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Home My WebLink About07-08-21 Inter-Neighborhood Council Agenda & PacketA.Call meeting to order Via Webex: https://cityofbozeman.webex.com/cityofbozeman/j.php? MTID=m3daccf540320301d1b8173067d3f54a1 Meeting number: 126 215 5168 Password: xW2pA3bkgB6 Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting Via Phone: This is for listening only if you cannot watch the stream or channel 190 • Call-in toll number (US/Canada): 1-650-479-3208 • Access code: 126 215 5168 B.Changes to the Agenda C.Approval of Minutes C.1 Approve Minutes from June 10th(Rockne) D.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. E.Special Presentation E.1 Water Conservation Program - Drought Management (Hess) E.2 Historic Preservation Program Update(Rosenberg) F.Action Items F.1 INC Fiscal Year 22 Issues Work Session(INC Executive Committee) G.FYI/Discussion G.1 City Liaison Update(Hess) THE INTER-NEIGHBORHOOD COUNCIL OF BOZEMAN, MONTANA INC AGENDA Thursday, July 8, 2021 1 G.2 City Commission Liaison Update(Pomeroy) G.3 Neighborhood Updates(INC Reps) H.Adjournment For more information please contact Dani Hess dhess@bozeman.net This board generally meets the 2nd Thursday of the month from 4:30pm to 6:00pm Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). 2 Memorandum REPORT TO:Inter-Neighborhood Council FROM:Hess SUBJECT:Approve Minutes from June 10th MEETING DATE:July 8, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Recommend approval of minutes STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Minutes recorded by Secretary, submitted for review by INC members - attached UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Attachments: INC minutes 2021-06-10.pdf Report compiled on: July 6, 2021 3 THE INTER-NEIGHBORHOOD COUNCIL (INC) MEETING OF BOZEMAN, MONTANA DRAFT MEETING MINUTES Thursday, June 10, 2021 Attending: Jennifer Rockne (SCAN), Kathy Powell (UNA), Amy Ference (NENA), Emily Talago (Midtown), Lisa Prugh (Cooper Park), Pam Bode (Cooper Park), Laurie McKinney (MarLin), Cynthia Evans (BCNA), Linda Semones (Bogert Park), Bob Wall (SENA) Dani Hess, Neighborhoods Program Coordinator Jeff Mihelich, City Manager Andy Knight, Bozeman Police Dept. Brit Fontenot, City Economic Development Coordinator 4:32 Jennifer called meeting to order Meeting via WebEx. Review Apr 2021 and May 2021 minutes. May minutes – Kathy suggested that neighborhood update should indicate UNA meeting was 19 households and 21 people. Discussed potential changes to Kagy, and Fire Chief talked about potential fire station at 7th and Kagy. Lisa moved to approve April minutes. Kathy seconded. Motion passed unanimously. Emily moved to approve May minutes as amended. Amy seconded. Motion passed unan- imously. Public Comment: Rick Kerin, resident at 609 S. 6th, talked about the project to rebuild S. 6th, and in particu- lar the need for traffic circles at intersections in the Cooper Park neighborhood, particu- larly at W. Olive. He is going to try to get on the City Commission agenda to discuss the traffic circles and the omission of them from the plans to improve that street. Jeff Mihelich indicated that there is some contention about including that traffic circle at W. Olive. The City Commission decided to omit that one from the plan. 4 4:42 City Manager Mihelich’s update on the City Budget Introductions of neighborhood associations and representatives. Annual budget process for the City, although Jeff would like to shift to a biannual pro- cess. Process started in September, will be adopted in June. Develop capital improvements and staffing plans first, then the Commission’s Strategic Plan priority setting, which goes into the budgeting process. Overview of overall recommended budget presented in May. En- terprise fund is one component (sewer, water, etc.), and the general fund is another com- ponent (the largest pieced). There may also be special revenue funds (such as this year’s CARES and ARPA funds). Should be adopted in June. The staff recommends the budget, and the Commission takes the recommendation and modifies as desired. The CARES Act funding was $5M in total that has been used in part by amending the FY21 budget to provide small business loans, nonprofit grants, and some reserves for City COVID-related projects and expenses. About $4M went out in loans and grants. The ARPA funds are expected to be a $6M allocation in June, and another $6M next year. There are stipulations about how the funds can be spent – revenue replacement, public health, pay for essential workers, assistance to small businesses, households, and economic recovery, and investments in water, sewer, and broadband. The Legislative session had a number of impacts to the budget. • .75 municipal judges now need to be full time, elected, and require a clerk • Removed inclusionary zoning • Special District laws were restricted, which could impact Arterial and Collector District • Implementation of marijuana sales by local governments. Did add a local option tax pro- vision for marijuana sales Likely need to continue to evaluate and adjust to changes in the coming month. City will probably take advantage of the marijuana tax provision. Strategic Plan Priorities: - An engaged community: Expanded Community Outreach and engagement - Innovative Economy: will lower property taxes in coming budget, advanced economic devel- opment plan - Open, welcoming community: developed plan to make city more inclusive - Well-planned city: parks, recreation, open space, and trails (PROST) master plan, community / affordable housing - Creative / Learning Culture: 1% arts fund - Sustainable Environment: Climate Action Plan, Sensitive Lands protection - … Danni reviewed the FY22 budget document 5 Budget Summary. Revenue and expenditures in total for all funds in the budget. 477 em- ployees (about 8.6 per 1000 residents). General fund is broken out in more detail. $6.3M in street projects, $13.3M in water and sewer projects, recreation, library expan- sion Fund Summaries Enterprise funds (May 25 review): water, wastewater, solid waste, parking General Fund (June 8 review): police, fire, library, etc Special Revenue Funds (June 15 review): special district funds, ARPA funds Neighborhood program-specific details: tracking activities, # opportunities, quality of en- gagements. Also, metric for # of activities with MSU through CATS and Off Campus Living Programs. Track Number of Community Engagement Plans created for City projects.\Trakc # of staff who have received Community Engagement training. Moving CATS funding from City Manager to Neighborhoods budget Add Community Engagement Contingency fund and Neighborhood Special Initiatives fund Total Budget – Capital Expenditures $32.8M (58% increase) Highlights: In a good position Need to remember this is possible with CARES Act funding and ARP funding Capital and staffing increases recommended are consistent with approved plans City managed the impact on typical homeowner with the ramp up of the Parks & Trails District assessment with the federal aid mentioned June 22 - final adoption of resolution July 1 – fiscal 21-22 begins Lisa: asked about sidewalk replacement. Is there any incentive program from the City? 6 Jeff: if sidewalks are a safety risk, the City will replace. City doesn’t have a current plan to cost-share with residents to replace sidewalks that aren’t a risk. Emily: are ARP funds possibly dedicated to essentials workers in the private sector? Jeff: That money is restricted to public employees. Some of the previous CARES funds did go to payroll support. Emily: how are the TIF districts reflected? Jeff: Those districts are special revenue districts which have been designated blighted. After a district has been created, projects can apply for credits based on improvements they make to the district. If they can prove that their project did increase tax revenue, they can recover those funds to pay down the cost of the project. Kathy: is the 50/50 program available here? Jeff: Danni will research. Kathy: Annual assessment – is the $46 increase based on average value? Jeff: Yes – on the assessed value. Kathy: Looks like revenue is lower than projected income. Jeff: Transfers between funds cover that. Lisa: Regarding Climate Plan, do residents need to apply to City to install solar panels? Jeff: Do need a building permit to install panels. Kathy: Where in the budget can we find the line items for individual department budgets? Jeff: They are in there. Be aware that some departments receive funding from different sources. Emily: is 8.6 employees per 1,000 residents low? Jeff: Yes – a lot of cities have a number in double digits. Lisa: are departments short on employees? How does the City retain employees? Jeff: the 477 number is positions. Difficulties with recruiting people. Low unemploy- ment, rising cost of living causing issues. Made some significant salary increases, and in- crease contributions to health care, but still hard to retain people. 5:35 Officer Knight – Police Dept. Update 4 radar trailers are available on request. City is looking for a volunteer to help administer the program to manage the radar trail- ers. Community Resource Officer is doing it currently. Vehicle break-ins increasing. Lock your cars, don’t leave valuables in them. Please report break-ins. Increases the likelihood of catching people. Added another Animal Control Officer. 7 Lisa: Code Enforcement? Andy: Code Compliance Officer is still on duty – Mark Carpenter. Cynthia Evans took over recording minutes. For animal control, typically FWP handles wildlife, but don’t hesitate to call the city. If you encounter a wounded deer, call the police. Officer Elections Positions open for fiscal year beginning July 2021 – June 2022. Chair, Vice Chair and Secretary/Treasurer. Nominations: Jennifer Rockne, Chair Cynthia Evans, Vice Chair Bob Wall, Secretary No other nominations. No comments, no opposition. Jennifer, Cynthia and Bob elected to positions above. Neighborhood update Question to groups: Wondering if people are planning group activities? SCAN (Jennifer) – steering committee meeting next week to decide if they will have in- person meeting NENA (Amy) – lots of neighborhood get-togethers Cooper Park (Lisa) – may host a summer solstice party and walk in rose gardens. Street SID starts in July. BCNA (Cynthia) – no activities planned Lindley (Laurie) Neighborhood is donating money for flowers and self-watering delinea- tors for 2 planters. City is delivering in the spring and hauling away in the fall UNA (Kathy) People want a block party. Dani looking into any rules about size of gath- erings, COVID. Neighborhood Representative Update (Dani) End of fiscal year is coming soon. Will need annual report from each neighborhood with contact info. Will send an email. Meeting adjourned. Minutes recorded by Bob Wall, Cynthia Evans. 8 Memorandum REPORT TO:Inter-Neighborhood Council FROM:Hess SUBJECT:Water Conservation Program - Drought Management MEETING DATE:July 8, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:As suggested by presenter STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:The City of Bozeman Water Conservation Division carefully monitors drought conditions and is preparing for the possibility of a declared drought stage. The City has an established Drought Management Plan which outlines four “stages” of drought that can be declared by the City. As drought severity increases, response measures become more protective of the city’s water supply by restricting non-essential uses of water. No official drought stage has been declared at this time. Water Conservation Division staff will provide info to INC Representatives on what a potential drought stage declaration means for residents and how you can take steps to proactively conserve water. UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:None Attachments: BozemanDroughtStages.pdf Report compiled on: July 6, 2021 9 Stay in the know on current drought conditions. Watch the Friday Bozeman Chronicle or visit us online or on social media for the Bozeman Drought Meter, www.bozemanwater.com. WHAT CAN YOU DO NOW? Even when we aren’t in a drought stage, conserving water is our best defense against drought. Doing even one thing can make a difference. Visit www.bozemanwater.com and click on the water conservation button for information about what you can do to conserve water. STAGE 2: DROUGHT ADVISORY Water use guideline: Mandatory outdoor watering restrictions begin. Drought surcharge: Expect a rate increase of 10-47%. What you need to do*: • Reduce your water usage by 20%**. • Outdoor watering may be limited to two days per week. • Outdoor watering may be prohibited between 10am and 6pm. • A City-wide watering schedule will be released. STAGE 3: DROUGHT WARNING Water use guideline: Lawn watering ban is in effect and other outdoor watering is restricted. Drought surcharge: Expect a rate increase of 11-100%. What you need to do*: • Reduce your water usage by 30%**. • Lawn watering may be banned. • Existing trees, shrubs, and flower and vegetable gardens may be watered with hand held hose or low- volume, non-spray devices. STAGE 4: DROUGHT EMERGENCY Water use guideline: Water is rationed for essential uses only. Drought surcharge: Expect a rate increase of 11-200%. What you need to do*: • Reduce your water usage by 40%**. • Outdoor watering is not allowed. • Use water for essential uses only. STAGE 1: DROUGHT WATCH Water use guideline: Conserving water is encouraged but is not mandatory. Drought surcharge: Expect a rate increase of 0-21%. What you need to do*: • We encourage everyone to pitch in and look for ways to save water in and around your home and business. • Reducing outdoor water use is a great place to start. • Reduce your water usage by 10%**. WE HAVE A PLAN. The City of Bozeman has put together a Drought Management Plan that provides a framework to monitor for drought conditions, drought stages, and recommended actions for each stage. If and when a drought stage is declared by the City, residents and businesses may be required to take action to ensure that we maintain a healthy water supply at every stage. We also have a drought surcharge that will go into effect and will vary by customer class, and for single homes, by water use tier levels. For more information about this surcharge visit www. bozemanwater.com and click the Drought Management button. Find out more about Drought Stages andFind out more about Drought Stages andwhat you need to do at bozemanwater.comwhat you need to do at bozemanwater.com BOZEMAN DROUGHT METERBOZEMAN DROUGHT METER** The City of Bozeman is currentlyThe City of Bozeman is currently EXPERIENCING NORMAL CONDITIONSEXPERIENCING NORMAL CONDITIONS What happens:What happens:Water conservation is always encouraged.Water conservation is always encouraged. NORMAL WA TCH ADVISORY WARNING EMERGENCYWATER SMART BOZEMAN.WATER SMART BOZEMAN. DOING ONE THING MAKES A DIFFERENCE.DOING ONE THING MAKES A DIFFERENCE.FIND OUT MORE AT BOZEMANWATER.COMFIND OUT MORE AT BOZEMANWATER.COM * Visit www.bozemanwater.com and click the Drought Management button for details on drought restriction guidelines for residences, businesses, and the City of Bozeman. ** The average Bozeman resident (one person) uses 111 gallons of water per day. Reducing your water use by 10% means using 11 less gallons/day; 20%=22 gallons/day; 30%=33 gallons/day; 40%=44 gallons/day. What about drought?What about drought? Drought is a very real thing here in Bozeman. We are a semi-arid and drought prone area, with only 16 inches of precipitation annually. Additionally, Bozeman’s water supply is limited and relies on snowpack. In the future, warmer temperatures may lead to more moisture arriving as rain instead of snow, earlier spring snowmelt and peak flows and drier summers. Reduced snowpack during our winter months could result in insufficient water supplies for spring, summer, and into the following fall and winter. We want you to be prepared and in the know on Bozeman's drought conditions. 10 Memorandum REPORT TO:Inter-Neighborhood Council FROM:Community Development SUBJECT:Historic Preservation Program Update MEETING DATE:July 8, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Listen to presentation, ask questions, no formal action needed STRATEGIC PLAN:7.5. Funding and Delivery of City Services: Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. BACKGROUND:The City of Bozeman created a Historic Preservation Program and Neighborhood Conservation Overlay District (NCOD) in the early 1990s to maintain historic architecture and character of the older neighborhoods in Bozeman. An architectural survey was conducted during the 1980s that includes historic information and photographs of many of the properties within the NCOD. Based on this data, several National Register Historic Districts were formed. Since 2019, the City has been updating the architectural data for portions of the NCOD including downtown and the North 7th corridor. The City will next turn its attention to the northern areas of the NCOD, including the area north of Main Street, west of Broadway and east of 5th Street. This is a large area and the project will be an ongoing, multi-year effort. Neighborhood Conservation Overlay District map attached. How will your input be used? We are seeking input from residents and property owners in order to prioritize areas where the City should update historical architecture data first. Once historical architectural data is collected, it will influence decisions about the City’s rules for new development and renovations. The architectural survey work is no cost to a property owner and does not require entry on private property. Owners have the opportunity to review and comment on the surveys before they are accepted for use. For more information and examples of Architectural Surveys, please visit https://www.bozeman.net/government/historic-preservation. UNRESOLVED ISSUES:NA 11 ALTERNATIVES:NA FISCAL EFFECTS:FY 22 recommended budget will determine City spending and project revenue for Fiscal Year 22 beginning July 1, 2021 and ending June 30th, 2022. Attachments: survey_update_reference_map_1625071676410.jpg Report compiled on: July 6, 2021 12 13