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HomeMy WebLinkAbout06-22-21 City Commission Meeting MinutesBozeman City Commission Meeting Minutes, June 22, 2021 Page 1 of 17 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES June 22, 2021 Present: Mayor Cyndy Andrus, Deputy Mayor Terry Cunningham, Commissioner I-Ho Pomeroy, Commissioner Jennifer Madgic, Commissioner Christopher Coburn Staff Present in the Webex: City Manager Jeff Mihelich, City Attorney Greg Sullivan, Deputy City Clerk Jesse DiTommaso A) 00:03:09 Call to Order - 6:00 PM - WebEx Video Conference B) 00:03:16 Pledge of Allegiance and a Moment of Silence C) 00:03:47 Changes to the Agenda • CM Mihelich announced, due to a conflict, there will be a Consent Agenda 1 with items 1-4 and 6-18 as well as a Consent II with item 5. D) 00:04:31 Public Service Announcements D.1 There will be no City Commission meeting on June 29 or July 6, 2021. City Offices will be closed on July 5 in observance of Independence Day. Independence Day is a garbage holiday and collection will be delayed one day. • DCC announced there will be no City Commission Meeting on Tuesday, June 29, 2021 as it is the fifth Tuesday of the Month. There will be no City Commission Meeting on Tuesday, July 1, 2021 in observance of Independence Day. Independence Day is a garage holiday and collections will be delayed one day. E) 00:05:06 FYI • DM Cunningham noted the Climate Partners Action group meeting on Thursday, June 24, 2021 at 2:00pm. DM Cunningham noted that the Commissioners may not be looking at the cameras this evening due to the number of resources they will be referencing. • Cr. Pomeroy thanked City Staff for being professional while she paid a parking ticket. DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 2 of 17 • CM Mihelich announced Bozeman is in the early stages of a drought. The City is asking residents to reduced their overall consumption of water and to please discontinue all burning activities. He asked residents forgo the use of any fireworks considering the drought and forecast. F) 00:09:14 Commission Disclosures • Cr. Madgic disclosed that she has a conflict on Consent Item G5 and will be recusing herself. G) 00:09:39 Consent G.1 Accounts Payable Claims Review and Approval G.2 Request for Authorization to Write-Off Stale-Dated Accounts Payable Checks from the City's General Accounting Ledger Stale Checks for Writeoff 0621.pdf G.3 Authorize the Mayor to Sign a Findings of Fact for Blackwood Groves Major Subdivision Preliminary Plat, Application 20447 20447 Findings of Fact.docx G.4 Approve the Final Plat for the Gran Cielo Phase 1A Subdivision and Authorize the Director of Public Works to Execute the Same on Behalf of the City of Bozeman; the Director of Community Development to Execute the Improvements Agreements on Behalf of the City of Bozeman, Application 20362 20362 Staff Memo 1 of 3 Gran Cielo Final Plat Phase 1A 2 of 3 Gran Cielo Final Plat Phase 1A 3 of 3 Gran Cielo Final Plat Phase 1A G.5 Approve the Final Plat Application for the Bridger View Planned Unit Development Subdivision, a 71 lot Subdivision for the Construction of 72 Buildings Hosting 62 Dwellings on 8.02 acres, Application 21077 20362 FP_transmittal.docx FinalPlat_06022021_2of5.pdf FinalPlat_06022021_3of5.pdf FinalPlat_06022021_4of5.pdf FinalPlat_06022021_5of5.pdf FinalPlat_06022021_1of5.pdf 07 Findings_of_Fact_09142020.pdf 32 CommonOpenSpaceEasement_06022021.pdf 32 EmergencyAccessEasement_06022021.pdf 32 SewerAndWaterEasement_06022021.pdf 32 StormwaterEasement_06022021.pdf 32 UtilityEasement_06022021.pdf G.6 Authorize the City Manager to Sign a Notice of Award to Allied Trenchless in the Amount of $481,095 for Construction of the Downtown Stormwater Trunk Rehabilitation Project Bid Tab - Signed.pdf Downtown Stormwater Trunk Project - Notice of Award.docx Downtown Stormwater Trunk Project - Project Drawings.pdf G.7 Authorize the City Manager to Sign a Conditional Irrevocable Offer of Dedication with Bozeman Boulders, LLC for the Palisades Condominiums Site Plan Project (20117) Conditional Irrevocable Offer of Dedication DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 3 of 17 G.8 Authorize the City Manager to Sign an Agreement for the Ownership, Location, and Maintenance of Transit Shelters Located within the City of Bozeman Agreement for Transit Shelters Located within the City of Bozeman_final.docx 20210611_Bus Shelter List _final.pdf G.9 Authorize the City Manager to Sign a Timber Sale Contract with DS Jr. Trucking Inc. for the Phase 1 Sourdough Fuels Reduction Project Timber Sale Contract_Phase1 Sourdough Fuels G.10 Authorize the City Manager to Sign a Software License Agreement with Ascendant Strategy Management Group, LLC for a Community Dashboard Platform ClearPoint License Agreement.docx G.11 Authorize the City Manager to Sign a Professional Services Agreement with OnSite Energy for Solar Site Assessments for City Facilities Professional Services Agreement with Onsite Energy for Solar Site Assessments_20210622.pdf G.12 Authorize the City Manager to Sign a Professional Services Agreement with Playco Park Builders Inc. for Installation of Playground Equipment at Oak Meadows Park. PSA Playco Park Builders Inc..pdf G.13 Authorize the City Manager to Sign a Professional Services Agreement Term Contract with Economic and Planning Systems (EPS) for Professional Services to Support Economic Development and Community Housing Programs and Task Order 1 under the Term Contract EPS PSA FY22-27.docx EPS Task Order 1 Form.docx 213051-EPS Market Update Scope 06-07-2021.pdf G.14 Authorize the City Manager to Sign a Task Order Number 18 for the Right of Way Acquisition Project for Story Mill Road Reconstruction from Bridger Drive to Griffin Drive and the Bridger/Story Mill Intersection ROW Acquisition Task Order #18 Story Mill Road.pdf G.15 Authorize the City Manager to Sign a First Amendment to the Development Agreement for the Ruh Building First Amendment to Development Agreement.Ruh Building.docx G.16 Resolution 5312, Certification of Delinquent City Assessments to the County Resolution 5312-Certification of Delinquent 2nd half-FY 2021.docx Schedule A 060921.pdf G.17 Resolution 5313, Adopting the Update to the Fair Market Value of Land for Cash-in-Lieu of Parkland Calculations Res 5313 - Determination of CILP valuation 2020.docx Exhibit A - Cash in Lieu of Parkland Report.pdf G.18 Ordinance 2060, Final Adoption of the NorthWestern Energy Glen Lake 2021 Zone Map Amendment to Amend the Zoning Map on 5.46 Acres From Public Lands and Institutions PLI to Light Manufacturing M-1 Located on the West Side of the Northernmost Extent of North Rouse Avenue North of Griffin Drive, Application 21011 21011 NWE Glen Lake ZMA 2060.docx Northwestern_East_Parcel_Zoning_Exhibit_05-11-21.pdf 00:09:51 CM Mihelich provided the highlights of the Consent Agenda. 00:11:50 Public Comment DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 4 of 17 • Mayor Andrus opened the meeting for public comment on Consent Agenda I and Consent Agenda II. 00:13:48 Christopher Brizzolara, Public Comment • Christopher Brizzolara commented in support of the Bridger View PUD. He noted his personal proposal for affordable housing. 00:14:56 Emily Talago, Public Comment • Emily Talago commented in opposition to item G13, a contract with Economic Professional Services. 00:18:27 Motion I move to approve Consent Items 1-4 and Consent Items 6-18 as submitted. I-Ho Pomeroy: Motion Terry Cunningham: 2nd 00:18:46 Vote on the Motion to approve I move to approve Consent Items 1-4 and Consent Items 6-18 as submitted. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 00:19:22 Motion I move to approve Consent Item G5 as submitted. I-Ho Pomeroy: Motion Terry Cunningham: 2nd 00:19:30 Vote on the Motion to approve I move to approve Consent Item G5 as submitted. The Motion carried 4 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Christopher Coburn Disapprove: DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 5 of 17 None H) 00:20:02 Public Comment • Mayor Andrus opened the meeting for general public comment. 00:22:37 Christopher Brizzolara, Public Comment • Christopher Brizzolara commented on minimum wage and engagement. 00:26:25 Norris Blossom, Public Comment • Norris Blossom the student body president of Montana State University commented in support of Streamline's full budget request. 00:28:40 Linda Gabel, Public Comment • Linda Gabel commented on allocating funds toward mental health services. 00:32:25 Jan Strout, Public Comment • Jan Strout commented on using the budget to study marginalized women and girls affected by the Corona virus, to move money from the police budget to crisis response, and to use ARPA funds for direct assistance for marginalized women. 00:36:11 Mark Egge, Public Comment • Mark Egge commented in support of Streamline's full budget request. 00:39:24 Emily Talago, Public Comment • Emily Talago commented in support of staff's outreach to the community. 00:41:49 Lei-Anna Bertelsen • Lei-Anna Bertelsen, speaking on behalf of the Task Force to Advance the Status and Safety of Women and Girls, commented in support of the GAPS Analysis and urged the Commission to allocated money to Diversity Equity and Inclusion. 00:45:06 Commission Responds to Public Comments I) 00:47:29 Action Items I.1 00:47:31 Resolution 5308 Adopting Fiscal Year 2022 Budget Final Budget Adoption Information.docx Overall FY22 Budget Summary.pdf FY2022 Detail Appropriations and fund balances.pdf DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 6 of 17 Resolution 5308- FY22 Appropriation Resolution.docx Binder For Final Budget Ranking of FTE and CIP.pdf 00:47:31 CM Introduction 00:47:28 Staff Presentation • CM Mihelich presented an overview of the budget process. He also provided the highlights of the budget and a financial summary by fund and type. He highlighted items of note. 00:55:42 Questions of Staff 01:36:44 Public Comment 01:37:50 Ralph Zimmer • Ralph Zimmer commented the line items titled "bicycle improvements" are funds for bike and pedestrian improvements. He encouraged an amendment to change the label on the items to "bike/ped" or "nonmotorized". 01:40:42 Emily Talago • Emily Talago commented on mental health services and moving police funds in order to put more money toward CRT. 01:40:51 Damian Dlakic • Damian Dlakic commented on affordable rent. He commented on using the police budget increase for mental health professionals. He commented on preserving open space. 01:48:08 Sunshine Ross • Sunshine Ross, HRDC's transportation director, commented on funding Streamline's budget request. 01:51:32 Natalie Wilkinson • Natalie Wilkinson commented in support of moving money from the police budget to social welfare programs. 01:56:29 Hunter Ricow • Hunter Ricow commented on police body cameras and crisis response. 02:00:40 Evan Rainey • Evan Rainey commented on public comments regarding progressive change. DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 7 of 17 02:03:56 Vanessa Palmer • Vanessa Palmer, HRDC's Transportation Program Manager, commented in support of funding Streamline's budget request. 02:08:31 Motion I move to approve Resolution 5308 adopting the City's Fiscal Year 2022 budget. Terry Cunningham: Motion Jennifer Madgic: 2nd 02:09:16 Motion I move increase expenditures in the public works administration fund up to $36,000 for grant writing contracted services. Terry Cunningham: Motion Jennifer Madgic: 2nd 02:10:16 Discussion • Mayor Andrus spoke in support of the motion as it is part of the Strategic Plan. She noted the City used to have this position. • DM Cunningham spoke in support of the motion due to the complications of grants and federal funds. • Cr. Madgic spoke in support of the motion for reasons stated. • Cr. Coburn said he will support the motion in hopes that the grant writer will look at a broad scope of grants available. • Cr. Pomeroy spoke in support. 02:15:01 Vote on the Motion to approve I move increase expenditures in the public works administration fund up to $36,000 for grant writing contracted services. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 02:15:38 Motion I move to allocate $30,000 of general fund money to assisting the creation of a sobering center/intake center in Gallatin County. Terry Cunningham: Motion Jennifer Madgic: 2nd 02:16:06 Discussion DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 8 of 17 • DM Cunningham commented in support of the motion as it fulfills Strategic Plan Item 1.4.2 to enhance and provide non-medical social detoxification services. • Cr. Madgic will support this motion for reasons stated by Deputy Mayor. • Cr. Coburn spoke in support of the motion for reasons. • Cr. Pomeroy spoke in support of the motion. • DM Cunningham clarified his motion is following a recommendation of Gallatin Valley Behavioral Health for an intake center to begin the detox process. • Mayor Andrus will be supporting the motion. She noted that mental health services are not in the list of goals and priorities the Commission set this year, but it is in the strategic plan. 02:26:47 Vote on the Motion to free form I move to allocate $30,000 of general fund money to assisting the creation of a sobering center/intake center in Gallatin County. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 02:27:15 Motion I move to add $100,000 in appropriation for arterial and collector funds to fund a bicycle blvd engineering study with the goal of identifying a minimum of two bicycle boulevards from our Transportation Master Plan and performing the necessary engineering studies to prepare them for inclusion in a future Capital Improvement Plan. Terry Cunningham: Motion Jennifer Madgic: 2nd 02:27:55 Discussion • DM Cunningham highlighted bicycle boulevards are a safe way to prioritize bicycles in certain routes that allow bicycles to safely travel. He noted that the Transportation Master Plan has dozens types of proposed bicycle boulevards. He hopes that the creation of safe bike routes will increase bicycle usership throughout the City. • Cr. Madgic spoke in support of the motion for reasons previously stated and added it could increase bike commuters. • Cr. Coburn spoke will be supporting the motion. • Cr. Pomeroy spoke in support of the motion. • Mayor Andrus spoke in support of the motion as part of the Strategic Plan and the Climate Plan implementation. 02:32:17 Vote on the Motion to approve I move to add $100,000 in appropriation for arterial and collector funds to fund a bicycle blvd engineering study with the goal of identifying a minimum of two bicycle boulevards from our Transportation Master Plan and performing the necessary engineering studies to prepare them for inclusion in a future Capital Improvement Plan. The Motion carried 5 - 0 DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 9 of 17 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 02:32:50 Motion I move to increase the Community Housing Funds from 3 mills to 4 mills paid for with a 1 mil increase. Terry Cunningham: Motion Jennifer Madgic: 2nd 02:33:09 Discussion • Deputy Mayor Cunningham spoke in support of the motion because the affordable housing crisis is a number one priority. He noted of the loss of inclusionary zoning. • Cr. Madgic spoke in support of the motion. • Mayor Andrus will not be supporting the motion due to a potential tax increase in the year after Covid. • Cr. Coburn will be supporting the motion. He asked DM Cunningham for an increase of 2 mils instead of the original 1 mil proposal. • Cr. Pomeroy spoke in support of the motion for 1 mil increase. • Due to Commission support, DM Cunningham amended his oringal request to a 2 mil increase brining the total Community Housing Funds to 5 mils. 02:42:59 Motion I move to increase the Community Housing Funds from 3 mils to 5 mils paid for with a 2 mil increase. Terry Cunningham: Motion Jennifer Madgic: 2nd 02:43:24 Discussion • DM Cunningham noted what 5 mills could do in negotiations with developers to bring in missing middle housing and affordable housing. • Cr. Madgic will be supporting the motion. • Mayor Andrus will not be supporting the motion for reasons previously stated. • Cr. Coburn spoke in support of the motion. • Cr. Pomeroy spoke in support of the motion. 02:49:47 Vote on the Motion to approve I move to increase the Community Housing Funds from 3 mils to 5 mils paid for with a 2 mil increase. The Motion carried 4 - 1 Approve: DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 10 of 17 Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: Cyndy Andrus 02:50:30 Motion I move to add $500,000 in ARPA funds from contracted services for assistance to households. Jennifer Madgic: Motion Christopher Coburn: 2nd 02:50:44 Discussion • Cr. Madgic noted public comments regarding people struggling in the community. • Cr. Coburn noted he feels $500,000 is not enough but there may not be enough support to get more money. He noted unmet community needs due to the pandemic. • Cr. Pomeroy spoke in support of the motion due to reasons stated by other commissioners. • Mayor Andrus will be supporting the motion and noted her agreement with the structure put forth by Staff. • Deputy Mayor Cunningham will be supporting the motion. He voiced his hesitation in using one RFP and soliciting one partner as opposed multiple; however, he noted they are not talking about the specifics in the motion. • CM Mihelich gave a brief overview of the proposed structure of the RFP for selecting and distributing the assistance. 02:56:52 Vote on the Motion to approve I move to add $500,000 in ARPA funds from contracted services for assistance to households. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 02:57:21 Motion I move to support Streamline's request for an extra $100,000 with funds from REAL Training and the Scanning Budget. Jennifer Madgic: Motion Christopher Coburn: 2nd 02:58:15 Discussion DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 11 of 17 • Cr. Madgic highlighted the public comments made in support of the Streamline funding request and noted Streamline is considered when the City is considering how to grow. She spoke in support of more partners to create a larger transportation network. • Cr. Coburn spoke in support of the motion and highlighted the work done by the HRDC and Streamline. • Cr. Pomeroy spoke in support of the motion and thanked HRDC for all services the provide to the community. • DM Cunningham noted a transportation study completed last year and the potential of becoming an MPO. He noted the City may not be a reliable source of funding without outside funding. • Mayor Andrus noted she does not want to remove funds from REAL training or the scanning project and highlighted that once the City becomes an MPO, there will be more funding. She noted that the City is fulfilling the majority of the Streamline request and the County has chosen not to fund Streamline. • CM Mihelich clarified even with the removal of $30,000 from REAL training budget, there will still be money to do the training because of a received grant. • Mayor Andrus clarified she will be supporting the motion if it does not negatively impact the DEI training. 03:08:50 Vote on the Motion to approve I move to support Streamline's request for an extra $100,000 with funds from REAL Training and the Scanning Budget. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:10:03 Motion I move to reallocated $200,000 from the police budget to fund a nonpolice crisis response study and implementation. Christopher Coburn: Motion I-Ho Pomeroy: 2nd 03:10:40 Discussion • Cr. Coburn highlighted a crisis response team is in section 1.1.3 of the Strategic Plan, to establish a non law enforcement crisis response program. He noted some capital items in the police budget that are not critical. He would like to use those funds to create a non law enforcement program. • Cr. Pomeroy will not be supporting the motion. She noted Bozeman's safe community stems from good police officers. DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 12 of 17 • DM Cunningham noted the county wide program in which crisis responders show up alongside law enforcement. He agreed there is a need to study a broader model of crisis response, such as CAHOOTS. He will not be able to support the motion. • Cr. Madgic agreed with Cr. Pomeroy and DM Cunningham and noted she would prefer to be cautious and change a system in incremental steps. • Mayor Andrus will not be supporting the motion. She would like to learn more about a crisis response model. 03:23:22 Vote on the Motion to approve I move to reallocated $200,000 from the police budget to fund a non-police crisis response study and implementation. The Motion failed 1 - 4 Approve: Christopher Coburn Disapprove: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic 03:23:50 Motion I move to add $10,000 to general fund for a non-police crisis response study. Christopher Coburn: Motion I-Ho Pomeroy: 2nd 03:24:11 Discussion • Cr. Coburn noted he would rather create a program than study one, but he would like to start moving non police crisis response forward. • Cr. Pomeroy asked for clarification. • Cr. Madgic will be supporting the motion for reasons previously stated by Cr. Coburn. • DM Cunningham highlighted this money is not in the original recommended budget proposal, but has been added to the recommend budget slides. He will be supporting this motion. • Mayor Andrus will be supporting this motion and feels the amount of money is appropriate. 03:31:00 Vote on the Motion to approve I move to add $10,000 to general fund for a non police crisis response study. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 13 of 17 03:31:22 Additional Discussion 03:45:15 Vote on the Motion to free form I move to approve Resolution 5308 adopting the City's Fiscal Year 2022 budget. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 03:45:36 Mayor Andrus called the meeting to recess. 03:52:15 Mayor Andrus called the meeting back to order. I.2 03:52:14 Ordinance 2076, Generally Revising the Regulations of Firearms and Other Weapons in City Facilities ORDINANCE NO. 2076 generally revising regulation of firearms and other weapons.pdf LR-130.pdf HB 102.pdf 03:52:19 City Manager Introduction 03:52:58 Staff Presentation • Assistant City Attorney, Anna Saverud, presented the Ordinance. Her presentation included an overview of new state laws that have changed the previous firearms and weapons regulations. She gave a summary of Ordinance 2076 and provided the recommended motion. 04:00:10 Mayor Andrus extended the meeting until 10:30pm. 03:54:13 Questions of Staff 04:01:03 Public Comment • There were no public comments. 04:03:38 Motion I move to provisionally adopt Ordinance 2076, generally revising the regulation of firearms and other weapons in city facilities, revising definitions, and providing for screening and denial of entry to city facilities for non-compliance. Jennifer Madgic: Motion Christopher Coburn: 2nd DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 14 of 17 04:04:03 Discussion 04:06:08 Vote on the Motion to approve I move to provisionally adopt Ordinance 2076, generally revising the regulation of firearms and other weapons in city facilities, revising definitions, and providing for screening and denial of entry to city facilities for non-compliance. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None J) 04:06:36 Work Session J.1 04:06:39 Direction to the City Manager on Moving Forward with Consolidation of City Boards to Align with the City's Adopted Strategic Plan Board Consolidation Proposal Staff Memorandum May 27, 2021.docx Board Appendix.docx 04:06:48 Staff Presentation • CM Mihelich provided the staff presentation. He presented the concept of high performing boards and their advantages. He reviewed engagement done with the board chairs in order to form the proposed structure. He highlighted the current board structure and the consolidated board structure. CM Mihelich noted what the "super boards" will look like and possible changes to the initial proposal that were provided by the Commission. 04:12:13 Questions of Staff and Revisions from Commission 04:41:56 Public Comment 04:43:32 Ralph Zimmer, Public Comment • Ralph Zimmer commented in opposition to the Pedestrian and Traffic Safety Board being a part of the Transportation Super Board. 04:47:23 Mayor Andrus extended the meeting until 11:00pm. 04:47:18 Marilee Brown, Public Comment • Marilee Brown spoke on behalf of PTS in opposition to the Pedestrian and Traffic Safety Board being a part of the Transportation Super Board. 04:51:15 Jason Delmue, Public Comment DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 15 of 17 • Jason Delmue commented on behalf of the Bozeman Area Bicycle Board the following: 1) do not eliminate BABAB due to their specific perspective 2) Ensure the Transpiration Super Board requires a certain number of members with bike specific knowledge 3) not to have term limits 4) the role of the impact fee advisory committee include street impact and be a part of the Transportation Super Board 5) include transit in the Transportation Super Board 6) add parking to Transportation Super Board. • On his own behalf, Jason Delmue commented in support of the Historic Preservation Advisory Board separate from the Community Development Super Board. He believes the Community Development Super Board should be capped at 9 members. 04:55:23 Direction to City Manager 05:04:03 Mayor Andrus extended the meeting until 11:20pm. • Communications Coordinator Melody Mileur Tracked Commission Changes and Direction Consolidated Boards Independent Boards Community Development Planning Zoning Design Review Board (DRB) Impact Fees Library Board Ethics Board Inter Neighborhood Council (INC) Downtown Urban Renewal District (URD) All Other URDS combined Transportation Coordinating Committee (TCC) Historic Preservation Advisory Board (HPAB) MAYORAL LIAISON: Building Board of Appeals Fire Board of Appeals Police Commission Other Direction: • Community Development and Transportation – TWO THREE YEAR TERMS • Urban Parks & Forestry, Sustainability, and Economic Vitality – TWO TWO YEAR TERMS • Develop measurable metrics for diversity, equity, and inclusion on boards • Change Community Development Board members to 9 total • Review plan in 2 years Economic Vitality Community Housing Diversity, Equity, Inclusion Economic Development Sustainability Recreation & Parks Advisory Board (Recreation) Beautification Climate Urban Parks & Forestry Tree Cemetery Recreation & Parks Advisory Board (Parks) Transportation Parking Pedestrian Traffic Safety Committee (PTSC) DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 16 of 17 Other Direction: • Community Development and Transportation – TWO THREE YEAR TERMS • Urban Parks & Forestry, Sustainability, and Economic Vitality – TWO TWO YEAR TERMS K) 05:14:59 Appointments K.1 05:15:03 Appointment to the Parking Commission 06-07-21 CAB Application - M. Egge, reapplicant.pdf 05:15:12 Public Comment • There were no public comments. 05:16:47 Motion I move to appoint one member, Mark Egge, to the Parking Commission with a term ending June 30, 2025. Terry Cunningham: Motion Jennifer Madgic: 2nd 05:16:58 Vote on the Motion to free form I move to appoint one member, Mark Egge, to the Parking Commission with a term ending June 30, 2025. The Motion carried 5 - 0 Approve: Cyndy Andrus Terry Cunningham I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None L) 05:17:22 FYI / Discussion M) 05:17:57 Adjournment ___________________________________ Cynthia L. Andrus Mayor Bozeman Area Bicycle Advisory Board DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 22, 2021 Page 17 of 17 ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Jesse DiTommaso Deputy City Clerk DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B