The URL can be used to link to this page

Home My WebLink About03-03-20 Planning Board Minutes City Planning Board Tuesday, March 3rd, 2020 | 6:00 PM | City Commission Chamber – 121 N. Rouse Avenue A. 06:05:20 PM (00:00:06) Call Meeting to Order & Roll Call Present were: Jerry Pape Jennifer Madgic Cathy Costakis George Thompson Henry Happel Chris Mehl Mark Egge Paul Spitler B. 06:05:34 PM (00:00:20) Changes to the Agenda 06:05:37 PM (00:00:23) Board member Pape requested to re-introduce constituent identification training. 06:06:14 PM (00:01:00) Chairman Happel commented that he is in favor of adding the training to the agenda. C. 06:06:43 PM (00:01:29) Minutes for Approval  10-01-19 Minutes (PDF)  10-15-19 Minutes (PDF)  10-22-19 Minutes (PDF)  City Streaming (Meeting Videos) 06:06:58 PM (00:01:44) Motion: To approve the meeting minutes: Cathy Costakis 06:07:02 PM (00:01:48) Motion Seconded: George Thompson 06:07:08 PM (00:01:54) Vote on the motion: Motion carries 8-0 D. 06:08:14 PM (00:03:00) Public Comment – Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. E. Disclosures F. 06:07:55 PM (00:02:41) Action Items 1. Planning Board Procedural Matters (Planning Board) A Board initiative to discuss various procedural matters relating to Board function.  Staff Memo – Planning Board Procedures & Schedule  Procedural motions 06:09:38 PM (00:04:24) Motion: For the City agreeing to provide Planning Board membership of the American Planning Association and membership of the Montana Association of Planners and to pay for attendance and associated expenses at annual meetings when funding permits: Jerry Pape 06:09:40 PM (00:04:26) Motion Seconded: Jennifer Madgic 06:09:41 PM (00:04:27) Board member Pape spoke to his motion 06:10:09 PM (00:04:55) Board member Egge asked for clarification on the American Planning Association. 06:10:18 PM (00:05:04) Community Development Director, Marty Matsen provided clarification on the APA. 06:12:29 PM (00:07:15) Board member Costakis spoke in support of the motion. 06:13:47 PM (00:08:33) Vote on the motion: Motion carries 8-0 06:14:42 PM (00:09:28) Board member Costakis spoke to the desire to have onboarding training for new board members. 06:19:08 PM (00:13:54) Motion: To encourage the City Commission to make onboarding resources available for new and current members of advisory boards: Mark Egge 06:22:01 PM (00:16:47) Motion Seconded: Chris Mehl 06:22:47 PM (00:17:33) Board member Pape recommended that the motion wait until the end of the action items. 06:24:15 PM (00:19:01) Vote on the Motion: Motion carried 8-0 06:24:23 PM (00:19:09) Chairman Happel presented to the board the desire for board members to take an Oath of Office upon initial appointing to the board as well as following all reinstatements for the duration that a person is a board member. 06:26:46 PM (00:21:32) Motion: To add to the language to include staff and fellow board members: Jennifer Madgic 06:27:19 PM (00:22:05) Motion Seconded: Chris Mehl 06:27:46 PM (00:22:32) Board Discussion 06:32:06 PM (00:26:52) Motion: That the board would forward to the City Attorney, City Commission and all applicable that an oath containing at least the significant points outlined in the distributed Oath of Office be considered for all board members including the Planning board going forward: Jerry Pape 06:35:58 PM (00:30:44) Friendly Amendment: To encourage the City Commission to adopt an oath for all boards and commissions: Paul Spitler 06:36:21 PM (00:31:07) Amendment Seconded: Jennifer Madgic 06:38:36 PM (00:33:22) Friendly Amendment: To request that the city evaluate the quality of the oath presented, add necessary changes and bring the document back to the Planning Board for final approval: Jerry Pape 06:38:56 PM (00:33:42) Friendly Amendment Seconded: George Thompson 06:38:59 PM (00:33:45) Board Discussion 06:40:48 PM (00:35:34) Vote on the motion: Motion Carries 6-2 06:41:09 PM (00:35:55) Board member Pape introduced item 3 on his document, which recommended that board members have a better understanding of their constituents. 06:43:10 PM (00:37:56) Motion: Constituent identification training for all boards which includes at a bare minimum, provision of the most recent demographic report contributing to the growth policy: Jerry Pape 06:45:15 PM (00:40:01) Motion failed for lack of a second. 06:45:46 PM (00:40:32) Motion: That a strong majority of the Planning Board should be composed of individuals with strong experience in city planning, real estate, public infrastructure, public works or public finance: Jerry Pape. 06:50:19 PM (00:45:05) Motion Seconded: Jennifer Madgic 07:02:17 PM (00:57:03) Vote on the motion: Motion fails 2-6 07:03:17 PM (00:58:03) Motion: That the board accept the recommendations to the city commission that each member of the board and the director of the department of community development should be advised of each applicant for any open board seat. The director and board members should be encouraged to provide oral or written comments on any applicants to the mayor and city commission: Jerry Pape 07:03:35 PM (00:58:21) Motion Seconded: George Thompson 07:03:39 PM (00:58:25) Board Discussion 07:14:28 PM (01:09:14) Vote on the Motion: Motion carries 5-3 07:15:26 PM (01:10:12) Motion: A recommendation to the Department of Community Development that the Board Chairman or another member selected by the Board should participate along with relevant members of the Department in the vetting and selecting of consultants hired to provide information and/or advice to the Planning Board: Jerry Pape 07:16:00 PM (01:10:46) Motion Seconded: Mark Egge 07:16:42 PM (01:11:28) Board Discussion 07:17:54 PM (01:12:40) Friendly Amendment: To indicate that additional board members would participate in the selection of consultants: Mark Egge 07:18:15 PM (01:13:01) Amendment Accepted: Jerry Pape 07:18:47 PM (01:13:33) Board Discussion 07:19:15 PM (01:14:01) Vote on the Motion: Motion carries 8-0 07:19:29 PM (01:14:15) Motion: A recommendation that the Board Chairman or another member selected by the board should participate along with relevant members of the department in providing substantive direction and feedback over the course of their contract to any consultants hired, financial issues in connection with the contract excepted: Jerry Pape 07:19:52 PM (01:14:38) Motion Seconded: Jennifer Madgic 07:20:52 PM (01:15:38) Board Discussion 07:24:02 PM (01:18:48) Friendly Amendment: To revise the language to reflect the board chairman and/or other members: Mark Egge 07:24:09 PM (01:18:55) Amendment Accepted: Jerry Pape 07:24:24 PM (01:19:10) Vote on the Motion: Motion carries 8-0 07:24:38 PM (01:19:24) Motion: A request to the city commission and the department of community development that they be supportive of initiatives of the planning board to invite professionals with relevant experience to offer advice and testimony to the board so long as no out of pocket expenses to the city are incurred: Jerry Pape 07:25:04 PM (01:19:50) Motion Seconded: George Thompson 07:26:45 PM (01:21:31) Board Discussion 07:35:05 PM (01:29:51) Vote on the Motion: Motion carries 6-2 07:35:39 PM (01:30:25) Motion: A request to the City Commission that section 203.520.F of the Bozeman municipal code be amended to permit members serving on the planning board to appear before it or the city commission and represent any individual or entity in a matter before the board or the commission so long as the member, as a member, absents himself or herself during any discussion and vote on the matter: Jerry Pape 07:39:15 PM (01:34:01) Motion Seconded: George Thompson 07:39:17 PM (01:34:03) Board Discussion 07:46:50 PM (01:41:36) Vote on the Motion: Motion fails 4-4 G. 07:48:46 PM (01:43:32) FYI/Discussion H. 07:48:54 PM (01:43:40) Adjournment For more information please contact Tom Rogers at TRogers@bozeman.net This board generally meets the first and third Tuesday of the month at 7:00pm Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).