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HomeMy WebLinkAbout06-15-21 City Commission Meeting MinutesBozeman City Commission Meeting Minutes, June 15, 2021 Page 1 of 10 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Tuesday, June 15, 2021 Present: Cyndy Andrus, I-Ho Pomeroy, Jennifer Madgic, Christopher Coburn Absent: Terry Cunningham Staff Present in the Webex: City Manager (CM) Jeff Mihelich, City Attorney (CA) Greg Sullivan, City Clerk (CC) Mike Maas A) 00:01:37 Call to Order - 6:00 PM - WebEx Video Conference B) 00:04:30 Pledge of Allegiance and a Moment of Silence C) 00:05:07 Changes to the Agenda • There were no changes to the agenda. D) Authorize Absence D.1 00:05:17 Authorize the Absence of Deputy Mayor Cunningham 00:05:25 Motion I move to authorize the absence of Deputy Mayor Cunningham. Christopher Coburn: Motion I-Ho Pomeroy: 2nd 00:05:39 Vote on the Motion to approve I move to authorize the absence of Deputy Mayor Cunningham. The Motion carried 4 – 0. Approve: Cyndy Andrus I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 15, 2021 Page 2 of 10 None E) 00:05:58 FYI • CM Mihelich noted the work on the Davis Lane Lift Station and sewer outfall. He noted the Bogert Pool will be opening next week. He provided an update on returning to in-person meetings following technology updates to the Commission Room. • Mayor Andrus highlighted the opportunity for Bozeman to engage in a conversation around housing and transit at the national level. F) 00:08:55 Commission Disclosures • There were no disclosures. G) 00:09:03 Consent G.1 Accounts Payable Claims Review and Approval G.2 Approve the South Bozeman Technology District and Pole Yard Urban Renewal District Work Plans and Budgets for Fiscal Year 2022 and Annual Reports for Fiscal Year 2021 G.3 Authorize the City Manager to sign a Conditional Irrevocable Offer of Dedication with Gallatin Mall Group, LLC for the Gallatin Valley Mall Redevelopment (20412) Conditional Irrevocable Offer of Dedication G.4 Ratify the Signature of the City Manager on an Agreement for Professional Employment Services with GOVTEMPSUSA, LLC. GovTemps Contract signed.pdf G.5 Authorize the City Manager to Sign a Professional Services Agreement with Comcate for Public Comment Software Comcate Final Contract G.6 Authorize the City Manager to Sign a Professional Services Agreement with Water Systems Optimization, Inc. for the 2021 Water Distribution System Audit PSA_Water Systems Optimization_Water Distribution System Audit.pdf Attachment A_Scope of Services_Water Systems Optimization_Water Distribution System Audit.pdf G.7 Resolution 5288 Update to the Policy and Fee Schedule for Facility Use and Programs for Parks and Recreation FY21- Policy and Fee Schedule.pdf Resolution 5288.docx 00:09:03 City Manager Introduction 00:09:03 CM Mihelich provided the highlights of the Consent Agenda. 00:10:46 Public Comment There were no public comments on the Consent agenda. 00:13:39 Motion to approve Consent items 1 - 7 as submitted. I-Ho Pomeroy: Motion Jennifer Madgic: 2nd 00:13:48 Vote on the Motion to approve Consent items 1 - 7 as submitted. The Motion carried 4 – 0. DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 15, 2021 Page 3 of 10 Approve: Cyndy Andrus I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None H) 00:14:03 Public Comment Mayor Andrus opened general public comment. 00:16:26 Richard Kerin, Public Comment Richard Kerin commented his support for the South 6th SID, referencing his written comments, encouraging the reinstatement of the West Olive traffic circle in the project. 00:19:47 Mark Egge, Public Comment Mark Egge, member of the Planning Board and Parking Commission but speaking on his own behalf, commented on an item previously reviewed by the Planning Board, the Bozeman Creek neighborhood plan. He commented on the infrastructure deficiencies in the neighborhood that inhibits development in the area. He advocated for upgrades to Church Ave. 00:23:27 Martin Johnson, Public Comment Martin Johnson commented in favor of the traffic circle at the intersection of Olive and 6th Streets. I) 00:25:57 Action Items I.1 00:25:59 Downtown Business Improvement District Fiscal Year 2021 Annual Report and Fiscal Year 2022 Budget and Work Plan FY2022 BID Work Plan Budget Packet.pdf 00:26:36 Staff Presentation Emily Cope, District Manager Downtown Bozeman Partnership presented the FY2022 Work Plan and Budget. She presented a history of the Downtown Business Improvement District (BID), the BID assessment, and the BID programs. 00:32:19 Questions of Staff 00:38:09 Public Comment There were no public comments on this item. 00:41:14 Motion to approve the Downtown Business Improvement District Fiscal Year 2021 Annual Report and Fiscal Year 2022 Budget and Work Plan. Jennifer Madgic: Motion Christopher Coburn: 2nd 00:41:53 Discussion DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 15, 2021 Page 4 of 10 00:46:40 Vote on the Motion to approve Downtown Business Improvement District Fiscal Year 2021 Annual Report and Fiscal Year 2022 Budget and Work Plan. The Motion carried 4 – 0. Approve: Cyndy Andrus I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None I.2 00:46:58 Downtown Urban Renewal District Fiscal Year 2021 Annual Report and Fiscal Year 2022 Budget and Work Plan DTN URD FY2022 Budget Commission Packet.pdf 00:47:20 Staff Presentation District Manager Cope presented the Downtown Urban Renewal District (URD) Fiscal Year 2022 Work Plan and Budget. She presented the URD mission, funding, infrastructure projects, planning projects, and grant programs. 00:56:35 Questions of Staff 01:07:46 Public Comment Mayor Andrus opened this item for public comments. 01:09:27 Christopher Brizzolara, Public Comment Christopher Brizzolara commented on his plan to create three additional parking garages downtown. 01:10:19 Nick Allevato, Public Comment Nick Allevato commented his appreciation on the previous commenter creating an outside perspective. He recommended looking into the history of the existing parking garage. 01:12:46 Motion to approve the Downtown Urban Renewal District Fiscal Year 2022 Work Plan and Budget as submitted. Christopher Coburn: Motion I-Ho Pomeroy: 2nd 01:12:55 Discussion 01:18:57 Vote on the Motion to approve the Downtown Urban Renewal District Fiscal Year 2022 Work Plan and Budget as submitted. The Motion carried 4 – 0. Approve: Cyndy Andrus I-Ho Pomeroy DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 15, 2021 Page 5 of 10 Jennifer Madgic Christopher Coburn Disapprove: None I.3 01:19:17 Midtown Urban Renewal District Fiscal Year 2022 Work Plan and Budget and Fiscal Year 2021 Annual Report Fiscal Year 2022 Midtown Work Plan and Budget and FY21 Annual Report packet.pdf 01:19:31 Staff Presentation Urban Renewal Program Manager David Fine presented an overview of the Midtown Urban Renewal District (Midtown). He presented the Midtown Annual Report of projects, the Fiscal Year 2022 Work Plan and Budget highlights, and previously approved grants and direct incentives. 01:25:29 Questions of Staff 01:33:02 Public Comment Mayor Andrus opened this item for public comments. 01:34:54 Christopher Brizzolara, Public Comment Christopher Brizzolara asked how many housing units are provided in this budget and work plan and asked if the money being spent is worth it when there are people in need. 01:37:22 Motion to approve the Midtown Urban Renewal District Fiscal Year 2022 Work Plan and Budget I-Ho Pomeroy: Motion Jennifer Madgic: 2nd 01:37:35 Discussion 01:44:36 Vote on the Motion to approve the Midtown Urban Renewal District Fiscal Year 2022 Work Plan and Budget. The Motion carried 4 – 0. Approve: Cyndy Andrus I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None I.4 01:45:43 North Park Urban Renewal District Fiscal Year 2022 Work Plan and Budget and Fiscal Year 2021 Annual Report 01:45:55 Staff Presentation DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 15, 2021 Page 6 of 10 Manager Fine presented the North Park Urban Renewal District (North Park) Fiscal Year 2022 Work Plan and Budget, and Fiscal Year 2021 Annual Report. He presented an overview of North Park and the work plan and budget highlights. 01:47:46 Questions of Staff 01:50:14 Public Comment Mayor Andrus opened this item for public comments. 01:51:59 Christopher Brizzolara, Public Comment Christopher Brizzolara commented on the housing design competition in the City of Los Angeles and that the City should use this budget money for a similar purpose and asked what is to prevent a developer from designing all similar housing types. 01:54:11 Motion to approve the North Park Urban Renewal District Fiscal Year 2022 Work Plan and Budget. Jennifer Madgic: Motion Christopher Coburn: 2nd 01:54:25 Discussion 01:57:23 Vote on the Motion to approve the North Park Urban Renewal District Fiscal Year 2022 Work Plan and Budget. The Motion carried 4 – 0. Approve: Cyndy Andrus I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None I.5 01:57:50 Northeast Urban Renewal District Fiscal Year 2022 Work Plan and Budget and Fiscal Year 2021 Annual Report FY22 NEURD Work Plan and Budget Packet 20210615.pdf 01:58:09 Staff Presentation Manager Fine presented the Northeast Urban Renewal District Fiscal Year 2022 Work Plan and Budget and the Fiscal Year 2021 Annual Report. He presented the overview of the Northeast District, Fiscal Year 2021 Annual Report highlights, and the Fiscal Year 2022 Work Plan and Budget Highlights. 02:03:32 Questions 02:09:23 Public Comment 02:11:28 Christopher Brizzolara, Public Comment DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 15, 2021 Page 7 of 10 Christopher Brizzolara questioned the costs of consulting fees. 02:13:17 Nick Allevato, Public Comment Nick Allevato commented to mirror the previous comments. 02:14:00 Motion to approve the Northeast Urban Renewal District Fiscal Year 2022 Work Plan and Budget. Christopher Coburn: Motion I-Ho Pomeroy: 2nd 02:14:07 Discussion 02:16:51 Vote on the Motion to approve the Northeast Urban Renewal District Fiscal Year 2022 Work Plan and Budget. The Motion carried 4 – 0. Approve: Cyndy Andrus I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None 02:17:11 Mayor Andrus called the meeting into recess. 02:17:35 Mayor Andrus called the meeting back to order. I.6 02:17:40 Resolution 5289 Setting Cemetery Fees and Perpetual Care Fund Deposits Cemetery Memo For Fee Changes .docx Resolution 5289 Cemetery Fees.docx 02:18:00 Staff Presentation Finance Director Kristin Donald presented the background on the cemetery fees, she presented the funding breakdown for cemetery operations, the perpetual care fund balance, the staff recommendation, and the process for recommendation. 02:20:55 Questions of Staff 02:28:26 Public Comment There were no public comments on this item. 02:31:20 Motion to approve Resolution 5289 setting Cemetery fees and Perpetual Care Fund deposits. I-Ho Pomeroy: Motion Jennifer Madgic: 2nd DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 15, 2021 Page 8 of 10 02:31:34 Discussion 02:34:08 Vote on the Motion to approve Resolution 5289 setting Cemetery fees and Perpetual Care Fund deposits. The Motion carried 4 – 0. Approve: Cyndy Andrus I-Ho Pomeroy Jennifer Madgic Christopher Coburn Disapprove: None I.7 02:34:29 FY22 City Manager Recommended Budget- Special Revenue Funds Presentation 7 mills memorandum.pdf American Rescue Plan Overview.docx 02:34:38 Staff Presentation CM Mihelich and Director Donald presented the special revenue funds. Director Donald presented the Street Maintenance Fund financial trends, revenues and expenditures, the capital items scheduled, details by division, the Arterial & Collector fund financial trends, revenues and expenditures, and the capital items scheduled. 02:39:22 Questions of Staff 02:41:49 Staff Presentation continues Director Donald presented the Parks & Trails District Fund financial trends, revenues and expenditures, scheduled capital items, the Parks Division details, the Tree Maintenance Fund financial trends, revenues and expenditures, and Forestry Division details. 02:45:44 Questions of Staff 03:00:59 Staff Presentation continues Director Donald presented the Community Development Fund financial trends, revenues and expenditures, Planning Division details, the Building Inspection Fund financial trends, revenues and expenditures, Building Inspection Division details, the Community Housing Fund financial trends, revenues and expenditures, fund details, and Affordable Housing performance measures. 03:06:04 Questions of Staff 03:15:30 Staff Presentation continues Director Donald presented the Covid-Relief American Rescue Plan Act (ARPA) background, ARPA funding, reporting and audit requirements, a breakdown of the funding, and the ARPA Fund plan. CM Mihelich presented the State of Montana ARPA funding opportunities and the typical City residential property annual cost adjustments with special revenue funds highlighted. DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 15, 2021 Page 9 of 10 03:26:39 Questions of Staff 03:54:03 Meeting Extended Mayor Andrus extended the meeting to 10:15 PM. 03:54:15 Questions of Staff continued 04:01:32 Public Comments Mayor Andrus opened this item for public comments. 04:03:00 Kevin Thane, Public Comment Kevin Thane, member of CAHAB, commented on the CAHAB recommendation to fund Community Housing at 7 mils. He commented on the 3 mils in the proposed budget and the fund balance. 04:05:34 Heather Grenier, Public Comment Heather Grenier, represented HRDC, commented on past and potential uses of relief funds to support community needs. She commented on housing relief funds, the opportunities of one-time funding, and various interpretations of the guidance. 04:07:47 Meeting Extended Mayor Andrus extended the meeting until 10:30 PM. 04:07:56 Public Comments continued 04:07:59 Nick Allevato, Public Comment Nick Allevato commented that affordable housing is a fool's errand and the crisis cannot be fixed. He commented that to the public this is not a complicated topic and that the Commission does not get to spend the money to further their political causes to get elected. He stated Covid is over and the Commission needs to use the funds appropriately. 04:10:00 Commission Final Comments 04:22:03 City Manager Response J) 04:22:54 FYI / Discussion K) 04:23:01 Adjournment ___________________________________ Cynthia L. Andrus Mayor DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B Bozeman City Commission Meeting Minutes, June 15, 2021 Page 10 of 10 ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Mike Maas City Clerk DocuSign Envelope ID: 33113B77-59BE-45A3-8045-61C43A7A0E1B