HomeMy WebLinkAbout2002-12-16 Minutes, City Commission
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MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
December 16, 2002
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The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal
Building, on Monday, December 16,2002, at 7:00 p.m. Present were Mayor Steve Kirchhoff, Commissioner
Marcia Youngman, Commissioner Lee Hietala, Commissioner Jarvis Brown, Commissioner Andrew Cetraro,
Assistant City Manager Ron Brey, Staff Attorney Patricia Day-Moore and Clerk of the Commission Robin
Sullivan.
The meeting was opened with the Pledge of Allegiance and a moment of silence.
None of the Commissioners requested that any of the Consent Items be removed for discussion.
Minutes - Januarv 18. 2000. and October 2. November 22. December 9. December 11 and December
12.2002
Mayor Kirchhoff deferred action on the minutes of the meetings of January 18, 2000, and October
2, November 22, December 9, December 11 and December 12,2002, to a later date.
Consent Items
Acting City Manager Brey presented to the Commission the following Consent Items.
Commission Resolution No. 3566 - authorizina the issuance and calling for the sale
of $1.685.000 General Obligation Bonds. Series 2003A (second Dart of
$4.000.000 GO bond issue for new Librarv)
COMMISSION RESOLUTION NO. 3566
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
RELATING TO $1,685,000 GENERAL OBLIGATION BONDS, SERIES 2003A;
AUTHORIZING THE ISSUANCE AND CALLING FOR THE PUBLIC SALE THEREOF.
Commission Resolution No. 3567 - authorizina the issuance and callina for the sale
of $3.485.000 General Obliaation Refundina Bonds. Series 2003B (refinancina
of remainder of $5.000.000 GO bond issue for transDortation Drojects)
COMMISSION RESOLUTION NO. 3567
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
RELATING TO GENERAL OBLIGATION REFUNDING BONDS, SERIES 2003B;
AUTHORIZING THE ISSUANCE AND CALLING FOR THE SALE THEREOF.
Commission Resolution No. 3568 - certifying delinauent assessments as of December
2. 2002. to the County
COMMISSION RESOLUTION NO. 3568
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
DECLARING ANNUAL AND SEMI-ANNUAL SPECIAL ASSESSMENT INSTALLMENTS
DUE AND PAYABLE NOVEMBER 30, 2002, AND UNPAID AS OF DECEMBER 2,2002,
DELINQUENT, PURSUANT TO SECTION 7-12-4183, MONTANA CODE ANNOTATED,
AND AS PROVIDED BY CHAPTERS 2.32 AND 3.04 OF THE BOZEMAN MUNICIPAL
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CODE, AND DIRECTING THE DIRECTOR OF FINANCE TO CERTIFY THE SAME TO THE
GALLATIN COUNTY TREASURER FOR COLLECTION.
Acknowledae receipt of staff report - reauest for annexation of 4.04 acres described
as Lots 3. 4. 11 and 12. Gordon Mandeville State School Section Subdivision
(2311 North 7th Avenue) - Murdoch Family Limited Partnership for John Dorn.
Mark Doualas Dorn and Lisa Ann Dorn (A-02011)
Commission Resolution No. 3569 - intent to annex 4.04 acres described as Lots 3. 4.
11 and 12. Gordon Mandeville State School Section Subdivision (2311 North
7th Avenue): set public hearina for Januarv 6. 2003
COMMISSION RESOLUTION NO. 3569
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA,
DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN, THE
INHABITANTS THEREOF AND THE INHABITANTS OF A TRACT OF LAND
CONTIGUOUS TO SAID CITY OF BOZEMAN, AND HEREIN MORE PARTICULARLY
DESCRIBED, TO EXTEND THE BOUNDARIES OF SAID CITY OF BOZEMAN SO AS TO
INCLUDE SAID CONTIGUOUS TRACT WITHIN THE CORPORATE LIMITS THEREOF.
Applications for renewal of Beer. Wine and Liauor License for Calendar Year 2003
Authorize Fire Department to beain immediate acauisition of capital items funded
throuah the recently-approved milllew
Authorize settlement of Cause No. DV-02-520 and payment of settlement amount
Authorize City Manaaer to sian - Acceptance of Water Pipeline and Access Easement
and Aareement - 30-foot-wide easement across Lot 3. Minor Subdivision No.
210 - Gallatin Center L.P.
Authorize City Manager to sign - Release and Reconveyance of Public Utility
Easement - 30-foot-wide easement across Lot 9.1. Gallatin Center Subdivision.
Phase 11- Gallatin Center Limited Partnership
Authorize City Manaaer to sign - Professional Services Aareement for improvements
to West Babcock Street from West Main Street to Fowler Avenue - Morrison-
Maierle. Inc.. Bozeman. Montana
Authorize City Manaaer to sian - Professional Services Agreement for the sewer
rehabilitation proiect. EPA Grant Priority 2 - HKM Enaineerina. Bozeman.
Montana
Authorize Mayor to sian - Findinas of Fact and Order - preliminary plat for Diamond
Estates Subdivision No.2. Phase I (subdivide 20.302 acres described as a
portion of the S% of Section 3. T2S. R5E. MPM. into 29 residential lots) (north
side of Durston Road at Ferauson Avenue extended)
Authorize Mayor to sign - Findinas of Fact and Order - preliminarv plat for minor
subdivision to subdivide 10.667-acre tract described as Tract A-2. COS No.
1827 into two commercial lots (east side of Valley Center Road. northwest of
its intersection with North 19th Avenue)
Authorize Mayor to sian - Findings of Fact and Order - Amendment to preliminary plat
for Minor Subdivision No. 99 of Advanced Technoloav Park Subdivision - to
remove "no access easement" on south side of Lot 3. Block 2. Minor
Subdivision No. 99. alona Garfield Street (2048 Analysis Drive)
Authorize Mayor to sian - CTEP Participation Form for Federal Fiscal Year 2003
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Buildina InsDection Division reDort for November 2002
Claims
It was moved by Commissioner Youngman, seconded by Commissioner Hietala, that the
Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to
complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye
being Commissioner Youngman, Commissioner Hietala, Commissioner Brown, Commissioner Cetraro and
Mayor Kirchhoff; those voting No, none.
Continued Dublic hearina - Maior Site Plan and Certificate of ADDroDriateness to allow construction
of a 5.865-sQuare-foot bank. with two-stOry residential units above. on Lots 1-4. 17 and 18. Block C.
StOry Addition. with deviation from Section 18.50.100. Bozeman MuniciDal Code. to allow drive-
through facility to encroach into side yard setback - SDrinaer GrouD for Buz Cowdrey 1202 West
Main Street) lZ-02218)
This was the time and place set for the continued public hearing on the Major Site Plan and
Certificate of Appropriateness requested by Springer Group for Buz Cowdrey under Application No.
Z-02218, to allow construction of a 5,865-square-foot bank, with two-story residential units above, on Lots
1, 2, 3, 4, 17 and 18, Block C, Story Addition, with a deviation from Section 18.50.100 of the Bozeman
Municipal Code to allow a drive-through facility to encroach 2~ feet into the required 5-foot side yard
setback. The subject property is located at 202 West Main Street.
Mayor Kirchhoff opened the public hearing.
Assistant Planner Karin Caroline presented the staff report. She noted that this property is located
along the west side of South Grand Avenue between West Main Street and West Babcock Street and is the
site of the previously-approved Cowdrey Tower project. The proposed building is not as tall as the previous
proposal, with fewer residential units and no underground parking. Primary access is to be via a two-way
access on South Grand Avenue, with a one-way access from West Babcock Street and a one-way, right
turn only, egress onto West Main Street. The applicant is seeking a deviation to allow the curbing for the
drive-up teller area to encroach 2~ feet into the required 5-foot setback from the west property line. Parking
for the four residential units is to be provided in two four-stall garages. In addition, nineteen surface parking
spaces are to be provided, for a total of 27 on-site parking spaces, plus one disabled parking space.
The Assistant Planner stated that staff has reviewed this application in light of the applicable criteria,
and staff's comprehensive findings are contained in the written staff report. She noted that the Design
Review Board also reviewed this application twice, and the plans now before the Commission are the result
of revisions suggested by that Board. She acknowledged that, since the staff report was written prior to the
revised plans being submitted, some of the conditions, particularly Condition No.3, are no longer applicable.
Responding to questions from Mayor Kirchhoff, Assistant Planner Caroline stated that staff has
reviewed the proposed accesses and vehicular circulation through the site and feel it will work well. She
then indicated that the access to West Main Street is via the existing driveway, and the Montana
Department of Transportation had previously approved that as a right out only access.
Responding to additional questions from the Mayor, Mr. Springer stated the new proposed building
envelope is within a few feet of the same size as the previous building envelope. He then indicated there
is now no EIFS proposed for the exterior; rather, it has been upgraded, with high-density concrete being
located behind the signage.
Mr. Lowell Springer, architect representing the applicant, noted the Commission is familiar with this
site, particularly since the previous project was approved just over a year ago. He stated that, through
discussions with City staff prior to submittal of the formal application, he feels all of the potential problems
and issues were resolved. He characterized the revisions that resulted from the two Design Review Board
reviews as beneficial, noting that dividing the garage into two structures created roof forms that work better
and the modifications to the east end of the main building have enhanced its appearance.
Responding to Mayor Kirchhoff, Mr. Springer stated the clock tower is 48 feet 6 inches high, which
is 20 feet lower than the previous application. He compared this to the surrounding buildings by estimating
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the Rectory, which sits on a slight hill, at 41 feet tall; the Holy Rosary Catholic Church at 70+ feet plus the
spire; and the Baxter Hotel at 80 feet, to the base of the tower on top of the roof. He then characterized this
project as "no longer the Cowdrey Tower, but the Cowdrey Average Height Building." He stressed that the
building has maintained some of the previous character, with some more contemporary elements
incorporated.
Further responding to the Mayor, Mr. Springer indicated that, with the decreased height, seismic
issues are no longer an issue. As a result, real brick will be used rather than the brick face that was
proposed for the taller structure. He noted the lower portion of the structure is to be cultured stone and
stated that the colors reflected in the computer generated rendering are as close as possible to the real
colors.
In response to additional questions from the Commission, Mr. Springer stated the previous project
was not constructed because the cost estimates came in within the budget his office had established, but
higher than what the owner was prepared to pay for the project. He indicated that the underground parking
area would have provided just under thirty parking spaces and would have cost $800,000.
No one was present to speak in opposition to the proposed project.
Since there were no Commissioner objections, Mayor Kirchhoff closed the public hearing.
It was moved by Commissioner Hietala, seconded by Commissioner Brown, that the Major Site Plan
and Certificate of Appropriateness requested by Springer Group for Buz Cowdrey under Application No.
Z-02218, to allow construction of a 5,865-square-foot bank, with two-story residential units above, on Lots
1, 2, 3, 4, 17 and 18, Block C, Story Addition, with a deviation from Section 18.50.100 of the Bozeman
Municipal Code to allow a drive-through facility to encroach 2Y:1: feet into the required 5-foot side yard
setback, be approved subject to the following conditions:
1. The proposed building must be sprinklered.
2. There are 24 parking spaces required for this project and 1 disabled parking space.
The maximum allowed parking would be 30 spaces, excluding the disabled space.
3. Applicant shall replace the parallel parking spaces along South Grand Avenue with
a landscaped pedestrian courtyard with outdoor amenities such as benches, tables,
etc. Final details of this area shall be shown on the final site plan and subject to the
review and approval of the Planning Department.
4. Applicant shall provide historically appropriate street furniture (benches, trash
receptacles, etc.) within the pedestrian courtyards along South Grand Avenue. All
details, specifications, and locations shall be shown on the final site plan and subject
to review and approval by the City Engineering and Planning Departments prior to
final site plan approval.
5. All resident parking garages shall be appropriately signed. Locations and details of
signage shall be shown on the final site plan.
6. The applicant shall provide, with the final site plan submittal, the lease agreement
for the existing billboard on-site. At the time of City Commission approval if granted,
the applicant shall cease leasing the billboard to future tenants and the billboard
shall come down within 10 days of the current lease expiration date or prior to
occupancy, including temporary occupancy, whichever comes first.
7. Applicant shall obtain the necessary boulevard tree permits from the Forestry
Division prior to installation of the proposed trees.
8. Final site plan shall show areas of snow storage or if snow accumulation is to be
removed by a private company, applicant shall include a copy of that agreement with
the final site plan.
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9. Applicant shall install historic period lighting along West Main Street and South
Grand Avenue and within the interior parking lot areas. Applicant shall utilize the
same manufacturer, style, and lamp as provided with the downtown streetscape
project. Applicant shall contact the Planning Office or Stahley and Associates for
the appropriate manufacturer, style number and lamp specifications. Street poles
shall differ from those of the downtown historic district by not having the banner
arms, plant supports, or flag pole holders unless the Downtown Business
Association grants their approval in writing to the Planning Department.
10. Applicant shall install Neenah Foundry or "approved equal" tree grates along West
Main Street and South Grand Avenue. Applicant shall provide cut sheets for
proposed tree grates to the Planning Department for review and approval. Applicant
shall contact the Planning Department for Neenah Foundry tree grate style and
model number, if desired.
11. The report submitted by Resource Technologies, Inc. (RTI), dated February 8,2002,
indicates that on-site soils are contaminated with petroleum hydrocarbons and
various metals (barium, chromium, and lead). Based on concentrations and
Montana Department of Environmental Quality (MDEQ) action levels, RTI suggests
that remediation is not required for soils left in place. However, please be advised
that any soil requiring excavation and off-site disposal is potentially subject to
remediation prior to removal and disposal.
12. A Stormwater DrainagefTreatment Grading and Maintenance Plan for a system
designed to remove solids, silt, oils, grease, and other pollutants must be provided
to and approved by the City Engineer. The Plan shall include the following: 1)
drainage directions and sufficient spot elevations demonstrating adequate drainage
from proposed site improvements to the proposed storm drain inlet(s), 2) stormwater
discharge destination(s), and 3) a Stormwater Facility Maintenance Plan.
Due to the absence of on-site retention and/or detention facilities, the proposed
storm drain inlet shall incorporate an oil/grit separator adequately sized for the
proposed drainage area. A detail of the oil/grit separator shall be included in the
final site plan.
13. Restricted parking along West Main Street, South Grand Avenue and West Babcock
Street frontages shall be designated by appropriate Manual Uniform Traffic Control
Devices (MUTCD) "no parking" signage, and yellow painted curb as follows:
a. 10 feet eastward and 30 feet westward from the proposed Main
Street access.
b. 10 feet southward and 30 feet northward from the proposed Grand
Avenue access.
c. 30 feet westward from the intersection of West Main Street and
South Grand Avenue, beginning at the point of tangency along West
Main Street.
d. 20 feet southward from the intersection of South Grand Avenue and
West Main Street, beginning at the point of tangency along South
Grand Avenue.
e. 30 feet westward from the proposed West Babcock Street access
and from the access eastward to the West Babcock Street/South
Grand Avenue intersection.
14. The applicant is advised that a street-cut moratorium exists for South Grand
Avenue.
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15. The West Babcock Street access shall be adequately signed for "Left Turn Only"
upon egress.
16. The West Main Street access shall be signed "Right Turn Only" on egress and "Do
Not Enter" facing West Main Street.
17. The canopy tree west of the site on West Babcock Street shall be trimmed. If this
is a boulevard tree, a permit shall be obtained from the City Forester prior to
trimming. If the tree is located on private land, the owner shall be contacted prior
to trimming.
18. The curb and gutter along the South Grand Avenue frontage shall be replaced with
City of Bozeman standard concrete curb and gutter (Standard Drawing No. 02528-
1 ).
19. The existing catch basin located along West Babcock Street near the intersection
with South Grand Avenue shall be replaced with a standard storm drain inlet in
accordance with Section 02721 of the current City of Bozeman Modifications to
Montana Public Works Standard Specifications.
20. Any cracked or unserviceable sidewalk panels located along the West Babcock
Street frontage shall be replaced in accordance with Section 02529 of the current
City of Bozeman Modifications to Montana Public Works Standard Specifications.
21. New domestic water service and fire service lines must be provided from the 6-inch
main in South Grand Avenue.
22. A new sanitary sewer service must be provided from the 8-inch main in South Grand
Avenue.
23. Submittals for the fire service line must be provided by a professional engineer for
review by the City.
24. Landscaping plans showing water, fire and sewer service lines must be provided.
25. Applicant shall provide a comprehensive signage plan for said project depicting
location, general style, limitations of graphic design, dimensions, materials, color,
and method(s) of illumination, for review and approval by the Planning Office prior
to final site plan approval.
26. Any lighting, including that for security purposes, used to illuminate an off-street
parking area, sign or other structure, shall be arranged so as to deflect light down
and/or away from any adjoining properties and shall not detract from driver visibility
on adjacent streets. Luminaires and lenses shall not protrude below the edge of the
light fixture. Final site plan shall show the location for, and a detail of, any proposed
wall-mounted and/or signage lighting.
Lighting standards used to illuminate off-street parking areas shall not exceed
twenty feet or the height of the tallest building on the lot, whichever is lower.
27. For the City of Bozeman garbage collection service, the trash enclosure location and
size shall be approved by the City Sanitation Division prior to final site plan approval.
For private garbage collection service, a copy of the proposed final site plan showing
the enclosure location and size shall be submitted to the private company for their
review and approval. A copy of the proposed final site plan, which has been
approved and signed by a representative of the private company, shall be submitted
with the final site plan application.
28. All parking lots and facilities shall be subject to current Uniform Building Code
guidelines for accessibility. All disabled accessible parking spaces shall be
designated as reserved for the disabled by a sign showing the symbol of
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accessibility at each space. Such signs shall not be obscured by a vehicle parked
in a space. Raised signs shall be located at a distance no greater than five feet from
the front of each accessible space and shall be subject to review and approval by
the Planning Department.
29. Permanent irrigation systems shall be provided to all landscaped areas. Details and
specifications shall be noted on final landscape plans.
30. All landscape plans shall meet the requirements of the Landscape Performance
Standards. Thirteen landscaping points are required for this project and shall be
shown on the final landscaping plans.
31. A building permit must be obtained prior to the work, and must be obtained within
one year of final site plan approval. Building permits will not be issued until the final
site plan is approved. Minor site surface preparation and normal maintenance shall
be allowed prior to submittal and approval of the final site plan, including excavation
and footing preparation, but NO CONCRETE MAY BE POURED UNTil A
BUilDING PERMIT IS OBTAINED.
32. That the applicant must submit seven (7) copies of a final site plan within 6 months
of preliminary approval containing all of the conditions, corrections and modifications
to be reviewed and approved by the Planning Director.
33. If occupancy of any structure is to occur prior to the installation of all required on-site
improvements, the Improvements Agreement must be secured by a method of
security equal to one and one-half times the amount of the estimated cost of the
scheduled improvements not yet installed. Said method of security shall be valid for
a period of not less than twelve (12) months; however, the applicant shall complete
all on-site improvements within nine (9) months of occupancy to avoid default on the
method of security.
34. That the applicant upon submitting the final site plan for approval by the Planning
Director and prior to issuance of a building permit, will also submit a written narrative
outlining how each of the above conditions of approval have been satisfied or met.
35. The final improvement drawing shall be adequately dimensioned. A legend of all
pertinent line types used shall also be provided.
36. All existing utility and other easements must be shown on the final site plan.
37. Plans and Specifications for the fire service line must be prepared in accordance
with the City's Fire Service Line Policy by a Professional Engineer (PE), and be
provided to and approved by the City Engineer prior to initiation of construction of
the fire service or fire protection system. The applicant shall also provide
professional engineering services for construction inspection, post-construction
certification, and preparation of mylar record drawings.
38. Existing sewer and water mains shall be clearly identified as existing. All fire
hydrants within 500 feet shall be clearly depicted.
39. Sewer and water services shall be approved by the Water/Sewer Superintendent.
City of Bozeman applications for service shall be completed by the applicant.
40. The proposed drive approaches shall be constructed in accordance with the City of
Bozeman non-residential driveway approach requirements.
41. Concrete curbing shall be provided around the entire new parking lot perimeter and
adequately identified on the plans. In addition, the appropriate concrete curb and
gutter details (standard, inverted, drop, etc.) and typical asphalt paving section detail
shall be provided to and approved by the City Engineer.
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The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hietala,
Commissioner Brown, Commissioner Cetraro, Commissioner Youngman and Mayor Kirchhoff; those voting
No, none.
Informal review - Bridaer Peaks Court subdivision Dre-aDDlication and conceDt Dlan for Dlanned unit
develoDment - subdivide 18 acres into three lots zoned for commercial develoDment and
construction of two 50-unit buildinas for affordable senior housina (alona north side of West Oak
Street. between the Bridaer Peaks Town Center and North 15th Avenue extended)
Included in the Commissioners' packets was a memo from Assistant Planner Karin Caroline
forwarding the pre-application and concept plan for a planned unit development to be located on 18 acres
lying along the north side of West Oak Street between the Bridger Peaks Town Center and North 15th
Avenue extended.
Assistant Planner Caroline distributed a conceptual rendering of the project, titled Bridger Peaks
Village. She noted that the subject property is an 18-acre parcel described as Phases III and IV of the
Bridger Peaks Town Center. It is located immediately north and east of the existing Bridger Peaks Town
Center, which is constructed on Phases I and II of the subdivision. Under this concept plan, the southern
7 acres would be subdivided into two lots and developed while the 11 acres to the north and west would
become a remainder lot for future commercial development. Two primary accesses to the project would
be from North 15th Avenue, with no direct access being provided to West Oak Street.
The Assistant Planner stated that this concept plan is for two buildings that are three stories, or
possibly a combination of two and three stories, containing sixty units each for senior housing with
affordability. She indicated that the Development Review Committee and the Design Review Board have
reviewed this proposal, and their comments have been forwarded to the Commission with this application.
Responding to Mayor Kirchhoff, Assistant Planner Caroline stated that some of the conditions from
the original approval of the Bridger Peaks Town Center will carry over to this project; and one of those
conditions is to allow 28 percent open space for this development. She noted that the 50-foot setback from
West Oak Street and the 25-foot setback from North 15th Avenue can be part of that open space
requirement, and the setback along Walton Ditch will also apply toward meeting that requirement.
Assistant Planner Caroline stated the Design Review Board suggested dividing the two buildings
into four smaller buildings and voiced concern that there does not seem to be much inter-relationship
between the two buildings as proposed in this plan. She noted that if the buildings were broken, they could
be configured so that the center became a courtyard facility. She then stated that a connecting trail along
the Walton Ditch alignment is desired, and the concept plan shows a 35-foot setback rather than the new
50-foot streambank setback.
Responding to Commissioner Youngman, the Assistant Planner stated that the proposed parking
is based on 1 space per unit, or a total of 120 spaces. Members of the Design Review Board voiced
concern that this would be too much parking and suggested it be reduced to .75 space per unit. She
concluded by stating there would be one on-site manager per building, and this development would be
completed in two phases.
Mr. Tim German, Sparrow Group in Missoula, stated his company's focus is on affordable housing
in the northwest, with an emphasis on seniors. He noted that, prior to undertaking their first project in 1995,
his company sent out questionnaires to determine the desired features. The top priority was a walking path,
followed by landscaping and security. As a result, they incorporate a significant amount of landscaping,
often with space available for flower gardens and vegetable gardens, paths through the site. and a secure
entry. In addition, a large community room is provided, generally in the center of the building behind the
main entry and office area, with emphasis placed on activities. He acknowledged that Bozeman's senior
center is an excellent facility and suggested that transportation will be provided from this housing project
to the senior center for many of its activities. He indicated that, based on projects in Missoula and Billings,
the average age of the residents is 75 to 80 years; and many of them do not drive. As a result, he has found
that providing 1 parking space per unit is too much, but that .8 space per unit provides adequate parking.
Mr. German stated that the proposal before the Commission at this time is a very preliminary plan.
He indicated that tax credits from the Montana Board of Housing are to be part of the funding package for
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this project, and the application is due the end of January. He asked the Commission to consider a
statement of support for an elderly housing project at this location, either through the minutes or a letter of
support, to be included with the application.
Responding to Commissioner Brown, Mr. German stated that there is to be one elevator per
building, and it is centrally located. He then indicated that laundry facilities are to be provided on each floor.
He stated it is not financially feasible to do four buildings, although he voiced a willingness to consider
working on the shape and location of the buildings to provide the results desired by the Commission. He
cautioned that dividing the buildings would result in smaller living groups with broken community rooms and
management issues, since one on-site manager can generally handle sixty living units. He indicated that
the buildings in the conceptual plan are almost identical to the 51-unit building in Missoula.
Commissioner Youngman stated she supports most of the comments that have been forwarded to
date. She acknowledged that the proposed location is one of the most appropriate places in town for a large
apartment complex serving senior citizens. She also recognized the benefits of having two larger buildings
rather than smaller ones; however, she expressed an interest in seeing a more articulated design, maybe
with an offset at mid-point rather than "just a really long worm-like expanse." She indicated strong support
for a reduction in parking, noting that reduction could help in meeting setback requirements and flexibility
in providing open space and possibly an outdoor gathering place.
Commissioner Youngman then turned her attention to the request for a letter of support, noting that
those requests typically go through the Community Affordable Housing Advisory Board first; and they will
not be meeting until mid to late January. She noted that, without that input, the Commission would be able
to provide only a generic letter of support. She stated that, through additional affordable housing units over
the past couple of years, the market for 60 percent of median income unit has been loosened slightly and
noted the greatest need seems to be in the 30 to 50 percent range. She then asked what mix of units and
incomes is anticipated for this project, noting that providing some units at 50 percent and under would be
the most desired mix.
Mr. German responded that 75 percent of the units are to be rented at 50 percent of median income
and 25 percent at 60 percent of median income. He indicated that, to provide units at lower percentages
would require additional funds, like HOME monies; and this project as proposed would be constructed with
tax credits.
Responding to Mayor Kirchhoff, Mr. German indicated that there will be a 50-year deed restriction
on this property to ensure its continued affordability. He then stated the application for tax credits is due
the first Friday of February; and he has been working on an end of January deadline to ensure he has it
completed in time.
Commissioner Youngman encouraged Mr. German to contact Caren Roberty at the Human
Resource Development Council to coordinate Housing Board review so the Commission can consider a
letter of support that addresses the merits of this particular project.
Mr. German stated that support by the local community can enhance the potential for approval of
an application for tax credits, and that can be provided by simply providing a 1 O-percent reduction in building
permit fees.
Commissioner Youngman noted that a high percentage of previous applications for tax credits in
Bozeman has been approved; however, she recognized that with loosening of the market, future
applications may face further scrutiny.
Mayor Kirchhoff recognized that tax credit projects are often subject to time crunches. He suggested
that, through use of an engineering firm recognized through the City's self-certification process and
simultaneous review processes, those deadlines could possibly be easier to meet. Mr. German responded
that recipients of tax credits are to be announced by March 15 instead of mid-April, which should also help
to meet the deadlines.
Mayor Kirchhoff stated that if the two large buildings cannot be split, possibly L-shaped buildings
could be constructed to provide a courtyard for the residents. He also encouraged the use of architectural
articulation and a mix of materials to provide interest and a feeling of individuality. He suggested that the
applicant consider smaller, more intimate usable open spaces throughout the site rather than one large
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swath of open space. He then voiced his support for a reduction in the parking requirement, to 75 percent
or less of the standard parking requirement.
Mr. German stated he does not want to be below .8 space per unit, which is the level of parking
provided at the Missoula facility. He aCknowledged that the residents in that development are very active,
and there are only a couple of parking spaces not used.
Commissioner Cetraro stated he agrees with the staff's comments as forwarded in the packet.
Commissioner Brown voiced his agreement with reducing the parking by twenty percent, suggesting
that reduction would give more room for developing a better project.
Commissioner Hietala asked the applicant if he would be willing to consider three buildings instead
of two; Mr. German responded that the minimum number of units for a full-time manager is fifty, so that
would result in buildings too small to manage. Also, he noted that phasing of the project would not be as
good, since 45 units may be too few and 90 units would be too many to market immediately. He concluded
by voicing his commitment to working on the building shapes and sizes and to working with the City's
Housing Board on the request for a letter of support.
Mayor Kirchhoff thanked Mr. German for an opportunity to review this concept plan for senior
housing.
Break - 8:00 to 8:10 p.m.
Mayor Kirchhoff declared a break from 8:00 p.m. to 8:10p.m., in accordance with Commission
policy.
ADDointments to various boards and commissions: (a) Board of ADDeals. (b) Bozeman Area Bicycle
Advisory Board. (c) Cemetery Board. (d) Community Affordable Housing Advisory Board. (e) Design
Review Board. (f} Fire Code Board of ADDeals. (a) PedestrianlTraffic Safety Committee. (h) Recreation
and Parks Advisory Board. (j) Senior Citizens' Advisory Board. Ci) Tax Increment Financina Industrial
District LTIFID) Board. and (k) TransDortation Coordinatina Committee
Included in the Commissioners' packets was a memo from Deputy Clerk of the Commission Carolyn
Wilmont, dated December 12, forwarding the listing of applicants for the various boards and commissions.
Board of Appeals. It was moved by Commissioner Brown, seconded by Commissioner Youngman,
that Bayliss Ward be reappointed to the Board of Appeals with a three-year term to expire on December 31,
2005. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Brown,
Commissioner Youngman, Commissioner Hietala, Commissioner Cetraro and Mayor Kirchhoff; those voting
No, none.
Bozeman Area Bicycle Advisory Board. It was moved by Commissioner Youngman, seconded
by Commissioner Hietala, that David Koltz be reappointed and that Andy Dziadosz, Susan Gallagher and
Robert Hamlin be appointed to the Bozeman Area Bicycle Advisory Board, with one-year terms to expire
on December 31,2003. The motion carried by the following Aye and No vote: those voting Aye being
Commissioner Youngman, Commissioner Hietala, Commissioner Brown, Commissioner Cetraro and Mayor
Kirchhoff; those voting No, none.
Cemetery Board. It was moved by Commissioner Youngman, seconded by Commissioner Hietala,
that Michael Miles be reappointed to the Cemetery Board, with a three-year term to expire on December
31,2005. The motion carried by the following Aye and No vote: those voting Aye being Commissioner
Youngman, Commissioner Hietala, Commissioner Brown, Commissioner Cetraro and Mayor Kirchhoff;
those voting No, none.
Community Affordable Housing Advisory Board. There were no applications for the vacancy on
this board.
Design Review Board. There were no applications for the vacancies on this board.
12-16-2002
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Fire Code Board of Appeals. It was moved by Commissioner Hietala, seconded by Commissioner
Brown, that Bayliss Ward be reappointed to the Fire Code Board of Appeals, with a three-year term to expire
on December 31, 2005. The motion carried by the following Aye and No vote: those voting Aye being
Commissioner Hietala, Commissioner Brown, Commissioner Cetraro, Commissioner Youngman and Mayor
Kirchhoff; those voting No, none.
Pedestrian/Traffic Safety Committee. There were no applications for the vacancy on this
committee.
Recreation and Parks Advisory Board. It was moved by Commissioner Hietala, seconded by
Commissioner Cetraro, that Anne Banks, Joanne Jennings and Mary Vant Hull be reappointed and that
John Harper be appointed to replace Laurita Vellinga on the Recreation and Parks Advisory Board, with
three-year terms to expire on December 31,2005. The motion carried by the following Aye and No vote:
those voting Aye being Commissioner Hietala, Commissioner Cetraro, Commissioner Brown, Commissioner
Youngman and Mayor Kirchhoff; those voting No, none.
Senior Citizens' Advisory Board. It was moved by Commissioner Brown, seconded by
Commissioner Cetraro, that Sue Henning be appointed to replace Byron McAllister, Louise Mickelsen be
appointed to replace Phyllis Schuttler and that Robert Yaw be appointed to replace Harold West on the
Senior Citizens' Advisory Board, with two-year terms to expire on December 31,2004. The motion carried
by the following Aye and No vote: those voting Aye being Commissioner Brown, Commissioner Cetraro,
Commissioner Youngman, Commissioner Hietala and Mayor Kirchhoff; those voting No, none.
Tax Increment Financing Industrial District (TIFID) Board. There was only one application for
this board, which currently has no members.
Acting City Manager Ron Brey noted that for years he has encouraged the Commission to keep the
membership of this board filled so that it could respond to any application that may be submitted. He stated,
however, that since the program was created in the early 1990s, there have been a few inquiries but no
applications submitted for the program. He suggested that the Commission allow the board to remain
dormant at this time, but be prepared to proceed with the appointment process quickly if an application for
the program is submitted.
Transportation Coordinating Committee. It was moved by Commissioner Youngman, seconded
by Commissioner Hietala, that Mark Haggerty be appointed to replace Paul Weingart as the City's citizen
representative on the Transportation Coordinating Committee, with an initial term to expire on December
31, 2003. The motion carried by the following Aye and No vote: those voting Aye being Commissioner
Youngman, Commissioner Hietala, Commissioner Brown, Commissioner Cetraro and Mayor Kirchhoff;
those voting No, none.
Due to the lack of applications for the remaining vacancies on the various boards, the Commission
deferred any additional appointments.
Discussion - FYI Items
The following "For Your Information" items were forwarded to the Commission.
(1 ) Notice that garbage collection will be a day late due to the Christmas Day holiday.
(2) Agenda for the County Commission meeting to be held at 9:00 a.m. on Tuesday, December
17, at the Willson School Board Room.
(3) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on
Tuesday, December 17, at the Professional Building.
(4) Agendas for the Zoning Commission meeting to be held at 7:00 p.m. and the City Planning
Board meeting to be held at 7:30 p.m. on Tuesday, December 17, in the Commission Room.
12-16-2002
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(5) Acting City Manager Breysubmitted the following. (1) Distributed copies of Planning Director
Epple's weekly memo. (2) Distributed a list of the legislative bill requests that have been submitted to date.
He noted that a couple of the City staff will be registering as lobbyists for the session.
(6) Commissioner Brown announced that some of the people from the transit task force met with
representatives from the library to discuss the possibility of providing a bus stop at the new library site. He
recognized that they wish to finalize plans for the new library by Thursday and that the provision of a stop
may be contained in an alternative plan.
(7) Mayor Kirchhoff noted the Commission will meet again on January 6, 2003.
Adjournment - 8:35 D.m.
There being no further business to come before the Commission at this time, it was moved by
Commissioner Hietala, seconded by Commissioner Brown, that the meeting be adjourned. The motion
carried by the following Aye and No vote: those voting Aye being Commissioner Hietala, Commissioner
Brown, Commissioner Cetraro, Commissioner Youngman and Mayor Kirchhoff; those voting No, none.
ST~ ~l;:;~--
ATTEST:
~y~
BIN L. SULLIVAN
Clerk of the Commission
12-16-2002
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