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Home My WebLink About05-21-21 BID Minutes Downtown Business Improvement District Board Meeting Minutes May 19, 2021 Attending: Jolee Barry, Eric Bowman, Emily Cope, Ileana Indreland, Erik Nelson, Susan Neubauer, I-Ho Pomeroy, Ellie Staley, Eric Sutherland Absent: Mike Basile General Public Comments: None Minutes ACTION: Eric Sutherland moved to approve the March meeting minutes as presented. Erik Nelson seconded the motion. All voted in favor. Finance Report April finance report attached below. District Manager’s Report Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Transportation & Mobility Analysis—The Downtown URD board approved the scope of work with Sanderson Stewart at their June board meeting. The SOW will provide analysis and recommendations associated with the transportation-related improvements in the 2019 DBIP. A meeting will be scheduled to review the comments received from MDT and COB with the term contract team. Structured Parking Planning—The consulting team researched options to install simple decks above existing surface lots as a simpler more affordable way to create more spaces. The parking decks are not a leading option due to the commercial wrap requirement and ramping space needed. The term contract team was asked to complete a site survey for a parking garage on the existing US Bank parking lot. City Parking Policy Updates—The city held multiple parking engagement sessions over the past couple of months. At the April 27th City Commission meeting, the Economic Development staff gave a presentation of the conversations. At the May Parking Commission meeting, a resolution was passed to establish two subcommittees of the parking commission to address the unfinished strategies in the parking work plan. The two subcommittees are broken into the categories of “Capacity” and “Policy”. Commission members will be assigned to the subcommittees to begin their work through the end of this year. To view past meeting recordings and information on upcoming sessions: https://www.bozeman.net/government/parking/parking-engagement-hub Micromobility Parking Update At the April 13th City Commission meeting, the commission provisionally adopted Ordinance 2072. This ordinance updates the Bozeman Municipal Code definitions surrounding micromobility, creates a micromobility business license for commercial vendors, and pilot a micromobility parking plan. The DBP will assist the city to educate downtown businesses and patrons of the identified pilot parking areas for e-scooters. On May 10, the micromobility parking areas were marked and painted in the downtown core. More parking areas will be made once the blue bike corrals are placed out for the summer. https://d2kbkoa27fdvtw.cloudfront.net/bozeman/18924e986e8b21d6308bd6d89e9123b70.pdf Outreach Bozeman The Outreach Bozeman pilot program has been funded for summer of 2021. HRDC is in the process of hiring for this program. An existing HRDC employee has begun to work with Marek (Bozeman Police Department) to shadow and assist in developing strategies for the program. The DBP will continue to work with HRDC, the city and the police department to assist in getting information out to downtown property owners, business owners and patrons. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). We are in the hiring process for two part-time flower watering employees. Below are the maintenance statistics comparing the year-to-date figures from this year (FY21) to the corresponding stats from last year (FY20). FY2020 Y-T-D FY2021 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1868 187 2549 255 +681 Recycling Emptied 459 46 575 58 +116 Graffiti Removed 390 40 395 40 +5 Building Projects Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant use and 2 floors of offices. Construction began October 2018. See https://www.theosbornebozeman.com/ Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner-occupied housing. Under construction. Village Downtown 30 new residential condo units and 9 single-family lots are under review by the City. AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Application submitted. New Businesses • Stretch Lab—23 South Willson—formerly The Art Shoppe – OPEN • Cool Beans – 9 East Main—formerly DJ’s Barber Shop—OPEN • Vienne—101 South Wallace—OPEN • Tanoshii—113 East Main—formerly Corx—renovations underway – OPEN • Sotheby’s International Realty—424 E Main-- formerly Sage Spa—OPEN • Paper and Grace—233 East Main—opening late May • TBD—121 W Main—formerly Union Hall Brewery • TBD—27 East Main—formerly Crossroads—to be redeveloped as a restaurant(s) • reWild MT—441 East Main—formerly Coqui Coffee • TBD—137 East Babcock—formerly Gallatin Laundry • TBD—424 East Main—Yellowstone Wild Gallery is going out of business • TBD—544 East Main—formerly Heeb’s – building improvements underway • TBD—411 East Main—Formerly Knife Bistro • TBD—402 E Main St Suite 3— formerly The Montana Scene • TBD—South Willson—formerly Barley & Vine DBP Updates/Notes from Executive Director • DBP staff restructuring plan • Board social reminder- May 20th 5pm at Shine • Board meeting dates/times in FY22 Discussion and Decision Items FY2022 Budget (memo and draft budget packet attached) The board was presented with two different budget versions, Version 1 with a total BID Assessment of $185,000 and Version 2 with a total BID Assessment of $190,000. The board discussed that purchasing self-watering flower baskets moving forward is an efficient way to reduce staff time of watering baskets, resulting also in less gas and water use. The board also discussed replacing a number of the current baskets with self-watering baskets. The board brainstormed ideas to address the issue of public urination in the parking garage stairwells. Ideas that DBP staff will research further include additional lighting, signage, paint options and access into the parking garage stairwells. ACTION: Eric Bowman moved to approve Version 1 of the presented budget for a total annual assessment of $185,000 for Fiscal Year 2022. Erik Nelson seconded the motion. All voted in favor. The board decided to cancel the June board meeting and will meet in July on the regularly scheduled date. Meeting was adjourned at 1:10pm May 2021 BID Finance Report APPROVED Y-T-D FY2021 FY2021Income BID Assessment 175,000$ 173,758.64$ BID Assessment--residualContract Income 17,000$ 16,999.92$ Interest Income 100$ 11.09$ Mobile Vending Fees 2,000$ -$ Flower Sponsorships 8,000$ 1,200.47$ Christmas Light Sponsorships 4,000$ 2,850.00$ Streetlamp Banners 9,000$ 9,500.00$ Total Income 215,100$ 204,320.12$ Expenses Management Fee Partnership Administration 35,000$ 35,000.00$ District Manager 21,000$ 21,000.00$ Total Expenses 56,000$ 56,000.00$ Payroll Expenses Maintenance Staff 37,500$ 32,719.75$ Taxes 3,300$ 3,128.28$ Work Comp 2,250$ 1,130.00$ Maintenance Staff--Garage 10,000$ 12,425.25$ Taxes 750$ 493.46$ Work Comp 750$ 229.88$ Total Payroll Expenses 54,550$ 50,126.62$ Programs ot Sidewalk Cleaning / Alley Snow Remo 20,000$ ntown Bozeman Association (DBA) Sup 25,000$ 25,000.00$ Christmas Lights 2,000$ 1,810.13$ Christmas Light Spider Repair 1,500$ 723.00$ Christmas Lights Storage 1,000$ 1,233.00$ New Banners 3,000$ 3,015.00$ Flower Expenses 24,000$ 23,249.45$ Flower Water 200$ 213.17$ Tree Purchases 2,000$ Marketing 2,500$ 2,500.00$ Maintenance Supplies $ 3,000 $ 3,492.16 Garbage Bags $ 2,625 $ 1,816.87 Miscellaneous Services Graffiti Supplies 1,125$ 473.08$ Graffiti Contracted Removal 4,500$ 1,811.00$ Mule Service & Fuel 1,500$ 749.34$ Truck Service & Fuel 2,100$ 1,830.59$ Truck-Mule Insurance 3,250$ 3,493.00$ Program Contingency 1,000$ 550.96$ Total Program Expenses 100,300$ 71,960.75$ Other Expenses Total BID Expenses 210,850$ 178,087.37$ NET ASSESSMENT INCOME 4,250$ 26,232.75$ Checking Account Balance 105,008.41$ Certificate of Deposit Balance -$ 31,802.31$ Total Cash On Hand Total 136,810.72$