HomeMy WebLinkAboutThe Grounds Guys Submission - Irrigation Zone 2
1
THE GROUNDS GUYS OF BOZEMAN
Bryan Buerkle, Owner
406-315-4217
Bozeman.Owner@GroundsGuys.com
77D Nugget Lane, Belgrade, MT 59714
Bozeman Parks &
Trails District RFP
Irrigation Maintenance Services
Zone:2
2
Executive Summary
The Grounds Guys of Bozeman, Billings, and Helena Montana are excited to partner with the City of
Bozeman on Landscape Services for the newly acquired city parks and trails.
The Grounds Guys is a locally owned full-service property maintenance and landscape team. We have
been in business for 9 years and pride ourselves on our focus on the customer. Our code of values
repeated by our team members every morning focuses our team.
Our Difference
• Leverage Technology for a Differentiated Customer Experience
• Professional, Uniformed Personnel
• Timely Response Guarantee
• Safe, Reliable Equipment Maintained Daily
• Status and Quality Reports Delivered Timely
Leverage Technology through
- the use of our cloud-based scheduling and team member reporting mobile app. We get
instantaneous verification our team members are in the field with clear instructions for the
site. They also can report any issues easily through notes and pictures. We can give client
access to our online portal showing the yearly schedule for each site.
- the use of new or very recent equipment, giving our personnel the most efficient, highest
quality tools to get the job done. We also have experience with robot mowers which we
believe is the future for lawn mowing. It provides consistent mowing services, in a quiet,
reliable electric machine improving the environmental impact of our services.
- Training – we have already produced a map with all irrigated/weekly mowed turf area’s. This
map is used as instructions for team members and to communicate clearly with client on what
is the detailed scope of work. If we receive the contract, we would like to review each map
with you.
- Training - The majority of our services will be done with trained personnel. We subscribe to an
online training program, Greenius, giving our team members training on equipment and
processes through video and testing as well as verification of knowledge with a follow-up test
with our foreman.
“We show that we C.A.R.E., by putting the needs of our
Customers First, by always having a positive and helpful
Attitude, and by treating everyone and everything with
Respect. By living our code of values, we
Enjoy Live, in the process.”
3
Professional Uniformed Personnel
- We believe our team members need to reflect our brand of professionalism by also dressing as
professionals. Respect for themselves leads to respect for our clients.
Timely Response Guarantee
- We are a large enough company to have a full-time office manager, so your phone calls will be
answered. We also will have an account manager assigned to you, so you will have a field
knowledgeable person to interact with on services.
Safe, Reliable Equipment Maintained Daily
- We have daily, weekly, and monthly maintenance plans for our equipment and purchase new
or very recent field equipment, so services can be done at high quality levels and on time.
Status and Quality Reports Delivery Timely
- Our account manager will be doing site inspections, observing the quality of our contracted
work and observing the site for additional services that may need to be conducted. We will
send this inspection report to or clients to assure clear communication and corrective actions if
necessary.
In conclusion, our company and team members are well qualified to provide the services requested.
Our approach will be for our weekly services team to provide all services except fertilizer and spray
which we will have our trained technician apply. Our focus on commercial and HOA maintenance is a
good match for the City of Bozeman as each of the services requested is a part of our team members
responsibilities today.
4
Maps of Irrigated Weekly Turf (example)
Cloud Based Mobile App and tracking
5
Firm Profile
The Grounds Guys of Bozeman, Billings, and Helena Montana are 3 distinct units with operations
managers and teams for each unit. The Bozeman/Belgrade unit has the following team to support the
business
- Owner, Bryan Buerkle – Lead account manager, Ag Engineering B.A./M.S.
- Operations Manager – Andrew Czarnecki, Golf/Turf management degree 22 years of
experience in golf and landscape industry
- Maintenance Manager – Brett Franklin, Golf/Turf management degree 4 years of experience in
sports/golf turf
- 1 Returning Irrigation Technician (3yrs experience) – Matthew Netley
- 1 Newly Hired Irrigation Lead (7yrs experience) – Chad Hayden
- Can leverage Billings Irrigation Technician – John Herman (2 yrs experience)
- Can leverage Helena Irrigation Technician – Nigel Cini (8 yrs experience)
The above team members are our core group supporting the irrigation maintenance business. No
subcontracting is expected for any our irrigation services. We are focused on a full-service landscape
business to truly partner with you on all aspects of your property.
Our execution plan would be to have the weekly crew members monitor irrigation and turf as we train
our crews to observe the total quality of the property. This in essence equals an extra set of eyes and
inspection to assure we catch any irrigation issues early before turf damage occurs. As our irrigation
division is growing, we want to assure we can handle repairs by mentioning we have not only
experienced staff members in Bozeman, but can leverage personnel from other units in emergencies.
6
Price Proposal
The price proposal did not utilize the table provided. As it is winter and we were not provided the
number of zones or as installed irrigation maps, we have a provided an estimate based on a per zone
cost for irrigation start-up and irrigation winterization.
Irrigation Start-up – includes an evaluation of each zone, adjustment of heads and recommendation
for any repairs/maintenance that may be needed. - $12/zone
Irrigation Winterization – includes winter blowout and shut down of system - $15/zone
In future years, we would be more than happy to provide a flat rate for irrigation start-up and
winterization as the systems are documented and understood.
Irrigation System labor for miscellaneous maintenance (Labor Only). - $85/hr
system programming for routine sprinkler cycles (Labor Only). - $85/hr
Repair/Replacement of irrigation system components. (Labor Only). - $85/hr
7
Related Experience and References
The Grounds Guys of Bozeman, Billings, and Helena Montana have ample experience to assure we can
meet the scope of work specified in this proposal. We have combined the related experiences and
references sections in order to provide references specifically to our larger maintenance accounts.
As you can see from our firm profile, we are hiring people truly interested in our industry to manage
the staff. Beyond the staff, following are some examples of past and current experiences and
contacts.
- Copper Spring Ranch – ~48 acres of grass and turf care from 2014-2019. Ranch was sold in
spring of 2020 and they decided to not maintain to similar standards.
Karen Gilhausen was the owner
- Gallatin Heights HOA, Belgrade – ~60 acres of trails and parkways, including 17 acres of
irrigated parks fully maintained with mowing, turf care, irrigation, pruning, and aeration. They
also have a trail system which we are involved in maintaining as well.
Management Associates is Property Manager
Angie Brooks is account manager
406-586-6500 – managementassocmt@gmail.com
- LDS Church of America – We manage landscape maintenance for 15 LDS Churches in Bozeman,
Billings, Three Forks, Townsend, and Helena. We are their full service landscape/irrigation
maintenance provider for irrigated and native field areas. The contract is through a 3rd party
management facility maintenance firm, Emocor.
Steven Holyoak is the regional facilities manager
406-413-0735 – sholyoak@emcor.net
- Luna Property Management – We currently manage landscape maintenance for 2 HOA’s. We
are their full-service landscape maintenance provider for irrigated turf.
The contact for Luna is Aimee Decker.
406-582-7490 – aimee@lunaproperties.biz
- Stockman Bank – Belgrade & Bozeman at Oak and 19th
We provide landscape maintenance services for 3 years at each of the Stockman Banks.
Matt Johnson Vice President
406-570-6583 – mjohnson@stockmanbank.com
8
We also have sufficient equipment to perform the work scope.
The larger equipment is as mentioned below
- 16 trucks – ¾ ton or larger
- 20 trailers, enclosed, tilt, landscape styles
- 10 zero turn mowers
- 2 commercial walk behind mowers
- 3 mini skid steers
- 2 mid framed skid steers
- 1 ATV for field spray
- 2 Toro stand-on spray/fertilizer machines
- If we take on this contract, we will likely purchase 2 more zero turn mowers
- If the scope of the contract includes field mowing, we will purchase a tractor with field mower
9