HomeMy WebLinkAboutAdministrative Order 2021-07 Amended Guidance for Employees and City Officials Regardig COVID-19 Amended 6-7-2021Appendix A
Emergency Paid Sick Leave (EPSL) - Extended
The novel coronavirus (COVID-19) pandemic continues to be a public health emergency
throughout the United States and in Montana. The health and well-being of our employees and
community members is our top priority.
The following describes the extended benefits and process for Emergency Paid Sick Leave (EPSL)
- extended.
EPSL provides employer paid sick time "to the extent the employee is unable to work (or
telework)” due to a need for leave because of any of these qualifying reasons:
(1) The employee is subject to a Federal, State or local quarantine or isolation order related to
COVID-19. (Precautionary protective orders, including shelter in place orders, do not
qualify as a quarantine or isolation and are therefore not a qualifying reason for EPSL
benefits).
(2) The employee has been advised by a healthcare provider to self-quarantine due to concerns
related to COVID-19.
(3) The employee is experiencing symptoms of COVID-19 and is seeking a medical diagnosis.
(4) The employee is caring for an individual who is subject to an order described in (1) or self-
quarantine (2).
(5) The employee is caring for a son or daughter whose school or childcare provider is closed
or unavailable for reasons related to COVID-19. (Emergency responders are excluded
from this qualification.)
Effective April 1st, 2021, additional reasons for eligible leave include:
(6) The employee is awaiting the results of a diagnostic test for COVID-19 after being
exposed to COVID-19 or was tested at the employer’s request,
(7) The employee is receiving their COVID-19 vaccination, or
(8) The employee is recovering from any condition related to receiving their COVID-19
vaccination.
The Centers for Disease Control and Prevention ("CDC") defines quarantine and isolation as:
• Quarantine: "[S]eparating and restricting the movement of individuals who are
reasonably believed to have been exposed to a communicable disease, but are
not yet ill."
• Isolation: “[S]eparating and restricting the movement of individuals who have been
exposed to a communicable disease and are symptomatic from those who are not sick."
Eligible Employees
All permanent employees in an active assignment status at the time of the qualifying need to use
leave are eligible for emergency paid sick leave pursuant to the guidelines as outlined herein,
unless otherwise excluded. There is no waiting period for EPSL; it is immediately available to all
probationary and regular employees.
Emergency Responders
To ensure our essential services are operational, the City of Bozeman's emergency responders
listed below are not eligible to use EPSL for qualifying reason number 5 listed above.
• Police
• Fire
• Solid Waste Division
• Water Reclamation Facility
• Water Treatment Plan
• Water and Sewer Division
Number of Hours
Employees who are regularly scheduled for shifts of 40 hours per week are eligible to receive 80
hours of EPSL. Part-time employees are eligible to receive paid sick leave based on the average
number of hours per week the employee would normally be scheduled.
Notice and Documentation
Employees who meet the qualifying need should complete the EPSL - Request Form.
Employees should email the completed form and any supporting documentation to:
HumanResources@bozeman.net and to their supervisor. The eligibility and administration of
the EPSL is determined and managed by Human Resources. Human Resources will respond
by email to the employee and the supervisor regarding approval status.
Carry-over and Expiration
EPSL does not accrue year after year, nor is it payable upon separation of service. Unless
extended, this policy expires on June 14, 2021, when superseded by federal or state legislation,
or at the discretion of the City Manager, whichever occurs first.
Communication will be done electronically regarding approval and/or additional information required. Email completed form & any supporting documents to Human Resources: HumanResources@bozeman.net.
Unless suspended earlier, this policy expires on June 14, 2021
Permanent employees who are regularly scheduled for shifts of 40 hours per week are eligible to receive up to 80 hours of emergency paid sick leave. Part-time employees’ eligible hours are prorated. Calculation of pay is based on EPSL request reason. For leave reasons (1), (2), or (3): You are entitled to pay at your regular hourly rate. For leave reasons (4) or (5): You are entitled to pay at 2/3 your regular hourly rate.
(See Administrative Order 2021-07 for full details)
Employee Name: Employee Phone #:
Employee Email (required): Hire Date:
Dept/Division: Employee Title:
Your Supervisor’s name:
Reason for EPSL Request (mark box) and Begin Date:
Emergency Paid Sick Leave provides paid sick time to the extent the employee is unable to work (or telework) due to a need for leave because of any of these qualifying reasons:
(1) The employee is subject to a Federal, State or local quarantine or isolation order related to COVID-19. (A Shelter in Place order does not qualify as a quarantine or isolation) (2) The employee has been advised by a health care provider to self-quarantine due to concerns related to COVID-19.
(3) The employee is experiencing symptoms of COVID-19 and seeking a medical diagnosis.
(4) The employee is caring for an individual who is subject to an order described in (1) or self-quarantine (2).
(5) The employee is caring for a child whose school or childcare provider is closed or unavailable for reasons related to COVID-19, and no other suitable person is available to care for the child.
(6) The employee is awaiting the results of a diagnostic test for COVID-19 after being exposed to COVID-19 or was tested at the
employer’s request,
(7) The employee is receiving their COVID-19 vaccination, or
(8) The employee is recovering from any condition related to receiving their COVID-19 vaccination.
Documentation of your qualification for EPSL:
Reason (1) or (2): Provide name of the government entity that issued the order, or name of healthcare provider who advised you to self-quarantine. Reason (4): provide name, age and relationship of the individual and name of government entity or healthcare provider.
Reason (5): provide name and age of child(ren), along with school or daycare they attend. Reason (7) or (8): Provide proof of vaccination.
Additional comments:
I acknowledge that I am unable to work (or telework) for my City of Bozeman position. I acknowledge that this request is not valid until Human Resources approves it. I also acknowledge, I will communicate any changes to this request ASAP to Human Resources at HumanResources@bozeman.net. Lastly, I acknowledge that Human Resources will respond to this request using the email I have provided.
Employee’s Electronic Signature Date
v 5.19.21
Emergency Paid Sick Leave (EPSL) - Extended
REQU E S T F O RM