01:50:20 Board member Pape spoke to the motion he presented in a memo to the Board. 01:53:36 Board Discussion Chairman Happel commented that he will be supporting Board member Pape's motion and suggested some possible changes. 01:56:55 Friendly Amendment Chairman Happel suggested a friendly amendment to state: that EPS would be directed to be responsible to the Planning Board and Community Development. 01:57:10 Amendment Accepted Board member Pape accepted Chairman Happel's friendly amendment. 01:57:24 Friendly Amendment Chairman Happel suggested a friendly amendment to strike "after review by the Planning Board" from board member Pape's motion. 01:57:30 Amendment Denied Board member Pape denied Chairman Happel's friendly amendment Board member Olmstead questioned if it was allowable to elect a specific firm, as she had concerns about the process required in order to be permitted to spend public money. 01:59:12 Friendly Amendment Bozeman City Commission Meeting Minutes, 08-16-21 Page 5 of 6 Board member Egge echoed board member Olmstead's concerns and suggested a friendly amendment to replace any references to a specific consultant with "a consultant" with allowance for the Board to weigh in on the selection of the consultant. 01:59:48 Amendment Denied Board member Pape stated that it was already decided by the City that EPS would be the consultant. 02:01:17 Friendly Amendment Chairman Happel suggested a friendly amendment for the beginning of the motion, to change "that EPS would be directed" to "that EPS or any such other consultant that may be chosen." 02:02:07 Amendment Denied Board member Pape denied Chairman Happel's friendly amendment. Commissioner Madgic commented that she would support the motion with Chairman Happel's modifications. 02:04:30 Motion Board member Pape's motion with amendments. Jennifer Madgic: Motion Mark Egge: 2nd 02:06:09 Vote on the Motion to approve Board member Pape's motion with amendments. The Motion carried 6 - 2 Approve: Henry Happel Cathy Costakis Mark Egge George Thompson Matthew Hausauer Jennifer Madgic Disapprove: Gerald Pape Nicole Olmstead 02:06:34 Vote on the Motion to approve The motion provided in the memo distributed by board member Pape to the Board. The Motion carried 7 - 1 Approve: Henry Happel Cathy Costakis Gerald Pape Bozeman City Commission Meeting Minutes, 08-16-21 Page 6 of 6 Mark Egge George Thompson Matthew Hausauer Jennifer Madgic Disapprove: Nicole Olmstead H) 02:07:42 FYI/Discussion Commissioner Madgic informed the Board of the Commission's decision to move forward with the Board Consolidation plan and informed the Board that the Planning Board, Zoning Commission, Impact Fees, and Design Review Board will be combined into one super board. Board member Egge informed the Board that he will be stepping down from the Planning Board and that this will be his last meeting. Staff Liaison Rogers informed the Board of the annual meeting of the Montana Association of Planners and that there are funds available for any board members that would like to attend the meeting. Secondly, he informed the Board that One Valley recently finished their report of the Regional Housing Initiative that may be helpful to the Board. Finally, he informed the Board that the next scheduled meeting is September 20th, due to the first Monday of September being a holiday. I) 02:17:21 Adjournment For more information please contact Tom Rogers at trogers@bozeman.net. This board generally meets the 2nd and 4th Monday of each month from 6:00 PM to 8:00 PM