HomeMy WebLinkAboutAppendix F - Design Guidelines 4-9-2021 1
DRAFT
AApprriill 22002211
Prepared For
EASTLAKE PROFESSIONAL CENTER, LLC
Prepared By
EASTLAKE PROFESSIONAL CENTER
Architectural Design Guidelines
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Table of Contents
Chapter 1: Purpose
Chapter 2: Properties and Projects Subject to Design Manual
Chapter 3: Relationship to other Documents
3.1 Local Land Use Regulations & Building Codes
3.2 The Declaration of Protective Covenants & Bylaws for Eastlake
Professional Center
Chapter 4: Architectural Review Committee
4.1 Function
4.2 Membership
4.3 Scope of Responsibilities
4.4 Enforcing Powers
4.5 Inspection Access
4.6 Limitation of Responsibilities
Chapter 5: Design Review Process
5.1 Informal Advice
5.2 Form A: Sketch Design Review
5.3 Form B: Construction Design Review
5.5 Form C: Changes & Modifications
5.6 Inspections
5.7 Timing of Construction
5.8 Liability
Chapter 6: Design Guidelines
6.1 Site
Intent
Fences & Screens
Sidewalks
6.2 Architecture
Character
Massing & Articulation
Walls & Façades
Fenestration
Entrance & Doors
Roofs
Lighting
Specialty Features
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Signage
Prohibited Building Type
Lot Specific Information
6.3 Parking
6.4 Landscape
Street Trees & Boulevards
Vegetation and Solar Gain
Hardscape
Irrigation
Maintenance and Weed Control
Vegetation Removal
Lot Specific Information
6.5 Pedestrian & Common Spaces
Paving Materials
Furniture and Amenities
6.6 Service Areas & Mechanical Equipment
Location
Screening
Dumpsters
Chapter 7: Amendments
EXHIBITS & APPENDICES
Exhibit 1: Legal Description
Exhibit 2: Lot Diagrams
Appendix A: Planting List
Appendix B: Shared Use Agreement – Stormwater
Appendix C: Stormwater Management Plan
Appendix D: Forms
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Pursuant to the Declaration of Protective Covenants for Eastlake Professional Center (“Declaration”), on file
with the Gallatin County Clerk and Recorder’s Office, the Declarant Eastlake Professional Center, LLC
(“Declarant”), herein adopts the following the Eastlake Professional Center Design Manual (“Design Manual”):
Chapter 1: Purpose
This Design Manual is intended to promote sustainable patterns of development that will encourage
people to connect and interact as part of the Eastlake Professional Center project and adjacent
projects. The standards within this document provide a framework for design and construction that
will allow each project to contribute to the neighborhood and to the long-term goal of complimenting
and enhancing the overall Bozeman community. The architectural and landscape elements of site
design are integral to the overall desired neighborhood patterns.
Rather than dictate specific design styles, the standards are provided to ensure well designed and
detailed, compatible buildings and sites with clear order and comprehensive composition.
The goal is to strike a balance between project harmony and creativity. This document encourages
design diversity and contemporary design while providing certain guidance to ensure quality design
and longevity in property values. Each project should not simply be an exact copy of another
building. The fact that a given style or feature of building already exists does not guarantee that it
will be approved for construction again.
Exceptions to this Design Manual may be granted only based on architectural merit as determined
by the Eastlake Professional Center Design Review Panel (“DRP”) and outlined in Section 6.4. The
DRP is not authorized to grant any exceptions to local land use regulations unless explicitly
authorized by the appropriate review agency or agencies.
It is the responsibility of the Owner to ensure that all proposed construction shall comply with all
laws, rules, and regulations including, but not limited to local Land Use Regulations and the
International Building Code as well as other applicable plumbing, electrical, or building codes in
effect for the City of Bozeman. The Declaration and Bylaws, if any, also apply to all Lots within the
Eastlake Professional Center Subdivision.
Chapter 2: Properties and Projects Subject to Design Manual
The Design Manual shall inure to and pass with each parcel, tract, lot, or division in Eastlake
Professional Center Subdivision.
Unless specifically excluded, this Design Manual shall apply to the entire Eastlake Professional
Center Subdivision (as described in Exhibits 1, 2, 3 & 4), any property annexed to Eastlake
Professional Center Subdivision, and all improvements.
No improvements shall be made, erected, altered or permitted to remain upon any Lot until (1) the
proper Form(s) is/are submitted, (2) any other information required or requested by the DRP is
submitted, (3) all fees are fully paid, (4) all required Forms are approved in writing by the DRP, and
(5) any applicable City of Bozeman review or permitting and/or fee payment(s) has been completed.
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All plans submitted to the City of Bozeman must have the Eastlake Professional Center Design
Review Panel Form B stamp of approval.
“Improvement” shall be construed broadly and includes, but is not limited to, a residence, fence,
wall, garage, outbuilding, other structure, or landscaping.
Chapter 3: Relationship to other Documents
3.1 Local Land Use Regulations & Building Codes
All improvements must comply with applicable building codes, land use regulations, and all other
laws, rules and regulations of any government or agency under whose jurisdiction the land lies.
Local land use regulations can be found online at www.bozeman.net.
3.2 The Declaration of Protective Covenants and Bylaws for Eastlake Professional
Center
All Lots in Eastlake Professional Center Subdivision are also subject to The Declaration of
Protective Covenants for Eastlake Professional Center(“Declaration”), which are on file at the
Gallatin County Clerk & Recorder’s Office, and Bylaws.
Chapter 4: Eastlake Professional Center Design Review Panel
A Panel is hereby established known as the Eastlake Professional Center Design Review Panel
(“DRP”).
4.1 Function
The function and purpose of the DRP is to review applications, plans, specifications, materials,
samples, and location to determine if the proposed construction conforms to the Declaration and
the Design Manual.
4.2 Membership
4.2.1 Before the Transfer Date, the Declarant may appoint a Design Review Panel composed of
up to three persons. The persons are not required to be Owners or Members of the Association.
The persons may serve on the Design Review Panel until he or she resigns or is replaced by the
Declarant, whichever occurs first. If no persons are on the Design Review Panel, then the Board of
Directors shall act as the Design Review Panel.
4.2.2 After the Transfer Date, the Board of Directors may appoint a Design Review Panel
composed of up to three persons. The persons are not required to be Owners or Members of the
Association. The persons may serve on the Design Review Panel until he or she resigns or is
replaced by the Board of Directors, whichever occurs first. If no persons are on the Design Review
Panel, then the Board of Directors shall act as the Design Review Panel.
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4.2.3 The Board of Directors may also engage engineers or other advisors or consultants in the
design review process, as necessary.
4.3 Enforcement Powers
Should any Owner violate or threaten to violate any part of this Design Manual, the DRP may
attempt to work with the Owner to have the Owner cure the violation in a timely manner, and/or
refer the violation or threatened violation to the Board of Directors. Among any other remedy set
forth in the Declaration, the Board of Directors has the right to injunctive relief, which requires the
Owner to stop, remove, and/or alter any improvements in a manner that complies with the
standards established by the DRP.
4.4 Limitation of Responsibilities
The primary goal of the DRP is to review the Review Applications and the plans, specifications,
materials, samples, and location to determine if the proposed construction conforms to the
Declaration and the Design Manual. The DRP does not assume responsibility for the following:
The structural adequacy, capacity, or safety features of the proposed construction or
improvement.
Soil erosion, ground water levels, non-compatible or unstable soil conditions.
Compliance with any or all building codes, safety requirements, and governmental laws,
regulation, or ordinances.
Chapter 5: Design Review Process
5.1 General
5.1.1 Approval Required to Commence Construction. No improvements shall be made, erected,
altered or permitted to remain upon on any Lot until the Owner submits the proper Form to the DRP
and the Form is approved in writing by the DRP.
5.1.2 DRP Discretion. The DRP has complete discretion to approve, conditionally approve, or deny
a Form. At the least, the construction, installation, or alteration shall comply with the Declaration
and Design Manual; be in harmony with the external design, location, and topography of the
surrounding Lots and Eastlake Professional Center Subdivision; and not be placed on or under any
part of said Lot within the common areas and easements reserved as indicated on Exhibit “A,” or
the common areas and easements reserved and created in the Declaration, except as approved by
the DRP.
5.1.3 Information Required. No Form will be deemed submitted until all information required by the
Design Manual and requested by the DRP, and all fees are provided. Incomplete applications may
be returned and are subject to a re-submittal fee.
5.1.4 Submitting Forms. To submit for design review please email, or otherwise digitally transfer
your application form and associated documents to the following address:
Eastlake Professional Center Design Review Panel
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c/o Intrinsik Architecture, Inc.
111 North Tracy Avenue
Bozeman, Montana 59715
406.582.8988
studio@intrinsikarchitecture.com
Submittals must be labeled with “Eastlake Professional Center Design Review Panel” and specific
project title and address. Forms A, B, and C, as may be amended from time to time, may be
requested from the DRP. Submittals must also be under 15 MBs or separated into individual files
less than 15 MB.
5.1.5 After the Review. Following DRP review, the Owner will be notified as to whether the
construction has been approved, conditionally approved, or denied.
5.1.6 Withdrawing Application. An Owner may withdraw an application without prejudice, provided
the request for withdrawal is made in writing to the DRP.
5.1.7 Departures. Any request for any departure must be made in writing to the DRP. Any departure
granted shall be considered unique and will not set any precedent for future decisions. Departure
requests are subject to Section 6.4.
5.1.8 Request for Hearing. If an application is conditionally approved or denied, the Owner may
request a hearing before the DRP to justify the Owner’s position. The DRP will consider the
arguments and facts presented by the Owner and notify the Owner of its decision.
5.1.9 Event of Inaction. If the DRP does not act on or respond to a Form within forty-five (45) days
after receiving the Form, the Form shall be deemed denied.
5.2 Informal Advice
Prior to beginning the design process, it is recommended that Owners and their designated
representatives (such as architects, contractors, etc.) contact the DRP to verify their interpretation
of this Design Manual. Owners or their designated representatives may, at their option, request a
meeting with the DRP to discuss the preliminary plans prior to a full Form A (Sketch Design
Review) submittal.
Fee* Required
Documents
Required Submittal Materials
(1 digital PDF copy) Schematic Drawing Checklist
None (except as
noted below)
None Conceptual plans appropriate for
informal discussion
N/A
*Note: Additional meetings and/or reviews requested by the Owner and as determined by the DRP to be above and
beyond the standard review process are subject to hourly fees in addition to the Design Review fee and must be paid prior
to issuance of approval.
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5.3 FORM A (Required) Sketch Design Review
The Sketch Design Review checks designs for general interpretations of the overall Declaration and
Design Manual. Form A includes a statement of Acknowledgement. The Lot Owner and/or its
designated representative shall take all necessary steps to ensure that they and their employees,
subcontractors, agents, suppliers, and others involved in the development of the Lot are familiar
with and agree to abide by the Declaration, Design Manual, and approved plans.
Note that Form A review must be completed before Form B review can begin.
If a Form B application is not submitted within nine (9) months of Form A review (based on the date
of the letter from the DRP approving or conditionally approving the plans) or if the design changes
considerably (as determined by the DRP in the DRP’s sole discretion), a new full Form A submittal
will be required.
Fee*
Required
Documents
(1 digital
PDF copy)
Required Submittal
Materials (1 digital
PDF copy)
Schematic Drawing Checklist
$1,250 - All Buildings
Form A
(must be
signed)
Site Plan
(1/16” or 1/8” scale)
North Arrow
Property/Setback Lines
Easements
Sidewalks; Building Footprints;
Patios, Stairs, etc; Overhangs (as
dashed lines)
Landscape Plan
(1/16” or 1/8” scale)
Schematic Site &
Boulevard Landscaping
Floor Plans
(1/8” scale or larger)
Room Use
Windows & Doors
Overhangs
Dimensions
Gross SF
Elevations
(1/8” scale or larger)
Balconies
Doors, windows
Materials specified
Overall Height (from average
grade)
Roof Pitches
*Notes:
1) Fee covers Form A & B; if project does not progress past Form A, a $250 refund will be provided upon request of the
owner.
2) Additional meetings and/or reviews requested by the Owner and as determined by the DRP to be above and beyond
the standard review process are subject to hourly fees in addition to the Design Review fee and must be paid prior to
issuance of approval.
3) Incomplete applications may be returned and are subject to a $100 penalty.
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5.4 Form B (Required) Construction Design Review:
The Construction Design Review checks the construction documents for general compliance with
the Declaration and Design Manual and verifies that the previous DRP recommendations have
been addressed. Conformity to applicable local regulations and building codes, as well as obtaining
appropriate permits is the responsibility of the Owner and/or the Owner’s architect and/or builder.
If a Form B application is not submitted within nine (9) months of Form A review (based on the date
of the letter from the DRP) or if the design changes considerably (as determined by the DRP in its
sole discretion), a new full Form A submittal will be required.
Fee*
Required
Documents (1
digital PDF
copy)
Required Submittal
Materials (1 digital
PDF copy)
Drawing Checklist
N/A (Fee paid in
Form A)
Form B (must be
signed)
Site Plan
(1/16” or 1/8” scale)
All dimensions must
be noted.
North Arrow; Property Lines;
Setback Lines; Easements;
Sidewalk & Street Location;
Location, Dimensions, Materials for
Patios, Walks & Drives;
Building Footprints; Stairs, etc.;
Overhangs (as dashed lines);
Grading Plan;
Location and screening details of
dumpsters, equipment and meters;
Limits of construction activity
Landscape Plan
(1/16” or 1/8” scale)
Site landscaping
Boulevard Landscaping
Floor Plans
(1/8” scale or larger)
All dimensions must
be noted.
Room Use
Windows & Doors
Overhangs
Gross square footage for building
Elevations
(1/4” scale or larger)
All dimensions must
be noted.
Balconies
Doors, windows
Materials specified
Overall Height (from average grade)
Roof Pitches
Lights and light fixture details
Color Rendering Color rendering of the front elevation
and color chips
Material Samples As requested by DRP
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Foundation Letter from
Engineer
Each project is required to submit a
letter from a civil engineer identifying
existing ground water elevations, and
recommendations for foundation
design, footing and first floor elevations.
*Notes:
1) Fees paid with Form A cover both Form A & Form B.
2) Form A & Form B may be submitted concurrently.
3) Additional meetings and/or reviews requested by the Owner and as determined by the DRP to be above and beyond
the standard review process are subject to hourly fees in addition to the Design Review fee and must be paid prior to
issuance of approval.
4) Incomplete applications may be returned and are subject to a $100 penalty.
5.5 Form C Changes & Modifications:
Owners may wish to make improvements or modifications to their improvements or property during
the initial construction or at a future date. A change may only be executed after DRP approval of
Form C. Note that any changes or modifications that are made before Form C is submitted,
reviewed, and approved will be subject to an increased fee, a fee to be decided by the Board
of Directors or the DRP.
Fee*
Required
Documents (1
digital PDF copy)
Required Submittal
Materials (1 digital PDF
copy)
Drawing Checklist
$200
(for proposed modifications)
$500
(for “after the fact”
modifications, per infraction
as determined by the DRP)
Form C
Any relevant drawings related
to proposed change(s)
Any details related
to the proposed
changes.
*Notes:
1) Additional meetings and/or reviews requested by the Owner and as determined by the DRP to be above and beyond
the standard review process are subject to hourly fees in addition to the Design Review fee and must be paid prior to
issuance of approval.
2) Incomplete applications may be returned and are subject to a $100 penalty.
5.6 Site Plan Review & Building Permits
All construction projects require a building permit and some projects may require additional review
from the City of Bozeman. Any plans submitted to the City of Bozeman must include the Eastlake
Professional Center Design Review Panel stamp and/or letter of approval. This is a requirement of
the Eastlake Professional Center Homeowners’ Association and not the City of Bozeman.
Approval by the DRP does not ensure approval by the City of Bozeman.
Construction may not commence without obtaining necessary approvals/permits from the City of
Bozeman and the Eastlake Professional Center Homeowners’ Association. Eastlake Professional
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Center Homeowners’ Association Eastlake Professional Center Homeowners’ Association will
assess significant fines for beginning construction prior to obtaining all required approvals.
5.7 Timing of Construction
An Owner has one (1) year from the date of Form B approval to start construction. If construction of
a structure is not started within one (1) year of Form B approval, new approval must be obtained. If
there are delays due to the City of Bozeman review process, or other reasons an extension can be
granted by the DRP.
An Owner has eighteen (18) months from the date construction commences to complete
construction unless an extension is granted by the DRP. If construction is commenced and is not
completed in eighteen (18) months or is not completed in strict compliance with what was approved,
then in addition to any other remedy allowed in the Declaration or this Design Manual, or at law or
in equity, the Board of Directors, may, in its sole discretion, take any action that in its judgment is
necessary to improve the appearance of the construction or to bring it into compliance with the
Declaration, the Design Manual, or the approved plans, including completing the exterior, or
removing the uncompleted structure, or any other action. Consideration will be given to remaining
landscaping based on seasonal constraints; however, such landscaping must be completed during
the beginning of the next planting season. The amount of any expenditure incurred in so doing shall
be the Owner’s obligation. In addition, a lien on the Lot may be recorded and enforced by an action
at law. The Association may also take such action as is available in the Declaration and by law or in
equity, including an injunction and/or action for damages.
5.8 Inspections
The DRP reserves the right to inspect the property during any stage of construction. If the DRP
determines, in its sole discretion, that discrepancies exist between the construction and approved
plans, the Declaration, or the Design Manual, the Owner shall immediately correct the
discrepancies or submit a Form C (after the fact changes) for review and approval.
Inspections are required to ensure that construction proceeds in compliance with these covenants,
regulations, and approved drawings. Inspection fees are included in the design review application
fees. The inspections will generally take place when framing is nearing completion, when siding has
neared completion and when landscaping has been completed. Owners are responsible for
notifying the DRP when a project is ready for review at each stage noted above.
The DRP reserves the right to enter the property and inspect the exterior of the project for
compliance during any stage of construction. The DRP is empowered to enforce its policy as set
forth in the Design Manual, in law or equity, to ensure compliance.
The inspection shall determine general compliance with the Declaration, Design Manual, and
approved plans. If the DRP finds the improvements were not completed in strict compliance with the
Declaration, Design Manual, and approved plans, the DRP shall notify the Owner of the
noncompliance, and shall require remedy of the same. The Owner shall have seven (7) days from
the notification to remedy the noncompliance or to submit a work plan delineating the time frame
when the noncompliance will be remedied, although in no instance shall the timeframe exceed
forty-five (45) days. The DRP may allow up to forty-five (45) days for the noncompliance to be
remedied if the Form C and corresponding work plan provides adequate justification for the
requested time.
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If the noncompliance is not remedied, the Board of Directors may, in its sole discretion, remedy the
noncompliance. The amount of any expenditure incurred in so doing shall be the Owner’s
obligation. In addition, a lien on the Lot may be recorded and enforced by an action at law. The
Association may also take such action as is available in the Declaration and by law or in equity,
including an injunction and/or action for damages.
The owner shall reimburse the DRP for any time spent on an inspection that is above and beyond
the average inspection (including multiple phases and buildings staggered construction). the
payment shall be based on the hourly fee (approximately $100/hour).
No occupancy of the project shall take place prior to the completion of all required inspections or as
otherwise specified by the DRP.
5.9 Liability
Neither the Eastlake Professional Center Homeowners’ Association, the Declarant, the Board of
Directors, the DRP, nor the individual member's thereof, may be held liable to any person for any
damages for any action taken pursuant to this Design Manual, including but not limited to, damages
which may result from review, correction, amendment, changes or rejection of plans and
specifications, observations or inspections, the issuance of approvals, or any delays associated
with such action on the part of the Design Review Panel or Board of Directors.
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Chapter 6: Design Guidelines
The City of Bozeman approved and adopted changes to Chapter 38 of the Bozeman Municipal
Code (BMC). All development must review and adhere to the current design guidelines outlined in
BMC Chapter 38. These regulations and requirements may be found at www.bozeman.net.
In addition to the BMC regulations and Eastlake Professional Center Subdivision, additional
requirements are described in the following sections. Any photos are included reference only. Note
that some provisions of this Design Manual may be more-or-less restrictive than local land use
regulations as part of the overall Eastlake Professional Center Subdivision. See Section 6.4 for
allowable variations from these design guidelines. Please also refer to Exhibit 2 for lot diagrams
and specific lot by lot requirements.
6.1 Site & Block Frontage Standards
The following site design guidelines are intended to provide a framework for site layouts within
Eastlake Professional Center and meet the site and block frontage standards outlined in the
Bozeman Municipal Code (BMC Sec. 38.510 and 38.520.)
Block Frontages
All lots fronting on North 27th and Honor Lane will conform to the “Landscaped Block
Frontage” standards (BMC Sec.38.510.030.C).
Criteria: The intent of the landscaped block frontage designation emphasizes landscaped
frontages and clear pedestrian connections between buildings and the sidewalk
Lots Fronting on East Valley Center Road will conform to the “Gateway Block Frontage”
standards (BMC 38.510.030.E).
Criteria: The gateway block frontage designation serves strategic areas fronted by highways
or other high visibility arterials that feature heavy vehicular traffic, but there is a desire to
provide attractive landscaped frontages, limit the extent of visible surface parking, and
accommodate the needs of pedestrians.
Landscape Material permitted: Property owners may select plant materials to meet their
landscape installation requirements and points from a list provided in Appendix A.
Fences & Screens
No fences are allowed.
Landscape material such as screen walls are required to meet all setbacks and must be
aesthetically connected to and appear as an extension of a building wall.
Pathway Design
All pathways and circulation of the Subdivision will conform to BMC Sec 38.520.040. C
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Any existing sidewalks in the right-of-way or open spaces that are damaged during
construction must be repaired or replaced at the lot owner’s expense.
Crosswalks are required where the pedestrian walkways cross the parking areas of Lot 2 (a
common lot for all property owners). Crosswalks must be concrete or other approved
surface.
The pedestrian walkways will be differentiated from asphalt and drive surfaces.
Pathways must be separated from structures by at least three feet of landscaping where
buildings exceed 100 feet in length, per the Bozeman Municipal Code. Departures are
permitted for other landscaping and/or façade design treatments to provide attractive
pathways will be considered. Examples include sculptural, mosaic, bas-relief artwork, or
other decorative treatments that meet the intent of the code, see 38.520.040.D.3 of the BMC
for an example.
Bicycle racks are provided throughout the campus. Each lot owner is responsible for the
installation and maintenance of the bicycle racks designated for their lot in the Master Site
Plan. For a list of all site amenities, refer to Appendix B.
6.2 Building
The following building design guidelines are intended to promote both building diversity and
compatibility with the neighborhood business node. All building heights, encroachments, etc. are
governed by the BMC and Eastlake Professional Center Subdivision. Bozeman regulations in Sec.
38.530.404 of the BMC should be consulted to ensure adherence to applicable codes and
regulations. Note that the Design Manual guidelines may be more restrictive than the city
ordinances including but not limited to the building requirements listed below.
Building Character
To promote appropriate architectural elements that create a cohesive look and feel to the
Eastlake Professional Center Subdivision. A focus is placed on human scaled design
details, high-quality materials and sustainable design measures. The desired building
character will enhance and respond to the site’s unique context and Eastlake Professional
Center’s design intent.
Massing & Articulation
All facades of the main building shall be made of similar materials and be similarly detailed.
See lot diagrams for additional requirements.
Walls & Facades
A minimum 60% of overall wall composition must me made of masonry unless approved
otherwise for design merit. Façades must have overall comprehensive composition and
address and compliment all adjacent site conditions.
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Fenestration Design
Windows and doors must be commercial quality aluminum storefront materials unless
approved otherwise for design merit and must have overall comprehensive composition.
Entrances
All egress points must be articulated and be part of the overall comprehensive composition.
Roofs
A minimum of 60% of each building roof composition must be flat unless otherwise
approved for design merit.
Lighting
Common space and common element lighting will be Kim Lighting fixtures, per the Eastlake
Professional Center Subdivision and will be installed by the developer. Maintenance of
common light elements will fall under the Property Owner’s Association responsibility. Sheet
PM 1.0 contains a list of fixtures and locations for common lighting elements.
All exterior building lighting must be dark-sky compliant.
The following lighting is prohibited: obtrusive flood lighting, mercury vapor or high-pressure
sodium lights, metal halide lights, and clear glass or exposed bulb (non-cutoff) fixtures.
Specialty Features
Buildings featuring food preparation and/or commercial kitchens are required to incorporate
an approved grease interceptor.
Signage
All property owners and businesses will be required to conform to the Bozeman Municipal
Code sign ordinances (38.560), have signage that is high quality, compliments the building
design and overall project, and receives prior approval before installation.
Prohibited Building Type
Prefabricated, modular, mobile, factory built and/or kit buildings are prohibited.
Lot Specific Information:
General, lot specific regulations are outlined below. In addition to the general Lot layouts
and building configurations, pedestrian plazas are addressed in Section 6.4, Landscape.
Each Lot owner is responsible for achieving all requirements of their Lot and the intent of the
Master Site Plan.
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6.3 Parking
Eastlake Professional Center has a common, shared space and is available to support parking for
the all the lots in the subdivision. The oversight, management and sharing of the common parking
lot is detailed in the Declaration of Covenants, Conditions and Restrictions for Eastlake Professional
Center. Maintenance of the shared commons parking area and replacement and upkeep of all
associated elements will fall under the Property Owner’s Association responsibilities. This includes:
• Parking lot surfacing
• Parking lot landscaping, plant materials, surfacing and related irrigation.
• All internal parking lot painting, striping and traffic regulation measures
• Snow removal
• Cross-walk maintenance
• Parking lot lighting
6.4 Landscape
Section 38.550 of the BMC details local regulations with respect to landscaping. The proper use of
plant materials adds to a sense of permanence and consistency for the neighborhood commercial
node and adjacent residential areas while connecting the built and natural environments.
Landscape plans submitted with Form B should outline hardscape elements, and planting areas
with species and quantities listed. Each Owner will be required to meet minimum landscape
specifications related to three general categories: Landscaped frontages, pedestrian-oriented
spaces and site landscaping.
Street Trees & Boulevards
Individual lot owners shall be responsible for landscaping the boulevard area directly
adjacent to their property prior to occupancy and for the maintenance of the boulevard area
thereafter, unless arranged otherwise.
All boulevard plantings must follow City of Bozeman requirements for street tree permits.
See landscaping plans for approved installation locations and Appendix A for species
selection.
It is the responsibility of the Owner to contact the appropriate utility companies before digging
and installing species.
Vegetation & Solar Gain
Special consideration should be given to areas of sun exposure and shade for the planting of
trees and large shrubs. Landscaping should allow southern exposures necessary for solar
gain in the winter.
Alternative water-conserving designs may be considered based on overall design merit and
composition.
Hardscapes
All plazas will consist of concrete walkways or as otherwise approved.
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Irrigation Systems & Water Use
Irrigation of common area will be maintained and operated by the Property Owner’s
Association.
Maintenance and Weed control
As further specified in the covenants, all maintenance of landscaping, weed control will be
the responsibility of the Property Owner’s Association.
Vegetation Removal
No landscaping in the right-of-way, and common areas may be removed without prior
permission from the ARC.
6.5 Pedestrian Oriented and Commercial Open Space
To create usable and vibrant outdoor spaces for employees and visitors, Eastlake Professional
Center Subdivision will adhere to the design criteria outlined in Sec 38.520.060.D for pedestrian
oriented open space. This section applies to all plazas and shared spaces in Eastlake Professional
Center Subdivision, see sheet L 0.0 for approximate locations of amenities and Appendix B for
images of site amenities.
Paving Materials:
Plazas and circulation will be poured concrete. Lot owners may request to use other paving
elements that must be approved by the ARC, meet the intent of the Master Site Plan and
create a cohesive transition between common space and plaza areas.
Furniture and Amenities:
All site amenities will be installed and maintained by the property owner’s association. For
specific locations please see master site plan drawings. These amenities are intended to
serve the Subdivision and create site cohesion.
6.6 Service Areas and Mechanical Equipment
To reduce visual impact of mechanical and utility needs, as well as maintain accessible service
areas, the requirements of BMC Sec. 38.520.070 apply to all service areas, dumpsters, electrical
panels and mechanical equipment associated with buildings and activities at the Subdivision. In
addition to these requirements, the Subdivision shall adhere to the following stipulations:
Location:
Electrical panels, service areas and mechanical equipment shall not be located adjacent to
North 27th Avenue or East Valley Center Road Street facing building facades. All required
screening mechanisms shall be detailed on site plans and development applications. When
possible, these areas should be located within landscaped areas and away from pedestrian
access routes.
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Screening Materials:
Plant materials used for screening must be chosen from the planting palette approved for the
Eastlake Professional Center Subdivision. Substitutions may be granted based on design
merit and cohesion with other landscape materials.
Dumpster enclosures:
Enclosures are sited in the parking area and are screened with landscape material and
fence material. The dumpster enclosures also have a horizontal trellis component for
screening the top of the trash enclosure, see sheet C 3.0 for full details. They are
considered common elements and will be maintained through the property owner’s
association. No other dumpster or trash receptacles are allowed.
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Chapter 7: Amendments
Amendments to Design Manual may be made as set forth in the Declaration.
A submittal shall be processed consistent with the Design Manual in effect 30 days prior to ARC
receipt of a complete Form A submittal.
No improvements that were constructed and approved in accordance with the Design Manual shall
be required to be changed because such standards are thereafter amended.
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Exhibit 1:
The Eastlake Professional Center Subdivision, Legal Description
A tract of land, said tract being Lot 1A of Minor Subdivision Number 221E, and the
adjoining portion of East Valley Center Road, said tract being located in the Southwest
Quarter of Section 26, Township 1 South, Range 5 East, Principal Meridian Montana,
City of Bozeman, Gallatin County, Montana and being further described as follows:
Beginning at northeast corner of Lot 1A of Minor Subdivision Number 221E; thence
South 00°55'05" West, on the east line of said lot, a distance of 608.81 feet; thence
South 89°50'55" West, on the south line of said lot, a distance of 462.52 feet;
the following three courses are on westerly line of Lot 1A: thence North 00°54'39" East,
a distance of 486.42 feet; thence on a non-tangent curve to the right with a radius of
430.00 feet, a central angle of 35°39'21", an arc length of 267.59 feet, having a chord
which bears North 18°44'59" East, 263.30 feet; thence North 36°34'58" East, a
distance of 125.33 feet to the northerly corner of said lot;
thence North 36°34’58” East, on the northeasterly extension of the said westerly line, a
distance of 75.00 feet to the centerline of East Valley Center Road; thence South
53°26’10” East, on said centerline, a distance of 326.19 feet, thence South 00°55'05"
East, on the northerly extension of the east line of said Lot 1A, a distance of 92.29 feet
to the Point of Beginning.
The described tract has an area of 8.26 acres, more or less. The described tract is as
shown on the accompanying exhibit and is along with and subject to any existing
easements.
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Exhibit 2: The Eastlake Professional Center Subdivision Lot Diagrams
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Appendix A: Planting List
Listed below are the acceptable plant species for Eastlake Professional Center. Lot owners are
responsible for achieving the landscape points allocated to their lot on the landscape plan and as
detailed in section 6.4 of the Architectural Design Guidelines. The tables below detail which
species may be selected for each category of landscape plant and to achieve a cohesive landscape
plan throughout Eastlake Professional Center. Species were chosen for drought tolerance,
aesthetics and to achieve the design intent of the subdivision. All species denoted *** are drought
tolerant.
Design Recommendations for Planting Style:
In small rectangular courtyard planters, a ‘monoculture’ planting of low maintenance Ornamental
Grasses or hardy shrubs is preferred. Vigorous shrubs such as Rhus aromatica ‘Gro-lo’, Spirea
befuligolia ‘Tor’ and Juniperous sabina ‘Buffalo’ are especially good shrubs for this application as
they tend to fill in spaces and out compete weeds. They will work well planted with smaller
ornamental trees as they grow lower and provide a good groundcover for the trees.
Large grids of ornamental grasses are also preferred as they only require a Fall/Spring trim and
provide nice impact and screening in Summer-Fall.
Each Lot in Eastlake Professional Center shall have street-side perennial and ornamental grass
plantings covering a minimum of 300 square feet per building. These plantings shall be designed
with the required shrub and tree numbers for each lot. Plants should be clustered in groups as
opposed to being scattered singly around building foundations. Bold plantings of similar material
and or/ matrix plantings are encouraged. See photographs (below) for planting styles.
Ornamental grasses and perennials are preferable to thick foundation plantings so as not to cover
windows and obscure sightlines from the street and within the building. Hatches indicating
locations for these plantings are located on the Landscape Plan as a general guideline.
I. Large Trees: Species are noted as canopy and non-canopy to correspond to trees on landscape
plan, and for meeting landscape requirements detailed on the landscape plan.
Large Canopy Trees:
Acceptable for Street tree plantings and parking lot islands
Scientific Name Common Name
Acer freemanii ‘Jeffersred’
Acer platanoides ‘ Helena’
Ulmus Davidiana
Gleditsia triacanthos
Quercus Macrocarpa
Tilia Americana
Ulmus Americana
Acer Platanoides
Ulmus Americana ‘brandon’
Autumn Blaze Maple***
Helena Maple ***
Accolade elm ***
Honey Locust ***
Bur Oak ***
American Linden ‘Dropmore’ ***
American Elm ***
Norway Maple ***
Brandon Elm ***
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Large Non-Canopy Trees:
Scientific Name Common Name
Acer tartaricum
Betula papyrifera
Betula platyphylla
Sorbus decora
Prunus ussuriensis
Prunus virginiana
Prunus Mackii
Tilia Cordata
Tartarian Maple ***
Paper Birch ***
Asian White Birch ‘Dakota pinnacle’***
Showy Mountain Ash***
Ussarian Pear***
Chokecherry ***
Amur Chokecherry ***
Littleaf Linden ‘Greenspire’ ***
II. Small Ornamental Trees – For siting near buildings and planters. The small ornamental trees
are ideally multi-stemmed and well branched, these plants are suitable in small planter strips, in
planted beds near buildings and in courtyard spaces. It is encouraged that small ornamental trees
are grouped together, see landscape plan for notes and quantities required.
Small Ornamental Trees:
Scientific Name Common Name
Acer Ginnala
Maackia amurensis
Sorbus spp
Syringa reticulata
Amelanchier x alnifolia ‘Autumn
brilliance’
Prunus padus var. commutate
Amur Maple ***
Amur Maackia ‘summertime’ ***
Hawthorn ‘snowbird’ ‘toba’, ‘Thornless cockspur’ ***
Japanese tree lilac ***
Serviceberry ***
Mayday Tree ***
III. Shrubs, perennials and grasses – for use in planters, planting strips and landscape beds
Shrubs:
Scientific Name Common Name
Amelanchier alnifolia
Caragana aborescens
Caragana pygmaea
Rhus aromatica
Aronia melanocarpa
Berberis repans
Cotoneaster apiculatus
Berberis thunberfii
Euonymous elatus
Lonicera involucrate
Spirea betulifolia
Serviceberr
Peashrub Siberian
Pygmy Peashrub
Sumac ‘grow low’
Iroqois Beauty
Oregon Grape
Cranberry Cotoneaster
Barberry ‘crimson pygmy’
Dwarf Burning bush
Twinberry honeysuckle
Birchleaf spirea ‘Tor’
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Spirea Fritschiana
Spirea x bumalda
Prunus besseyi
Ribes alpinum
Syringa patula
Viburnum trilobum
Cornus alba
Fritsch spirea
Spirea ‘Froebel’
Sandcherry ‘Pawnee butte’
Alpine currant ‘greenmoung’
Dwarf Lilac ‘Ms. Kim’
Dwarf American Cranberrybush ‘Bailey compact’
Dogwood ‘ Ivory Halo’ ‘ Elegantissima’
Evergreen Shrubs:
Scientific Name Common Name
Juniperus Sabina
Juniperus scopulorum
Picea abies
Picea pungens
Pinus mugo
Taxus x media
Savin juniper ‘broadmoor’ ‘buffalo’
Rocky mountain juniper
Dwarf spruce – ‘little gem’ ‘birds nest’
Dwarf Blue Spruce ‘Globosa’
Mugo Pine ‘Tannenbaum’ ‘Valley Cushion’ ‘Slow mound’
Spreading Yew ‘Taunton’***
Ornamental Grasses
Scientific Name Common Name
Calamagrostis x acutiflora
Festuca Glauca
Helectotrichon semperviviens
Panicum virgatum
Sporobulus heterolepsis
Selseria autumnalis
Feather reed grass ‘karl forester’ ‘Avalanche’ ‘El Dorado’ ‘
Blue Fescue ‘Blue select’
Blue oat grass
Switchgrass ‘Northwind’ ‘Shenandoah’
Prairie dropseed
Autumn moor grass
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Flowering Perennials:
Scientific Name Common Name
Artemisia versicolor
Centranthys ruber ‘coccineus’
Geum triflorum
Nepeta Fasenii
Penstemon strictus
Perovskia atriplicifolia
Salvia x sylvestris ‘snow hill’
Salvia x nermerosa ‘caradonna’,
may night’
Veronica liwensis
Sedum spp
Amsonia hybrid
Aster hybrid
Cerastium tomentosum
Echinacea purpurea
Hemerocallus sp
Heuchera
Iris Siberica
Penstemon spp
Rudbeckia fulgida
Stachys monieri
Veronica spicata
Sage ‘seafoam’
Jupiter’s beard
Prairie smoke
Catmint ‘dropmore’, ‘walkers low’
Rocky Mountain Penstemon
Russian Sage
Snow hill meadow sage
meadow sage
Turkish Veronica
Sedum
Amsonia ‘blue ice’
Aster ‘tiny theo’ ‘woods purple’
snow in summer
Echinacea ‘magnus’ ‘sunrise’ ‘white swan’ ‘vintage wine’
Daylily
coral bells
Siberina Iris
Penstemon
Black Eyed Susan ‘little goldstar’ ‘Goldstrum’
Betony ‘Hummelo’
Veronica
IV. SAMPLE IMAGES
The above images are examples of “bold plantings of similar materials” to achieve large swaths of
color and texture while filling landscape areas.
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Additional examples of massing and mixing perennials and flowering plants.
Trees mixed with perennial/grasses as ground cover
Low growing, hearty shrub, Rhus aromatica ‘Gro-lo’, as a monoculture shrub installed around a
tree.
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Appendix B: The Eastlake Professional Center Subdivision– Executed Shared Use
Agreement for Stormwater access
DRAFT INCLUDED IN MSP APPLICATION, FINAL SIGNED COPY TO BE INSERTED INTO
DESIGN REGS
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Appendix C: Stormwater Maintenance Plan
DRAFT INCLUDED IN MSP APPLICATION, FINAL SIGNED COPY TO BE INSERTED INTO
DESIGN REGS
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Eastlake Professional Center Design Review
Indicate Form being submitted by checking appropriate box(s):
Form A: Sketch Design Review
Form B: Construction Design Review
Form C: Application for Change(s)
Submittal Date: __________________
Property Information:
Street Address: ______________________________________________ Lot __________
All design review correspondence will go to primary contact. Indicate primary
contact by checking the appropriate box:
Owner Information:
Name: __________________________________________________________
Mailing Address: __________________________________________________
Telephone: ________________ Email: ________________________________
Architect Information:
Name: __________________________________________________________
Mailing Address: __________________________________________________
Telephone: ________________ Email: ________________________________
Builder Information:
Name: __________________________________________________________
Mailing Address: __________________________________________________
Telephone: ________________ Email: ________________________________
Landscape Designer Information:
Name: __________________________________________________________
Mailing Address: __________________________________________________
Telephone: ________________ Email: ________________________________
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Departures:
1. Are any departures from the Eastlake Professional Center Design Manual being
requested under this application?
Yes
No
If yes, please describe the departure:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
2. Items submitted (please check):
Review Fee(s) $_______ Colored Elevations
Site Plan Including grading Floor Plans
Roof Plan Building Sections
Landscape Plan Garage Door Cut Sheet (If Applicable)
Request for Changes (Form C):
1. Type of Modification
Proposed Modification (C1)
Modification already constructed (C2)
2. Change description and reason for Change
(Attach specific drawings of proposed changes.)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Project Timelines: Please List anticipated completions dates for each Phase.
Design Review Approval ____________ Foundation _______________
City Approval _____________________ Framing __________________
Break ground _____________________ Siding ___________________
Landscaping _____________
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Acknowledgement Statement:
The Lot Owner acknowledges that he/she has received, read and will abide by the Design
Manual for Eastlake Professional Center.
As stated in the both the Covenants and Design Manual, violations will be remedied by the
Eastlake Professional Center Homeowners’ Association whereupon the Lot Owner will be
responsible for the cost of the remedy.
I (We) ______________________________________________ am/are the owner(s) of
record of Lot ____, of Eastlake Professional Center. I/We have read these requirements
and understand their implications. Furthermore, I (we) have been given sufficient
opportunity to discuss any questions we may have regarding these requirements with a
member of the Eastlake Professional Center Design Review Panel. My (Our) signature(s)
below is/are evidence of my/our intent to comply with these requirements.
Property Owner Signature: ___________________________ Date: _________
Printed Name:____________________________________________________
Applicant Signature: ________________________________ Date: _________
Printed Name: ___________________________________________________
*FOR OFFICE USE ONLY*
DATE RECEIVED ____________ CHECK NUMBER ____________CHECK AMOUNT ____________