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HomeMy WebLinkAbout08-10-21 City Commission Meeting MinutesBozeman City Commission Meeting Minutes, August 10, 2021 Page 1 of 21 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES August 10, 2021 Present: Cynthia L. Andrus, Terry Cunningham, I-Ho Pomeroy, Jennifer Madgic, Christopher Coburn Absent: None Staff Present in the Webex: City Manager (CM) Jeff Mihelich, City Attorney (CA) Greg Sullivan, Deputy City Clerk (DCC) Jesse DiTommaso A) 00:00:44 Call to Order - 6:00 PM - Via WebEx B) 00:03:29 Pledge of Allegiance and a Moment of Silence C) 00:04:03 Changes to the Agenda • There were no changes to the agenda. D) 00:04:11 FYI • CM Mihelich provided a drought update. He highlighted the census data will be out on Thursday, August 14, 2021. E) 00:06:17 Commission Disclosures • There were no commission disclosures. F) 00:06:27 Approval of Minutes F.1 Approve the Regular Meeting Minutes From - February 24, 2020 June 8, 2021 June 15, 2021 DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 2 of 21 June 22, 2021 July 13, 2021 July 20, 2021 July 27, 2021 02-24-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana.docx 06-08-21 DRAFT MINUTES City Commission Meeting of Bozeman, Montana.docx 06-15-21 DRAFT MINUTES City Commission Meeting of Bozeman, Montana.docx 06-22-21 DRAFT Minutes City Commission Meeting.docx 07-13-21 DRAFT City Commission Meeting Minutes.docx 07-20-21 FINAL City Commission Meeting Minutes.pdf 07-27-21 DRAFT City Commission Minutes.docx 00:06:29 Motion move to approve the regular meeting minutes as submitted. Terry Cunningham: Motion Jennifer Madgic: 2nd 00:06:48 Vote on the Motion to approve move to approve the regular meeting minutes as submitted. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None G) 00:07:10 Consent G.1 Approval of Depository Bonds and Pledged Securities as of June 30, 2021 Depository Bonds & Securities 0621.doc G.2 Authorize the Mayor to Sign a Findings of Fact and Order for the Eastlake Professional Center Preliminary Plat, Application 21016 21016 Eastlake Professional Center FOF.pdf Eastlake Professional Center - Preliminary Plat 05-21-2021.pdf G.3 Authorize the City Manager to Sign a Sewer and Water Pipeline and Access Easement and Agreement, Public Street and Utility Easement, Public Park Easement, Public Trail Corridor Easement and an Irrevocable Offer of Dedication with Graf Apartments, LLC for the Graf Street Apartments Master Site Plan (19308 and 19309) Sewer and Water Pipeline and Access Easement and Agreement DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 3 of 21 Public Trail Corridor Easement Public Street and Utility Easement Public Park Easement Irrevocable offer of Dedication G.4 Authorize the City Manager to Sign a Memorandum of Agreement with Gallatin County and City of Belgrade for the Purpose of Funding a Feasibility Study Concerning Regional Water and Wastewater Solutions for the Gallatin Valley Gallatin Regional W WW Study MOA_Clean BelgradeSigned_MOA Draft GV W and WW Regionalization Feasibility Study Scope G.5 Authorize the City Manager to Sign a Professional Services Agreement with Advanced Engineering and Environmental Services, LLC, for the Lyman Creek Reservoir and Transmission Main Project ARPA Competitive Grant Application PSA_Lyman Reservoir_Transmission ARPA Grant G.6 Authorize the City Manager to Sign a Professional Services Agreement with Walker Consultants to Conduct a Downtown Parking Occupancy Study PSA with Walker Consultants for Downtown Occupancy Study For CC.docx G.7 Authorize the City Manager to Sign a Contract Agreement with Precision Concrete Cutting to Provide Sidewalk Grinding Services Precision Contract.pdf 00:07:11 CM Mihelich Introduction • CM Mihelich provided the highlights of the Consent Agenda. 00:08:07 Public Comment • Mayor Andrus opened the consent agenda for public comment. 00:10:30 Emily Talago, Public Comment • Emily Talago commented on in opposition Consent Item 6. 00:12:16 Motion I move to approve consent items 1-7 as submitted. Jennifer Madgic: Motion Christopher Coburn: 2nd 00:12:33 Vote on the Motion to approve I move to approve consent items 1-7 as submitted. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 4 of 21 Disapprove: None H) 00:12:51 Public Comment • Mayor Andrus opened the meeting up for general public comment. 00:15:09 Ralph Zimmer, Public Comment • Ralph Zimmer asked questions regarding the board consolidation procedure. 00:17:48 Jerry Pape, Public Comment • Jerry Pape commented on board consolidation. 00:21:52 Jan Strout, Public Comment • Jan Strout, on behalf of the Bozeman Task Force to Enhance the Safety of Women and Girls, commented in support of the inclusive city report and encouraged an intersectional gender analysis of the effects of the pandemic on women. 00:26:31 Mark Egge, Public Comment • Mark Egge commented on board consolidation. I) 00:31:48 Special Presentation I.1 00:31:50 Fourth Quarterly Report on Bozeman as an Inclusive City Inclusive City Report August 2021.pdf 00:31:54 Staff Presentation CM Mihelich presented the Fourth Quarter Report on Bozeman as an inclusive city. He provided the strategic plan aligned with inclusive city and the purpose of the report. He summarized the previous quarterly reports and provided an update on which areas have been completed, which are in progress, and which need to be started. He highlighted the acceleration of body worn cameras, training, and he spotlighted the Equity Indicators and Gaps Analysis Project. He provided next steps. J) 00:43:58 Action Items J.1 Ordinance 2085 Provisional Adoption of Board Consolidation and Accompanying Resolutions 5326, 5327, 5328, 5329, and 5330 Approving and Establishing the Transportation Board, the Sustainability Board, the Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board Ord. 2085.pdf Res. 5326_Transportation Board.pdf Res. 5327_Sustainability Board.pdf Res. 5328_Urban Parks and Forestry Board.pdf Res. 5329 _ Economic Vitatility Board.pdf Res. 5330_Community Development Board.pdf DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 5 of 21 J.2 03:35:18 Resolution 5323 Establishing Standards for the Recruitment and Selection of Board Members, Establishing Standards for Communication, and Establishing Expectations, Duties, and Norms of Behavior for all City Boards, Commissions, Agencies, and Committees Res 5323 High Performing Boards.pdf 00:43:52 Staff Presentation on action items J1 and J2. CM Mihelich presented both action items. CM Mihelich identified which strategic plan goal aligns with consolidation. He highlighted what has been done to get to the current Ordinance and Resolutions. He provided background on why the City would like to consolidation and provided the work done on engagement with board chairs. CM Mihelich explained how the current boards' duties fall into the new structure and possible amendments suggested by the Commission. CM Mihelich presented Resolution 5323, High Performing Boards, including membership, recruitment, and review. He clarified changes in procedure and norms stated in the High Performing Boards Resolution. He provided the possible amendments to Resolution 5323. He highlighted next steps. 00:52:47 Questions of Staff 02:07:26 Recess • Mayor Andrus called the meeting into recess. 02:16:00 Order • Mayor Andrus called the meeting back to order. 02:16:15 Public Comment • Mayor Andrus opened the action item agenda for public comment. 02:18:00 Clarification from staff 02:18:42 Henry Happel, Public Comment • Henry Happel commented in support of the consolidation of the Community Development Board, but in opposition to prescriptive language such as term limits and criteria for applicants. 02:22:55 Marilee Brown, Public Comment • Marilee Brown, on behalf of Pedestrian and Traffic Safety Committee, commented on a lack of community engagement in the consolidation process. She commented on differences between the PTSC and the Transportation Board. She commented in opposition to the city limits requirements and term limits. She believes the process should be reviewed in one year. She commented there was not time for boards to meet after the proposed changes were provided to the public. • 02:26:28 Jerry Pape, Public Comment • Jerry Pape commented in regards to sourcing competence and experience in recruiting board members. He commented in opposition to the living in city limits requirement. DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 6 of 21 02:30:23 Ralph Zimmer, Public Comment • Ralph Zimmer commented there was not enough time for boards to review the Resolutions and Ordinance and requested they be tabled. He commented in opposition to term limits and requirements for members. 02:34:30 Kevin Thane, Public Comment • Kevin Thane commented there was not sufficient time for boards to review the Ordinance and Resolutions, specifically the Community Affordable Housing Advisory Board. He commented specifically in opposition to the "one body one voice" principle due to review time on City Commission agendas. 02:37:52 Mark Egge, Public Comment • Mark Egge commented with four suggestions, 1) Transportation board should include all modes of transportation 2) Transportation board should review and advise on the design of City transportation projects 3) Transportation board should draft and maintain City's Transportation Master Plan and other modal plans 4) Transportation board should review and make recommendations on 5 year capital improvement plan regarding transportation items. 02:42:39 Emily Talago, Public Comment • Emily Talago commented on overly prescriptive language, staff resources, and the challenges of recruitment especially when considering diversity, equity, and inclusion. She commented on compensating board members for their time and boards' susceptibility to advancing private interests. 02:47:12 Motion I move to approve Resolutions 5326, 5327, 5328, 5329, and 5330 and therefore Approving and Establishing the Transportation Board, the Sustainability Board, the Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board Christopher Coburn: Motion I-Ho Pomeroy: 2nd 02:50:19 Motion move to amend Section 2 of the Transportation Resolution 5326, and replace the current text with the following text: The purpose of the transportation board is to cultivate policies. They will promote all modes of transportation including, but not limited to vehicle, transit, pedestrian and bicycle transportation. Christopher Coburn: Motion I-Ho Pomeroy: 2nd 02:50:46 Discussion • Cr. Coburn made the amendment to make the Resolution more clear for the public. DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 7 of 21 • Cr. Pomeroy spoke in support of the amendment. • DM Cunningham spoke in support of the amendment. • Cr. Madgic spoke in support of the amendment. • Mayor Andrus spoke in support of the amendment. 02:52:00 Vote on the Motion to amend move to amend Section 2 of the Transportation Resolution 5326, and replace the current text with the following text: The purpose of the transportation board is to cultivate policies. They will promote all modes of transportation including, but not limited to vehicle, transit, pedestrian and bicycle transportation. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 02:52:18 Motion Section 2 of the Transportation Board Resolution 5326, by adding language "advise the City on the creation and maintenance of long range transportation plan and applicable CIPs. Christopher Coburn: Motion I-Ho Pomeroy: 2nd 02:53:01 Discussion • Cr. Coburn will be supporting the motion in order for the board to have a connection to long range transportation planning and it makes sense for the board to provide input on the CIP that may impact long range transportation plans. • Cr. Pomeroy spoke in support of the amendment. • DM Cunningham spoke in support of the amendment. • Cr. Madgic spoke in support of the amendment. • Mayor Andrus spoke in support of the motion. 02:54:56 Vote on the Motion to amend Section 2 of the Transportation Board Resolution 5326, by adding language "advise the City on the creation and maintenance of long range transportation plan and applicable CIPs. The Motion carried 5 - 0 Approve: Cyndy Andrus DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 8 of 21 Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 02:55:15 Motion Section 2 of Resolution 5326, add number five to the list to read as follows: Consider principles of sustainability and the Bozeman Climate Action Plan in its policy recommendations. I-Ho Pomeroy: Motion Terry Cunningham: 2nd 02:55:44 Discussion • Cr. Pomeroy spoke in support of the amendment noting the importance of sustainability and climate action. • DM Cunningham spoke in support of the amendment noting the idea of weaving sustainability into all boards and City decisions. • Cr. Madgic spoke in support of the motion for reasons previously stated. • Cr. Coburn spoke in support of the motion. • Mayor Andrus spoke in support of the motion in hopes that sustainability becomes automatically assumed in all decisions. 02:58:27 Vote on the Motion to amend Section 2 of Resolution 5326, add number five to the list to read as follows: Consider principles of sustainability and the Bozeman Climate Action Plan in its policy recommendations. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 02:58:49 Motion Section 3 by adding the following at the end of the existing text: the board will also assist in promoting Annual Bike Week. DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 9 of 21 I-Ho Pomeroy: Motion Terry Cunningham: 2nd 02:59:09 Discussion • Cr. Pomeroy spoke in support of the motion as it aligns with a goal of being walkable bike-able city. • DM Cunningham spoke in support of the motion as it supports getting people on bikes as part of their daily lives. • Cr. Madgic will be supporting the motion • Cr. Coburn will be supporting the motion. • Mayor Andrus will be supporting the motion. 03:00:27 Vote on the Motion to amend Section 3 by adding the following at the end of the existing text: the board will also assist in promoting Annual Bike Week. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:00:49 Motion Section 3 by adding the phrase "including but not limited to vehicle, transit, pedestrian, and bicycle transportation" after multi-modal transportation opportunities and leaving the rest of the sentence as currently written. Jennifer Madgic: Motion Christopher Coburn: 2nd 03:01:26 Discussion • Cr. Madgic spoke in support of the amendment as it clarifies what multi-modal means. • Cr. Coburn spoke in support of the amendment. • Cr. Pomeroy will be supporting the amendment. • DM Cunningham spoke in support of the amendment. • Mayor Andrus will be supporting the amendment. DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 10 of 21 03:02:24 Vote on the Motion to amend Section 3 by adding the phrase "including but not limited to vehicle, transit, pedestrian, and bicycle transportation" after multi-modal transportation opportunities and leaving the rest of the sentence as currently written. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:03:58 Motion Section 2 of Resolution 5327, by adding two words to the second sentence "and resiliency" so the sentence would read the purpose of the Sustainability Board is to cultivate polices that advance the social and environmental livelihood of Bozeman citizens and make advisory recommendations to the City Commission and if requested by the City Manager, to the City Manger regarding policies that promote a modern, holistic approach to sustainability and resiliency. Terry Cunningham: Motion Christopher Coburn: 2nd 03:04:01 Discussion • CM Cunningham spoke in support of the amendment because of the importance of the Resiliency Plan that it is meant to identify how the City will react to climate issues and pending threats. • Cr. Coburn spoke in support of the amendment. • Cr. Pomeroy will be supporting the amendment. • Cr. Madgic will be support the amendment. • Mayor Andrus spoke in support of the amendment. 03:05:52 Vote on the Motion to amend Section 2 of Resolution 5327, by adding two words to the second sentence "and resiliency" so the sentence would read the purpose of the Sustainability Board is to cultivate polices that advance the social and environmental livelihood of Bozeman citizens and make advisory recommendations to the City Commission and if requested by the City Manager, to the City Manger regarding policies that promote a modern, holistic approach to sustainability and resiliency. The Motion carried 5 - 0 Approve: Cyndy Andrus DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 11 of 21 Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:06:10 Motion Resolution 5327 to add words to the seventh recital to read: whereas the City Commission now determines the creation of the Sustainability Board is necessary to further the strategic plan priority of community engagement and to further other goals and objectives of the City and recognizes that due to the City's holistic approach to sustainability it will bisect all boards. Terry Cunningham: Motion Jennifer Madgic: 2nd 03:06:55 Discussion • DM Cunningham spoke in support of the amendment and noted the recent UN Climate Report. • Cr. Madgic will be supporting the amendment. • Cr. Coburn will be supporting the amendment. • Cr. Pomeroy will be supporting the amendment. • Mayor Andrus will be supporting the amendment. 03:07:50 Vote on the Motion to amend Resolution 5327 to add words to the seventh recital to read: whereas the City Commission now determines the creation of the Sustainability Board is necessary to further the strategic plan priority of community engagement and to further other goals and objectives of the City and recognizes that due to the City's holistic approach to sustainability it will bisect all boards. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:08:06 Motion Resolution 5329 Section 2 add a number 6 that would read "Consider principles of sustainability and the Bozeman Climate Action Plan in its policy recommendations". DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 12 of 21 Christopher Coburn: Motion I-Ho Pomeroy: 2nd 03:08:42 Discussion • Cr. Coburn spoke in support of the motion as it is critical that considerations of sustainability are in all work by all boards. • Cr. Pomeroy agreed with Cr. Coburn. • DM Cunningham agreed. • Cr. Madgic agreed. • Mayor Andrus agreed. 03:09:27 Vote on the Motion to amend Resolution 5329 Section 2 add a number 6 that would read "Consider principles of sustainability and the Bozeman Climate Action Plan in its policy recommendations". The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:09:46 Motion Resolution 5330 Section 2 to add number three to the list to read as follows: "Consider principles of sustainability and the Bozeman Climate Action Plan in its policy recommendations". I-Ho Pomeroy: Motion Terry Cunningham: 2nd 03:10:44 Discussion • Cr. Pomeroy spoke to the importance of sustainability and climate action. • DM Cunningham reiterated that the Commission will be added that phrase to every super board. • Cr. Madgic will be supporting the amendment. • Cr. Coburn will be supporting the amendment. • Mayor Andrus will be supporting the amendment. DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 13 of 21 03:11:33 Vote on the Motion to amend Resolution 5330 Section 2 to add number three to the list to read as follows: "Consider principles of sustainability and the Bozeman Climate Action Plan in its policy recommendations". The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:12:55 Motion Resolution 5327 to amend the 9th recital to read as following: Whereas the City Commission created and established the Recreation and Parks Advisory Board and determines to disband the current RPAB and assign a portion of its current duties and functions to the sustainability board. Terry Cunningham: Motion I-Ho Pomeroy: 2nd 03:12:34 Discussion • DM Cunningham spoke in support of the amendment as it provides clarification. 03:13:22 Vote on the Motion to amend Resolution 5327 to amend the 9th recital to read as following: Whereas the City Commission created and established the Recreation and Parks Advisory Board and determines to disband the current RPAB and assign a portion of its current duties and functions to the sustainability board. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:13:43 Motion to amend Resolution 5328, adding to the 10th recital to read as follows: Whereas the City Commission created and established the Recreation and Parks Advisory Board (RPAB) and DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 14 of 21 determines to disband the current RPAB and assign a portion of its current duties and functions to the sustainability board. Terry Cunningham: Motion Jennifer Madgic: 2nd 03:14:16 Discussion • DM Cunningham noted it is just cleaning up the language. 03:14:26 Vote on the Motion to amend Resolution 5328, adding to the 10th recital to read as follows: Whereas the City Commission created and established the Recreation and Parks Advisory Board (RPAB) and determines to disband the current RPAB and assign a portion of its current duties and functions to the sustainability board. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:14:47 Motion to amend Resolution 5330, Section 4.2.D except for mayoral appointment or a person designated by a county commission, it is the general expectation that, except in unusual circumstances, board members should be appointment to no more than 2 consecutive terms. Jennifer Madgic: Motion Christopher Coburn: 2nd 03:15:40 Discussion • Cr. Madgic spoke in support of the amendment in order to make the language and requirements less strict. • Cr. Coburn spoke in support of the amendment as he feels the prescriptive language may not be necessary since the board members are appointed by the Commission. • Cr. Pomeroy will support the amendment. • DM Cunningham noted he is going to listen to other Commissioners for more input. • Mayor Andrus will not be supporting the motion as she believes that when there are term limits encourage more people involved. • Cr. Pomeroy noted she is not sure she will be supporting the motion. DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 15 of 21 • Cr. Madgic noted the Commission has no term limits. 03:22:26 Vote on the Motion to amend Resolution 5330, Section 4.2.D except for mayoral appointment or a person designated by a county commission, it is the general expectation that, except in unusual circumstances, board members should be appointment to no more than 2 consecutive terms. The Motion failed 2 - 3 Approve: Terry Cunningham Jennifer Madgic Disapprove: Cyndy Andrus I-Ho Pomeroy Christopher Coburn 03:23:06 Motion Resolution 5328, add a number five to the list under Section 2 that reads: "Consider principles of sustainability and the Bozeman Climate Action Plan in its policy recommendations" Christopher Coburn: Motion Jennifer Madgic: 2nd 03:23:47 Discussion • Cr. Coburn spoke in support of the motion. 03:24:20 Vote on the Motion to amend Resolution 5328, add a number five to the list under Section 2 that reads: "Consider principles of sustainability and the Bozeman Climate Action Plan in its policy recommendations". The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:25:08 Discussion DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 16 of 21 • Cr. Coburn spoke in support of the motion as giving the boards clear direction and room for creativity. • Cr. Pomeroy spoke in support of the motion because the fewer boards the easier it is for the community to get involved and make processes more transparent. • DM Cunningham spoke in support of the motion as a change requested by the Commission because the previous system was not working as well as it could. • Cr. Madgic spoke in support the motion for reasons previously stated and added there is opportunity to make things more efficient for staff, the Commission and for the public. • Mayor Andrus will be supporting the motion as forward thinking and a good way for the boards to help the City move its Strategic Plan forward. 03:35:03 Vote on the Motion to approve I move to 5326, 5327, 5328, 5329, and 5330 and therefore Approving and Establishing the Transportation Board, the Sustainability Board, the Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:35:22 Motion I move to provisionally adopt Ordinance 2085 to consolidate the City's advisory boards. Christopher Coburn: Motion I-Ho Pomeroy: 2nd 03:35:33 Discussion • Cr. Coburn spoke in support for reasons stated previously. • Cr. Pomeroy will be supporting the motion. 03:38:25 Vote on the Motion to free form I move to provisionally adopt Ordinance 2085 to consolidate the City's advisory boards. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 17 of 21 I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:38:50 Motion I move to adopt Resolution 5323, establishing standards for the recruitment and selection of board members, establishing standards for communication, and establishing expectations, duties, and norms of behavior for all city boards, commissions, agencies, and committees I-Ho Pomeroy: Motion Terry Cunningham: 2nd 03:39:48 Motion to amend Section 3.1.A, Training of Board Members, to add a new subsection 5 to read as follows: Diversity, Equity, and Inclusion training focusing on various DEI topics including but not limited to implicit and unconscious bias, anti-harassments and anti-discriminations, accessibility and DEI in institutions and workforce and local governments. I-Ho Pomeroy: Motion Terry Cunningham: 2nd 03:40:52 Discussion • Cr. Pomeroy spoke in support of the amendment. • DM Cunningham spoke in support of the amendment. • Cr. Madgic spoke in support of the amendment. • Cr. Coburn spoke in support of the amendment. • Mayor Andrus spoke in support in the amendment citing the need to weave DEI into decisions the City makes. 03:43:02 Vote on the Motion to amend Section 3.1.A, Training of Board Members, to add a new subsection 5 to read as follows: Diversity, Equity, and Inclusion training focusing on various DEI topics including but not limited to implicit and unconscious bias, anti-harassments and anti-discriminations, accessibility and DEI in institutions and workforce and local governments. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 18 of 21 Disapprove: None 03:43:24 Motion to amend by deleting 3.2.A.IV that reads "to provide direction and rely City Commission's position to the Board". Terry Cunningham: Motion Jennifer Madgic: 2nd 03:44:02 Discussion • DM Cunningham spoke in support of the amendment as it puts a commission liaison in a position to speak for the entire commission when they may not be aware of the commission's opinion on the subject. • Cr. Madgic spoke in support of the amendment. • Cr. Coburn spoke in support of the amendment as it provides clarity. • Cr. Pomeroy will be supporting the amendment. • Mayor Andrus spoke in support of the motion as it in some ways conflicts with Commission norms. 03:45:52 Vote on the Motion to amend by deleting 3.2.A.IV that reads "to provide direction and rely City Commission's position to the Board". The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:46:12 Motion to amend Section 1.2 (Recruitment) by replacing the existing text in its entirety with the following: “Commissioners, Board Members, and the City Manager are encouraged to actively recruit qualified members to apply. During the recruitment process the City will focus on diversity, equity, and inclusion, and will actively work to achieve membership that reflects, at the least, the demographics of our community – as outlined in, but not limited to the gaps analysis and equity indicators report and available census data - across all board membership. Formal recruitment will occur by three methods: a) Vacancies will be posted in the` lobby of City Hall and on the City’s website; b) Biannual active solicitation period, as prescribed in Section 4.07 of the City Charter; and c) As necessitated by vacancies." DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 19 of 21 Christopher Coburn: Motion I-Ho Pomeroy: 2nd 03:47:35 Discussion • Cr. Coburn spoke in support of the amendment so the City is clear in their goal of getting a different level of involvement and representation on boards to make things more transparent and more accessible. He feels the City boards should be representative of the community. • Cr. Pomeroy spoke in support of the amendment. • DM Cunningham spoke in support of the amendment and noted his appreciation of the amendment as providing a clear goal of the boards to reflect the City. • Cr. Madgic spoke in support of the motion as it represents a compromise between having strict metrics and no standard. She added a diversity audit may help establish a baseline. • Mayor Andrus spoke in support of the motion as it leaves room to be more prescriptive in the future if needed. 03:55:30 Vote on the Motion to amend Section 1.2 (Recruitment) by replacing the existing text in its entirety with the following: “Commissioners, Board Members, and the City Manager are encouraged to actively recruit qualified members to apply. During the recruitment process the City will focus on diversity, equity, and inclusion, and will actively work to achieve membership that reflects, at the least, the demographics of our community – as outlined in, but not limited to the gaps analysis and equity indicators report and available census data - across all board membership. Formal recruitment will occur by three methods: a) Vacancies will be posted in the` lobby of City Hall and on the City’s website; b) Biannual active solicitation period, as prescribed in Section 4.07 of the City Charter; and c) As necessitated by vacancies.". The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:55:48 Mayor Andrus extended the meeting until 10:10pm. 03:56:00 Motion to amend Subsection 1.3.A by adding "and competency" so it reads: Interview questions must ensure applicants receive a fair comparison with other candidates and will focus on the applicants competency for the position, potential conflicts of interest, and compliance with norms of DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 20 of 21 conduct, including but not limited decorum, communications, and the concept of acting as a body with one voice. Jennifer Madgic: Motion Christopher Coburn: 2nd 03:58:16 Discussion • Cr. Madgic spoke in support of the amendment as competency and background are important and should be specifically mentioned. • Cr. Coburn spoke in opposition to this amendment as it could work against diversity, equity, and inclusion goals set by the City. 03:59:59 Cr. Madgic withdrew the amendment. 04:01:37 Discussion on motion to adopt Resolution 5323, establishing standards for the recruitment and selection of board members, establishing standards for communication, and establishing expectations, duties, and norms of behavior for all city boards, commissions, agencies, and committees. • Cr. Pomeroy spoke in support of the motion as restructures the boards to be more effective and engaging. She noted it helps move toward the Strategic Plan Goal of Section 7 - High Performance Organization. • DM Cunningham spoke in support of the motion and the public comments submitted. He noted excitement around getting more citizens involved in advisory boards. • Cr. Madgic spoke in support of the motion and noted her agreement with DM Cunningham. She highlighted elements of of public comment she would like to consider in the future. • Cr. Coburn spoke in support of the motion. He highlighted the Resolution as an opportunity to have a better outcome, as in more efficient and more engaged boards. • Mayor Andrus spoke in support of the motion. She reminded the public that they will evaluate the new board structure in two years. 04:09:01 Vote on the Motion to free form I move to adopt Resolution 5323, establishing standards for the recruitment and selection of board members, establishing standards for communication, and establishing expectations, duties, and norms of behavior for all city boards, commissions, agencies, and committees. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Meeting Minutes, August 10, 2021 Page 21 of 21 Christopher Coburn Disapprove: None K) 04:09:20 FYI / Discussion L) 04:09:27 Adjournment ___________________________________ Cynthia L. Andrus Mayor ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Jesse DiTommaso Deputy City Clerk Approved on: September 28, 2021 DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F