HomeMy WebLinkAbout10-04-21 Planning Board Agenda & Packet MaterialsA.Call Meeting to Order
B.Disclosures
C.Changes to the Agenda
D.Approval of Minutes
D.1 Approval of Minutes from September 20th, 2021 (Happel)
E.Public Comment
Please state your name and address in an audible tone of voice for the record.This is the time for
THE PLANNING BOARD OF BOZEMAN, MONTANA
PB AGENDA
Monday, October 4, 2021
WebEx Meeting Information
Via Webex:
https://cityofbozeman.webex.com/cityofbozeman/onstage/g.php?
MTID=e83ceb41d2c3cc676a2703fd85473a71f
Click the Register link, enter the required information, and click submit.
Click Join Now to enter the meeting
Via Phone:
This is for listening only if you cannot watch the stream or channel 190
• Call-in toll number (US/Canada ): 1-650-479-3208
• Access code: 2558 249 9093
Public Comment:
If you are interested in commenting in writing on items on the agenda, please send an email to
agenda@bozeman.net prior to 4:00pm on Monday, October 4th, 2021. You may also comment by
visiting the City's public comment page.
You can also comment by joining the Webex meeting. If you do join the Webex meeting, we ask you
please be patient in helping us work through this online meeting. If you are not able to join the Webex
meeting and would like to provide oral comment you may send a request to agenda@bozeman.net
with your phone number, the item(s) you wish to comment on, and someone will call you during the
meeting to provide an opportunity to comment. You may also send the above information via text to
406-224-3967.
As always, the meeting will be streamed through the City's video page (click the Streaming Live in the
drop down menu), and available in the City on cable channel 190.
1
individuals to comment on matters falling within the purview of the Committee.There will also be
an opportunity in conjunction with each action item for comments pertaining to that item.Please
limit your comments to three minutes.
F.Special Presentations
F.1 Special presentation from One Valley on Gallatin County Regional Housing Study.(One Valley
Representative)
G.Action Items
G.1 Ongoing work sessions to define and refine Planning Board goals for 2020 and
implementation of the Bozeman Community Plan 2020.(Happel)
H.FYI/Discussion
I.Adjournment
For more information please contact Tom Rogers at trogers@bozeman.net
This board generally meets the 2nd and 4th Monday of each month from 6:00 PM to 8:00 PM
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).
2
Memorandum
REPORT TO:Planning Board
FROM:Taylor Chambers - Community Development Technician II
SUBJECT:Approval of Minutes from September 20th, 2021
MEETING DATE:October 4, 2021
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:I move to approve the meeting minutes from September 20th, 2021
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:None
UNRESOLVED ISSUES:None
ALTERNATIVES:1. Approve meeting minutes with corrections.
2. Do not approve meeting minutes.
FISCAL EFFECTS:None
Attachments:
09-20-21 Planning Board DRAFT.pdf
Report compiled on: September 27, 2021
3
Bozeman City Commission Meeting Minutes, 09-20-21
Page 1 of 6
THE PLANNING BOARD MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, September 20th, 2021
00:00:30 WebEx Meeting Information
A) 00:04:01 Call Meeting to Order
Present: Henry Happel, Cathy Costakis, Richard Rudnicki, Gerald Pape, Matthew Hausauer, Jennifer
Madgic, Nicole Olmstead
Absent: George Thompson
B) Disclosures
C) 00:04:49 Changes to the Agenda
D) 00:05:04 Approval of Minutes
D.1 Approval of Minutes from 08-02-21 and 08-16-21.
08-02-21 Planning Board Minutes DRAFT.pdf
08-16-21 Planning Board Minutes DRAFT.pdf
00:05:15 Motion D) Approval of Minutes
Gerald Pape: Motion
Cathy Costakis: 2nd
00:05:24 Vote on the Motion to approve D) Approval of Minutes. The Motion carried 7 - 0
Approve:
Henry Happel
Cathy Costakis
Richard Rudnicki
Gerald Pape
Matthew Hausauer
Jennifer Madgic
4
Bozeman City Commission Meeting Minutes, 09-20-21
Page 2 of 6
Nicole Olmstead
Disapprove:
None
E) 00:05:37 Public Comment
No public comment at this time.
F) 00:09:46 Action Items
F.1 00:09:50 Annie Subdivision Ph. 4 Major Subdivision Preliminary Plat, Application
21201
Ph4_AmendmenttotheDeclarationofCovenants_05112021.pdf
CityResolution4041_LightingDistrict700_AnniePh3B_3C.pdf
RoadPlanProfile_07262021.pdf
Plat_Existing_Annie3B_J-481.pdf
CommentsOnPreApp_04072021.pdf
RoadPlanProfileALT_08012021.pdf
Plat_Existing_AnniePh3A_J-343.pdf
CovenantsExistingAnnieSub_05072021.pdf
RoadSectionDetail_05122021.pdf
Plat_Existing_AnniePh3C_J-482.pdf
Easement_Existing_20FtAccess_Lot1Ph3C.pdf
SewerMainProfile_07262021.pdf
ResponseDRCComments_07262021.pdf
EmailReDurstonSID_02112021.pdf
WaterMainProfile_07262021.pdf
RevisionandCorrectionRC_07262021.pdf
Exhibit_AdjacentSubdivisionOverview_01042021.pdf
RRFB_Tapco_Detail_05162021.PDF
Exhibit_NoxiousWeeds_04122021.pdf
ServiceEmailCenturyLink_04162021.pdf
Exhibit_USGSQuadrangleMap_01042021.pdf
ServiceRequest_BozemanPublicSchools_04142021.pdf
Exhibit_WetlandDelineation_04122021.pdf
SewerDesignReport_07262021.pdf
Exhibit_ZoningMap_05162021.pdf
SitePhotos_01042021.pdf
FindingsofFact_AnniePh3C_03062006.pdf
StormwaterDesignReport_07262021.pdf
FireFlowTestingEmail_03052021.pdf
TestPitMonitorWellLocations_05122021.pdf
GeotechnicalSummary_03232021.pdf
TitleReport_04132021.pdf
GeotechTestPitLocations_03232021.pdf
TrafficImpactStudy_AnniePh3_2000.pdf
GroundwaterCrossSection_05122021.pdf
5
Bozeman City Commission Meeting Minutes, 09-20-21
Page 3 of 6
TrafficImpactStudy_AnnieSub_1985.pdf
GroundwaterMonitoringData_05122021.pdf
TrafficStudyWaiverEmail_04172021.pdf
LightingAnalysisDurston_05072021.pdf
VarianceRequest_RoadGrade_07262021.pdf
MassGradingExampleSection_07262021.pdf
VarianceRequest_StormwaterPipe_07262021.pdf
MFE_Form_04202021.pdf
WaiverofSIDs_Draft_07262021.pdf
N1Checklist_05132021.pdf
WaterDesignReport_07262021.pdf
Narrative_Resubmittal_07262021.pdf
WaterRights_107611_Irrigation.pdf
NarrativeAdditionalPPSupplementals_05162021.pdf
WaterRights_30030324Domestic.pdf
NarrativeResponsetoPreApplicationComments_05162021.pdf
WeedManagementPlan_04152021.pdf
NorthwesternEnergyConstrAppEmail_03182021.pdf
WellLog_VanDyken_1999.pdf
NRCSSoilsData23Pgs_05162021.pdf
WetlandDelineationMemo_043021.pdf
NWE_ServiceLetter_05192021.pdf
AdjoiningPropertyOwnersList_05132021.pdf
L1.0LandscapePlan_05072021.pdf
AdjoiningPropertyOwnersMap_04212021.pdf
L1.1LandscapeCloseUp_05072021.pdf
ArcadiaGardensSitePlan_01031995.pdf
L1.2LandscapeDetails_05072021.pdf
21201 Annie Subdivision Ph. 4 PP PB SR.pdf
AsBuilts_AnniePh1_2002.pdf
PlatSheet1of3_07262021.pdf
A1_AnnieSubdivisionPhase4_PP_05122021.pdf
AsBuilts_AnniePh3C_2007.pdf
PlatSheet2of3_07262021.pdf
Ph4_AmendDeclarationSignaturePage_04292021.pdf
CILWR_CityEmail_12152020.pdf
PlatSheet3of3_07262021.pdf
00:10:37 Staff Presentation
City Planner Jacob Miller presented application 21-201 Annie Subdivision Ph. 4 Preliminary Plat to the
Planning Board and recommended that the application is sufficient for approval.
00:17:38 Board Questions
Board members directed questions to staff.
00:31:16 Applicant Presentation
6
Bozeman City Commission Meeting Minutes, 09-20-21
Page 4 of 6
Gary Fox of WGM Group presented to the Board on behalf of the applicant.
00:39:46 Board Questions
Board members directed questions to the applicant.
00:43:08 Public Comment Opportunity
Jacob Klatt asked how the plan takes affordable housing into consideration.
Evan Rainey (416 W Shore St.) commented on the importance of walkable paths throughout and
interconnecting neighborhoods in the City.
00:52:31 Board Discussion
Commissioner Madgic commented that there is a letter discussing a requested variance from July, but
the staff report did not indicate a variance.
Planner Miller responded that the requested variances were not zoning or subdivision variances rather
that they were requests for alternative design standards for engineering issues which falls under the
purview of the Public Works Department.
Board member Pape commented with concerns regarding the application.
Board member Costakis commented with concerns regarding pedestrian mobility in the proposed
subdivision.
Board member Olmstead echoed the concerns of the other board members.
Board member Rudnicki commented in favor of the application.
01:01:09 Motion Having reviewed and considered the application materials, public comment, and all the
information presented, I hereby adopt the findings presented in the staff report for application 21201
and move to recommend approval of the subdivision with conditions and subject to all applicable code
provisions.
Matthew Hausauer: Motion
Richard Rudnicki: 2nd
Board member Hausauer spoke to his motion.
Chairman Happel commented in favor of the application.
Commissioner Madgic commented that she appreciated seeing a project with different housing types
offered.
7
Bozeman City Commission Meeting Minutes, 09-20-21
Page 5 of 6
01:04:59 Vote on the Motion to approve Having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report for
application 21201 and move to recommend approval of the subdivision with conditions and subject to all
applicable code provisions. The Motion carried 7 - 0
Approve:
Henry Happel
Cathy Costakis
Richard Rudnicki
Gerald Pape
Matthew Hausauer
Jennifer Madgic
Nicole Olmstead
Disapprove:
None
F.2 01:05:49 Introduction to Form Based Codes (FBC).
Form Based COdes CMAP-GuideforCommunities.pdf
01:06:06 Staff Presentation
Planner Tom Rogers presented the Introduction to Form Based Codes to the Board.
01:11:09 Board Questions/Comments
Board members directed various questions and comments regarding the potential switch to Form Based
Code.
Chairman Happel directed Commissioner Madgic and Board member Costakis to work with Staff liaison
Rogers to develop educational materials for the Board regarding Form Based Code.
F.3 01:27:57 Introduction to the Unified Development Code Affordable Housing
Assessment Report.
Exhibit A - PlannerWeb proforma example.pdf
Exhibit B - Zillow Land Costs.pdf
Exhibit C - competing issues.pdf
01:28:02 Staff Presentation
Staff liaison Rogers provided a preliminary presentation of Clarion's proposed code audits to the Board.
01:32:09 Board Questions/Comments
Board members directed various questions and comments to staff regarding the Clarion Affordable
Housing Report.
G) 02:01:05 FYI/Discussion
8
Bozeman City Commission Meeting Minutes, 09-20-21
Page 6 of 6
Board member Costakis informed the Board that she will be sending out an informative email regarding
the Seat at the Table Initiative that will be occurring October 14-31.
Board member Olmstead inquired about when the application deadline will be to apply for the
Community Development Board that will be active in December.
Commissioner Madgic informed board members that the application deadline is September 30th.
H) 02:03:50 Adjournment
For more information please contact Tom Rogers at trogers@bozeman.net. This board generally meets
the 2nd and 4th Monday of each month from 6:00 PM to 8:00 PM
9
Memorandum
REPORT TO:Planning Board
FROM:Tom Rogers, Senior Planner
SUBJECT:Special presentation from One Valley on Gallatin County Regional Housing
Study.
MEETING DATE:October 4, 2021
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:None
STRATEGIC PLAN:4.1 Informed Conversation on Growth: Continue developing an in-depth
understanding of how Bozeman is growing and changing and proactively
address change in a balanced and coordinated manner.
BACKGROUND:One Valley prepared a regional housing study.
Gallatin County Regional Housing Study
Housing Study Appendix
UNRESOLVED ISSUES:None
ALTERNATIVES:N/A
FISCAL EFFECTS:Not applicable at this juncture
Report compiled on: September 9, 2021
10
Memorandum
REPORT TO:Planning Board
FROM:Tom Rogers, Senior Planner
Chris Saunders, Community Development Manager
SUBJECT:Ongoing work sessions to define and refine Planning Board goals for 2020
and implementation of the Bozeman Community Plan 2020.
MEETING DATE:October 4, 2021
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:As determined by the Board
STRATEGIC PLAN:4.1 Informed Conversation on Growth: Continue developing an in-depth
understanding of how Bozeman is growing and changing and proactively
address change in a balanced and coordinated manner.
BACKGROUND:On December 21, 2020 the Planning Board initiated discussion on the Board
priorities and goals for the coming year including implementation of the
Community Plan 2020. The goals and objectives initiative continues.
Chairman Happel prepared the attached memo to the Board describing the
effort to continue this work, see "Memo to PB-210928".
UNRESOLVED ISSUES:None
ALTERNATIVES:As determined by the Board
FISCAL EFFECTS:Not identified at this time
Attachments:
Memo to PB-210928.pdf
Report compiled on: September 28, 2021
11
MEMORANDUM
TO: Bozeman Planning Board Members
FROM: Henry Happel
SUBJECT: Tenth Working Session on Goals and Objectives
DATE: September 28, 2021
At our meeting on October 4, I would propose that we take up the following goals and
objectives matters in the order indicated. You will note that the substance of this Memo is almost
identical with my Memo of September 22.
1. Community Outreach:
A. Executive Summary of the 2020 Community Plan: There is a draft Executive
Summary and a draft piece for the Bozeman Daily Chronicle. The ball is in my court for further
progress and I’ll give a brief report.
B. Video covering the same topics as the Executive Summary: Cathy and Jen and Nicole
are working to figure out whether a video to accompany the Executive Summary would be
possible. They should provide an update.
C. Regional Planning Summit: Cathy has had conversations with some private entities
and individuals that have expressed interest in assisting with a regional summit. Cathy agreed to
continue efforts to reach out to possible additional partners. She should provide an update.
Gallatin County has now adopted a new Growth Policy. Bozeman is in the early stages of
working towards a complete re-write of its Unified Development Code. This Planning Board is
going to be reconstituted and it’s brief substantially expanded at the beginning of 2022. I think
we should consider whether and how we might want to proceed with promoting a regional
planning summit in light of these developments.
2. Suggested Revisions to the UDC:
At our August 16 meeting we undertook what I thought was a useful discussion of UDC
provisions that could perhaps be modified in the short-term. Since then, we have received and
been briefed on the draft reports from Clarion Associates suggesting a number of amendments to
the UDC to encourage housing affordability. These reports provide a level of detail and analysis
concerning UDC revisions that could not have been produced by this Board. In focusing on
housing affordability, the Clarion proposals address many, but certainly not all, of the issues on
which Board members have expressed opinions over the last several years.
I think it is the wish of both Clarion and the City that the measures proposed by Clarion
that are agreed to by the City would be adopted and implemented in 2022. Furthermore, I believe
12
that the City intends to contract with Clarion or a similar land use consulting firm to do a
thorough re-write of the City’s UDC as a follow-on project.
In light of these facts, I think the Planning Board should make a decision whether it
wishes to continue an independent discussion of UDC “low-hanging fruit” or limit itself to
expressing our views concerning the Clarion recommendations. In all events, I think we have an
opportunity if we so choose to provide more carefully considered feedback to Clarion than that
resulting from our September 27 meeting.
The one clear decision coming out of the UDC discussion during our August 16 meeting
was a recommendation that the Code by amended to relax restrictions on the construction of
ADUs. I am hoping that the “ADU committee” i.e. Matt, Richard, and George, could provide us
with a recommendation concerning Clarion’s suggestions.
4. Community Plan Oversight:
I have and will continue to follow up with Community Development concerning the two
resolutions we passed at our August 16 meeting concerning Community Plan oversight.
5. Additional Goals and Objectives:
There are at least two other matters that are up for discussion as part of our goals and
objectives discussions:
1. Form-based Codes: We should discuss whether and to what extent we’d like additional
information presented to us on form-based codes.
2. Information in Staff Reports: I would like us to discuss the content of the Staff Reports
that we receive from Community Development for plat applications. This is the final procedural
matter that we identified last December as warranting discussion. The Memo from our initial
goals and objectives session on December 21, 2020 indicated that one or more members wished
to discuss whether:
a. Staff Reports should address how the development will fit in with existing and
anticipated future developments and describe why it is believed that the development will serve
the community well over the long term;
b. Staff Reports should describe the major matters of contention, including resolved
matters, between the Department and the developer and within the Department concerning the
proposed development; and
c. Community Development should shorten Staff Reports by eliminating or at least
reducing boilerplate and pro forma provisions.
In addition, since last December Planning Board members have from time to time
expressed a desire for Staff Reports to contain other additional information, such as:
a. A map better showing the location of the project and its surroundings to provide
overall context;
b. The distance from the project to the nearest commerce;
c. Trails in or near the project and trail connectivity enhanced by the project;
13
d. Walk Scores and Bike Scores relevant to the project;
e. Anticipated project density (dwelling/acre) vs. the maximum density permitted by the
applicable zoning.
We should discuss and come to some view on these staff report matters. On the one hand,
additional information is always helpful. On the other hand, I think the Board needs to be
cognizant of the cost to provide this information and therefore engage in a careful cost-benefit
analysis, particularly given the work overload at Community Development that is not likely to
abate anytime soon.
14