HomeMy WebLinkAbout08-16-21 Planning Board Agenda & Packet MaterialsA.Call Meeting to Order
B.Disclosures
C.Changes to the Agenda
D.Approval of Minutes
D.1 Approval of Minutes from 08-02-21(Happel)
E.Public Comment
Please state your name and address in an audible tone of voice for the record.This is the time for
THE PLANNING BOARD OF BOZEMAN, MONTANA
PB AGENDA
Monday, August 16, 2021
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Public Comment:
If you are interested in commenting in writing on items on the agenda, please send an email to
agenda@bozeman.net prior to 4:00pm on Monday, August 19th, 2021. You may also comment by
visiting the City's public comment page.
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please be patient in helping us work through this online meeting. If you are not able to join the Webex
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with your phone number, the item(s) you wish to comment on, and someone will call you during the
meeting to provide an opportunity to comment. You may also send the above information via text to
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As always, the meeting will be streamed through the City's video page (click the Streaming Live in the
drop down menu), and available in the City on cable channel 190.
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individuals to comment on matters falling within the purview of the Committee.There will also be
an opportunity in conjunction with each action item for comments pertaining to that item.Please
limit your comments to three minutes.
F.Special Presentations
G.Action Items
G.1 Ongoing work sessions to define and refine Planning Board goals for 2020 and
implementation of the Bozeman Community Plan 2020.(Happel)
H.FYI/Discussion
I.Adjournment
For more information please contact Tom Rogers at trogers@bozeman.net
This board generally meets the 2nd and 4th Monday of each month from 6:00 PM to 8:00 PM
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).
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Memorandum
REPORT TO:Planning Board
FROM:Taylor Chambers - Community Development Technician II
SUBJECT:Approval of Minutes from 08-02-21
MEETING DATE:August 16, 2021
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:I move to approve the minutes from August 2nd, 2021.
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:None
UNRESOLVED ISSUES:None
ALTERNATIVES:1. Approve meeting minutes with corrections.
2. Do not approve meeting minutes.
FISCAL EFFECTS:None
Attachments:
08-02-21 Planning Board Minutes DRAFT.pdf
Report compiled on: August 9, 2021
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Bozeman City Commission Meeting Minutes, 08-02-21
Page 1 of 4
THE PLANNING BOARD MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, August 9th, 2021
WebEx Meeting Information
A) 00:03:33 Call Meeting to Order
Present: Henry Happel, Cathy Costakis, Gerald Pape, Mark Egge, Matthew Hausauer, Jennifer Madgic,
Nicole Olmstead
Absent: Richard Rudnicki, George Thompson
B) Disclosures
C) 00:05:03 Changes to the Agenda
D) 00:05:10 Approval of Minutes
D.1 Approval of minutes from 07-19-21
07-19-21 Planning Board Minutes DRAFT.pdf
00:05:21 Motion D) Approval of Minutes
Gerald Pape: Motion
Mark Egge: 2nd
00:05:27 Vote on the Motion to approve D) Approval of Minutes. The Motion carried 8 - 0
Approve:
Henry Happel
Cathy Costakis
Gerald Pape
Mark Egge
Matthew Hausauer
Jennifer Madgic
Paul Spitler
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Bozeman City Commission Meeting Minutes, 08-02-21
Page 2 of 4
Nicole Olmstead
Disapprove:
None
E) 00:05:49 Public Comment
F) 00:09:50 Action Items
F.1 00:10:36 Bozeman Gateway Phase 5 Major Subdivision Preliminary Plat,
Application 20094
20094 PB Staff Report.pdf
00:10:37 Staff Presentation
City Planner Sarah Rosenberg presented the Bozeman Gateway Phase 5 Major Subdivision Preliminary
Plat to the Board and recommended that the application was sufficient for approval.
00:17:10 Board Questions
Board members directed questions to Planner Rosenberg.
00:26:43 Applicant Presentation
Jim Ullman presented on behalf of the applicant.
00:33:37 Board Questions
Board members directed questions to the applicant.
00:38:31 Public Comment Opportunity
Gregory Daggett commented inquiring about receiving additional information about projects presented
to the Board.
00:48:33 Board Discussion
00:49:37 Motion Having reviewed and considered the application materials, public comment, and all the
information presented, I hereby adopt the findings presented in the staff report for application 20094
and move to recommend approval of the subdivision with conditions and subject to all applicable code
provisions.
Gerald Pape: Motion
Matthew Hausauer: 2nd
Board member Pape spoke to his motion.
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Bozeman City Commission Meeting Minutes, 08-02-21
Page 3 of 4
Board member Costakis spoke in favor of the application but expressed concerns over the parking plan
portion of the project.
Commissioner Madgic echoed board member Costakis' comment
00:55:50 Vote on the Motion to approve Having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report for
application 20094 and move to recommend approval of the subdivision with conditions and subject to all
applicable code provisions. The Motion carried 8 - 0
Approve:
Henry Happel
Cathy Costakis
Gerald Pape
Mark Egge
Matthew Hausauer
Jennifer Madgic
Paul Spitler
Nicole Olmstead
Disapprove:
None
F.2 00:56:31 Ongoing work sessions to define and refine Planning Board goals for
2020 and implementation of the Bozeman Community Plan 2020.
Memo to PB-210728.pdf
Chairman Happel gave an overview of the memo he sent out as well as gave an update on the meeting
he had with Director of Community Development, Marty Matsen.
Commissioner Madgic gave an update on her meeting with the City Manager regarding community
outreach.
Board member Costakis gave an update on her inquiries about a regional planning summit.
Board member Olmstead commented about an option for funding for the board's regional summit idea
as well as offered her services in assisting board member Costakis with her project.
Board member Happel gave an update on the board's efforts for provisions to the unified development
code.
01:13:49 Staff Presentation
City Planner Tom Rogers gave a presentation to the board regarding the Unified Development Code.
01:19:52 Board Questions
Board members directed questions to Planner Rogers.
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Bozeman City Commission Meeting Minutes, 08-02-21
Page 4 of 4
01:20:00 Board Discussion
Chairman Happel asked board members to weigh in with their ideas for UDC amendments.
Board members took turns discussing ideas and comments regarding the UDC edits.
01:57:53 Financial Report
Chairman Happel gave the board a report on his inquiries regarding the board's finances.
G) 02:11:11 FYI/Discussion
Commissioner Madgic informed board members that the commission has been asked to weigh in on the
new requirement that only one public hearing be held on a subdivision application, and that she
believes that the hearing should be held by the Planning Board, not the City Commission, and that she
would like to hear from the rest of the board what their opinions are regarding that matter.
Board members Costakis informed the Board about the upcoming PCC meeting.
H) 02:14:30 Adjournment
For more information please contact Tom Rogers at trogers@bozeman.net. This board generally meets
the 2nd and 4th Monday of each month from 6:00 PM to 8:00 PM
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Memorandum
REPORT TO:Planning Board
FROM:Tom Rogers, Senior Planner
Chris Saunders, Community Development Manager
SUBJECT:Ongoing work sessions to define and refine Planning Board goals for 2020
and implementation of the Bozeman Community Plan 2020.
MEETING DATE:August 16, 2021
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:As determined by the Board
STRATEGIC PLAN:4.1 Informed Conversation on Growth: Continue developing an in-depth
understanding of how Bozeman is growing and changing and proactively
address change in a balanced and coordinated manner.
BACKGROUND:On December 21, 2020 the Planning Board initiated discussion on the Board
priorities and goals for the coming year including implementation of the
Community Plan 2020. The goals and objectives initiative continues.
Chairman Happel prepared the attached memo to the Board describing the
effort to continue this work, see "Memo to PB-210812".
Board Consolidation Update
The City Commission approved the Board conidiation program on Tuesday,
August 10. Staff is providing the following links for your reference.
August 10 Agenda Link
Consolidation Memo
UNRESOLVED ISSUES:None
ALTERNATIVES:As determined by the Board
FISCAL EFFECTS:Not identified at this time
Attachments:
Memo to PB-210812.pdf
Report compiled on: August 12, 2021
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MEMORANDUM
TO: Bozeman Planning Board Members
FROM: Henry Happel
SUBJECT: Ninth Working Session on Goals and Objectives
DATE: August 12, 2021
At our meeting on August 16 I would propose that we take up the following goals and
objectives matters in the following order:
A. Community Outreach.
1. Report by Mark Egge on progress on development of an Executive Summary of
the 2020 Community Plan and accompanying guest editorial.
2. Report by one or more of Jen Madgic, Nicole Olmstead and Cathy Costakis on the
possible development of a video to accompany the Executive Summary.
3. Report by Cathy Costakis on further preliminary work, if any, on finding
sponsors/organizers for a regional summit on planning and growth issues
B. Suggested Revisions to the UDC.
Members should discuss and defend a short list, hopefully previously circulated to
the Board, of their suggested changes to current Unified Development Code provisions that
they believe are ripe for change as a result of their non-conformity with the 2020 Growth
Policy or inconsistency with other City policies and goals. Each Code provision on the
member’s list should be accompanied by a short, written summary of the proposed change
to the Code with the reasons the Board member believes that the change would be
advisable. These reasons should address the general criteria that the City currently utilizes
to address suggested revisions, which are summarized under Selection Criteria on the UDC
Community Platform pages on the City’s website.
C. Financial Matters.
Assuming I have received advice from the City Attorney’s office, either I or someone
from that office will discuss the legalities around the utilization of funds from the 2-mill levy on
property owners.
D. Community Plan Oversight.
1. It was proposed at our first goals and objectives discussion back in December
that, after receiving the required annual report from Community Development on actions
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taken to carry out the Community Plan, the Planning Board should have a public meeting to
review the Plan and determine whether to suggest any amendments to it. We should discuss
this proposal.
2. It was also proposed that the Board should periodically review metrics, both those
described in the Community Plan and others as available, to track progress under the Plan
and assess if each metric is providing the right data for informed decision making or should
be revised. We should discuss this proposal as well.
E. FYI: Changes to the Planning Board.
Jen Madgic will give a report on City Commission action at its August 10 meeting to
i) create a new Community Development Board to be formed by the merger of this Planning
Board, the Zoning Commission, the Design Review Board, and the Impact Fee Advisory
Committee and, ii) rules adopted applicable to this new Board.
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