HomeMy WebLinkAbout21- Interperative Sign Project - Gallatin Watershed CouncilGrant Agreement – Gallatin Watershed Council Page 1
GRANT AGREEMENT
GALLATIN WATERSHED COUNCIL
THIS AGREEMENT is made and entered into this 8th day of June, 201 by and between the City
of Bozeman, Montana, a self-governing municipal corporation located at 121 N. Rouse Ave.,
Bozeman MT 59771 (“City”) as GRANTOR and Gallatin Watershed Council (“GWC”), a nonprofit
Montana corporation with a mailing address of P.O. Box 751, Bozeman MT 59771 as GRANTEE.
GWC and the City may also hereafter be referred to as “Parties”.
WHEREAS, on October 17, 2005 the Bozeman City Commission adopted Resolution No. 3866
establishing policies for the granting of funds from the City of Bozeman to a requesting entity;
and
WHEREAS, Section 38.420.030.E., BMC establishes criteria for the use of cash-in-lieu of parkland
(CILP); and
WHEREAS, the Parks and Recreation Department has established requirements and procedures
for submittal and review of CILP applications; and
WHEREAS, GRANTEE submitted a proposal to the City Commission for a grant of $28,380 for
creation and installation of up to five interpretive sign prototypes regarding watershed health
(the “Project”); and
WHEREAS, the Water Conservation Division has committed funds up to $6920 for the Project;
and
WHEREAS, on December 8, 2020, the Commission approved the grant request via Resolution
5239.
THE PARTIES AGREE:
1. The Grant. The City will grant and release to GRANTEE a sum of up to twenty-eight
thousand three hundred eighty dollars ($28,380) from its Park Land Trust Fund (the
“Grant”) pursuant to the payment terms in Section 4 and up to six-thousand twenty
dollars ($6,920) from the Water Conservation Division budget.
2. Use of Grant Funds. Grant funds in the amount of up to twenty-eight thousand three
hundred eighty dollars ($28,380) will be used by GRANTEE for the sole purpose of
reimbursing expenses incurred by GRANTEE, as described in the proposal submitted by
GRANTEE to the City Commission, attached hereto as Exhibit A and by this reference
incorporated herein.
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3. Term. The term of this Agreement will commence on the Effective Date and expire on
December 30, 2022 unless earlier terminated or extended as provided herein.
4. Payment of Grant Funds
a. Payment of Grant funds is contingent on GRANTEE’S compliance with the
approved grant presented to the commission.
b. GRANTEE may request the Grant funds as reimbursement of City approved
expenses paid by GRANTEE or City may pay certain elements of the expenses
directly to chosen vendors. A request for Grant funds must be submitted in
writing with proof of expenses paid. Acceptable forms of proof of payment shall
be as determined in the sole discretion of the City’s Director of Finance.
c. GRANTEE may not request the Grant funds as reimbursement for funds provided
by another entity or fundraised through its own programs.
d. Any funds from the Grant not requested during the term will remain in the City’s
Park Land Trust Fund and will be available for other appropriation.
e. The City will have no obligation to pay any Grant funds unless at the time of the
reimbursement request (i) all of GRANTEE’s representations as set forth in
Section 5 are true and correct, and (ii) GRANTEE is not in breach of any term of
this Agreement. If any of the above conditions are not satisfied in the
determination of the City, the City shall have no obligation to pay any Grant
funds and the City’s determination to refrain from paying, or its inability to pay,
any Grant funds shall not be or result in a default of this Agreement.
5. Grantee’s Representations
a. GRANTEE has familiarized itself with the nature and extent of this Agreement
and with all local conditions and federal, state and local laws, ordinances, rules,
and regulations that in any manner may affect GRANTEE’s performance under
this Agreement.
b. GRANTEE represents and warrants to City that they have the experience and
ability to perform its obligations under this Agreement; that they will perform
said obligations in a professional, competent and timely manner and with
diligence and skill; that they have the power to enter into and perform this
Agreement and grant the rights granted in it; and that its performance of this
Agreement shall not infringe upon or violate the rights of any third party,
whether rights of copyright, trademark, privacy, publicity, libel, slander or any
other rights of any nature whatsoever, or violate any federal, state and
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municipal laws. The City will not determine or exercise control as to general
procedures or formats necessary for GRANTEE to meet this warranty.
c. GRANTEE represents and warrants to City that the Grant funds are necessary to
accomplish the financial requirements of the Project.
6. Reports/Accountability/Public Information. If Grant funds are paid to GRANTEE,
GRANTEE will provide to the City a formal written report that includes, at a minimum,
the proof of expenses paid. GRANTEE agree to develop and/or provide such other
documentation as requested by the City demonstrating GRANTEE’ compliance with the
requirements of this Agreement. GRANTEE must allow the City, its auditors, and other
persons authorized by the City to inspect and copy its books and records for the purpose
of verifying that monies provided to GRANTEE pursuant to this Agreement were used in
compliance with this Agreement and all applicable provisions of federal, state, and local
law. GRANTEE will retain such records for seven years after receipt of final payment
under this Agreement unless permission to destroy them is granted by the City.
GRANTEE shall not issue any statements, releases or information for public
dissemination without prior approval of the City.
7. Independent Contractor Status. The parties agree that GRANTEE, its agents,
employees, contractors, or subcontractors, are independent contractors for purposes of
this Agreement and are not to be considered employees or agents of the City for any
purpose. GRANTEE and its agents, employees, contractors, or subcontractors, are not
subject to the terms and provisions of the City’s personnel policies handbook and may
not be considered a City employee for workers’ compensation or any other purpose.
GRANTEE, its agents, employees, contractors, or subcontractors, are not authorized to
represent the City or otherwise bind the City in any way.
8. Default and Termination. If GRANTEE fails to comply with any condition of this
Agreement at the time or in the manner provided for, the City may terminate this
Agreement if the default is not cured within fifteen (15) days after written notice is
provided to GRANTEE. The notice will set forth the items to be cured. If this Agreement
is terminated pursuant to this Section, GRANTEE will repay to the City any Grant funds
already delivered to GRANTEE for the Project.
9. Limitation on GRANTEE’s Damages; Time for Asserting Claim
a. In the event of a claim for damages by GRANTEE under this Agreement,
GRANTEE’s damages shall be limited to contract damages and GRANTEE hereby
expressly waives any right to claim or recover consequential, special, punitive,
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lost business opportunity, lost productivity, field office overhead, general
conditions costs, or lost profits damages of any nature or kind.
b. In the event GRANTEE wants to assert a claim for damages of any kind or nature,
GRANTEE must first provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of
damages sought by the claim, within ninety (90) days of the facts and
circumstances giving rise to the claim. In the event GRANTEE fails to provide
such notice, GRANTEE shall waive all rights to assert such claim.
10. Representatives
a. City’s Representative. The City’s Representative for the purpose of this
Agreement shall be Addi Jadin, Parks Planning and Development Manager, or
such other individual as City shall designate in writing. Whenever approval or
authorization from or communication or submission to City is required by this
Agreement, such communication or submission shall be directed to the City’s
Representative and approvals or authorizations shall be issued only by such
Representative; provided, however, that in exigent circumstances when City’s
Representative is not available, GRANTEE may direct its communication or
submission to other designated City personnel or agents and may receive
approvals or authorization from such persons.
b. GRANTEE’ Representative. GRANTEE’s Representative for the purpose of this
Agreement shall be Brooke Helstrom, Program Coordinator, or such other
individual as GRANTEE shall designate in writing. Whenever direction to or
communication with GRANTEE is required by this Agreement, such direction or
communication shall be directed to GRANTEE’s Representative; provided,
however, that in exigent circumstances when GRANTEE’s Representative is not
available, City may direct its direction or communication to other designated
GRANTEE personnel or agents.
11. Permits and Compliance With Laws. GRANTEE will obtain, in a timely manner, all
required permits, licenses and approvals, and will meet all requirements of all local,
state and federal laws, rules and regulations which must be obtained or met in
connection with construction of the Project.
12. Indemnity/Waiver of Claims/Insurance. To the fullest extent permitted by law,
GRANTEE agrees to defend, indemnify and hold the City and its agents, representatives,
employees, and officers (collectively referred to for purposes of this Section as the City)
harmless against all third party claims, demands, suits, damages, losses, and expenses,
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including reasonable defense attorney fees, which arise out of, relate to or result from
GRANTEE’s (i) negligence, or (ii) willful or reckless misconduct.
Such obligations shall not be construed to negate, abridge, or reduce other rights or
obligations of indemnity that would otherwise exist. The indemnification obligations of
this Section must not be construed to negate, abridge, or reduce any common-law or
statutory rights of the indemnitee(s) which would otherwise exist as to such
indemnitee(s). GRANTEE’s indemnification obligations under this Section shall be
without regard to and without any right to contribution from any insurance maintained
by City.
Should any indemnitee described herein be required to bring an action against GRANTEE
to assert its right to defense or indemnification under this Agreement or under
GRANTEE’s applicable insurance policies required below the indemnitee shall be entitled
to recover reasonable costs and attorney fees incurred in asserting its right to
indemnification or defense but only if a court of competent jurisdiction determines
GRANTEE was obligated to defend the claim(s) or was obligated to indemnify the
indemnitee for a claim(s) or any portion(s) thereof.
In the event of an action filed against City resulting from the City’s performance under
this Agreement, the City may elect to represent itself and incur all costs and expenses of
suit.
GRANTEE also waive any and all claims and recourse against the City or its officers,
agents or employees, including the right of contribution for loss or damage to person or
property arising from, growing out of, or in any way connected with or incident to the
performance of this Agreement except “responsibility for his own fraud, for willful injury
to the person or property of another, or for violation of law, whether willful or
negligent” as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement.
In addition to and independent from the above, GRANTEE shall at GRANTEE’s expense
secure insurance coverage through an insurance company or companies duly licensed
and authorized to conduct insurance business in Montana which insures the liabilities
and obligations specifically assumed by GRANTEE in this Section. The insurance coverage
shall not contain any exclusion for liabilities specifically assumed by GRANTEE in this
Section unless and to the extent coverage for such liability is not reasonably available.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the
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City without limit and without regard to the cause therefore and which is acceptable to
the City and GRANTEE shall furnish to the City an accompanying certificate of insurance
and accompanying endorsements in amounts not less than as follows:
• Workers’ Compensation – statutory;
• Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate
The City of Bozeman, its officers, agents, and employees, shall be endorsed as an
additional or named insured on a primary non-contributory basis on the Commercial
General Liability policy. The insurance and required endorsements must be in a form
suitable to City and shall include no less than a thirty (30) day notice of cancellation or
non-renewal. The City must approve all insurance coverage and endorsements prior to
delivery of Grant funds to GRANTEE. GRANTEE shall notify City within two (2) business
days of GRANTEE’s receipt of notice that any required insurance coverage will be
terminated or GRANTEE’s decision to terminate any required insurance coverage for any
reason.
13. Nondiscrimination and Equal Pay. GRANTEE agree that all hiring by GRANTEE of
persons performing this Grant Agreement shall be on the basis of merit and
qualifications. GRANTEE will have a policy to provide equal employment opportunity in
accordance with all applicable state and federal anti-discrimination laws, regulations,
and contracts. GRANTEE will not refuse employment to a person, bar a person from
employment, or discriminate against a person in compensation or in a term, condition,
or privilege of employment because of race, color, religion, creed, political ideas, sex,
age, marital status, national origin, actual or perceived sexual orientation, gender
identity, physical or mental disability, except when the reasonable demands of the
position require an age, physical or mental disability, marital status or sex
distinction. The Licensee shall be subject to and comply with Title VI of the Civil Rights
Act of 1964; Section 140, Title 2, United States Code, and all regulations promulgated
thereunder.
GRANTEE represent it is, and for the term of this Agreement will be, in compliance with
the requirements of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana
Equal Pay Act). GRANTEE must report to the City any violations of the Montana Equal Pay
Act that Contractor has been found guilty of within 60 days of such finding for violations
occurring during the term of this Agreement.
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GRANTEE shall require these nondiscrimination terms of its subcontractors providing
services under this Grant Agreement.
14. Public Meetings and Access to Public Records
a. Meetings of GRANTEE’s Board of Directors that pertain to the receipt or expenditure
of Grant funds from the City are subject to the open meeting requirements of
Montana law, including those set forth in Title 7, Chapter 1, Part 41, MCA and Title
2, Chapter 3, MCA. To ensure compliance, GRANTEE will provide agendas for Board
meetings that pertain to the receipt or expenditure of Grant funds covered by this
Agreement to the City Clerk’s office no later than 72 working hours prior to meeting
for notice on the City’s official posting board and any other sites deemed reasonable
by the Clerk’s office. In addition, meeting minutes will be kept by GRANTEE and
provided to the City Clerk’s office no later than 90 days after the meeting. These
minutes shall be posted and made available to the public by the City Clerk’s office
except for those minutes taken during a closed meeting in accordance with 2-3-203,
MCA. Minutes taken during a closed meeting shall also be provided to the City
Clerk’s office but shall be handled in accordance with the City Clerk’s regular
executive session protocol and kept private in a secured cabinet.
b. In accordance with 7-1-4144, MCA and subject to any applicable legal obligation to
protect and preserve individual confidential or private information, upon reasonable
request and at reasonable times during normal business hours, GRANTEE shall make
such records available for inspection and copying by members of the public.
GRANTEE may charge for such copying in accordance with the policies of the City,
which GRANTEE hereby adopt for such purposes.
c. To determine whether a meeting or part of a meeting may be closed to the public
and to determine whether information contained in GRANTEE’ documents is
protected by law from disclosure, GRANTEE may seek a determination of the City
Attorney at no cost to GRANTEE. Such request and determination shall not create
an attorney-client relationship between GRANTEE and the City.
15. Attorney’s Fees and Costs. In the event it becomes necessary for a Party to this
Agreement to retain an attorney to enforce any of the terms or conditions of this
Agreement or to give any notice required herein, then the prevailing party shall be
entitled to reasonable attorney’s fees and costs, including fees, salary, and costs of in-
house counsel to include City Attorney.
16. Integration and Modification. This document contains the entire agreement between
the Parties for Project and no statements, promises or inducements made by either
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party or agents of either party not contained in this written Agreement may be
considered valid or binding. This Agreement may not be modified except by written
agreement signed by both parties.
17. Dispute Resolution
a. Any claim, controversy, or dispute between the Parties, their agents, employees,
or representatives shall be resolved first by negotiation between senior-level
personnel from each party duly authorized to execute settlement agreements.
Upon mutual agreement of the parties, the Parties may invite an independent,
disinterested mediator to assist in the negotiated settlement discussions.
b. If the Parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a
court of competent jurisdiction in compliance with the Applicable Law provisions
of this Agreement.
18. No Assignment. GRANTEE may not subcontract or assign GRANTEE’s rights, including
the right to Grant payments, or any other rights or duties arising hereunder, without the
prior written consent of City.
19. No Third Party Beneficiary. The terms and provisions of this Agreement are intended
solely for the benefit of each Party and their respective successors and assigns. It is not
the Parties’ intent to confer third party beneficiary rights upon any other person or
entity.
20. Choice of Law. This Agreement shall be governed and construed in accordance with the
laws of the State of Montana without regard to conflict of law provisions. The Parties
agree to submit to the personal and exclusive jurisdiction of the courts located within
Gallatin County, Montana.
21. Non-Waiver. A waiver by either party of any default or breach by the other Party of any
terms or conditions of this Agreement does not limit the other party’s right to enforce
such term or conditions or to pursue any available legal or equitable rights in the event
of any subsequent default or breach.
22. Severability. If any portion of this Agreement is held to be void or unenforceable, the
balance of the Agreement shall continue in effect.
23. Counterparts. This Agreement may be executed in counterparts, which together
constitute one instrument.
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24. Consent to Electronic Signatures. The Parties have consented to execute this Agreement
electronically in conformance with the Montana Uniform Electronic Transactions Act,
Title 30, Chapter 18, Part 1, MCA.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year
indicated below.
_______________________ Date: __________
Jeff Mihelich, City Manager
GRANTOR City of Bozeman
_______________________ Date: __________
John Nehring, Board Chair
GRANTEE Gallatin Watershed Council
Approved as to form:
_______________________ Date: __________
Greg Sullivan, City Attorney
City of Bozeman
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6/22/2021
6/22/2021
6/22/2021
Exhibit A
Grant Request
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CASH-IN-LIEU of PARKLAND FUNDING APPLICATION
Please complete all sections of the application. Attach additional pages as necessary. Contact Addi
Jadin, Parks Planner and Development Manager, for assistance with supplemental requirements or any
questions (ajadin@bozeman.net or 582-2908).
Park Name(s): _______________________________________________________________________
Name of
Project: _____________________________________________________________________________
Location of project within the park and nearest cross-streets: __________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Applicant
(Organization):_______________________________________________________________________
Primary Contact: _____________________________________________________________________
Phone: ____________________________
Email: _____________________________
Mailing Address: ______________________________________________________________________
Cash-in-lieu amount requested:___________________________
Match to be provided by applicant (if applicable): ___________________ cash _____________________in-kind
Please provide a brief description of the project. Describe existing conditions in the park, proposed improvements,
why they are needed, and a desired time frame for completion.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
(see submittal requirements on the next page)
See attached.
$5,000$700
P.O. Box 751 Bozeman, MT 59771
bswc@gallatinwatershedcouncil.org
(862) 812 8382
Brooke Helstrom
Gallatin Watershed Council
Not applicable.
Prototype Design and Installation of Replicable Watershed Educational Signage
GWC and the Bozeman Parks Division have identified three locations with available Cash in Lieu of funding that
would be suitable for the initial prototype sign: Rose Park, Bronken Park or along the Gallagator Trail near the
community garden. The exact Cash in Lieu allocation this project will draw from will be coordinated by the Parks
Planner and Development Manager.
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Submittal Requirements – Attachments
1) Site layout drawing (site plan) with dimensions of proposed improvements at 1” = 20’ feet or
larger scale as well as existing features in the area of the park.
2) Copy of the current park master plan with location of proposed features indicated (contact
the Parks Planner and Development Manager for existing master plan).
3) Describe the process utilized for obtaining public input and support for the project (HOA
meetings, neighborhood survey, etc.).
4) Details or manufacturer cut sheets of the proposed site improvements.
5) Basic cost estimate for purchased items and installation costs.
6) If applicable, describe in detail how all in-kind contributions will be provided as applicable
(matching volunteer labor, donated items, etc.).
7) Describe how the project relates to the goals and stated needs of the City’s Park,
Recreation, Open Space, and Trails Plan.
8) Describe the development project source(s) of cash-in-lieu (contact the Parks Planner and
Development Manager prior to application).
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Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
Description of the project.
Purpose:
The Gallatin Watershed Council is requesting Cash-in-Lieu (CIL) of parkland funding for the
development, design and installation of five interpretive sign panels focused on watershed
health. These first signs will be developed as prototypes for GWC’s anticipated city-wide
educational signage installation. Replicable watershed educational signage will enhance visitor
learning and cumulatively foster a greater appreciation for watershed connectivity and local
conservation.
Background & Partner Information:
The Gallatin Watershed Council (GWC) is a 501(c)3 nonprofit organization founded in 2004,
with a Board of Directors representing a variety of stakeholders in the Lower Gallatin
Watershed. GWC conducts watershed stewardship education and outreach through their
Gallatin Watershed Stewards program. Holly Hill serves as the Executive Director and Brooke
Helstrom serves as the Big Sky Watershed Corps Member. Both Holly and Brooke will be
responsible for managing the tasks included in this proposal.
In January 2020, Addi Jadin, the Parks Planning and Development Manager for the City of
Bozeman, approached GWC to discuss the potential of allocating CIL of parkland funding to
water related causes. After brainstorming, together we came up with the idea for a cohesive
educational signage project focused on watershed health using CIL of parkland funding.
GWC then connected with artist and educator Katie Christiansen who has agreed to assist
GWC with design and digitization services for the signage project. From 2018-2019, Katie was
funded through a National Endowment for the Arts grant to develop comprehensive interpretive
resources at the Trust for Public Land’s 60-acre Story Mill Community Park in Bozeman, MT,
receiving the 2019 Bold Bozeman award from the Bozeman Beautification Advisory Board.
Katie’s intricate watercolor technique creates ecologically-accurate and animated portraits
depicting natural and cultural heritage elements. Katie’s design partner, Townshend Collective
(TC), is a Bozeman-based company that specializes in branding and digital design. Both Katie
and TC will provide a skill and aesthetic identity crucial to the creation of vibrant and high-quality
interpretive signage.
GWC also connected with Dr. Adam Sigler of MSU Extension Water Quality. Adam has
extensive background in watershed science and education in the greater Bozeman area. Adam
has received match funding from DEQ to assist in developing an online interface component of
the signage. These prototypes will include an interactive QR code that will connect sign content
with actionable stewardship, acting as an extension of GWC’s Gallatin Watershed Stewards
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Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
program. The QR code will lead to an online landing page where the user can interact with and
find data sets and action items relevant to each content block.
Project Need
As parkland within new development is frequently adjacent to watercourses, City staff identified
the need to develop a comprehensive sign design rather than having signage created on a
development-by-development basis. GWC intends to implement a program for installing up to
25 site-specific interpretive signs that each encapsulate one of five themes: canal/ditches,
monitoring locations, underground streams and groundwater, drinking
water/wastewater/stormwater, and wetlands. The proposed panels outlined in this application
will serve as the first replicable signs within this larger program.
The applicant’s hope is for installation of educational signage to begin as a suggestion made by
Parks staff to developers who are planning to include watercourses, setbacks, etc. into their
larger park plans. Eventually, these prototypes may become a standard requirement for new
development and will be integrated into the master plan for the entire parks district.
Project Objectives & Tasks
OBJECTIVE: Design, print and install five prototype signs and accompanying online interface
system. The resulting interpretative signs will be made available through licensing for replication
up to 25 times through GWC’s anticipated regional interpretive program. The content of the
signs will be pedagogically grounded, relevant, inclusive, accurate, and accessible to diverse
multi-generational and multi- cultural audiences.
OUTCOMES:
1.Five setting-specific interpretive sign panels on identified overarching watershed themes,
size not to exceed 1,200 sq. in (e.g. 30” x 40”), to cover the following topics:
a.Water quality
b.Water quantity
c.Gallatin Watershed Stewards
d.Community values
2.Accompanying online interface
Task 1: Project Management & Communications
-Project Management: GWC will coordinate contracting with Katie and TC, manage all
stakeholders and engage in the design review process. Print & Installation Management:
GWC will coordinate with the GWC-contracted sign manufacturer on panel printing
according to sign and panel design plans. Upon completion of final design, GWC will
provide files to the sign manufacturer and will oversee panel print and installation
management with the sign manufacturer and City of Bozeman Parks and Recreation
staff (GWC Staff Time: 15 hours/sign x 5 signs @ $40/hr= $3000).
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DocuSign Envelope ID: 490A764A-2F3D-490A-8300-0A65660A6F1A
Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
-TC will engage in meetings, calls and emails with GWC and Katie regarding Panel
Design and edits (TC Staff Time: 12 hours @$95/hr= $1,140).
-Katie will engage with GWC and TC regarding Panel Design (Katie’s Time: 5hrs @
$60/hr= $300).
Task 2: Development of corresponding online interface coordinated by MSU Extension
Water Quality ($700 in match funding)
Task 3: Content Development
-Development of content and text aligned with interpretive best practices, identification of
flora and fauna for Katie to illustrate, securing photographs and photo releases for use
on panel, all for review and approval by City of Bozeman Park and Recreation staff
(GWC Staff Time: 5 hours/sign x 5 signs @ $40/hr= $1,000).
Task 4: Panel Illustration & Design
-Establishment of Aesthetic Identity System. Development of these initial panels will
require design planning in order to ensure that the design created will be scalable.
Overall panel design will be given particular attention through establishment of a
cohesive aesthetic identity system. Once established, these design and content “rules”
will serve to inform and direct development of all future panels (TC Staff Time: 10hrs @
$95/hr= $950).
-Illustration and digitization of original illustrations (Katie's Time: 5 illustrations/panel x 5
signs @ $470/illustration= $11,750).
-Panel Design. TC will coordinate directly with GWC on accessing content and will
engage in 2 rounds of reviews (TC Staff Time: $1,235/sign x 5 signs= $6,175).
-File prep (TC Staff Time: 3hrs @ $95/hr= $285).
Task 5: Fabrication and Installation (Sign Manufacturer Cost: $2,000 per sign x 5 signs=
$10,000)
Timeframe for Tasks 1-4: January 2021 - April 2021
Timeframe for Task 5 : April 2021-July 2021
Proposed Park Improvements and City Benefit:
Through its creation of comprehensive signage to be installed on new development properties,
this project leverages a unique opportunity to combine public and private interests. The design
of the signs will be universally applicable to all new developments in the City, allowing future
developers to seamlessly and efficiently integrate educational signage into their park plans.
The prototype signs will act as a permanent park improvement by adding educational value to
Bozeman’s residents, visitors and employees Through illustrative content blocks, action items
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DocuSign Envelope ID: 490A764A-2F3D-490A-8300-0A65660A6F1A
Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
and a QR code, these first prototype signs will give viewers the knowledge needed to address
the watershed quality and quantity issues of the Gallatin Valley, aiding in the creation of next
generation watershed stewards.
The educational signage will help foster an appreciation for the viewer’s place within the
watershed community and prompt the viewer to consider the implications of peri-urban
development on wetland functions. Land use changes from agriculture to urban development
will have major impacts on the water resources of the Lower Gallatin. Bozeman has an
increasing influx of new community members, many of which may be unfamiliar with the
ecological limitations of living in a headwaters watershed in a semi-arid environment. Cohesive
education signage throughout the City of Bozeman will directly address this lack of public
understanding through a coordinated effort to improve watershed awareness and stewardship.
Replicable Signage and Cost Analysis for up to 25 signs
Funding sources for this project beyond the first five prototype signs will be drawn from a
multiple of stakeholders, mainly from developers. The development of the aesthetic identity
system and the initial panel proposals in this application will reduce development cost of
additional signs with the same themes.
Katie will charge a flat $1000 licensing fee for the replication of any developed sign for a new
location. To ensure the replicated signs are site-specific, Katie will be available to create limited
new content (e.g. rewriting one block of text), update the panel file accordingly, and coordinate
with sign fabricator.
Thank you to the Recreation and Parks Advisory Board and City Staff for considering this
application.
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DocuSign Envelope ID: 490A764A-2F3D-490A-8300-0A65660A6F1A
Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
Submittal Requirements
1). Site layout drawing (site plan) with dimensions of proposed improvements at 1” = 20’
feet or larger scale as well as existing features in the area of the park. TBD.
2. Copy of the current park master plan with location of proposed features indicated
(contact the Parks Planning and Development Manager for existing master plan). Park
Planning and Development Manager will ensure compliance with Park Master Plan.
3. Describe the process utilized for obtaining public input and support for the project
(HOA meetings, neighborhood survey, etc.). Public input on the design and content of the
signage will be gathered through up to 5 stakeholder interviews conducted by GWC. The
interviews will help to ensure alignment of important topics and content, narrative goals and
sensitivities, and regional messaging. GWC will work with GWC’s community partners: the
Gallatin Local Water Quality District, The City’s Water Team, which includes staff from Parks
and Recreation, the Center for Large Landscape Design, MSU Department of Civil Engineering,
the Gallatin Valley Land Trust and ProjectWET to design wetland-themed signs. Parks and Rec
staff will coordinate with the Recreation and Parks Advisory Board Master Plan Committee.
4. Details or manufacturer cut sheets of the proposed site improvements. Signage similar
in size and appearance to interpretative signage at Story Mill Community Park. Designs to be
created.
5. Basic cost estimate for purchased items and installation costs. See Budget
spreadsheet.
6. If applicable, describe in detail how all in-kind contributions will be provided (matching
volunteer labor, donated items, etc). GWC staff Holly Hill and Brooke Helstrom will contribute
to GWC's portion of project management and other project tasks via in-kind contribution.
7. Describe how the project relates to the goals and stated needs of the City’s Park,
Recreation, Open Space, and Trails Plan. The proposed signage will act as an educational
compliment to existing green and open space and on new developments. The signs will also
emphasize the importance of open trails and access to trails, as well as foster a sense of
watershed community connectivity. Through its creation of comprehensive signage to be
installed on new development properties, this project both enhances parkland in Bozeman and
combines public and private interests.
The educational signage prototypes will act as an extension of GWC’s Gallatin Watershed
Stewards program and will educate users in the protection of our watershed. As new signs are
developed, the online interface will encourage users to seek out other site locations and
watershed themes, both strengthening the network of Gallatin Watershed Stewards and
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DocuSign Envelope ID: 490A764A-2F3D-490A-8300-0A65660A6F1A
Cash-in-Lieu of Parkland Funding Application for the Gallatin Watershed Council
Prototype Design and Installation of Replicable Watershed Educational Signage
providing opportunities for families to recreate together. In addition, there is potential to integrate
these watershed signs into a larger interpretative platform via the design and incorporation of
supplementary materials such as a scavenger hunt or Steward Passport. These supplemental
materials will further encourage community members to visit each sign and conduct Watershed
Steward activities.
8. Describe the development project source(s) of cash-in-lieu (contact the Parks Planner
and Development Manager prior to application). GWC and the Bozeman Parks Division
have identified three locations with available CIL funding that would be suitable for the initial
prototype signs: Rose Park, Bronken Park or along the Gallagator Trail near the community
garden. The exact CIL allocation this project will draw from will be coordinated by the Parks
Planner and Development Manager. GWC and the Parks Division will continue to explore other
potential sign locations as new developments occur over time.
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DocuSign Envelope ID: 490A764A-2F3D-490A-8300-0A65660A6F1A
Task Estimate Responsibility
Project Management and Content Development 4000 GWC ($5000 in-kind deducted)
Illustration and Graphic Design 20,600 Artist/Design Team
Sign Fabrication and Installation 10,000 TBD
Signage Subtotal 35,300.00$ ($6920 per sign)
Online Interface 700.00$ MSU Extension
Project Value 36,000.00$
Sponsor Water Conservation Prototype Sign (6,920.00)$ COB Water Conservation
Online Interface (700.00)$ MSU Extension/DEQ Grant
CILP REQUEST 28,380.00$
Panel Design and Licensing Fee 1285 Artist
Content Edits, Project and Print Management 280 GWC
Fabrication and Installation 2000 TBD
Total 3,565.00$
Matching Contributions from Project Partners
Future "Spin-Off" Sign Costs
2020 CILP Budget for 5 Prototype Signs
DocuSign Envelope ID: 490A764A-2F3D-490A-8300-0A65660A6F1A
EXAMPLE OF ARTIST'S WORKDocuSign Envelope ID: 490A764A-2F3D-490A-8300-0A65660A6F1A