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Home My WebLink About03-18-20 City Commission Emergency Meeting MinutesPage 1 of 5 THE CITY COMMISSION EMERGENCY MEETING OF BOZEMAN, MONTANA MINUTES Wednesday, March 18, 2020 Mayor - Chris Mehl: Present Deputy Mayor - Cynthia Andrus: Absent Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Commissioner - Michael Wallner: Absent Staff Present at the Dais: Interim City Manager (ICM) Dennis Taylor, City Attorney (CA) Greg Sullivan, City Clerk (CC) Mike Maas A. 10:04:26 AM (00:09:39) Call to Order – 10:00 AM - Commission Room, City Hall, 121 North Rouse B. 10:04:37 AM (00:09:50) City Attorney Guidance C. 10:05:20 AM (00:10:33) Motion to allow Deputy Mayor Cyndy Andrus and Commission Michael Wallner to join the meeting telephonically. Motion passed 3-0. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Chris Mehl: Approve Deputy Mayor - Cynthia Andrus: Abstain Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve Commissioner - Michael Wallner: Abstain Mayor - Chris Mehl: Present Deputy Mayor - Cynthia Andrus: Present Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Emergency Meeting Agenda, March 18, 2020 Page 2 of 5 Commissioner - Michael Wallner: Present D. 10:05:44 AM (00:10:57) Clarification E. 10:06:01 AM (00:11:14) Pledge of Allegiance and a Moment of Silence 10:06:52 AM (00:12:05) Disclosure/FYI There were none. F. 10:07:10 AM (00:12:23) Public Comment There were no public comments. G. 10:07:25 AM (00:12:38) Action Items 1. 10:07:25 AM (00:12:38) Resolution 5159, Ratify the Interim City Manager’s Declaration of Emergency for Covid-19 Pandemic  (Taylor) ICM Taylor outlined the Resolution and the history of the declaration. He outlined the steps taken by the City of Bozeman and Gallatin County. He outlined work with partners in joint actions, the County’s Health Department as lead agency as a matter of public health, and the City’s continuity of action plan for essential services. 10:12:33 AM (00:17:46) Clarification of City Attorney CA Sullivan clarified the need for findings to include the Governor and the President. 10:13:05 AM (00:18:18) Questions of Staff and Staff Responses The Commission asked a series of questions on the Incident Command Structure (ICS) and Fire Chief Waldo and ICM Taylor provided responses on how the City is implementing its portion of the ICS. 10:32:41 AM (00:37:54) Clarification of City Attorney CA Sullivan provided clarification of community services providing essential services. 10:33:23 AM (00:38:35) Public Comment There were no public comments on this item. 10:33:34 AM (00:38:47) Motion I move to ratify the Interim City Manager's Declaration of Emergency for Covid-19 Pandemic. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Emergency Meeting Agenda, March 18, 2020 Page 3 of 5 10:33:53 AM (00:39:06) Discussion 10:45:15 AM (00:50:28) Vote on the motion I move to ratify the Interim City Manager's Declaration of Emergency for Covid-19 Pandemic. The motion passed 5-0. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Chris Mehl: Approve Deputy Mayor - Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve Commissioner - Michael Wallner: Approve 2. 10:45:39 AM (00:50:52) Ordinance 2047, Adopt an Emergency Ordinance of the City of Bozeman Granting Temporary Authority to the City Manager to Approve Contracts and Expenditures in Furtherance of Emergency Declaration and Suspending State and Local Procurement Requirements (4/5 Vote Required)  (Taylor) 10:46:07 AM (00:51:20) ICM Introduction ICM Taylor outlined the attempt to move to essential business for meetings, efforts to identify remote, telephonic communications. He highlighted the need to restrict future agendas. 10:47:08 AM (00:52:20) Clarification of City Attorney CA Sullivan clarified the Ordinance’s action to address uncertainty in furtherance of the Emergency Declaration. He stated that it expires in 90 days or when the declaration is revoked, whichever is earlier. 10:48:13 AM (00:53:26) Questions of Staff 10:50:57 AM (00:56:10) Clarification of City Attorney CA Sullivan outlined the difference between the previous action item’s resolution and the ordinance under consideration in this item. 10:52:18 AM (00:57:31) Questions Continued 10:53:27 AM (00:58:40) Public Comment There were no public comments on this item. 10:53:51 AM (00:59:04) Motion: I move to Adopt Ordinance 2047, an Emergency Ordinance of the City of Bozeman Granting Temporary Authority to the City Manager to Approve Contracts and Expenditures in Furtherance of Emergency Declaration and Suspending State and Local Procurement Requirements. DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Emergency Meeting Agenda, March 18, 2020 Page 4 of 5 Commissioner - I-Ho Pomeroy: Motion Commissioner - Terry Cunningham: 2nd 10:54:15 AM (00:59:28) Discussion 10:59:43 AM (01:04:56) Vote on the motion: I move to Adopt Ordinance 2047, an Emergency Ordinance of the City of Bozeman Granting Temporary Authority to the City Manager to Approve Contracts and Expenditures in Furtherance of Emergency Declaration and Suspending State and Local Procurement Requirements. The motion passed 5-0. Commissioner - I-Ho Pomeroy: Motion Commissioner - Terry Cunningham: 2nd Mayor - Chris Mehl: Approve Deputy Mayor - Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve Commissioner - Michael Wallner: Approve 11:00:04 AM (01:05:17) FYI Cr. Cunningham asked about the process for City Manager recruitment. Mayor Mehl asked about opportunity to discuss the City Manager recruitment. DM Andrus stated that it may not be responsible to ask candidates to travel to Bozeman for recruitment, she would consider electronic interviewing but was mindful of issues related to that. She may be willing to delay the recruitment. Cr. Wallner agreed with DM Andrus that he was not opposed to a virtual interview. He agreed with the concern of requesting candidates to travel to Bozeman. Cr. Pomeroy stated her comfort with a virtual interview. Cr. Cunningham suggested scheduling a video interview with participation from the panelists. He recommended the video be shared to avoid multiple panels. Mayor Mehl said he would like to keep the April dates and will look to the ICM for further details. He thanked the citizens and encouraged them to offer creative suggestions. 11:09:26 AM (01:14:39) Adjournment ___________________________________ Cynthia L. Andrus Mayor DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F Bozeman City Commission Emergency Meeting Agenda, March 18, 2020 Page 5 of 5 ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Mike Maas City Clerk Approved on: September 28, 2021 DocuSign Envelope ID: 2E36EF87-7423-47E5-A580-7F98FC8F4B9F