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HomeMy WebLinkAbout2015-05-29-CITY OF BOZEMAN LYMAN CREEK PER THE CITY OF BOZEMAN 9 20 E. OLIVE • P.O. BOX 1230 * * BOZEMAN, MONTANA 5977 1-1 230 7rr 883 �� ENGINEERING DEPARTMENT 9TrN co. o� PHONE: (406) 582-2260 • FAX: (406) 582-2263 May 29, 2015 Mr. Nate Weisenburger, PE AE2 S 300 15t" Street South, Suite 107 Great Falls,MT 59405-2456 RE: City of Bozeman Lyman Creek PER Dear Nate: Upon review of proposals and completion of finalist interviews by the city's selection committee, I am pleased to inform you that your team has been selected as the most qualified for the above-referenced project. I am delighted to offer the AE2S team the opportunity to provide professional services for this important project. Using the information in your proposal and interview, please provide the following items such that we can initiate the contract negotiation process: 1) A detailed scope of services. 2) A schedule of specific tasks to complete the project. 3) A detailed cost summary for each task that identifies dedicated personnel, level of effort (i.e. person hours), and reimbursable expenses to complete the project. 4) Prepare a draft Professional Services Agreement using the City's standard PSA form. An electronic version will be emailed to you separately. Congratulations on your team's selection! I look forward to receiving the foregoing items and working with you on preparing a contract that delivers a successful project. Please feel free to call me at 582-2280 if you have any questions or need additional information. Sincerely, Brian Heaston,P.E. Project Engineer cc: Project File ERF Selection Committee HOME OF MONTANA STATE UNIVERSITY GATEWAY TO YELLOWSTONE PARK �,}ogB®2�'rt1 THE CITY OF BOZEMAN 9 20 E. OLIVE • P.O. BOX 1230 * BOZEMAN, MONTANA 5977 1-1 230 pp ENGINEERING DEPARTMENT 9rtgTJN Co 1&0 PHONE: (406) 582-2280 • FAX: (406) 582-2263 May 29, 2015 Mr. Dan March, P.E. HDR Engineering 682 Ferguson Ave. Bozeman, MT 59718 RE: City of Bozeman Lyman Creek PER Dear Dan: After full deliberation, I regret to inform you that the selection committee has not chosen your team for contract negotiation for the above-referenced project. Based on the overall rankings of the committee, we have initiated contract negotiations with the AE2S team. I would like to extend my compliments to you and your team for the excellent proposal and presentation made for this project. I would encourage you to participate in any of our future engineering services procurement actions. Thank you for your interest in the City of Bozeman and this project. Sincerely, Brian Heaston, P. . Project Engineer cc: Project File ERF HOME OF MONTANA STATE UNIVERSITY GATEWAY TO YELLOWSTONE PARK $02�'tZr THE CITY OF BOZEMAN V 20 E. OLIVE• P.O. BOX 1230 * * BOZEMAN, MONTANA 5977 1-1 230 Q 9�t ENGINEERING DEPARTMENT Q?lN Co. t&o� PHONE: (406) 582-2280 • FAX: (406) 582-2263 April 29, 2015 Mr. Nate Weisenburger, PE AE2S 300 151h Street South, Suite 7 Great Falls, MT 59405-2456 RE: City of Bozeman Lyman Creek Water System PER Dear Mr. Weisenburger: Upon review of proposals by the city's selection committee, I am pleased to inform you that your team has been selected as a finalist, along with the team of HDR, for the above-referenced project. Interviews will be scheduled for the week of May 1 It" and will be held in the upstairs conference room of the Stiff Professional Building at 20 E. Olive Street. The room is equipped with a media station and runs Microsoft Office. One hour will be allotted for each team to present their proposal and answer questions posed by the selection committee. Please allow at least 20 minutes for questions. To aid in scheduling, please send me an email with dates/times that do not work for your team during the May 11 week. I will follow-up with a confirmed time that works for us all. Sincerely, Brian Heaston, PE Project Engineer cc: ERF Project File HOME OF MONTANA STATE UNIVERSITY GATEWAY TO YELLOWSTONE PARK THE CITY OF BOZEMAN ' 20 E. OLIVE• P.O. BOX 1230 BOZEMAN, MONTANA 5977 1-1 230 8$3 FQ ENGINEERING DEPARTMENT 9?jN COOS PHONE: (406) 582-2280 • FAX: (406) 582-2263 April 29, 2015 Mr. Dan March, PE HDR Engineering, Inc. 682 Ferguson Avenue Bozeman, MT 59718 RE: City of Bozeman Lyman Creek Water System PER Dear Mr. March: Upon review of proposals by the city's selection committee, I am pleased to inform you that your team has been selected as a finalist, along with the team of AE2S, for the above-referenced project. Interviews will be scheduled for the week of May I I"' and will be held in the upstairs conference room of the Stiff Professional Building at 20 E. Olive Street. The room is equipped with a media station and runs Microsoft Office. One hour will be allotted for each team to present their proposal and answer questions posed by the selection committee. Please allow at least 20 minutes for questions. To aid in scheduling, please send me an email with dates/times that do not work for your team during the May 11 week. I will follow-up with a confirmed time that works for us all. Sincerely, Brian Heaston, PE Project Engineer cc: ERF Project File HOME OF MONTANA STATE UNIVERSITY GATEWAY TO YELLOWSTONE PARK 130 THE CITY OF BOZEMAN 20 E. OLIVE e P.O. BOX 1230 * * BOZEMAN, MONTANA 5977 1-1 230 7 ENGINEERING DEPARTMENT galN CO. PHONE: (406) 582-2280 • FAX: (406) 582-2263 April 29, 2015 Mr. Adam Morse, PE C&H Engineering & Surveying, Inc. 1091 Stoneridge Drive Bozeman, MT 59718 RE: City of Bozeman Lyman Creek Water System PER Dear Mr. Morse: Upon review of proposals, I regret to inform you that the city's selection committee has not selected your team to perform services for the above-referenced project. Based upon the overall rankings of the committee, the teams lead by HDR, and AE2S have been selected as finalists. I would like to extend my compliments to you and your team for the proposal and encourage you to participate in any of our fixture engineering services procurement actions. Thank you for your interest in the City of Bozeman and this project. Sincerely, Brian Heaston, E/ Project Engineer cc: Project File ERF HOME OF MONTANA STATE UNIVERSITY GATEWAY TO YELLOWSTONE PARK 130 THE CITY OF BOZEMAN V9 20 E. OLIVE• P.O. BOX 1230 BOZEMAN, MONTANA 5977 1-1 230 Cl 9�t pp �C ENGINEERING DEPARTMENT 1�l CO. t&O� PHONE: (406) 582-2280 • FAX: (406) 582-2263 April 29, 2015 Mr. Gary Swanson, PE Robert Peccia& Associates PO Box 5653 Helena, MT 59604 RE: City of Bozeman Lyman Creek Water System PER Dear Mr. Swanson: Upon review of proposals, I regret to inform you that the city's selection committee has not selected your team to perform services for the above-referenced project. Based upon the overall rankings of the committee, the teams lead by HDR, and AE2S have been selected as finalists. I would like to extend my compliments to you and your team for the proposal and encourage you to participate in any of our future engineering services procurement actions. Thank you for your interest in the City of Bozeman and this project. Sincerely, Brian Heaston, PE Project Engineer cc: Project File ERF HOME OF MONTANA STATE UNIVERSITY GATEWAY TO YELLOWSTONE PARK BO THE CITY OF BOZEMAN 20 E. OLIVE • P.O. BOX 1230 * * BOZEMAN, MONTANA 59771-1 230 7�d p8 ENGINEERING DEPARTMENT 9?+7NUC0O� PHONE: (406) 582-2280 • FAX: (406) 582-2263 April 29, 2015 Mr. Paul Sanford, PE Allied Engineering Services, Inc. 32 Discovery Drive Bozeman, MT 59718 RE: City of Bozeman Lyman Creek Water System PER Dear Mr. Sanford: Upon review of proposals, I regret to inform you that the city's selection committee has not selected your team to perform services for the above-referenced project. Based upon the overall rankings of the committee, the teams lead by HDR, and AE2S have been selected as finalists. I would like to extend my compliments to you and your team for the proposal and encourage you to participate in any of our future engineering services procurement actions. Thank you for your interest in the City of Bozeman and this project. Sincerely, 1�vz Brian Heaston, PE Project Engineer cc: Project File ERF HOME OF MONTANA STATE UNIVERSITY GATEWAY TO YELLOWSTONE PARK 130$�'r(� THE CITY OF BOZEMAN 20 E. OLIVE • P.O. BOX 1230 * BOZEMAN, MONTANA 5977 1-1 230 �tl pQ ENGINEERING DEPARTMENT I.-p CO. 0 0 PHONE: (406) 582-2280 • FAX: (406) 582-2263 April 29, 2015 Mr. James Nickelson, PE Morrison Maierle, Inc. PO Box 1113 Bozeman, MT 59771 RE: City of Bozeman Lyman Creek Water System PER Dear Mr. Nickelson: Upon review of proposals, I regret to inform you that the city's selection committee has not selected your team to perform services for the above-referenced project. Based upon the overall rankings of the committee, the teams lead by HDR, and AE2S have been selected as finalists. I would like to extend my compliments to you and your team for the proposal and encourage you to participate in any of our future engineering services procurement actions. Thank you for your interest in the City of Bozeman and this project. Sincerely, Brian Heaston, PE Project Engineer cc: Project File ERF HOME OF MONTANA STATE UNIVERSITY GATEWAY TO YELLOWSTONE PARK RFP Evaluation Form LYMAN CREEK PRELIMINARY ENGINEERING REPORT Instructions Six proposals were received in response to the RFP for the 2015 Water Facility Plan Update. The proposals must be evaluated against the criteria listed below. Please complete this evaluation form and rank the proposals in order from most-qualified to least-qualified to perform professional services for the project. A copy of the RFP is provided for your convenience. Evaluation Criteria • The consultant's specific project approach and understanding; • Qualifications of professional personnel to be assigned to the project; • Capability to meet project time and budget requirements; • Location of the consultant in relation to project; • Present and project workloads; • Related experience on similar projects; • Recent and current work for the COB. Proposal Ranking 1. EZ s 2. rf iL l lJ iel 3. VII-N, 4. �� , 5. f} 6. �f Reviewed By: �N CCU L 0 Date: 1 RFP Evaluation Form LYMAN CREEK PRELIMINARY ENGINEERING REPORT Instructions Six proposals were received in response to the RFP for the 2015 Water Facility Plan Update. The proposals must be evaluated against the criteria listed below. Please complete this evaluation form and rank the proposals in order from most-qualified to least-qualified to perform professional services for the project. A copy of the RFP is provided for your convenience. Evaluation Criteria • The consultant's specific project approach and understanding; • Qualifications of professional personnel to be assigned to the project; • Capability to meet project time and budget requirements; • Location of the consultant in relation to project; • Present and project workloads; • Related experience on similar projects; • Recent and current work for the COB. Proposal Ranking 1. Milled �Y10i_11�pXlft A.al. 2. eob 1. 3. 4. 6. lJ ± JA Reviewed By: LMA xon%al)4 Date: 4�2�1I15 t � ' � .{ d} , 1 ' 1 • — .� . . . s � - r:. � � � � J s- y . RFP Evaluation Form LYMAN CREEK PRELIMINARY ENGINEERING REPORT Instructions Six proposals were received in response to the RFP for the 2015 Water Facility Plan Update. The proposals must be evaluated against the criteria listed below. Please complete this evaluation form and rank the proposals in order from most-qualified to least-qualified to perform professional services for the project. A copy of the RFP is provided for your convenience. Evaluation Criteria • The consultant's specific project approach and understanding; • Qualifications of professional personnel to be assigned to the project; • Capability to meet project time and budget requirements; • Location of the consultant in relation to project; • Present and project workloads; • Related experience on similar projects; • Recent and current work for the COB. Proposal Ranking 4N I. ►Jl- 2. AA 4 k4 3. /5Z S 4. �l1 5. KPA 6. -� 67 Reviewed B _ ✓✓V-Ar _ Date: S • .. � � .� � , �. A � � ' `�$ `✓. �i � } ,i RFP Evaluation Form LYMAN CREEK PRELIMINARY ENGINEERING REPORT Instructions Six proposals were received in response to the RFP for the 2015 Water Facility Plan Update. The proposals must be evaluated against the criteria listed below. Please complete this evaluation form and rank the proposals in order from most-qualified to least-qualified to perform professional services for the project. A copy of the RFP is provided for your convenience. Evaluation Criteria • The consultant's specific project approach and understanding; • Qualifications of professional personnel to be assigned to the project; • Capability to meet project time and budget requirements; • Location of the consultant in relation to project; • Present and project workloads; • Related experience on similar projects; • Recent and current work for the COB. Proposal Ranking 1. 2. G�s, 3. 4. r 5. 6. ` f7 Reviewed By: Date: z 0 � RFP Evaluation Form LYMAN CREEK PRELIMINARY ENGINEERING REPORT Instructions Six proposals were received in response to the RFP for the 2015 Water Facility Plan Update. The proposals must be evaluated against the criteria listed below. Please complete this evaluation form and rank the proposals in order from most-qualified to least-qualified to perform professional services for the project. A copy of the RFP is provided for your convenience. Evaluation Criteria • The consultant's specific project approach and understanding; • Qualifications of professional personnel to be assigned to the project; • Capability to meet project time and budget requirements; • Location of the consultant in relation to project; • Present and project workloads; • Related experience on similar projects; • Recent and current work for the COB. Proposal Rankin 2. ff J 4. 1 1^Z it A 5. 6. Reviewed By: f�_P Date: _ v��- U0 THE CITY OF BOZEMAN 9x 20 E. OLIVE • P.O. BOX 1230 * * BOZEMAN, MONTANA 5977 1-1 230 ENGINEERING DEPARTMENT '9AJN CO•,01O� PHONE: (406) 582-2260 • FAX: (406) 582-2263 April 6, 2015 To: Craig Woolard, Director of Public Works Bob Murray, Project Engineer Eric Campbell, Water Treatment Superintendent Lain Leoniak, Water Conservation Specialist From: Brian Heaston, Project Engineer RE: Lyman Creek Preliminary Engineering Report RFP Review Attached are proposals received for the Groundwater Investigation. There are six proposals to review. An evaluation form is provided along with the RFP. Please rank the proposals in order from most-to least-qualified against the criteria listed on the evaluation form. Return the evaluation form to me no later than April 24, 2015. Top firms will be scheduled for interviews in early May. If you have any questions, please let me know. Thanks. cc: Project File ERF HOME OF MONTANA STATE UNIVERSITY GATEWAY TO YELLOWSTONE PARK RFP Evaluation Form LYMAN CREEK PRELIMINARY ENGINEERING REPORT Instructions Six proposals were received in response to the RFP for the 2015 Water Facility Plan Update. The proposals must be evaluated against the criteria listed below. Please complete this evaluation form and rank the proposals in order from most-qualified to least-qualified to perform professional services for the project. A copy of the RFP is provided for your convenience. Evaluation Criteria • The consultant's specific project approach and understanding; • Qualifications of professional personnel to be assigned to the project; • Capability to meet project time and budget requirements; • Location of the consultant in relation to project; • Present and project workloads; • Related experience on similar projects; • Recent and current work for the COB. Proposal Ranking 1. 2. 3. 4. 5. 6. Reviewed By: Date• REQUEST FOR PROPOSALS LYMAN CREEK WATER SYSTEM EXPANSION PRELIMINARY ENGINEERING REPORT INTRODUCTION The City of Bozeman ("COB") is seeking proposals from consultants qualified to provide professional engineering services for the preparation of a Preliminary Engineering Report to evaluate various alternatives that increase the capacity of the Lyman Creek water supply system. The goal of the PER is to maximize the amount of water captured from Lyman Creek and optimize overall infrastructure operations. As currently operated,the Lyman Creek water source is designated by the Montana DEQ as 'groundwater not under the influence of surface water' and does not require water treatment. The existing capacity of infrastructure in place to divert,transmit, and store Lyman Creek water has an estimated firm yield of 1,790 acre-feet/year according to the COB's Integrated Water Resources Plan. The COB has two water rights for the Lyman Creek source which together account for a legally available flowrate and volume of 5.95 cfs and 4,318 acre-feet respectively. Each water right shares four separate points of diversion. Two of these four PODs are actively operating to divert water from the source. The active diversion means are developed springs with spring box collection systems located in Section 21,T1S, R6E. Diverted flows from the developed springs vary widely by season and by year, ranging from 500 gpm during base flow periods to 2,500 gpm during times of peak flow. Average annual flow from the developed springs is approximately 1,100 gpm. Water is transmitted from the spring boxes to an inlet control building at the existing 5.3 MG Lyman Reservoir where it is disinfected and made available for distribution. The transmission pipe is operated using an overflow regime at the the spring box control structure to avoid air entering the pipe and causing problems with the inlet globe control valves at the Lyman Reservoir. The reservoir is about 500' lower in elevation than the spring box diversion. The elevation of the Lyman Reservoir is roughly 100' lower in elevation than the Sourdough Tank which sets the HGL for the city's south pressure zone. The north and northwest pressure zones are controlled via PRV stations. The existing Pear Street Booster station provides pumping energy to place Lyman Creek water into the south zone of the distribution system. Lyman Creek gains water at lower elevations in the watershed. At the city's lowest POD Lyman Creek is a perennially flowing stream with water physically and legally available for diversion. The water source at this location is considered surface water and must be treated. During base flow conditions, it is estimated that Lyman Creek flows at approximately 1 cfs at the lowest POD. Peak flows at this POD can exceed 10 cfs. Lyman Creek Expansion RFP Page 1 1 PRELIMINARY SCOPE OF WORK The preliminary scope of work involved for this project is outlined below. Additional tasks and work elements may be added during contract negotiations. It is also possible that tasks or elements could be deleted through negotiation. In its proposal,the consultant may recommend addition/deletion of tasks or modification of tasks in describing its particular understanding and approach for the project. Proposals must clearly identify any elements of the proposed scope of work that would not be provided by the prime consultant. Any sub-consultants which comprise the overall consultant team must be identified along with a description of past working history between the firms. The COB desires to complete the proposed work in a diligent manner. Proposals must clearly indicate the consultant's anticipated schedule given their staffing and current and projected work load commitments. Task 1—Design Alternatives Develop and evaluate various design alternatives that increase the capacity of the Lyman Creek water supply system and optimize infrastructure operations. Alternatives must include various infrastructure options and operational configurations for water diversion, transmission, treatment, and storage. Alternatives considered will be compared to a 'no action' alternative in order to evaluate the relative benefits and costs of the alternatives. 1a) Water Diversion—Evaluate options for new water diversion infrastructure at existing points of diversion specified in the city's existing water rights. Existing points of diversion may be unsuitable and thus new points of diversion should be explored. Estimate the quantity of water available for capture at the diversion locations. 1b) Water Transmission Main—Evaluate options for water transmission infrastructure from diversion locations to new water treatment and/or storage. 1c) Water Treatment— Evaluate options for water treatment suitable for the Lyman Creek source. Identify land requirements needed to construct and operate the facility and determine strategic locations for construction. Land acquisition may be required. 1d) Water Storage—Evaluate options for water storage. Identify land requirements needed to construct and operate the storage facility. Analyze options for strategic placement of water storage at an elevation matching the Sourdough Tank to eliminate the Pear Street Booster Station. Land acquisition may be required. 1e) Water Supply Main—Determine if existing water supply main from the Lyman Creek reservoir to its connection with the distribution system has sufficient capacity to deliver water from the design alternatives evaluated. Task 2—Cost/Benefit Analysis Provide cost/benefit analyses for capitalization and life cycle O&M for each alternative developed. Task 3—Legal Issues Identify any potential legal issues surrounding water rights and land acquisition for each alternative developed. Lyman Creek Expansion RFP Page 12 Task 4—Preliminary Engineering Report Prepare a preliminary engineering report documenting design alternatives considered, benefits/costs for each, and potential legal issues. Recommend a preferred alternative. PROPOSAL REQUIREMENTS Five (5) copies of the proposal, and one electronic searchable PDF file, must be submitted no later than 5:00 pm on April 1, 2015 to the City Clerk at the physical address below. Proposals shall be individually bound and presented in a neat and orderly fashion. Please note that the USPS will not deliver mail to this location. Proposals must be shipped or hand delivered. Late proposals will not be considered. City Clerk, City of Bozeman 121 N. Rouse Ave., Suite 202 Bozeman, MT 59715 Proposals shall, at a minimum, include the following items: • A narrative describing the consultant's particular understanding and approach for the project. Specific challenges should be identified along with unique solutions proposed to complete project tasks and achieve project goals. • A proposed work plan indicating tasks to be accomplished, work schedule, consultant personnel and sub-consultants expected to perform each major task element, prior work history of consultant and sub- consultants, person-hours required to accomplish each task, and the involvement(and timing of that involvement) anticipated of COB staff. • Qualifications of key individuals assigned to the project, their availability during the relevant time periods, and their recent experience on similar projects. • References for whom key individuals of the consultant and sub-consultants have performed similar work within the last five years, and two examples of work produced under similar contracts (examples produced on projects utilizing the key personnel identified for this proposal are preferred). • A completed and signed Non-Discrimination Affirmation Form (see Attachment A). CONSULTANT SELECTION A consultant selection committee consisting of key COB staff will choose, in its opinion,the most qualified consultant to provide services required for the project. Proposals will be evaluated on the following criteria and the requirements of MCA 18-8-201 et seq. • The consultant's specific project approach and understanding; • Qualifications of professional personnel to be assigned to the project; Lyman Creek Expansion RFP Page 1 3 • Capability to meet project time and budget requirements; • Location of the consultant in relation to project; • Present and project workloads; • Related experience on similar projects; • Recent and current work for the COB. A determination of finalists to be interviewed will be made by the selection committee based on an evaluation of written proposals received. Award will be made following contract negotiations to the most qualified consultant at a price which the COB determines to be fair and reasonable taking into account the estimated value of services to be rendered, as well as the scope, complexity and professional nature thereof. If the COB is unable to negotiate a satisfactory contract with the consultant initially selected at a price the COB determines to be fair and reasonable, negotiations with that consultant will be formally terminated and the COB will select another consultant in accordance with MCA 18-8-204 and continue until an agreement is reached or the process is terminated. ADDITIONAL INFORMATION AND CONDITIONS COB CONTACT: Questions or requests for additional information regarding this project or RFP requirements may be directed to: Brian Heaston, PE City of Bozeman—Engineering PO Box 1230 Bozeman, MT 59771-1230 406-582-2280 bheaston@bozeman.net NON-DISCRIMINATION POLICY: Discrimination in the performance of any contract awarded under this request for proposal on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation,gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded entity's employees and to all subcontracts. Every entity submitting under this request for proposal must sign and return the attached affirmation statement with their bound response to this request for proposal. Lyman Creek Expansion RFP Page 14 SUGGESTED RESOURCES (AVAILABLE UPON REQUEST)• 0 2013 Integrated Water Resources Plan • 2011 Lyman Spring Water Source Data Review and Evaluation • 2007 Water Facility Plan • Water Right Documents:41H 140882 00 and 41H 140883 00 • Lyman Creek System As-built Drawings - 1989 Sanderson Stewart and Gaston - 1990 Gaston -2004 HKM -2009 Morrison Maierle, Inc. Lyman Creek Expansion RFP Pagel 5 ...... ...._- _ ........ _...._ ...................... ..._......... ............................_.... -- ATTACHMENT A NON-DISCRIMINATION AFFIRMATION FORM [name of entity proposing] hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity, or disability in the performance of work performed for the City of Bozeman, if a contract is awarded to it, and also recognizes the eventual contract, if awarded, will contain a provision prohibiting discrimination as described above and that this prohibition shall apply to the hiring and treatment of the [name of entity proposing] employees and to all subcontracts it enters into in the performance of the agreement with the City of Bozeman. Signature of Proposer: Person authorized to sign on behalf of the proposer Lyman Creek Expansion RFP Page 1 6 jew Name of BlDk RFP RFQ: _ A(ArOY)VA CA91�—J�M Date Due: i / Time Due: ® am pm CO. RAC Proposal Sign in Form Name of Bidder Name of Delivery Person Date Time Clerk a �l �. Ltly(�✓` ! 2- : ® a pm N AsS6C ;camfie - 1 �ge.Iiv,c4 1 1 `J �/ � �s am m t sm/ 0r�r�� ®1 f 'i� Ll�j JJ am m --J--J am pm am pm ___/_/ am pm MOMSON MAIERLE,INC. 2880 TECHNOLOGY BLVD.W. P.O.BOX 1113 • BOZEMAN,MT 59771 ENGINEERS-SURVEYORS,PLANNERS-SCIENTISTS 406.587.0721 • www.m-m.net April 1, 2015 Mr. Brian Heaston, P.E. City Engineering Division City of Bozeman P.O. Box 1230 Bozeman, Montana 59771-1230 Subject: City of Bozeman Request for Proposals Lyman Creek Water System Expansion Preliminary Engineering Report Dear Brian: Morrison-Maierle, Inc. is pleased to submit five (5) hard copies and one electronic copy of our proposal for the Lyman Creek Water System Expansion Preliminary Engineering Report project. We are eager for the opportunity to serve you again in meeting your facility needs. We will provide the same high level of design and management to which you are accustomed. Morrison-Maierle, Inc. will provide: ♦ Specific knowledge of the Lyman Creek Water System ♦ Familiarity with City design procedures and standards ♦ Knowledge of project interface requirements ♦ Understanding of the City's needs and desire for the facility ♦ Technical expertise in regard to project elements ♦ Experience with similar projects ♦ Local service These factors translate directly to efficiency, appropriate project solutions, good cost management, and a successful project for you. We invite you to review our proposal and to contact us if you have any questions or desire additional information. We look forward to being able to serve your engineering needs on this project. Thank you for your consideration. Sincerely, MORRISON-MAIERLE,INC. James R. Nickelson, P.E. Project Manager We create solutions that build better communities. AN EMPLOYEE-OWNED COMPANY • AN EQUAL OPPORTUNITY EMPLOYER-MINORITIES/FEMALES/DISABLED/VETERANS IC41HZ Engineering and Surveying Inc. 1091 Stoneridge Drive • Bozeman, Montana • Phone(406)587-1115 • Fax(406)587-9768 www.chengineers.com • E-Mail: info@chengineers.com April 1, 2015 City Clerk, City of Bozeman P.O. Box 1230 121 North Rouse Avenue, Suite 202 Bozeman, MT 59771-1230 RE: RFP—Lyman Creek Water System Expansion; Bozeman, MT (15000) C&H Engineering and Surveying, Inc. (C&H Engineering) appreciates the opportunity to submit the enclosed information for providing engineering services to the City of Bozeman. C&H Engineering is a full service engineering firm providing consulting services to clients in the Bozeman area for the past 20 years. We have extensive project experience in land surveying, civil engineering, and structural engineering. Our clients expect us to provide professional engineering services in a timely, cost effective, and professional manner. These demands have defined the firm that C&H Engineering is today and we now look forward to providing this same service to the City of Bozeman. We believe that our qualified staff engineers and project experience qualify us to provide professional services for the development of the Lyman Creek Water System Expansion Preliminary Engineering Report. We have provided engineering design and project management for many sites in Bozeman and we feel that our experience and ability to meet the goals of our clients should be considered when selecting your next consultant. If selected for a project,the City of Bozeman would have the opportunity to benefit from the services we provide by having a well prepared, researched and accurate final submittal. We appreciate your consideration for this project. Please contact us if you have any questions about the enclosed material or if we can provide you with more information. Sincerely, e�'�' I a, � Mark A. Chandler,P.E., P.L.S. Enclosure G:\C&H\15\15000\SOQ&RFQ\Lyman Creek Proposal\Cover Letter.Docx Civil/Structural Engineering and Surveying NON-DISCRIMINATION AFFIRMATION FORM C & H Engineering and Surveying Inc. hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability in the performance of work performed for the city of Bozeman, if a contract is awarded to it, and also recognizes the eventual contract, if awarded, will contain a provision prohibiting discrimination as described above and that this prohibition shall apply to the hiring and treatment of C & H Engineering and Surveying Inc. employees and to all subcontracts it enters into in performance of the agreement with the city of Bozeman. / 0 Signature of Bidder: Mark A. Chandler 11 Billing Period 121 Advertiser/Client Name BOZEMAN CHRONICLE 03 2015 CITY OF BOZEMAN, LEGAL 5902 BELGRADE NEWS/LONE PEAK/WYN 231 Total Amount Due *Unap lied Amount 131 Terms'ofPayment r C/O ISJ PAYMENT PROCESSING CTR P.O.BOX 1570 124 . 00 DUE UPON RECEIPT POCATELLO ID 83204-1570 21 Current Net Amount Due - T 30Days 60Days i ; Over 90'Days (406)582-2637 N/A N/A N/A N/A Fax(406)587-7995 41 Page Number, 5 Silting Date 61 Billed Account Number 71 Advertiser/Client Number Advertising Invoice 1 03/22/15 �894413 333299 333299 81 Billed Account Name and Address LEGAL##5902 CITY OF BOZEMAN Amount Paid: PO BOX 1230 BOZEMAN MT 59771 Comments: Please send your payment with your account number on your check to: Big Sky Publishing c/o ISJ Payment Proc.Ctr.PO Box 1570,Pocatello,ID.83204-1570 Please Return Upper Portion With Payment 151 SAU Size, 171 Times Run 101 Date 111 Newspaper Reference 121131141 ,Description-Other Comments/Charges 191 Gross Amount i20i,,Nef Amount ' 161 Billed Units 18I Rata 3/22/15 1240632 CITY OF BOZEMAN RFP 1X 92 . 00 3 STATL LYMAN CREEK ENGINEERIN 400 . 00 124 . 00 124 . 00 124 . 00 02/22, 03/08 , 03/22 BDC WWW thank you Statement of Account -Aging of Past Due Amounts L211 current.Net Amount Due 22 30 Days, 60 Days Over 90 Days `Unappiied Amount 1231 Total Amount Due N/A N/A N/A N/A 124 . 00 BOZEMAN CHRONICLE (406)582-2637 *UNAPPLIED AMOUNTS ARE INCLUDED IN TOTAL AMOUNT DUE 24 invoice Number 25 Advertiser Information It Billing Period 61 Silted Account Number 7 Advartlser/Cilent Number 2 Advertiser/ClientName 894413 03/20157— 333299 1 333299 CITY OF BOZEMAN, LEGAL$# AFFIDAVIT OF PUBLICATION 333299 1240632 STATE OF MONTANA ) )SS. LEGAL#5902 CITY OF BOZEMAN County of Gallatin ) PO BOX 1230 BOZEMAN MT 59771 being duly sworn, deposes and says; that he/she I is legal ad clerk of the Bozeman Daily Chronicle, CITY OF BOZEMAN is newspaper of general circulation, printed and REQUEST FOR PROPOSALS for published in Bozeman, Gallatin County, Montana; LYMAN CREEK and that the notice here unto annexed ENGINEERING SERVICES CITY OF BOZEMAN RFP LYMAN CREEK ENGINEERING The city of Bozeman (City) is has been correctly published in the regular and seeking Proposals from con- entire issues of every number of said paper for sultants qualified to provide professional engineering ser- ; 3 insertions. vices for the preparation of a i Preliminary Engineering Report to evaluate various alternatives i that increase the capacity of the Lyman Creek water supply system. I Request for Proposals packets S 7 are available at the Office of Said notice was published on: the City Engineer,. PO Box 02/22/2015 03/08/2015 03/22/2015 1230, 20 E. Olive St, Boze- man, MT 59771; or by calling 406-582-2280 during normal Subscribed and sworn to before me this 26th day of March , 2015 bA Not Public for the State of Montana Residing at Bozeman, Montana AMANDA KUNZ NOTARY PUBLIC for the SEAL State of Montana Residing at Belgrade,Montana �? My Commission Expires of September 28,2018 Brian Heaston From: Brian Heaston Sent: Monday, March 23, 2015 11:24 AM Subject: Revised Proposal Requirements- Bozeman Water Projects RFPs Attachments: 032315rev_Lyman RFP Master.docx; 032315rev_GW RFP Master.docx; 032315rev_Water Facility Plan RFP Master.docx Proposal requirements for the Bozeman water projects RFPs have been revised as attached. It is not required to provide 'person-hours required to complete each task' in your proposal. This language has been struck from the proposal requirements. This is the only change. Sincerely, Brian Heaston,PE Senior Engineer City of Bozeman - Engineering 20 E. Olive St. P.O. Box 1230 Bozeman, I\4T 59771 (406) 582-2280 bheaston@bozeman.net i REQUEST FOR PROPOSALS LYMAN CREEK WATER SYSTEM EXPANSION PRELIMINARY ENGINEERING REPORT INTRODUCTION The City of Bozeman ("COB") is seeking proposals from consultants qualified to provide professional engineering services for the preparation of a Preliminary Engineering Report to evaluate various alternatives that increase the capacity of the Lyman Creek water supply system. The goal of the PER is to maximize the amount of water captured from Lyman Creek and optimize overall infrastructure operations. As currently operated,the Lyman Creek water source is designated by the Montana DEQ as 'groundwater not under the influence of surface water' and does not require water treatment. The existing capacity of infrastructure in place to divert,transmit, and store Lyman Creek water has an estimated firm yield of 1,790 acre-feet/year according to the COB's Integrated Water Resources Plan. The COB has two water rights for the Lyman Creek source which together account for a legally available flowrate and volume of 5.95 cfs and 4,318 acre-feet respectively. Each water right shares four separate points of diversion. Two of these four PODs are actively operating to divert water from the source. The active diversion means are developed springs with spring box collection systems located in Section 21,T1S, R6E. Diverted flows from the developed springs vary widely by season and by year, ranging from 500 gpm during base flow periods to 2,500 gpm during times of peak flow. Average annual flow from the developed springs is approximately 1,100 gpm. Water is transmitted from the spring boxes to an inlet control building at the existing 5.3 MG Lyman Reservoir where it is disinfected and made available for distribution. The transmission pipe is operated using an overflow regime at the the spring box control structure to avoid air entering the pipe and causing problems with the inlet globe control valves at the Lyman Reservoir. The reservoir is about 500' lower in elevation than the spring box diversion. The elevation of the Lyman Reservoir is roughly 100' lower in elevation than the Sourdough Tank which sets the HGL for the city's south pressure zone. The north and northwest pressure zones are controlled via PRV stations. The existing Pear Street Booster station provides pumping energy to place Lyman Creek water into the south zone of the distribution system. Lyman Creek gains water at lower elevations in the watershed. At the city's lowest POD Lyman Creek is a perennially flowing stream with water physically and legally available for diversion. The water source at this location is considered surface water and must be treated. During base flow conditions, it is estimated that Lyman Creek flows at approximately 1 cfs at the lowest POD. Peak flows at this POD can exceed 10 cfs. Lyman Creek Expansion RFP Page I 1 PRELIMINARY SCOPE OF WORK The preliminary scope of work involved for this project is outlined below. Additional tasks and work elements may be added during contract negotiations. It is also possible that tasks or elements could be deleted through negotiation. In its proposal, the consultant may recommend addition/deletion of tasks or modification of tasks in describing its particular understanding and approach for the project. Proposals must clearly identify any elements of the proposed scope of work that would not be provided by the prime consultant. Any sub-consultants which comprise the overall consultant team must be identified along with a description of past working history between the firms. The COB desires to complete the proposed work in a diligent manner. Proposals must clearly indicate the consultant's anticipated schedule given their staffing and current and projected work load commitments. Task 1—Design Alternatives Develop and evaluate various design alternatives that increase the capacity of the Lyman Creek water supply system and optimize infrastructure operations. Alternatives must include various infrastructure options and operational configurations for water diversion,transmission, treatment, and storage. Alternatives considered will be compared to a 'no action' alternative in order to evaluate the relative benefits and costs of the alternatives. 1a) Water Diversion—Evaluate options for new water diversion infrastructure at existing points of diversion specified in the city's existing water rights. Existing points of diversion may be unsuitable and thus new points of diversion should be explored. Estimate the quantity of water available for capture at the diversion locations. 1b) Water Transmission Main—Evaluate options for water transmission infrastructure from diversion locations to new water treatment and/or storage. 1c) Water Treatment—Evaluate options for water treatment suitable for the Lyman Creek source. Identify land requirements needed to construct and operate the facility and determine strategic locations for construction. Land acquisition may be required. 1d) Water Storage—Evaluate options for water storage. Identify land requirements needed to construct and operate the storage facility. Analyze options for strategic placement of water storage at an elevation matching the Sourdough Tank to eliminate the Pear Street Booster Station. Land acquisition may be required. 1e) Water Supply Main—Determine if existing water supply main from the Lyman Creek reservoir to its connection with the distribution system has sufficient capacity to deliver water from the design alternatives evaluated. Task 2—Cost/Benefit Analysis Provide cost/benefit analyses for capitalization and life cycle O&M for each alternative developed. Task 3—Legal Issues Identify any potential legal issues surrounding water rights and land acquisition for each alternative developed. Lyman Creek Expansion RFP Page 12 Task 4—Preliminary Engineering Report Prepare a preliminary engineering report documenting design alternatives considered, benefits/costs for each, and potential legal issues. Recommend a preferred alternative. PROPOSAL REQUIREMENTS Five (5) copies of the proposal, and one electronic searchable PDF file, must be submitted no later than 5:00 pm on April 1, 2015 to the City Clerk at the physical address below. Proposals shall be individually bound and presented in a neat and orderly fashion. Please note that the USPS will not deliver mail to this location. Proposals must be shipped or hand delivered. Late proposals will not be considered. City Clerk, City of Bozeman 121 N. Rouse Ave.,Suite 202 Bozeman, MT 59715 Proposals shall, at a minimum, include the following items: • A narrative describing the consultant's particular understanding and approach for the project. Specific challenges should be identified along with unique solutions proposed to complete project tasks and achieve project goals. • A proposed work plan indicating tasks to be accomplished, work schedule, consultant personnel and sub-consultants expected to perform each major task element, prior work history of consultant and sub- consultants,person-hours required to aGeemplish h task,, and the involvement (and timing of that involvement) anticipated of COB staff. • Qualifications of key individuals assigned to the project,their availability during the relevant time periods, and their recent experience on similar projects. • References for whom key individuals of the consultant and sub-consultants have performed similar work within the last five years, and two examples of work produced under similar contracts (examples produced on projects utilizing the key personnel identified for this proposal are preferred). • A completed and signed Non-Discrimination Affirmation Form (see Attachment A). CONSULTANT SELECTION A consultant selection committee consisting of key COB staff will choose, in its opinion,the most qualified consultant to provide services required for the project. Proposals will be evaluated on the following criteria and the requirements of MCA 18-8-201 et seq. • The consultant's specific project approach and understanding; • Qualifications of professional personnel to be assigned to the project; Lyman Creek Expansion RFP Page 1 3 • Capability to meet project time and budget requirements; • Location of the consultant in relation to project; • Present and project workloads ; • Related experience on similar projects; • Recent and current work for the COB. A determination of finalists to be interviewed will be made by the selection committee based on an evaluation of written proposals received. Award will be made following contract negotiations to the most qualified consultant at a price which the COB determines to be fair and reasonable taking into account the estimated value of services to be rendered, as well as the scope, complexity and professional nature thereof. If the COB is unable to negotiate a satisfactory contract with the consultant initially selected at a price the COB determines to be fair and reasonable, negotiations with that consultant will be formally terminated and the COB will select another consultant in accordance with MCA 18-8-204 and continue until an agreement is reached or the process is terminated. ADDITIONAL INFORMATION AND CONDITIONS COB CONTACT: Questions or requests for additional information regarding this project or RFP requirements may be directed to: Brian Heaston, PE City of Bozeman—Engineering PO Box 1230 Bozeman, MT 59771-1230 406-582-2280 bheaston@bozeman.net NON-DISCRIMINATION POLICY: Discrimination in the performance of any contract awarded under this request for proposal on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded entity's employees and to all subcontracts. Every entity submitting under this request for proposal must sign and return the attached affirmation statement with their bound response to this request for proposal. Lyman Creek Expansion RFP Page 14 SUGGESTED RESOURCES (AVAILABLE UPON REQUEST): • 2013 Integrated Water Resources Plan • 2011 Lyman Spring Water Source Data Review and Evaluation • 2007 Water Facility Plan • Water Right Documents:41H 140882 00 and 41H 140883 00 • Lyman Creek System As-built Drawings - 1989 Sanderson Stewart and Gaston - 1990 Gaston -2004 HKM -2009 Morrison Maierle, Inc. Lyman Creek Expansion RFP Page 15 ........................................_....__-- — - --................._..__ .......... ATTACHMENT A: NON-DISCRIMINATION AFFIRMATION FORM [name of entity proposing] hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity, or disability in the performance of work performed for the City of Bozeman, if a contract is awarded to it, and also recognizes the eventual contract, if awarded, will contain a provision prohibiting discrimination as described above and that this prohibition shall apply to the hiring and treatment of the [name of entity proposing] employees and to all subcontracts it enters into in the performance of the agreement with the City of Bozeman. Signature of Proposer: Person authorized to sign on behalf of the proposer Lyman Creek Expansion RFP Page 16 r `G Brian Heaston From: Jill Hall Uhall@dailychronicle.com] Sent: Monday, February 16, 2015 4:28 PM To: Stacy Ulmen Cc: Agenda; Brian Heaston Subject: Re: Please advertise this RFP for Lyman Creek Hi Stacy, This legal ad is scheduled as requested. Jill Hall I Classified Ad-visor Bozeman Daily Chronicle: empowering the community P.O. Box 1190 1 Bozeman, MT 59771 1 406-582-2610 www,bozemandailVchronicle.com On 2/16/2015 1:49 PM,Stacy Ulmen wrote: Hello Jill! Please advertise this RFP for Lyman Creek on Sundays, February 22, March 8 &22, 2015. Thanks much! Stacy CITY OF BOZEMAN REQUEST FOR PROPOSALS for LYMAN CREEK ENGINEERING SERVICES The City of Bozeman (City) is seeking Proposals from consultants qualified to provide professional engineering services for the preparation of a Preliminary Engineering Report to evaluate various alternatives that increase the capacity of the Lyman Creek water supply system. Request for Proposals packets are available at the Office of the City Engineer, PO Box 1230, 20 E. Olive St, Bozeman, MT 59771; or by calling 406-582-2280 during normal business hours. Information can also be found on the City Webpage at www.bozeman.net by selecting the BID button and clicking on the link to this project. Proposals must be submitted no later than 5:00 p.m. on April 1, 2015 to: City Clerk, City of Bozeman P.O. Box 1230 121 North Rouse Avenue, Suite 202 Bozeman, Montana 59771-1230 Responses received after 5:00 p.m., on that date will not be considered. 1 Any submitting entity under this invitation must sign and return the required affirmation stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability in the exercise of contract should it be awarded to that entity. Each entity submitting under this notice shall also recognize in writing the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatment of the Contractor's employees and to all subcontracts. The right is reserved to reject any or all proposals received, to waive informalities, to postpone the award of the contract for a period of not to exceed Sixty (60) days, and to accept the bid which is in the best interests of the Owner. The City of Bozeman is required to be an Equal Opportunity Employer Dated at Bozeman, Montana, this 17th day of February, 2015 Stacy Ulmen, CIVIC City Clerk, City of Bozeman Published Bozeman, Montana Sunday, February 22, 2015 Sunday, March 8, 2015 Sunday, March 22, 2015 Stacy Ulmen, CMC Bozeman City Clerk "Bozeman...the most livable place!" The City Clerk's Office is dedicated to preparing the proceedings of the City Commission and preserving the city records using integrity to offer timely and courteous service to the citizens and staff of Bozeman, Montana along with enhancing the ability of the citizenry to participate in local government. All City of Bozeman emails are subject to the Right to Know provisions of Montana's Constitution (Art. II, Sect. 9) and may be considered a"public record'' per Sect. 2-6-202 and Sect. 2-6-401, Montana Code Annotated. As such, this email, its sender and receiver, and the contents may be available for public disclosure and will be retained pursuant to the 2 REQUEST FOR PROPOSALS GROUNDWATER INVESTIGATION INTRODUCTION The City of Bozeman ("COB") is seeking proposals from consultants qualified to provide professional engineering services to complete a groundwater investigation. The goal of the groundwater investigation is to determine a location, or locations, suitable to permit and construct high capacity groundwater wells for municipal use in the Gallatin Valley. The MT Bureau of Mines and Geology (MBMG) will review existing available hydrogeologic information collected and reported in the Gallatin Valley to draft a scoping report with maps that delineates areas with the greatest potential for groundwater development without regard for engineering and water rights considerations. The MBMG will provide existing available data, assistance, and expertise within its normal scope of service to aid the groundwater investigation as it proceeds. The COB Integrated Water Resources Plan recommends that a groundwater source provide 5,810 acre-feet of annual water supply to meet the city's 50-year high growth water demand projection. A permit to appropriate groundwater for this large annual withdrawal volume will be exceptionally challenging to obtain in the closed Upper Missouri Basin. A permit to appropriate will only be issued if the use of the groundwater is controlled so the water rights of prior appropriators are satisfied. Any adverse affects to existing appropriators must be mitigated for. The well field must be strategically sited in a location where groundwater is physically available,where it is of acceptable quality both now and into the future; and where it stands a reasonable chance of obtaining a permit to appropriate water. PRELIMINARY SCOPE OF WORK The preliminary scope of work involved for this project is outlined below. Additional tasks and work elements may be added during contract negotiations. It is also possible that tasks or elements could be deleted through negotiation. In its proposal, the consultant may recommend addition/deletion of tasks or modification of tasks in describing its particular understanding and approach for the project. Proposals must clearly identify any elements of the proposed scope of work that would not be provided by the prime consultant. Any sub-consultants which comprise the overall consultant team must be identified along with a description of past working history between the firms. The COB desires to complete the proposed work in a diligent manner. Proposals must clearly indicate the consultant's anticipated schedule given their staffing and current and projected work load commitments. Groundwater Investigation RFP Page 1 1 Task 1—Identify Well Field Location(s) Using the MBMG scoping report as a guide, identify strategic tracts of land within the focus areas that are most suitable to develop a municipal well field and explain suitability criteria utilized for the identification. Task 2—Physical Groundwater Availability Using existing available data, estimate the physical annual reliable yield of groundwater at each potential well field site. Determine if multiple sites are necessary to achieve the recommended annual groundwater volume of 5,810 AF in the IWRP. Task 3—Water.Quality Assessment Using existing available data, assess the water quality of the groundwater resource at each potential site and evaluate its susceptibility for future water quality degradation or impairment. Evaluate the need for water treatment. Task 4—Source Water Protection Zone Identify groundwater recharge and inventory areas for the proposed well field sites, assess potential sources of contamination within the inventory areas, and recommend possible land use limitations to minimize the risk of contamination of the groundwater supply source. Task 5—Adverse Affects Analysis Develop a hydrogeologic model to approximate the surface water/groundwater interaction at the well field site and estimate potential adverse affects to existing water rights. Tabulate water rights that may be adversely affected. Task 6—Mitigation Strategy Prepare a mitigation strategy to satisfy water rights of all appropriators that may be adversely affected. The mitigation strategy must account for the unique temporal and spatial attributes of each adversely affected water right. Determine infrastructure requirements to implement the mitigation strategy. Task 7—Conceptual Well Field Design Develop a conceptual design for the well field site that includes well specifications and pipe layout, pump requirements, control building, electrical power, other major appurtenances, and evaluate transmission main alignment options to connect the well field to the city's existing water distribution system. Task 8—Opinion of Probable Costs Prepare an opinion of probable cost to permit, construct, and operate the well field site. Include estimates for land acquisition and rights-of-way for transmission main piping. Include estimates for the acquisition of mitigation water rights and mitigation infrastructure. Determine annual operations and maintenance costs. Task 9—Groundwater Investigation Report Compile the work completed for the groundwater investigation into a bound report, as well as a searchable PDF, and deliver all hydrogeologic modeling files. The report shall discuss findings, major issues encountered, data gaps, anticipated permitting challenges, and provide recommendations for next steps in the planning, permitting, design, and construction of a municipal well field project. Groundwater Investigation RFP Page 1 2 PROPOSAL REQUIREMENTS Five (5) copies of the proposal, and one electronic searchable PDF file, must be submitted no later than 5:00 pm on April 1, 2015 to the City Clerk at the physical address below. Proposals shall be individually bound and presented in a neat and orderly fashion. Please note that the USPS will not deliver mail to this location. Proposals must be shipped or hand delivered. Late proposals will not be considered. City Clerk, City of Bozeman 121 N. Rouse Ave.,Suite 202 Bozeman, MT 59715 Proposals shall, at a minimum, include the following items: • A narrative describing the consultant's particular understanding and approach for the project. Specific challenges should be identified along with unique solutions proposed to complete project tasks and achieve project goals. • A proposed work plan indicating tasks to be accomplished, work schedule, consultant personnel and sub-consultants expected to perform each major task element, prior work history of consultant and sub- consultants, person-hours required to accomplish each task, and the involvement anticipated of COB staff and MBMG staff(and timing and nature of that involvement). • Qualifications of key individuals assigned to the project, their availability during the relevant time periods, and their recent experience on similar projects. • References for whom key individuals of the consultant and sub-consultants have performed similar work within the last five years, and two examples of work produced under similar contracts (examples produced on projects utilizing the key personnel identified for this proposal are preferred). • A completed and signed Non-Discrimination Affirmation Form (see Attachment A). CONSULTANT SELECTION A consultant selection committee consisting of key COB staff will choose, in its opinion, the most qualified consultant to provide services required for the project. Proposals will be evaluated on the following criteria and the requirements of MCA 18-8-201 et seq. • The consultant's specific project approach and understanding; • Qualifications of professional personnel to be assigned to the project; • Capability to meet project time and budget requirements; • Location of the consultant in relation to project; Groundwater Investigation RFP Page 1 3 • Present and project workloads; • Related experience on similar projects; • Recent and current work for the COB. A determination of finalists to be interviewed will be made by the selection committee based on an evaluation of written proposals received. Award will be made following contract negotiations to the most qualified consultant at a price which the COB determines to be fair and reasonable taking into account the estimated value of services to be rendered, as well as the scope, complexity and professional nature thereof. If the COB is unable to negotiate a satisfactory contract with the consultant initially selected at a price the COB determines to be fair and reasonable, negotiations with that consultant will be formally terminated and the COB will select another consultant in accordance with MCA 18-8-204 and continue until an agreement is reached or the process is terminated. ADDITIONAL INFORMATION AND CONDITIONS COB CONTACT: Questions or requests for additional information regarding this project or RFP requirements may be directed to: Brian Heaston, PE City of Bozeman—Engineering PO Box 1230 Bozeman, MT 59771-1230 406-582-2280 bheaston@bozeman.net NON-DISCRIMINATION POLICY: Discrimination in the performance of any contract awarded underthis request for proposal on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded entity's employees and to all subcontracts. Every entity submitting under this request for proposal must sign and return the attached affirmation statement with their bound response to this request for proposal. SUGGESTED RESOURCES (AVAILABLE UPON REQUEST): • 2013 Integrated Water Resources Plan • 2014 MOU b/w City of Bozeman and MBMG (note: MBMG scoping report will be provided once completed by MBMG and prior to completing scope/fee negotiations with the engineering consultant selected through this procurement action.) Groundwater Investigation RFP Page 14 ATTACHMENT A: NON-DISCRIMINATION AFFIRMATION FORM [name of entity proposing] hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity, or disability in the performance of work performed for the City of Bozeman, if a contract is awarded to it, and also recognizes the eventual contract, if awarded, will contain a provision prohibiting discrimination as described above and that this prohibition shall apply to the hiring and treatment of the [name of entity proposing] employees and to all subcontracts it enters into in the performance of the agreement with the City of Bozeman. Signature of Proposer: Person authorized to sign on behalf of the proposer Groundwater Investigation RFP Page 1 5 REQUEST FOR PROPOSALS LYMAN CREEK WATER SYSTEM EXPANSION PRELIMINARY ENGINEERING REPORT INTRODUCTION The City of Bozeman ("COB") is seeking proposals from consultants qualified to provide professional engineering services for the preparation of a Preliminary Engineering Report to evaluate various alternatives that increase the capacity of the Lyman Creek water supply system. The goal of the PER is to maximize the amount of water captured from Lyman Creek and optimize overall infrastructure operations. As currently operated,the Lyman Creek water source is designated by the Montana DEQ as 'groundwater not under the influence of surface water' and does not require water treatment. The existing capacity of infrastructure in place to divert,transmit, and store Lyman Creek water has an estimated firm yield of 1,790 acre-feet/year according to the COB's Integrated Water Resources Plan. The COB has two water rights for the Lyman Creek source which together account for a legally available flowrate and volume of 5.95 cfs and 4,318 acre-feet respectively. Each water right shares four separate points of diversion. Two of these four PODS are actively operating to divert water from the source. The active diversion means are developed springs with spring box collection systems located in Section 21,T1S, R6E. Diverted flows from the developed springs vary widely by season and by year, ranging from 500 gpm during base flow periods to 2,500 gpm during times of peak flow. Average annual flow from the developed springs is approximately 1,100 gpm. Water is transmitted from the spring boxes to an inlet control building at the existing 5.3 MG Lyman Reservoir where it is disinfected and made available for distribution. The transmission pipe is operated using an overflow regime at the the spring box control structure to avoid air entering the pipe and causing problems with the inlet globe control valves at the Lyman Reservoir. The reservoir is about 500' lower in elevation than the spring box diversion. The elevation of the Lyman Reservoir is roughly 100' lower in elevation than the Sourdough Tank which sets the HGL for the city's south pressure zone. The north and northwest pressure zones are controlled via PRV stations. The existing Pear Street Booster station provides pumping energy to place Lyman Creek water into the south zone of the distribution system. Lyman Creek gains water at lower elevations in the watershed. At the city's lowest POD Lyman Creek is a perennially flowing stream with water physically and legally available for diversion. The water source at this location is considered surface water and must be treated. During base flow conditions, it is estimated that Lyman Creek flows at approximately 1 cfs at the lowest POD. Peak flows at this POD can exceed 10 cfs. Lyman Creek Expansion RFP Page I 1 PRELIMINARY SCOPE OF WORK The preliminary scope of work involved for this project is outlined below. Additional tasks and work elements may be added during contract negotiations. It is also possible that tasks or elements could be deleted through negotiation. In its proposal, the consultant may recommend addition/deletion of tasks or modification of tasks in describing its particular understanding and approach for the project. Proposals must clearly identify any elements of the proposed scope of work that would not be provided by the prime consultant. Any sub-consultants which comprise the overall consultant team must be identified along with a description of past working history between the firms. The COB desires to complete the proposed work in a diligent manner. Proposals must clearly indicate the consultant's anticipated schedule given their staffing and current and projected work load commitments. Task 1—Design Alternatives Develop and evaluate various design alternatives that increase the capacity of the Lyman Creek water supply system and optimize infrastructure operations. Alternatives must include various infrastructure options and operational configurations for water diversion,transmission, treatment, and storage. Alternatives considered will be compared to a 'no action' alternative in order to evaluate the relative benefits and costs of the alternatives. 1a) Water Diversion—Evaluate options for new water diversion infrastructure at existing points of diversion specified in the city's existing water rights. Existing points of diversion may be unsuitable and thus new points of diversion should be explored. Estimate the quantity of water available for capture at the diversion locations. 1b) Water Transmission Main—Evaluate options for water transmission infrastructure from diversion locations to new water treatment and/or storage. 1c)Water Treatment—Evaluate options for water treatment suitable for the Lyman Creek source. Identify land requirements needed to construct and operate the facility and determine strategic locations for construction. Land acquisition may be required. 1d) Water Storage—Evaluate options for water storage. Identify land requirements needed to construct and operate the storage facility. Analyze options for strategic placement of water storage at an elevation matching the Sourdough Tank to eliminate the Pear Street Booster Station. Land acquisition may be required. 1e) Water Supply Main—Determine if existing water supply main from the Lyman Creek reservoir to its connection with the distribution system has sufficient capacity to deliver water from the design alternatives evaluated. Task 2—Cost/Benefit Analysis Provide cost/benefit analyses for capitalization and life cycle 0&M for each alternative developed. Task 3—Legal Issues Identify any potential legal issues surrounding water rights and land acquisition for each alternative developed. Lyman Creek Expansion RFP Page 12 Task 4—Preliminary Engineering Report Prepare a preliminary engineering report documenting design alternatives considered, benefits/costs for each, and potential legal issues. Recommend a preferred alternative. PROPOSAL REQUIREMENTS Five (5) copies of the proposal, and one electronic searchable PDF file, must be submitted no later than 5:00 pm on April 1, 2015 to the City Clerk at the physical address below. Proposals shall be individually bound and presented in a neat and orderly fashion. Please note that the USPS will not deliver mail to this location. Proposals must be shipped or hand delivered. Late proposals will not be considered. City Clerk, City of Bozeman 121 N. Rouse Ave., Suite 202 Bozeman, MT 59715 Proposals shall, at a minimum, include the following items: • A narrative describing the consultant's particular understanding and approach for the project. Specific challenges should be identified along with unique solutions proposed to complete project tasks and achieve project goals. • A proposed work plan indicating tasks to be accomplished, work schedule, consultant personnel and sub-consultants expected to perform each major task element, prior work history of consultant and sub- consultants, person-hours required to accomplish each task, and the involvement (and timing of that involvement) anticipated of COB staff. • Qualifications of key individuals assigned to the project, their availability during the relevant time periods, and their recent experience on similar projects. • References for whom key individuals of the consultant and sub-consultants have performed similar work within the last five years, and two examples of work produced under similar contracts (examples produced on projects utilizing the key personnel identified for this proposal are preferred). • A completed and signed Non-Discrimination Affirmation Form (see Attachment A). CONSULTANT SELECTION A consultant selection committee consisting of key COB staff will choose, in its opinion, the most qualified consultant to provide services required for the project. Proposals will be evaluated on the following criteria and the requirements of MCA 18-8-201 et seq. • The consultant's specific project approach and understanding; • Qualifications of professional personnel to be assigned to the project; Lyman Creek Expansion RFP Page 13 • Capability to meet project time and budget requirements; • Location of the consultant in relation to project; • Present and project workloads; • Related experience on similar projects; • Recent and current work for the COB. A determination of finalists to be interviewed will be made by the selection committee based on an evaluation of written proposals received. Award will be made following contract negotiations to the most qualified consultant at a price which the COB determines to be fair and reasonable taking into account the estimated value of services to be rendered, as well as the scope, complexity and professional nature thereof. If the COB is unable to negotiate a satisfactory contract with the consultant initially selected at a price the COB determines to be fair and reasonable, negotiations with that consultant will be formally terminated and the COB will select another consultant in accordance with MCA 18-8-204 and continue until an agreement is reached or the process is terminated. ADDITIONAL INFORMATION AND CONDITIONS COB CONTACT: Questions or requests for additional information regarding this project or RFP requirements may be directed to: Brian Heaston, PE City of Bozeman—Engineering PO Box 1230 Bozeman, MT 59771-1230 406-582-2280 bheaston@bozeman.net NON-DISCRIMINATION POLICY: Discrimination in the performance of any contract awarded under this request for proposal on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded entity's employees and to all subcontracts. Every entity submitting under this request for proposal must sign and return the attached affirmation statement with their bound response to this request for proposal. Lyman Creek Expansion RFP Page 14 SUGGESTED RESOURCES (AVAILABLE UPON REQUEST)• • 2013 Integrated Water Resources Plan • 2011 Lyman Spring Water Source Data Review and Evaluation • 2007 Water Facility Plan • Water Right Documents:41H 140882 00 and 41H 140883 00 • Lyman Creek System As-built Drawings - 1989 Sanderson Stewart and Gaston - 1990 Gaston -2004 HKM - 2009 Morrison Maierle, Inc. Lyman Creek Expansion RFP Page 15 .... .......... _..._ ..... .._..... ... .... ...... ......... ..... . ATTACHMENT A: NON-DISCRIMINATION AFFIRMATION FORM [name of entity proposing] hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity, or disability in the performance of work performed for the City of Bozeman, if a contract is awarded to it, and also recognizes the eventual contract, if awarded, will contain a provision prohibiting discrimination as described above and that this prohibition shall apply to the hiring and treatment of the [name of entity proposing] employees and to all subcontracts it enters into in the performance of the agreement with the City of Bozeman. Signature of Proposer: Person authorized to sign on behalf of the proposer Lyman Creek Expansion RFP Page 16