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Home My WebLink AboutBID Agenda 10-20-21 and PacketA.Call meeting to order Please click the link below to join the webinar: https://us02web.zoom.us/j/85376170102 Or One tap mobile : US: +16699006833,,85376170102# or +12532158782,,85376170102# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 Webinar ID: 853 7617 0102 International numbers available: https://us02web.zoom.us/u/kbj0Ratdbc B.Disclosures C.Changes to the Agenda D.Approval of Minutes D.1 Approval of Minutes(Cope) E.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. F.Action Items F.1 Flower Basket Program(Cope) G.FYI/Discussion THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BDBIDB AGENDA Wednesday, October 20, 2021 1 G.1 October Finance Report(Cope) G.2 Economic Development Director's Report(Cope) H.Adjournment I.For more information please contact Emily Cope emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00pm to 1:00pm Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope SUBJECT:Approval of Minutes MEETING DATE:October 20, 2021 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Approval of July and August Minutes. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID Minutes 7-21.pdf BID Minutes 8-21.pdf Report compiled on: October 12, 2021 3 Downtown Business Improvement District Board Meeting Minutes July 21, 2021 Attending: Jolee Barry, Eric Bowman, Emily Cope, Ileana Indreland, Susan Neubauer, I-Ho Pomeroy, Ellie Staley, Eric Sutherland Absent: Mike Basile, Erik Nelson General Public Comments: None Minutes ACTION: Eric Sutherland moved to approve the May meeting minutes as presented. Jolee Barry seconded the motion. All voted in favor. Finance Report June finance report attached below. Economic Development Director’s Report DBP and COB Updates: • The DBP has hired a new Operations Manager (Gaby Krevat) with a start date of 7/19/21. • The appointment to the BID Board for the two expired terms has not yet been assigned to a city commission meeting. To date, Jolee and Ileana are the only two applicants. Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Transportation & Mobility Analysis—The Phase 1 Transportation plan with the 3-lane concept, bike sharrows and other traffic calming ideas have been completed and submitted to MDT and the City of Bozeman. The MDT report has been completed with concerns about much of what was proposed. We are still waiting for the city to report on the proposed plan due to staff changes. Phase 1 transportation plan, MDT’s report and additional notes from the current term contract team will be include in July’s URD board meeting packet. City of Bozeman comments have been delayed due to Shawn Kohtz’s departure. City response needed to move to Phase 2. Structured Parking Planning—The parking decks were researched by the term team and most have been found to be non-starters due to lack of space, retail wrap on ground-level restrictions and high costs/space ratios. The US Bank building was added as a one-off to the parking structure studies. This initial study as well as the full study of possible parking structure will be included in the URD board meeting packet in July. Baker Tilly has been hired by the URD to do an initial analysis of the bonding capacity of the Downtown URD before sun-setting in 2032. UDC Updates – Rob Pertzborn and Susan Riggs have been contracted by the URD to research and update the URD/BID and downtown stakeholders updated on the City’s UDC Edits, the timeline for changes and how these updates may impact downtown and why we should care. The City’s UDC update process has been moved back a few times but, is slated to move forward in fall of 2021 with a focus on building height and parking requirements. Ellie and Emily are scheduled to meet with Rob and Susan to provide a memo for URD next steps at August board meeting. UDC edits on the fall 2021 revision schedule to include B-3 parking requirements and B-3 height requirements. 4 North Rouse Lighting Project – This project was originally scheduled to be completed in Summer 2021 but has been delayed due to contractor interest/availability. The bid was revised to have work completed in fall 2021, one local contractor bid the project in the amount of $128,518.00 (10% increase from original estimate of $115,000) and has been awarded to Montana Lines Inc. who is set to begin work by late August. There were assembly line concerns with the large light pole order so, light poles have been ordered in advance with confirmation they can be stored by City Streets Department for the contractor to access when needed. Parking Policy Updates – Two Parking Commission subcommittees; Policy and Capacity have been formed to develop a more focused work plan for city staff and the Parking Commission. Each subcommittee has met for initial discussions. DBP staff is staying engaged in discussions. Ellie and Emily participated in the July 14 Capacity Subcommittee meeting to discuss garage capacity, shared use agreement opportunities, and additional seasonal bike parking. Many great ideas were discussed including the possibility of the URD to help fund the “Run DMC” shuttle and future work with property owners on shared use agreements. Outreach Bozeman The Outreach Bozeman pilot program has been funded for summer of 2021. HRDC has hired an individual to oversee the business outreach aspects of the program. An existing HRDC employee has also begun to work with Marek (Bozeman Police Department) to shadow and assist in developing strategies for the program. A De-escalating training was sent to engaged parties with additional trainings being held in the future for additional property and business owners. The DBP will oversee all marketing and business outreach over the next several months and will continue to work with HRDC, the city and the police department to assist in getting information out to downtown property owners, business owners and patrons. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish), and two seasonal part-time flower waterers (Porter and Kodie). Below are the maintenance statistics comparing the year-to-date figures from this year (FY21) to the corresponding stats from last year (FY20). FY2020 Y-T-D FY2021 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1868 187 3190 266 +1322 Recycling Emptied 459 46 736 61 +277 Graffiti Removed 390 40 441 37 +51 Building Projects • Merin Condos (North Bozeman) 28 units of owner-occupied housing. Under construction. • Village Downtown 30 new residential condo units and 9 single-family lots are under review by the City. • AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. • East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. • Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site 5 plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Application submitted. New Businesses • Stretch Lab, 23 South Willson - OPEN • Main Street Market/Brigade/Happy Box, 233 East Main - OPEN • Cool Beans (next door to Main Street Over Easy), 9 East Main - OPEN • Vienne (French bakery), 101 South Wallace - OPEN • Tanoshii, 113 East Main - OPEN • Sotheby’s International Realty, 424 E Main – OPEN • Engel & Volkers Real Estate, 106 E Babcock – OPEN • Sweet Peaks, 411 East Main – OPENING SOON • Alara (by appt only space), 424 East Main – OPEN • Residence Inn, 815 East Main Street - OPEN • Sun Dial (Lark food truck), 122 West Main – OPENING SOON • Last Call (modern Mexican restaurant), 19 S Willson, – OPENING SOON • Pakeezah – 14 N Church- formerly 14 North- Moving/re-opening soon • 27 East Main (formerly Crossroads) - to be redeveloped as a steak house • TBD - 137 East Babcock—formerly Gallatin Laundry • TBD - 544 East Main—formerly Heeb’s – building improvements underway • TBD - 402 E Main St Suite 3— formerly The Montana Scene • TBD – 34 N Bozeman- formerly Pakeezah Upcoming DBA Events: more info at www.downtownbozeman.org • Art Walks – 2nd Fridays: August 13, Sept. 10, 4-8pm • Music on Main – 4 Thursdays: July 22- August 12, 6-9pm • “Cruisin’ on Main” Car Show – Saturday, August 14 from 3-5pm (packet pick-up) & Sunday, August 15 from 6am-4pm Discussion and Decision Items Maintenance Mule Emily presented the estimated costs for a 2021 Kawasaki Mule 4010 4x4 and the needed add- ons. Emily shared that after completing research to other utility vehicles, the Kawasaki Mule is the ideal and desired maintenance vehicle for downtown. DBP staff is in conversation with the Billings Kawasaki dealer and hope to have their rep find a vehicle. If not, staff will locate a mule from out of state and have it transported to Bozeman. The current mule is a 2012 and not running optimally. ACTION: Eric Bowman moved to purchasing a new maintenance mule vehicle, not to exceed $16,000 in total expenses. Ileana Indreland seconded the motion. All voted in favor. Meeting was adjourned at 12:45pm 6 June 2021 BID Finance Report APPROVED Y-T-D FY2021 FY2021Income BID Assessment 175,000$ 173,758.64$ BID Assessment--residual Contract Income 17,000$ 16,999.92$ Interest Income 100$ 12.83$ Mobile Vending Fees 2,000$ 1,750.00$ Flower Sponsorships 8,000$ 10,700.94$ Christmas Light Sponsorships 4,000$ 2,850.00$ Streetlamp Banners 9,000$ 10,100.00$ Total Income 215,100$ 216,172.33$ Expenses Management Fee Partnership Administration 35,000$ 35,000.00$ District Manager 21,000$ 21,000.00$ Total Expenses 56,000$ 56,000.00$ Payroll Expenses Maintenance Staff 37,500$ 40,210.75$ Taxes 3,300$ 3,693.14$ Work Comp 2,250$ 1,391.69$ Maintenance Staff--Garage 10,000$ 15,609.25$ Taxes 750$ 771.92$ Work Comp 750$ 358.88$ Total Payroll Expenses 54,550$ 62,035.63$ Programs ot Sidewalk Cleaning / Alley Snow Remo 20,000$ 12,000.00$ Invoi ntown Bozeman Association (DBA) Su 25,000$ 25,000.00$ Christmas Lights 2,000$ 1,810.13$ Christmas Light Spider Repair 1,500$ 723.00$ Christmas Lights Storage 1,000$ 1,233.00$ New Banners 3,000$ 3,015.00$ Flower Expenses 24,000$ 23,480.27$ Flower Water 200$ 213.17$ Tree Purchases 2,000$ - Marketing 2,500$ 2,500.00$ Maintenance Supplies $ 3,000 $ 3,628.12 Garbage Bags $ 2,625 $ 1,816.87 Miscellaneous Services Graffiti Supplies 1,125$ 746.50$ Graffiti Contracted Removal 4,500$ 2,386.00$ Mule Service & Fuel 1,500$ 1,342.02$ Truck Service & Fuel 2,100$ 1,961.09$ Truck-Mule Insurance 3,250$ 3,255.48$ Program Contingency 1,000$ 800.96$ Total Program Expenses 100,300$ 85,911.61$ Other Expenses Total BID Expenses 210,850$ 203,947.24$ NET ASSESSMENT INCOME 4,250$ 12,225.09$ Checking Account Balance 102,230.91$ Certificate of Deposit Balance -$ 31,802.31$ Total Cash On Hand Total 134,033.22$ 7 Downtown Business Improvement District Board Meeting Minutes August 18, 2021 Attending: Eric Bowman, Emily Cope, Ileana Indreland, Erik Nelson, Ellie Staley, Susan Riggs, Rob Pertzborn Absent: Jolee Barry, Mike Basile, Susan Neubauer, I-Ho Pomeroy, Eric Sutherland General Public Comments: None Minutes July meeting minutes to be approved at next month’s meeting. Finance Report August finance report attached below. Economic Development Director’s Report COB Updates: • The appointment to the BID Board for the two expired terms has not yet been assigned to a city commission meeting. To date, Jolee and Ileana are the only two applicants. • City Board Consolidation Updates: At the August 10th City Commission meeting, Ordinance 2085 was passed to consolidate the City’s advisory boards to create the Transportation Board, Sustainability Board, The Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board. The current advisory boards will be dissolved at the end of 2021. Board members will go through a process to re-apply as the new boards are assembled. Please note, there will not be any changes to the Downtown BID or URD boards. Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Transportation & Mobility Analysis—The Phase 1 Transportation plan with the 3-lane concept, bike sharrows and other traffic calming ideas have been completed and submitted to MDT and the City of Bozeman. The MDT report has been completed with concerns about much of what was proposed. We are still waiting for the city to report on the proposed plan due to staff changes. City of Bozeman comments have been delayed due to Shawn Kohtz’s departure. City response needed to move on to Phase 2. Structured Parking Planning—The parking decks were researched by the term team and most have been found to be non-starters due to lack of space, retail wrap on ground-level restrictions and high costs/space ratios. The US Bank building was added as a one-off to the parking structure studies. Baker Tilly has been hired by the URD to do an initial analysis of the bonding capacity of the Downtown URD before sun-setting in 2032. UDC Updates – Rob Pertzborn and Susan Riggs have been contracted by the URD to research and update the URD/BID and downtown stakeholders updated on the City’s UDC Edits, the timeline for changes and how these updates may impact downtown and why we should care. The City’s UDC update process has been moved back a few times but, is slated to move forward in fall of 2021 with a focus on building height and parking requirements. Ellie and Emily are scheduled to meet with Rob and Susan to provide a memo for URD next steps at August board meeting. UDC edits on the fall 2021 revision schedule to include B-3 parking requirements and spring 2021 revision schedule to include height requirements and transitional heights. **See memo attached for discussion at today’s meeting.** 8 North Rouse Lighting Project – The groundwork for this project began during the week of August 9th and is scheduled to take a few weeks to complete. The streetlamps (20) have been ordered and are scheduled to arrive end of September, installation of the poles will take place end of September or early October. Parking Policy Updates – At the August 12th Park Commission meeting, Resolution #2021-05 was passed with an amendment to include the entire B-3 District instead of the downtown core. This resolution is a recommendation to the City Commission and Planning and Zoning Commissions to adopt the introduced parking requirement changes to the Unified Development Code this October/November. Outreach Bozeman The Outreach Bozeman pilot program has been funded for summer of 2021. HRDC hosted a De- escalation and Crisis Training offered to businesses and property owners that Emily Cope attended on July 30th. The training offered knowledge and tips of how to interact with individuals who may be disruptive in a business. Additional trainings will be offered, with the next one tentatively in October. Emily and Ellie met with Jenna Huey and Crystal Baker on August 11th to discuss next steps for Outreach Bozeman and also went into several businesses downtown to make introductions. Crystal Baker is HRDC’s outreach specialist who will be making rounds Tuesday and Thursday to individuals in the community who may be experiencing homelessness and provide information on resources available. Brooke, one of HRDC’s housing navigators will be making rounds with Crystal. Jenna Huey will be the main contact for businesses who have any questions on training, situations and resources. Jenna will be making rounds with Marek every other Wednesday. We have received great input so far from businesses and community members who are asking how they can be a part of Outreach Bozeman and volunteer opportunities. HRDC stated that outreach kits is a priority need and would be an ideal volunteer opportunity for those who want to be involved. We are working to come up with a timeline with HRDC report data quarterly and scheduling times to do outreach alongside with them to make introductions to businesses. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish), and two seasonal part-time flower waterers (Porter and Kodie). Below are the maintenance statistics comparing the year-to-date figures from this year (FY22) to the corresponding stats from last year (FY21). We are in contact with the Billings Kawasaki dealer to secure a new mule, timeline of arrival to be determined. FY2021 Y-T-D FY2022 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 398 398 499 499 +101 Recycling Emptied 82 82 129 129 +47 Graffiti Removed 57 57 13 13 -44 Building Projects • Merin Condos (North Bozeman) 28 units of owner-occupied housing. Under construction. • Village Downtown 30 new residential condo units and 9 single-family lots are under review by the City. 9 • AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. • East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. • Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Application submitted. New Businesses • Sweet Peaks, 411 East Main – OPENING SOON • Residence Inn, 815 East Main Street - OPEN • Sun Dial (Lark food truck), 122 West Main – OPEN • Last Call (modern Mexican restaurant), 19 S Willson, – OPEN • Pakeezah – 14 N Church- formerly 14 North- OPEN • 27 East Main (formerly Crossroads) - to be redeveloped as a steak house • TBD - 137 East Babcock—formerly Gallatin Laundry • TBD - 544 East Main—formerly Heeb’s – building improvements underway • TBD - 402 E Main St Suite 3— formerly The Montana Scene • TBD – 34 N Bozeman- formerly Pakeezah • TBD—121 W Main – formerly Union Hall—TBD • TBD—127 E Main—formerly A Banks Gallery—TBD Discussion and Decision Items UDC Edits Discussion Susan Riggs and Rob Pertzborn gave a presentation on the building height recommendations that are made in the 2019 Downtown Bozeman Improvement Plan. B-3 Height and Zone Edge Transitions are on the schedule for revisions in spring 2022. The board also discussed the parking requirement resolution that the parking commission passed at the August Parking Commission meeting. Comments and concerns were shared by board members that the historic character of downtown must be preserved, parking requirement code changes should be included with this conversation, sprawl should happen east and west rather than major height increases. Comments were also made that the growth in downtown has been happening so quickly, and that there has not been enough time to see how all of the growth affects parking and building height change considerations. Ellie and Emily were directed to be sure to keep all downtown boards and stakeholders updated during the conversations surrounding these topics. Meeting was adjourned at 1:20pm 10 August 2021 BID Finance Report APPROVED Y-T-D FY2022 FY2022Income BID Assessment 185,000$ 92,500.00$ BID Assessment--residual Contract Income 17,500$ 4,375.00$ Interest Income 100$ 0.54$ Mobile Vending Fees 2,000$ Flower Sponsorships 8,500$ 600.00$ Christmas Light Sponsorships 3,500$ Streetlamp Banners 10,000$ 2,200.00$ Total Income 226,600$ 99,675.54$ Expenses Management Fee 58,750$ 14,687.50$ Total Expenses 58,750$ 14,687.50$ Payroll Expenses Maintenance Staff 45,000$ 4,682.75$ Taxes 3,950$ 507.75$ Work Comp 2,700$ 232.28$ Maintenance Staff--Garage 13,000$ 1,664.00$ Taxes 975$ Work Comp 975$ Total Payroll Expenses 66,600$ 7,086.78$ Programs New Program 15,000$ ntown Bozeman Association (DBA) Su 26,150$ 13,075.00$ Christmas Lights 2,000$ 16.25$ Christmas Light Spider Repair 1,500$ Christmas Lights Storage 1,400$ New Banners 3,000$ Flower Expenses 25,000$ 22,096.42$ Flower Water 250$ 27.39$ Tree Purchases 2,000$ Marketing 2,500$ Maintenance Supplies $ 3,500 $ 700.10 Garbage Bags $ 2,625 $ 55.98 Graffiti Supplies 1,125$ 106.25$ Graffiti Contracted Removal 4,500$ 282.00$ Mule Service & Fuel 1,500$ 81.33$ Truck Service & Fuel 2,200$ 374.77$ Truck-Mule Insurance 3,850$ Program Contingency 1,000$ Total Program Expenses 99,100$ 36,815.49$ Other Expenses Total BID Expenses 224,450$ 58,589.77$ NET ASSESSMENT INCOME 2,150$ 41,085.77$ Checking Account Balance 142,335.94$ Certificate of Deposit Balance -$ 31,802.31$ Total Cash On Hand Total 174,138.25$ 11 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope SUBJECT:Flower Basket Program MEETING DATE:October 20, 2021 AGENDA ITEM TYPE:Administration RECOMMENDATION:Take vote on flower basket program policy STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:The current BID Flower Basket Program Policy was adopted on October 19, 2016 to include the boundary of Main Street from Wallace Ave to 3rd Ave and extends north and south of Main Street for one Block on Church, Rouse, Bozeman, Black, Tracy, Willson and Grand Avenues. Every three years the BID puts out a Request for Proposals to vendors to plant, grow, deliver, install & take down baskets, etc. for the summer season. This year we will be sending out the RFP for 2022-2024, an important component of the RFP is the number of new baskets to order and number of baskets to plant. If any changes to the BID Flower Basket Program Policy are to be made before summer 2022, those decisions must be made to include appropriate information in RFP and to plan for future staffing and equipment needs. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:Capital expense of purchasing self-watering baskets or new wrought iron baskets will come out of BID savings. Attachments: Downtown BID Flower Program Policy.pdf FY2022 Flower Basket Options.pdf Report compiled on: October 12, 2021 12 Downtown Business Improvement District Flower Basket Program Policy adopted October 19, 2016 Overview The Downtown BID has managed a flower basket program since 2001. Currently the BID procures and waters 250 flower baskets. The BID invests approximately 25% of the annual property owner assessment in the flower basket program. The flower basket program boundary includes Main Street from Wallace Avenue to 3rd Avenue. The program extends north and south of Main Street for one block on Church, Rouse, Bozeman, Black, Tracy, Willson and Grand Avenues. Due to fiscal and labor constraints and in the interest of maintaining a high-quality program, the BID is not able to extend the flower basket program to all of the properties within the BID district. Background The Flower Basket Program began in 2001 following creation of BID in 2000. For the first five years of program the Downtown Tax Increment Finance (TIF) District funded the purchase and planting of the baskets. In 2006, the BID assumed the full cost of the flower basket program including procurement, planting, and watering. From 2001 to 2008 the BID contracted with a local landscaping company for the daily watering of the flower baskets. In 2008 the water contract cost $15,000. In 2009, the BID board decided to bring the flower watering “in house”. This was accomplished by purchasing a truck, water tank, and water pump. At the same time the BID began hiring dedicated staff to water the flowers seven days a week. The program continued to grow as parts of the downtown streetscape were upgraded. Over the last ten years the number of baskets has increased from 140 baskets to 250 baskets. Parameters The BID solicits and contracts with a nursery company to procure plant, grow, install and remove the downtown flower baskets. The contractor is selected via a competitive RFP process. The BID awards 3-year contract to the lowest most responsible respondent. As the program expands within the designated boundary, the BID purchases the wrought-iron hangers, the coconut liners, and the initial plantings from the contracted nursery. Periodically the coconut liners need to be replaced. Annually all the baskets are a replanted with new flowers. 13 The contracted nursery prunes the flower plants once or twice a season. The BID staff waters the flowers seven days a week from installation until removal (mid-June to the end of September). The BID administers a Flower Basket Sponsorship Program by which businesses provide philanthropic financial support at various levels. The sponsorship program yields approximately $7000 of funding annually. Finances Based on the BID FY2018 budget, the Flower Basket Program expenses exceed $30,000. Accounting for the $7000 in flower sponsorships, the net BID program expenses are approximately $25,000 annually. Flower Program Expenses Nursery Contract $ 18,000 Watering Employee Wages $ 9,000 Truck Expenses $ 5,500 TOTAL $ 32,500 Flower Program Revenues Assessment Funds $ 25,500 Watering Employee Wages $ 7,000 TOTAL $ 32,500 Constraints The Flower Basket Program is constrained by financial capacity and operational limitations. These constraints will need to be addressed as more baskets are added within the program boundary. Currently the program expenses account for approximately 20% of the BID’s annual property owner assessment. Considering only half of the block faces within the program boundary have flower baskets, the BID is faced with continued increasing expensive as more properties are improved. Operationally, the current watering system will not be able to provide adequate service when the number of baskets increases to and beyond 275. In the future, it may become necessary to invest in a second watering truck so that two employees can water at the same time and thus service a larger number of baskets. The BID should consider ways to encourage, and perhaps even incentivize, new developments to incorporate integrated drip irrigation systems into any new streetlamp installation. 14 Boundary The BID Flower Basket Program boundary extends along Main Street from, but not including Wallace Avenue, to, but not including 3rd Avenue. From Main Street, the program extends north to, but not including, Mendenhall Avenue, and south to, but not including, Babcock Avenue. The following streets are included in the program boundary for one block north and south from Main Street: Church, Rouse, Bozeman, Black, Tracy, Willson, and Grand. Blue = BID Boundary Green Blocks= Current Flower Baskets Red Blocks = Future Flower Baskets Procurement and Maintenance Policies Inside Program Boundary The BID will continue to fully support the Flower Basket Program within the established program boundary. For existing flower basket locations, the BID will fund the annual replanting and installation plus provide the necessary watering services. For new flower basket locations within the program boundary, the BID will fund the initial procurement, subsequent annual replanting, maintenance and watering. Outside Program Boundary In order to ensure consistency in appearance and quality, the BID will purchase and therefore own the necessary hardware (18” Imperial hanging baskets). For flower basket location outside the program boundary but within the BID district, the BID will coordinate the planting and delivery of the flowers utilizing their contracted nursery. The BID will invoice the property owner for those planting and delivery costs. For flower basket locations outside the program boundary, the property owners or tenants will be responsible for all watering and necessary maintenance. 15 BID Flower Basket Program Policy Options – Summer 2022 Option 1 Leave as is with addition of several new baskets on a few poles to be installed by next summer. For summer of 2022, the current truck, water pump, and one flower watering employee per day is sufficient. Option 2 Keep same boundary as established in current program policy. Leave original wrought iron baskets on Main Street and replace side streets with self-watering baskets. For summer of 2022, the current truck, water pump, and one flower watering employee per day is sufficient. • 118 self-watering baskets to purchase, estimated cost: $11,800 Option 3 Expand program policy boundary with varying options below. Note that with any expansion of the flower basket boundary, staff recommends purchasing a second truck to successfully manage the program. The current truck has reached almost 100% capacity with the equipment setup. A second truck would be estimated to cost around $20,000, second water tank $500, second pump $650, plus staff time and insurance. 1. Install wrought iron baskets to expanded boundary to include all of the BID district (56 wrought iron baskets to purchase, estimated $5,600) 2. Keep wrought iron baskets in existing program policy boundary and install self-watering baskets in expanded boundary (56 self-watering baskets to purchase, estimate $5,600) 3. Keep wrought iron on Main Street and install self-watering baskets on side streets and expanded boundary (174 self-watering baskets to purchase, estimated $17,400) Additional Items to Consider • A new truck will be needed to replace our current watering truck in the near future as our truck has broken down in the past and finding a replacement on short notice can be difficult. This would be in addition to a second truck for the flower watering program. • Our equipment is almost at 100% capacity with current basket count. • The costs listed above are estimated capital expenses and do not include the replanting cost for the baskets. 16 • Considerations for self-watering baskets o They are larger and hang lower than the wrought iron baskets. o The aesthetic of the baskets is different from wrought iron baskets until later in the season once the flowers have grown (see picture below from mid-September). o The baskets need to be watered every 2-3 days which saves on the number of times employee stops at each basket every week, but uses the same amount of water to fill up the reservoir. Self-watering basket on left 17 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope SUBJECT:October Finance Report MEETING DATE:October 20, 2021 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discussion STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:The Economic Development Director will provide an update on year-to-date expenses. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID Financial Report 10-21.pdf Report compiled on: October 13, 2021 18 Downtown BID October 2021 Finance Report APPROVED Y-T-D FY2022 FY2022 Income BID Assessment 185,000$ 92,500.00$ BID Assessment--residual Contract Income 17,500$ 4,375.00$ Interest Income 100$ 2.74$ Mobile Vending Fees 2,000$ Flower Sponsorships 8,500$ 600.00$ Christmas Light Sponsorships 3,500$ Streetlamp Banners 10,000$ 4,500.00$ Total Income 226,600$ 101,977.74$ Expenses Management Fee 58,750$ 29,375.00$ Total Expenses 58,750$ 29,375.00$ Payroll Expenses Maintenance Staff 45,000$ 15,387.00$ Taxes 3,950$ 1,661.37$ Work Comp 2,700$ 760.07$ Maintenance Staff--Garage 13,000$ 5,380.00$ Taxes 975$ Work Comp 975$ Total Payroll Expenses 66,600$ 23,188.44$ Programs New Program 15,000$ wntown Bozeman Association (DBA) Sup 26,150$ 19,432.50$ Christmas Lights 2,000$ 16.25$ Christmas Light Spider Repair 1,500$ Christmas Lights Storage 1,400$ New Banners 3,000$ Flower Expenses 25,000$ 22,125.41$ Flower Water 250$ 27.39$ Tree Purchases 2,000$ Marketing 2,500$ 500.00$ Maintenance Supplies $ 3,500 $ 1,246.13 Garbage Bags $ 2,625 $ 987.92 Graffiti Supplies 1,125$ 210.19$ Graffiti Contracted Removal 4,500$ 282.00$ Mule Service & Fuel 1,500$ 288.87$ Truck Service & Fuel 2,200$ 723.77$ Truck-Mule Insurance 3,850$ Program Contingency 1,000$ Total Program Expenses 99,100$ 45,840.43$ Other Expenses Total BID Expenses 224,450$ 98,403.87$ NET ASSESSMENT INCOME 2,150$ 3,573.87$ Capital Expenses 2022 Kawasaki Mule 13,121.26$ Checking Account Balance 83,150.77$ Certificate of Deposit Balance -$ 31,802.31$ Total Cash On Hand Total 114,953.08$ Board Approved Project Expenses Downtown Plan Implementation Total Project Expenses 19 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope SUBJECT:Economic Development Director's Report MEETING DATE:October 20, 2021 AGENDA ITEM TYPE:Policy Discussion RECOMMENDATION:Discussion STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:The Economic Development Director will provide an update to the Business Improvement District Board. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID EDD Report 10-21.pdf Report compiled on: October 14, 2021 20 Economic Development Director’s Report Business Improvement District Board October 20, 2021 DBP Updates Commercial Listings on DBP Website: There is a new resource on our DTNBZN Website to list commercial properties for lease or for sale. For more info visit: https://downtownbozeman.org/resources/downtown-commercial-properties. City of Bozeman Updates City Board Consolidation Updates: At the August 10th City Commission meeting, Ordinance 2085 was passed to consolidate the City’s advisory boards to create the Transportation Board, Sustainability Board, Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board. Applications are now open for the boards, applications close September 30. Screening and interviews will happen in October, appointments made on November 16th at the City Commission meeting. The first meetings of the boards will be held in December. Please note, there will not be any changes to the Downtown BID or URD boards. Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Structured Parking Planning— Two members of the URD Board, representatives from the City, term contract team and additional stakeholders have formed a parking/bonding working group. The group met once in late September and will meet in mid to late Oct. for continued discussion on site solidification, bonding details and project next steps. UDC Updates – Rob Pertzborn and Susan Riggs have been contracted by the URD to research and update the URD/BID and downtown stakeholders updated on the City’s UDC Edits, the timeline for changes and how these updates may impact downtown and why we should care. A Community Engagement process will begin mid to end of October 2021 regarding B-3 height and zone edge transitions, this topic will be brought to the City Commission in spring of 2022. Parking requirements has been removed from the UDC revision schedule, there is not a new date for the topic on the listed schedule. North Rouse Lighting Project – The light poles have been installed, we are awaiting the arrival of the breakaway couplings and skirts which will be installed and the project will be wrapped up in November. Parking Policy Updates – At the October 14th Parking Commission Meeting, Resolution #2021-06 was passed supporting additional capacity for transportation in Downtown Bozeman. This resolution is a recommendation to the City Commission and future Transportation Board. Walker Consultants gave a presentation of the recently completed Downtown Bozeman Parking Study which studied the occupancy and movement of parking in the downtown core. The study found that in the core area, parking occupancy exceeded 85% during the summer weekday afternoon. Outreach Bozeman HRDC has recently compiled a Quarterly Report of the contacts and feedback they have received through the Outreach Bozeman program. The quarterly report was sent out to BID property owners, DBA members, and our general email blast list. The next de-escalation training is scheduled for November 12th at the Warming Center. Ellie is attending along with several other confirmed downtown stakeholders and if room, it will be opened to a 21 limited number of additional attendees. Collection bins will be placed at Owenhouse with signage to collect items for HRDC’s outreach packs including socks, gloves, personal hygiene items and more. HRDC is forming a Housing and Homelessness Advisory Council with the intent to gather community members, partners, and customers with a shared interest in helping HRDC draft and implement strategic priorities related to their work along the housing continuum. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). The flower baskets were taken down by Oak Gardens for the season on September 29th. The new mule was picked up on September 22nd. The accessories such as the windshield, heater, roof and bed extender have been ordered from Summit Motorsports. Below are the maintenance statistics comparing the year-to-date figures from this year (FY22) to the corresponding stats from last year (FY21). FY2021 Y-T-D FY2022 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1198 399 1378 459 +180 Recycling Emptied 275 92 336 112 +61 Graffiti Removed 262 87 65 22 -197 Building Projects • Merin Condos (North Bozeman) 28 units of owner-occupied housing—OPEN/OCCUPIED. • Village Downtown Plan submitted to create 8 more single family lots, 9 lots are already approved (Parklands). Plan to build 92 condos on the other lot to the South of the existing Lofts building. • AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. • East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. • Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. • North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Application submitted. New Businesses • Last Best Comedy- 321 East Main—OPEN • 27 East Main (formerly Crossroads) - to be redeveloped as a steak house • TBD - 137 East Babcock—formerly Gallatin Laundry—renovation underway • TBD - 544 East Main—formerly Heeb’s – building improvements underway • TBD - 402 E Main St Suite 3— formerly The Montana Scene • TBD – 34 N Bozeman- formerly Pakeezah • Shred Monk Brewery—121 W Main – formerly Union Hall—opening early 2022 • TBD—127 E Main—formerly A Banks Gallery—TBD 22 Upcoming DBA Events/Programs, more info at www.downtownbozeman.org • PNKBZN – October 1-31, pinkbozeman.com • Ladies’ Night – November 18, 5-10pm • Small Business Saturday – November 27, all-day • Christmas Stroll – Saturday, Dec 4, 4:30-7:30pm • Art Walk – Friday, December 10, 6-8pm 23