HomeMy WebLinkAbout09-02-21 Agenda and Packet Materials - Midtown Urban Renewal Board (MURB)A.Call meeting to order at 4:30
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B.Disclosures
C.Changes to the Agenda
D.Approval of Minutes
D.1 Minutes from June 3, 2021.(Fine)
E.Public Comment
Please state your name and address in an audible tone of voice for the record. This is the time for
individuals to comment on matters falling within the purview of the Committee. There will also be
an opportunity in conjunction with each action item for comments pertaining to that item. Please
limit your comments to three minutes.
F.Action Items
F.1 Update on the Westlake Park Planning Effort (Jadin)
G.FYI/Discussion
G.1 Short Street Reconstruction Update(Fine)
H.Adjournment
THE MIDTOWN URBAN RENEWAL BOARD OF BOZEMAN, MONTANA
MURB AGENDA
Thursday, September 2, 2021
For more information please contact David Fine dfine@bozeman.net
This board generally meets the 1st Thursday of the month from 4:30pm to 6:30pm
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).
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Memorandum
REPORT TO:Midtown Urban Renewal Board
FROM:David Fine, Economic Development Program Manager
SUBJECT:Minutes from June 3, 2021.
MEETING DATE:September 2, 2021
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Approve minutes from June 3, 2021.
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Minutes from June 3, 2021.
UNRESOLVED ISSUES:n/a
ALTERNATIVES:At the motion of the Board.
FISCAL EFFECTS:n/a
Attachments:
June 3 notes.pdf
Report compiled on: August 26, 2021
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Page 1 of 3
Unapproved minutes from June 3, 2021 board meeting
via WebEx TO DO List:
Everyone attend August 5 board meeting
In attendance: David Fine, Susan Fraser, Jen Madgic, Alicia Ruiz, Tracy Menuez, Emily
Talago, Nolan Campbell, Valerie Wyman
A. Call to Order – Val called the meeting to order at 4:30pm.
B. Changes to agenda – none.
C. Public comment – none.
D. Approval of Minutes
Val motioned approval of May 6 minutes as presented; Nolan seconded the motion. All in
favor.
E.1. Action Item – 2006 Design & Connectivity Plan, sunsetting of the
Tom Rogers with City Planning Department presented (see Attachment A). This plan, along
with two others, is going before the Planning Board next week for discussion of sunsetting.
Comments made during next week’s meeting will come back to Midtown board for the next
monthly meeting for continued discussion, comments.
Discussion. Val asked staff to explain what within the 2006 ‘Winter Plan’ is no longer
necessary. David answered he would bring back to the board this information after digging,
finding examples. There are good things about having this history/this plan built into the
full community plan.
Tom confirmed there will be more discussion with Midtown board as well as the planning
board. Val noted it is too early to make a recommendation for sunsetting. Discussion
continued. Commissioner Madgic reminded all that such neighborhood plans are tied to
state statute which adds gravitas, and without such a plan in place the district might lose
position(s) to overall plan. She added it might be best to update it and make it have more
‘teeth’ for future.
More discussion. Nolan asked for an explanation of the mechanism to updating this plan,
i.e. is it a matter of staff time, money to hire it done? David responded that the design
standards are being drafted now, approved in this upcoming year’s budget and work plan,
and those will help keep the vision intact. David noted this is a preliminary discussion.
Tom went onto note that his department’s workload does not allow bandwidth to do such a
plan update. He also added the shift of the NCOD (Neighborhood Conservation Overlay
District) might affect Midtown. (FYI: MURB discussed this in Fall 2018 meetings, leading to
a letter to the Commission. See Attachment B).
F. FYI
Susan asked about status of July board meeting, and David said nothing on the horizon
requiring board approval. Nolan motioned cancellation of July 1 board meeting; Val
seconded. All in favor.
G. Adjournment
Valerie motioned for adjournment at 5:07pm; everyone seconded. All in favor.
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Page 2 of 3
Attachment A
full document can be found at
https://midtownbozeman.org//uploads/Documents/102406-North-7th-Ave.-Design-Connectivity-final-plan.pdf
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Page 3 of 3
Attachment B
November 19, 2018
City of Bozeman Commission
P O Box 1231
Bozeman MT 59771-1231
RE: NCOD draft response
Dear Mayor Andrus and Commissioners:
Thank you for your efforts on updating the Neighborhood Conservation Overlay District. We
write today to give our support to the Alternative 1 Recommendation, found on page 15-16
of the October 23 2018 draft of the NCOD, specifically:
North 7th Street is all out of the NCOD, and the adjacency boundary line will not
include any of the Midtown District.
We appreciate the creation of the B2M zoning for our district and wish to maintain its
streamlined design and implementation. Thank you for continuing to assist with alleviating
blight.
Respectfully,
Andrew Cetraro, Chair
Midtown Urban Renewal Board
cc: Martin Matsen, David Fine and Chris Saunders, City staff
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Memorandum
REPORT TO:Midtown Urban Renewal Board
FROM:David Fine, Economic Development Program Manager
SUBJECT:Update on the Westlake Park Planning Effort
MEETING DATE:September 2, 2021
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Listen to the update, ask questions and provide feedback to staff.
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:At the request of the Bozeman Parks and Recreation Department, the
Midtown Urban Renewal Board recommended the inclusion of $358,000 to
support efforts to upgrade and reorient Westlake Park in the Work Plan and
Budget for Fiscal Year 2022 that was later approved by the Bozeman City
Commission. Addi Jadin, Parks Planning and Development Manager, will
provide an update on the project and next steps.
UNRESOLVED ISSUES:n/a
ALTERNATIVES:n/a
FISCAL EFFECTS:The Fiscal Year 2022 Work Plan and Budget for the Midtown Urban Renewal
District included $358,000 to support the Westlake Park effort.
Attachments:
Exhibit A Westlake Park Budget Spreadsheet.pdf
Report compiled on: August 26, 2021
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Cash-in-Lieu of
Parkland
Midtown Urban
Renewal District Match/In-kind Alternatives
mobilization 5,238.13$
irrigation north and south 30,000.00$
construction access 3,500.00$
laydown area 5,000.00$
strip export sod/organics 7,800.00$
export non-suitable 2,000.00$
silt fence 1,575.00$
fill/topsoil from 5th/Aspen $35,700.00
water line 2,500.00$
electric relocation 5,000.00$ 4,250.00$ subtotal 37,500.00$ 29,363.13$ 35,700.00$
mobilization 13,804.00$
strip clay 8,000.00$
final screen and re-grade clay 23,000.00$ 12,400.00$ 7,600.00$
rock retaining walls 27,800.00$ starting hill / loading ramp 20,000.00$ cut fill balance on site for track 40,000.00$
fabricated ramps 31,200.00$ 10,000.00$
design consultation 10,000.00$ subtotal 51,000.00$ 125,204.00$ 17,600.00$
mobilization 1,827.50$
storm treatment, pond, drainage 20,000.00$ 1,500.00$ $19,250.00 Additional Capacitysubtotal20,000.00$ 3,327.50$
mobilization 5,797.00$
seeding ph 1 and 2 15,950.00$
aggregate base course 6,000.00$
steel access gate 3,500.00$
Site furnishings 4,500.00$
Pathways 10,000.00$
Plaza incl rockery 32,750.00$
boulevard trees 10,000.00$ subtotal 73,997.00$ 10,000.00$
mobilization 8,491.50$
shade structures 390.00$ $ 7,000.00
announcer booth 5,000.00$ 5,200.00$
soil tac 6,400.00$ 7,150.00$
track drainage 9,000.00$ 1,950.00$
concrete work/bleacher pad 14,000.00$
bleachers 10,000.00$ 130.00$
starting gate 55,500.00$
project management $ 32,500.00
subtotal 44,400.00$ 55,500.00$ 47,320.00$
TOTAL IMPROVEMENTS 152,900.00$ 287,391.63$ 74,920.00$
Contingency (15%) 17,600.00$ 44,706.89$
Design/
Engineering 23,000.00$
Construction/Admin Fees 25,264.26$
TOTAL per FUND 193,500.00$ 357,362.78$ 74,920.00$
TOTAL PROJECT COST $ 625,782.78
Westlake Park 2021-2022
Design and Construction Proposal
Improvements
Funding Sources
Landscaping
and Site
Improvements
BMX
Grading,
Utilities, Misc
Freestyle
Course
Stormwater
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Memorandum
REPORT TO:Midtown Urban Renewal Board
FROM:David Fine, Economic Development Program Manager - Housing and
Development
Brit Fontenot, Economic Development Director
SUBJECT:Short Street Reconstruction Update
MEETING DATE:September 2, 2021
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Listen to the Staff presentation on the Short Street Reconstruction and ask
questions.
STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a
mechanism to encourage economic development.
BACKGROUND:
The City Commission approved a change order to the North 7 th Streetscape
project in Fall 2020. The expected change order was expected to include
improvements to the public right-of-way that were required as part of the
approved site plan for The ELM event venue. According to plans submitted
as part of the approved site plan, the existing curb on Short St. and N. 6th
Ave. was expected to remain in place.
The construction plan set included modifications that were never submitted
to the City for review or approval. These plans included the removal of
existing curb and the installation of new curb with a steeper grade that
would facilitate better stormwater runoff. The previous grade was
functionally flat and resulted in frequent ponding at the curb line. As the
Short St. curb was designated as the principal pick-up and drop-off area for
the event center, the ponding condition was less than ideal. When the new
curb was installed with the new grade using unapproved plans, it resulted in
the curb being well-below the street level at the intersection of Short St and
N. 6th Ave. This result meant that without a partial or full reconstruction of
the street, the existing street section could not be lowered in a way that
would accommodate ADA requirements and the new curb line. Staff had two
options: 1) Require the contractor to remove the unapproved curb section
and return the street to its previous condition without regard to stormwater.
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2) Work with the contractor, engineer and developer to use the situation as
an opportunity to improve stormwater, ADA, and other unanticipated
subsurface conditions.
Staff chose to pursue option 2. The owner of the ELM agreed to provide
$40,000 toward the improvements and Staff agreed to use existing Midtown
Urban Renewal District budget authority to make the necessary public
infrastructure improvements. Staff discussed the matter with the Board
Chair and Vice-Chair and disclosed decision to the entire Board. We knew we
had adequate budget to complete the project in best-case and worst-case
scenarios. As design for the changes progressed and as new findings about
the conditions on the ground emerged, the price of the project increased.
For example, due to the changes in road and sidewalk elevation, we needed
to replace a fire hydrant. We also needed to improve the road base and
insulate shallow water lines in the area. Throughout this process, we
engaged extensively with City Transportation Engineer, Taylor Lonsdale, on a
workable solution.
We are confident that this process made the best of an unfortunate
situation and resulted in better public infrastructure in the Midtown area.
The changes were consistent with the goal of urban renewal districts, which
include remediating conditions of blight, which include infrastructure
deficiencies. While we wish that circumstances had allowed us to plan,
design and engage concerning these improvements in advance, we needed
to make an immediate decision, since the road was under construction.
UNRESOLVED ISSUES:None at this time.
ALTERNATIVES:n/a
FISCAL EFFECTS:The total cost of the additional improvements to Short St. is $134,102.25.
With the developer contribution of $40,000, the cost to the Midtown Urban
Renewal District fund is $94,102.25.
Attachments:
N 7th - CO4 Elm ROW Improvements_Executed by MM and
TSI.pdf
Midtown URB email.pdf
Report compiled on: August 31, 2021
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No. 4
Date of Issuance: 08/13/21
CHANGE IN CONTRACT PRICE:
Original Contract Price:
$3,495,000.00
$317,827.54
Contract Price prior to this change order:
$3,812,827.54
[Increase/Decrease] of this Change Order: #4
$134,102.25
Contract Price incorporating this Change Order:
$3,946,929.79
Date:
Date: 08/13/21Accepted by Contractor (Signature):
Contract Times with all approved Change Orders:
Substantial completion (days or date): 05/16/21
Ready for final payment (days or date):
Accepted by Engineer (Signature):
[Increase/Decrease] of this Change Order: #4
Substantial completion (days or date): 30
Ready for Final payment (days or date): 30
Ready for final payment (days or date): 05/01/21
Attachments (list documents supporting change): Proposal attached.
CHANGE IN CONTRACT TIMES:
Original Contract Times: [Working days/Calendar Days]
Substantial completion (days or date): 210
Ready for final payment (days or date): 225
[Increase/Decrease] from previously approved
Change Orders: 1-3 [Increase/Decrease] from previously approved Change
Orders : 1-3
Substantial completion (days): 56
Ready for final payment (days): 56
Contract Times prior to this Change Order:
Substantial completion (days or date): 04/16/21
Description: The Elm Right-of-Way Improvements
Change Order
Effective Date: 07/30/21
Project: North 7th Streetscape Improvements 2020 Date of Contract: 5/11/20
Engineer : Morrison-Maierle, Inc.Engineer's Contract No.: 417.063
Contractor: Treasure State Inc.Contractor's Project No.: 20-009
The Contract Documents are modified as follows upon execution of this Change Order:
05/31/21
08/20/2021
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Item Unit Scheduled
No.Description Unit Qty Price Value
X20 LS 1.00 134,102.25$ 134,102.25$
134,102.25$
TOTALS 134,102.25$
Schedule 4 Subtotal
Change Order 4 Detail
The Elm Right-of-Way Improvements
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Belgrade/Bozeman, MT
Office: (406) 924-4525 Fax: (406) 924-8452 www.treasurestateinc.com PO Box 588 Belgrade, MT 59714
Date: 7/30/2021
Project: The Elm Right-of-Way Improvements
Dear Kevin,
Thank you for the opportunity to provide you with the following proposal for this project!
Treasure State, Inc. proposes to furnish labor, equipment, and material to complete the following general scope of work for the
project: Demolition, excavation, gravel prep, site concrete, and asphalt paving
Bidding Documents dated 4/10/2019 and updated C1.0 dated 7-28-21 were used in the development of this proposal. We
acknowledge 0 Addenda. Please refer to the attached scope exhibit(s) for additional clarification. Red text show changes from
last submission.
Scope of Work:
1. Mobilization of men and equipment.
2. Piggy backing of P&P bonding within N 7th Streetscape’s contract.
3. Traffic control
4. Demolition and haul off of 24” integral concrete curb, existing flatwork within work area, and 3” thick x 3’ wide
asphalt along curb line. 6” depth of asphalt was discovered within the City streets. Therefore, 6” depth of asphalt
removal included for City Streets within the work area. Includes saw cutting.
5. Excavation to subgrade in new hardscape areas from curb and gutter outward to ROW. Includes excavation to
subgrade between curbs of 5” on Short and 4” on 6th Ave. Short cross section modified from crown to dish from South
to North.
6. Supply and install of 3” depth aggregate base under new hardscape areas from curb and gutter outward to ROW.
7. Supply and install of 1” depth aggregate base under asphalt areas.
8. 24” wide integral concrete curb and gutter.
9. Curb paint per plan.
10. 2 ea Thermoplastic crosswalks and 4 ea stop bars
11. 4” thick ROW sidewalk.
12. 6” thick city approaches with Fibermesh. Expanded extents to include the 6th approach between The Elm and RSVP.
13. 6” thick Handicap Ramps w/ Fibermesh.
14. 5 ea 5’ x 2’ and 1 ea 4’ x 2’ cast iron truncated domes
15. 3” thick Asphalt compacted, in place for 6th Ave. 4” thick Asphalt compacted, in place for Short Street. Limits of
Short street asphalt expanded to include entire street between concrete edges due to grade modification.
16. 4 ea trees w/ tree grates and tree guards. Includes sleeves for irrigation provided by onsite source.
17. Insulation of water main, hydrant lead pipe, and domestic water service line is included. Includes excavation to top of
bedding and re-compaction of excavated materials to a depth of 21” below finished grade. Haul-off of excess materials
included. Import of 18” of 1.5” roadmix for the 5’ trench width included.
18. 7” thick x 6’ wide valley gutter w/ #4 rebar 24” on center each way w/ 7” thick unreinforced concrete fillets.
19. Removal and replacement of the existing storm drain inlet and grate only. Structure and pipe manipulation excluded.
20. 1 ea water valve and 1 ea manhole adjustments. Includes the ability to manipulate height with rings. Does not include
barrel replacements. Add $ 500 ea for any additional not shown on the plan.
21. Excavation to Subgrade & 1” minus road mix within the City Streets between lips of curb is included. It is anticipated
that the existing gravel section is suitable enough to pave upon.
22. Added the removal and replacement of the hydrant riser with a shorter one. Existing hydrant riser salvaged to City.
Includes pressure testing and bac-T testing. Does not include any work from the shoe out to the main.
23. 1 ea sign reset on new base and post for SW corner of Short and 6th.
Base Bid: $ 218,617.25
Subtract original scope amount $ 74,498.23 (deduct)
Subtotal $ 144,119.02
TSI deduct $ 10,016.77 (deduct)
Base Bid: $ 134,102.25
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Belgrade/Bozeman, MT
Office: (406) 924-4525 Fax: (406) 924-8452 www.treasurestateinc.com PO Box 588 Belgrade, MT 59714
Optional Scope of Work:
1. Add $ 25/cy for excavation and offsite disposal of excess materials. This would include materials displaced by the
need to import any road mix within the City Streets.
2. Add $ 50/cy for the supply and installation of 1.5” road mix.
Thank you so much for this opportunity to work with you on this project. Please review the proposal addendum. If this proposal
is acceptable, please sign below and return to our office. Feel free to contact me with questions.
Cheers,
Ty Giffin
General Manager
ty@treasurestateinc.com
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Belgrade/Bozeman, MT
Office: (406) 924-4525 Fax: (406) 924-8452 www.treasurestateinc.com PO Box 588 Belgrade, MT 59714
PROPOSAL ADDENDUM (includes specific exclusions and/or clarifications unless otherwise noted above):
EXCLUSIONS:
1. Wet & winter conditions. Time and Material rates are available upon request.
2. Demolition and removal of underground obstructions
3. Finished grading, topsoil, seeding, landscaping.
4. Subgrade preparation and proof rolling.
5. Sleeves/conduits.
6. Removal, protection, repair or replacement of irrigation systems.
7. All Surveying shall be done by others and shall include all curb staking, changes in horizontal direction, radius points, transition grade breaks, structure corners, and joint layout. Our
mm GPS technology may lead to significant survey savings for the Owner, please inquire.
8. Concrete pumping.
9. QA/QC testing
10. Textured, decorative jointed, integrally colored concrete, concrete staining, special coatings, stamps, stains, sealers, hardeners, etc.
11. Any labor or material for expansion joint seals, fillers, and void caps. Caulking of concrete construction and contraction joints.
12. Electrical, mechanical, house-keeping, or utility transformer pads. Landscape walls, benches, curbing, concrete site furnishings, etc.
13. All work and materials associated with light pole bases, fence or gate posts, flagpole bases, signage foundations, utility collars, or other miscellaneous concrete work.
14. All architectural concrete, form liners, and architectural finishes
15. Sub-surface and surface dewatering from foundations, excavations, and other work areas.
16. Hardware, steel and templates along with their layout (i.e. embeds, angles, plates, sleeves, bolts, chases, bollards, etc.). Doweling also excluded unless otherwise noted.
17. Any item not specifically included in “Scope of Work” above is excluded.
CLARIFICATIONS:
18. All water and sewer service stubs requiring a curb stamp shall be clearly located and marked by others prior to curb installation.
CONDITIONS OF SALE:
19. Price is valid for the current construction season.
20. Estimate is contingent upon a mutually agreeable contract, schedule, and payment terms. This proposal will be incorporated and become a part of any contract/agreement.
21. Final billing for unitary proposals will be for actual quantities installed as measured in the field.
22. Payment to be made either upon receipt of an invoice or in accordance with Title 28, Chapter 2, Part 21 of the M.C.A. (Prompt Payment Act).
23. Treasure State, Inc. requires a 2-week notice prior to commencing work. 4 to 8 weeks is needed during the busy season.
24. Treasure State, Inc. will not accept responsibility for:
a. Items within our concrete scope of work that are worked on or around before the end of the 7th day after the completion of the concrete pour. Work allowed to occur on or around
the concrete within the 7-day cure window is likely to be damaged because it hasn’t been allowed to reach sufficient strength
b. Protection of concrete, other surfaces or structures after completion of our work.
c. Fill-in concrete or asphalt areas left out for the convenience of other trades.
d. Repair of damage due to deflection, settlement, shrinkage due to circumstances beyond our control.
e. Form anchorage impressions and minor imperfections are inherent to all concrete and will be present in the finished product.
f. Color variations in concrete due to temperature, humidity, covering of surfaces, heating, cooling, specified curing compound, cleaning agents, or other factors.
g. Removal and replacement of scope of work item(s) installed against our recommendation.
25. If Treasure State's work is interrupted for more than 3 consecutive days due to conditions not under their control, a mobilization charge may be assessed.
Customer Signature:____________________________________________________ Date:____________________
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1
David Fine
From:David Fine
Sent:Wednesday, June 30, 2021 11:59 AM
To:'Fraser, Susan'; 'Valerie Wyman'; 'Nolan Campbell'; Emily Talago; Tracy Menuez; Hillary
Folkvord; Alicia Ward; Madeline Roche; Jennifer Madgic
Cc:Brit Fontenot; Michael Veselik
Subject:Short street drainage opportunity
Midtown Board –
I wanted to notify you about an opportunity on Short St. that we are poised to take advantage of that will require staff
action prior to the next Board meeting. Short St. has little to no slope and so there was potential for ponding in the curb
line adjacent to the ELM concert venue. We have an opportunity, based on what is happening in the field, to partially
reconstruct the street, improve ADA issues, insulate shallow water infrastructure and, most importantly, fix the
stormwater flow of the north curbline. The developer has agreed to put up $30‐40k and the TIF share would be $50k. It’s
always worth considering projects where TIF funds are being leveraged by private investment. We needed to make a
quick decision, and in consultation with the Chair and Vice Chair we will likely move forward if we can resolve final cost
considerations. Funding would come from funds allocated to incentives in the approved work plan and budget. Please
reach out to me directly if you have any questions or concerns.
David Fine, MPA | Urban Renewal Program Manager
City of Bozeman Economic Development
121 North Rouse Avenue | P.O. Box 1230 | Bozeman, MT 59771
C: 406.551.0209 | dfine@bozeman.net | www.bozeman.net
He / Him / His
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