HomeMy WebLinkAbout21- Gallatin Valley BMX - Cash-in-lieu of Parkland for Westlake ParkFY 2020-2021 Grant Agreement – Gallatin Valley BMX Page 1
GRANT AGREEMENT
GALLATIN VALLEY BMX
THIS AGREEMENT is made and entered into this 4th day of May, 2021 by and between the City
of Bozeman, Montana, a self-governing municipal corporation located at 121 N. Rouse Ave.,
Bozeman MT 59771 (“City”) as GRANTOR and Gallatin Valley BMX (“GVBMX”), a nonprofit
Montana corporation with a mailing address of P.O. Box 4085 Bozeman, MT 59772 as
GRANTEE. GVBMX and the City may also hereafter be referred to as “Parties”.
WHEREAS, on October 17,2005 the Bozeman City Commission adopted Resolution No.3866
establishing policies for the granting of funds from the City of Bozeman to a requesting entity;
and
WHEREAS, Section 38.420.030.E., BMC establishes criteria for the use of cash-in-lieu of parkland
(CILP); and
WHEREAS, the Parks and Recreation Department has established requirements and procedures
for submittal and review of CILP applications; and
WHEREAS, GRANTEE submitted a proposal to the City Commission for a grant of $44,400 for
various projects included in the 2020 Westlake Park Cash-in-lieu of Parkland Application; and
WHEREAS, on December 8, 2020, the Commission approved the grant request via Resolution
5238.
THE PARTIES AGREE:
1.The Grant. The City will grant and release to GRANTEE a sum of up to forty-four
thousand four hundred dollars ($44,400) from its Park Land Trust Fund (the “Grant”)
pursuant to the payment terms in Section 4.
2.Use of Grant Funds. Grant funds in the amount of up to forty-four thousand four
hundred dollars ($44,400) will be used by GRANTEE for the sole purpose of reimbursing
expenses incurred by GRANTEE, as described in the proposal submitted by GRANTEE to
the City Commission, attached hereto as Exhibit A and by this reference incorporated
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herein. Payments may also be paid by the Parks and Recreation Department directly to
vendors for work performed or materials provided at the request of GVBMX.
3.Term. The term of this Agreement will commence on the Effective Date and expire on
August 30, 2022 unless earlier terminated or extended as provided herein.
4.Payment of Grant Funds
a. Payment of Grant funds is contingent on GRANTEE’S compliance with the
approved grant application as presented to the commission.
b. GRANTEE may request the Grant funds as reimbursement of City approved
expenses paid by GRANTEE or City may pay certain elements of the Project
expenses directly to chosen vendors. A request for Grant funds must be
submitted in writing with proof of expenses paid. Acceptable forms of proof of
payment shall be as determined in the sole discretion of the City’s Director of
Finance.
c. GRANTEE may not request the Grant funds as reimbursement for funds provided
by another entity or fundraised through its own programs
d. Any funds from the Grant not requested for the GVBMX projects as described in
Exhibit B will remain in the City’s Park Land Trust Fund and will be available for
other appropriation.
e. The City will have no obligation to pay any Grant funds unless at the time of the
reimbursement request (i) all of GRANTEE’s representations as set forth in
Section 5 are true and correct, and (ii) GRANTEE is not in breach of any term of
this Agreement. If any of the above conditions are not satisfied in the
determination of the City, the City shall have no obligation to pay any Grant
funds and the City’s determination to refrain from paying, or its inability to pay,
any Grant funds shall not be or result in a default of this Agreement.
5.Grantee’s Representations
a. GRANTEE has familiarized itself with the nature and extent of this Agreement
and with all local conditions and federal, state and local laws, ordinances, rules,
and regulations that in any manner may affect GRANTEE’s performance under
this Agreement.
b. GRANTEE represents and warrants to City that they have the experience and
ability to perform its obligations under this Agreement; that they will perform
said obligations in a professional, competent and timely manner and with
diligence and skill; that they have the power to enter into and perform this
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Agreement and grant the rights granted in it; and that its performance of this
Agreement shall not infringe upon or violate the rights of any third party,
whether rights of copyright, trademark, privacy, publicity, libel, slander or any
other rights of any nature whatsoever, or violate any federal, state and
municipal laws. The City will not determine or exercise control as to general
procedures or formats necessary for GRANTEE to meet this warranty.
c. GRANTEE represents and warrants to City that the Grant funds are necessary to
accomplish the financial requirements of the Project.
6.Reports/Accountability/Public Information. If Grant funds are paid to GRANTEE,
GRANTEE will provide to the City a formal written report that includes, at a minimum,
the proof of expenses paid. GRANTEE agree to develop and/or provide such other
documentation as requested by the City demonstrating GRANTEE’ compliance with the
requirements of this Agreement. GRANTEE must allow the City, its auditors, and other
persons authorized by the City to inspect and copy its books and records for the purpose
of verifying that monies provided to GRANTEE pursuant to this Agreement were used in
compliance with this Agreement and all applicable provisions of federal, state, and local
law. GRANTEE will retain such records for seven years after receipt of final payment
under this Agreement unless permission to destroy them is granted by the City.
GRANTEE shall not issue any statements, releases or information for public
dissemination without prior approval of the City.
7.Independent Contractor Status. The parties agree that GRANTEE, its agents,
employees, contractors, or subcontractors, are independent contractors for purposes of
this Agreement and are not to be considered employees or agents of the City for any
purpose. GRANTEE and its agents, employees, contractors, or subcontractors, are not
subject to the terms and provisions of the City’s personnel policies handbook and may
not be considered a City employee for workers’ compensation or any other purpose.
GRANTEE, its agents, employees, contractors, or subcontractors, are not authorized to
represent the City or otherwise bind the City in any way.
8.Default and Termination. If GRANTEE fails to comply with any condition of this
Agreement at the time or in the manner provided for, the City may terminate this
Agreement if the default is not cured within fifteen (15) days after written notice is
provided to GRANTEE. The notice will set forth the items to be cured. If this Agreement
is terminated pursuant to this Section, GRANTEE will repay to the City any Grant funds
already delivered to GRANTEE for the Project.
9.Limitation on GRANTEE’s Damages; Time for Asserting Claim
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a. In the event of a claim for damages by GRANTEE under this Agreement,
GRANTEE’s damages shall be limited to contract damages and GRANTEE hereby
expressly waives any right to claim or recover consequential, special, punitive,
lost business opportunity, lost productivity, field office overhead, general
conditions costs, or lost profits damages of any nature or kind.
b. In the event GRANTEE wants to assert a claim for damages of any kind or nature,
GRANTEE must first provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of
damages sought by the claim, within ninety (90) days of the facts and
circumstances giving rise to the claim. In the event GRANTEE fails to provide
such notice, GRANTEE shall waive all rights to assert such claim.
10.Representatives
a.City’s Representative. The City’s Representative for the purpose of this
Agreement shall be Addi Jadin, Parks Planning and Development Manager, or
such other individual as City shall designate in writing. Whenever approval or
authorization from or communication or submission to City is required by this
Agreement, such communication or submission shall be directed to the City’s
Representative and approvals or authorizations shall be issued only by such
Representative; provided, however, that in exigent circumstances when City’s
Representative is not available, GRANTEE may direct its communication or
submission to other designated City personnel or agents and may receive
approvals or authorization from such persons.
b.GRANTEE’ Representative. GRANTEE’s Representative for the purpose of this
Agreement shall be Maggie Svaldi, Board of Directors President, or such other
individual as GRANTEE shall designate in writing. Whenever direction to or
communication with GRANTEE is required by this Agreement, such direction or
communication shall be directed to GRANTEE’s Representative; provided,
however, that in exigent circumstances when GRANTEE’s Representative is not
available, City may direct its direction or communication to other designated
GRANTEE personnel or agents.
11.Permits and Compliance With Laws. GRANTEE will obtain, in a timely manner, all
required permits, licenses and approvals, and will meet all requirements of all local,
state and federal laws, rules and regulations which must be obtained or met in
connection with construction of the Project.
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12.Indemnity/Waiver of Claims/Insurance. To the fullest extent permitted by law,
GRANTEE agrees to defend, indemnify and hold the City and its agents, representatives,
employees, and officers (collectively referred to for purposes of this Section as the City)
harmless against all third party claims, demands, suits, damages, losses, and expenses,
including reasonable defense attorney fees, which arise out of, relate to or result from
GRANTEE’s (i) negligence, or (ii) willful or reckless misconduct.
Such obligations shall not be construed to negate, abridge, or reduce other rights or
obligations of indemnity that would otherwise exist. The indemnification obligations of
this Section must not be construed to negate, abridge, or reduce any common-law or
statutory rights of the indemnitee(s) which would otherwise exist as to such
indemnitee(s). GRANTEE’s indemnification obligations under this Section shall be
without regard to and without any right to contribution from any insurance maintained
by City.
Should any indemnitee described herein be required to bring an action against GRANTEE
to assert its right to defense or indemnification under this Agreement or under
GRANTEE’s applicable insurance policies required below the indemnitee shall be entitled
to recover reasonable costs and attorney fees incurred in asserting its right to
indemnification or defense but only if a court of competent jurisdiction determines
GRANTEE was obligated to defend the claim(s) or was obligated to indemnify the
indemnitee for a claim(s) or any portion(s) thereof.
In the event of an action filed against City resulting from the City’s performance under
this Agreement, the City may elect to represent itself and incur all costs and expenses of
suit.
GRANTEE also waive any and all claims and recourse against the City or its officers,
agents or employees, including the right of contribution for loss or damage to person or
property arising from, growing out of, or in any way connected with or incident to the
performance of this Agreement except “responsibility for his own fraud, for willful injury
to the person or property of another, or for violation of law, whether willful or
negligent” as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement.
In addition to and independent from the above, GRANTEE shall at GRANTEE’s expense
secure insurance coverage through an insurance company or companies duly licensed
and authorized to conduct insurance business in Montana which insures the liabilities
and obligations specifically assumed by GRANTEE in this Section. The insurance coverage
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shall not contain any exclusion for liabilities specifically assumed by GRANTEE in this
Section unless and to the extent coverage for such liability is not reasonably available.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the
City without limit and without regard to the cause therefore and which is acceptable to
the City and GRANTEE shall furnish to the City an accompanying certificate of insurance
and accompanying endorsements in amounts not less than as follows:
Workers’ Compensation – statutory;
Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate
Property Coverage – in an amount sufficient to provide replacement cost of
buildings and other improvements and personal property BSF installs or stores
pursuant to the License
The City of Bozeman, its officers, agents, and employees, shall be endorsed as an
additional or named insured on a primary non-contributory basis on the Commercial
General Liability policy. The insurance and required endorsements must be in a form
suitable to City and shall include no less than a thirty (30) day notice of cancellation or
non-renewal. The City must approve all insurance coverage and endorsements prior to
delivery of Grant funds to GRANTEE. GRANTEE shall notify City within two (2) business
days of GRANTEE’s receipt of notice that any required insurance coverage will be
terminated or GRANTEE’s decision to terminate any required insurance coverage for any
reason.
13.Nondiscrimination and Equal Pay. GRANTEE agree that all hiring by GRANTEE of
persons performing this Grant Agreement shall be on the basis of merit and
qualifications. GRANTEE will have a policy to provide equal employment opportunity in
accordance with all applicable state and federal anti-discrimination laws, regulations,
and contracts. GRANTEE will not refuse employment to a person, bar a person from
employment, or discriminate against a person in compensation or in a term, condition,
or privilege of employment because of race, color, religion, creed, political ideas, sex,
age, marital status, national origin, actual or perceived sexual orientation, gender
identity, physical or mental disability, except when the reasonable demands of the
position require an age, physical or mental disability, marital status or sex distinction.
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GRANTEE represent it is, and for the term of this Agreement will be, in compliance with
the requirements of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana
Equal Pay Act). GRANTEE must report to the City any violations of the Montana Equal Pay
Act that Contractor has been found guilty of within 60 days of such finding for violations
occurring during the term of this Agreement.
GRANTEE shall require these nondiscrimination terms of its subcontractors providing
services under this Grant Agreement.
14.Public Meetings and Access to Public Records
a. Meetings of GRANTEE’s Board of Directors that pertain to the receipt or expenditure
of Grant funds from the City are subject to the open meeting requirements of
Montana law, including those set forth in Title 7, Chapter 1, Part 41, MCA and Title
2, Chapter 3, MCA. To ensure compliance, GRANTEE will provide agendas for Board
meetings that pertain to the receipt or expenditure of Grant funds covered by this
Agreement to the City Clerk’s office no later than 72 working hours prior to meeting
for notice on the City’s official posting board and any other sites deemed reasonable
by the Clerk’s office. In addition, meeting minutes will be kept by GRANTEE and
provided to the City Clerk’s office no later than 90 days after the meeting. These
minutes shall be posted and made available to the public by the City Clerk’s office
except for those minutes taken during a closed meeting in accordance with 2-3-203,
MCA. Minutes taken during a closed meeting shall also be provided to the City
Clerk’s office but shall be handled in accordance with the City Clerk’s regular
executive session protocol and kept private in a secured cabinet.
b. In accordance with 7-1-4144, MCA and subject to any applicable legal obligation to
protect and preserve individual confidential or private information, upon reasonable
request and at reasonable times during normal business hours, GRANTEE shall make
such records available for inspection and copying by members of the public.
GRANTEE may charge for such copying in accordance with the policies of the City,
which GRANTEE hereby adopt for such purposes.
c. To determine whether a meeting or part of a meeting may be closed to the public
and to determine whether information contained in GRANTEE’ documents is
protected by law from disclosure, GRANTEE may seek a determination of the City
Attorney at no cost to GRANTEE. Such request and determination shall not create
an attorney-client relationship between GRANTEE and the City.
15.Attorney’s Fees and Costs. In the event it becomes necessary for a Party to this
Agreement to retain an attorney to enforce any of the terms or conditions of this
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Agreement or to give any notice required herein, then the prevailing party shall be
entitled to reasonable attorney’s fees and costs, including fees, salary, and costs of in-
house counsel to include City Attorney.
16.Integration and Modification. This document contains the entire agreement between
the Parties and no statements, promises or inducements made by either party or agents
of either party not contained in this written Agreement may be considered valid or
binding. This Agreement may not be modified except by written agreement signed by
both parties.
17.Dispute Resolution
a. Any claim, controversy, or dispute between the Parties, their agents, employees,
or representatives shall be resolved first by negotiation between senior-level
personnel from each party duly authorized to execute settlement agreements.
Upon mutual agreement of the parties, the Parties may invite an independent,
disinterested mediator to assist in the negotiated settlement discussions.
b. If the Parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a
court of competent jurisdiction in compliance with the Applicable Law provisions
of this Agreement.
18.No Assignment. GRANTEE may not subcontract or assign GRANTEE’s rights, including
the right to Grant payments, or any other rights or duties arising hereunder, without the
prior written consent of City.
19.No Third Party Beneficiary. The terms and provisions of this Agreement are intended
solely for the benefit of each Party and their respective successors and assigns. It is not
the Parties’ intent to confer third party beneficiary rights upon any other person or
entity.
20.Choice of Law. This Agreement shall be governed and construed in accordance with the
laws of the State of Montana without regard to conflict of law provisions. The Parties
agree to submit to the personal and exclusive jurisdiction of the courts located within
Gallatin County, Montana.
21.Non-Waiver. A waiver by either party of any default or breach by the other Party of any
terms or conditions of this Agreement does not limit the other party’s right to enforce
such term or conditions or to pursue any available legal or equitable rights in the event
of any subsequent default or breach.
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22.Severability. If any portion of this Agreement is held to be void or unenforceable, the
balance of the Agreement shall continue in effect.
23.Counterparts. This Agreement may be executed in counterparts, which together
constitute one instrument.
IN WITNESS WHEREOF,the parties hereto have executed this instrument the day and year
indicated below.
_______________________ Date: __________
Jeff Mihelich, City Manager
GRANTOR City of Bozeman
_______________________ Date: __________
Gallatin Valley BMX
Approved as to form:
_______________________ Date: __________
Greg Sullivan, City Attorney
City of Bozeman
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Maggie Svaldi
5/16/2021
5/17/2021
5/17/2021
Exhibit A
Grant Application
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CASH-IN-LIEU of PARKLAND FUNDING APPLICATION
Please complete all sections of the application. Attach additional pages as necessary. Contact Addi Jadin, Parks Planner and Development Manager, for assistance with supplemental requirements or any questions (ajadin@bozeman.net or 582-2908).
Park Name(s): _______Westlake Park_____________________________________________________
Name of Project: ____2020 Westlake Park CILP Application________________________________________
Location of project within the park and nearest cross-streets: Improvements throughout park which is located at the southeast corner of N. 5th Avenue and E. Tamarack Streets_________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Applicant (Organization): Gallatin Valley BMX and SouthWest Montana Mountain Bike Association
Primary Contact: Maggie Svaldi, President, GVBMX; Richard Hayes, SWMMBA
Phone: 406-209-3380 (Maggie); 970-333-9761 (Richard) Email: maggiesvaldi@hotmail.com; richard@southwestmontanamba.org
Mailing Address: NA
Cash-in-lieu amount requested: $193,500
Match to be provided by applicant (if applicable): ___________________ cash __$86,030___in-kind
Please provide a brief description of the project. Describe existing conditions in the park, proposed improvements, why they are needed, and a desired time frame for completion.
_see Application and staff memo ________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________
____________________________________________________________________________________
(see submittal requirements on the next page)
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Submittal Requirements – Attachments
1) Site layout drawing (site plan) with dimensions of proposed improvements at 1” = 20’ feet or larger scale as well as existing features in the area of the park.
See Amended Master Plan Documentation provided by Parks Division.
2) Copy of the current park master plan with location of proposed features indicated (contact
the Parks Planner and Development Manager for existing master plan).
See Amended Master Plan Documentation provided by Parks Division.
3) Describe the process utilized for obtaining public input and support for the project (HOA meetings, neighborhood survey, etc.)
Prior Master Plan Process utilized neighborhood meetings and surveys; amendment is the
result of user group meetings and neighborhood residents/volunteers
4) Details or manufacturer cut sheets of the proposed site improvements.
TBD. Site Plan and details to be assembled by design firm.
5) Basic cost estimate for purchased items and installation costs.
See detailed budget reports in application
6) If applicable, describe in detail how all in-kind contributions will be provided as applicable
(matching volunteer labor, donated items, etc.).
See detailed budget reports and narrative
7) Describe how the project relates to the goals and stated needs of the City’s Park, Recreation, Open Space, and Trails Plan.
See staff memo.
8) Describe the development project source(s) of cash-in-lieu (contact the Parks Planner and Development Manager prior to application).
See staff memo.
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Westlake BMX Park Phase One Proposal
Overview:
Westlake BMX Park was created in 1973 as part of the Westlake’s Fourth Subdivision to the
City of Bozeman. The 5.9-acre park is located on the southwest corner of North Fifth Avenue
and West Tamarack Street and is within the Midtown Urban Renewal District. The District Plan
adopted in November 2015 identified the park as an opportunity to further enhance public
activity centers within the Midtown Area.
There are multiple user groups engaged in activities in the park, with the largest being Gallatin
Valley BMX (GVBMX). Additional user groups in the park include SouthWest Montana Mountain
Bike Association (SWMMBA), a community garden site managed by the Recreation Division,
and the Children’s Memorial Garden, originally installed by volunteers, and currently overseen
by Compassionate Friends.
Since May 1981, Gallatin Valley Bmx has been building and improving the BMX course, working
alongside the city to maintain and enhance the park, and provided a program with substantial
growth for families in the community. GVBMX maintains a BMX course that is sanctioned by the
American Bicycle Association. The course is open to the public to enjoy during non-race times
and is solely maintained by volunteer efforts. They have a user agreement with the Parks
Department, which includes an annual fee paid to the City of Bozeman for use of the park.
Gallatin Valley BMX is a nonprofit organization guided by a volunteer Board of Directors whose
children actively participate in the local BMX program. All improvements and maintenance for
the BMX course and park over the years have been sustained through volunteer efforts,
fundraising, community support, and in-kind donations. Over the last 39 years Gallatin Valley
BMX volunteers have put in thousands of hours each year to keep the track and park a clean,
safe, and inviting place for families in the entire valley. The continual yearly growth to their
bicycle program as well as their commitment to the community make GVBMX an indispensable
asset to the park, community, culture, and the City of Bozeman as a whole. Over the years they
have had the privilege to host events that draw participants from all over the North West Region
which has greatly contributed to Bozeman’s economic growth. In addition to a successful
bicycle program they also provide a reading program for school-age children across the valley
and are working towards introducing a STEM program into schools as well.
Southwest Montana Mountain Bike Association, formerly “The Dirt Concern,” represents
mountain bikers in southwest Montana and has about 2000 members. The group has had an
established presence in Westlake Park since the early 2000’s. Averaging around 400 volunteer
hours a year, SWMMBA has logged over 1600 hours since SWMMBA took the lead on the
project in 2016. With ever increasing popularity, Westlake BMX Park has made a mark on the
community and surrounding areas by being the only city park that provides for freestyle and
BMX biking. With two dedicated user groups (GVBMX, SWMMBA) Westlake park has become
the best bicycle specific park in the state of Montana and has the potential to set a precedent for
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other cities in Montana. Over the course of the past 5 years, SWMMBA has located and
delivered around 1800 cubic yards of clay dirt to the site to improve and expand the dirt jump
set. This has improved the rideability, progression and all-around quality of the dirt jumps and is
no doubt the best public dirt jump set in the state. The adjacent road construction project on
Aspen and 5th has allowed us to stockpile enough additional material to regrade the park and
improve the future dirt jump build.With Covid-19, the demand for expanding the park has
become even more apparent. Now, every day of dry weather sees a steady flow of bikers using
the dirt jumps and spectators watching from the hill to the east. Expanding the start hill would
help the park serve more people and also allow them to keep more distance. Because of the
special features in Westlake Park, it is more of a destination and community center for those
who are otherwise just out for a walk.
Westlake BMX Park user groups are applying for a $198,870 Cash-in-lieu of Parkland Grant to
help implement phase 1 of the park master plan. The conceptual master plan was adopted in
2017 and is being amended along with this application.
Describe existing conditions in the park:
Currently, the dirt jump course has been cut into with the implementation of the back-in angle
parking along 5th ave. and will need to be repaired. The open green space on the south side of
the park is in need of a new irrigation system to effectively water and promote growth. The
bleachers in the park are falling apart and are in need of replacement. The announcers booth is
dilapidated. The BMX course start gate technology is outdated and in need of constant
maintenance and repair. The north side of the park has been neglected for many years and is in
need of a complete reconstruction. There are multiple grade variances throughout the North side
of the park and the lower lot space, (used for a “dump zone” over the years), becomes a mud pit
during the rainy season. There is a small irrigation zone on the North East section of the park
which is maintained by the city parks division. There is no known irrigation system or zones
throughout the rest of the north side of the park. There are multiple piles of construction debris
and miscellaneous items that have been dumped into the park over the years. Currently there is
a large stockpile of material from the 5th Ave. construction project that will be used in part to
carry out phase 1 projects. The Children's Memorial Garden is in the North East corner of the
park and is in the process of being revamped and brought back to life.
Proposed Improvements:
Safety Gate: The start gate technology to the BMX Course is outdated and in need of
constant repair to remain functional. Pro-Start Safety gates are equipped with the newest safety
technology and promote a quiet rolling barrel gate. This enhancement to the track will not only
provide a safer option but also drastically reduce the noise pollution to the surrounding
community. In order to install this new gate some structural changes will need to be made to the
existing start hill on the track. This improvement will not only benefit the surrounding community
by reducing the noise pollution in the area but will also benefit the Bozeman community as a
whole by enhancing the safety standards on the track.
Funding to
be requested
from
Midtown
URD
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Bleachers: With the current growth of the BMX program in the park and projected growth for
the next few years, additional seating and the availability to provide ample distancing in seating
is needed. Aluminum frame bleachers with chain link guardrails and double floor boards will
provide additional seating and meet safety standards.
Concrete Work: Concrete bleacher pads will allow for a stable surface for the spectator
bleachers and cut down on the ground maintenance. Concrete slabs for the staging area and to
extend the existing sidewalk the full length of the fence as well. This surface work will provide
for ease of bike traffic up to the start hill and cut down on the overall maintenance due to mud
and erosion.
Irrigation/Landscaping: The entire southside of the park is in need of a full
irrigation/sprinkler system overhaul. The existing irrigation is non-functional and as a result of
this the once beautiful grassy lawn has died. Cost reflected is to re-evaluate zones and install a
new irrigation system for the south side of the park. Remaining funds will be used to seed the
lawn and any landscaping efforts that may need to be done to return it to lush “green space” in
the park.
Shade Structures: There is a prevalent need for adequate shaded areas on the South
Side of the park. Proposed amount will be used to provide shade structures for the BMX course
start area and for the staging area. These two spaces are identified as high use areas and
would greatly benefit from shade in the higher summer temperatures.
Announcer Booth: The current structure has been a staple of Westlake BMX Park and
the BMX program. Over the years through the generous help and support of our community
volunteers we have maintained and repaired any damage to this structure. With climate, general
wear and tear, and many years of use it is time to replace this structure. The proposed amount
will cover permits required to build a new structure, materials, and any electrical work that will
need to be completed. All labor for the new booth will be covered by GVBMX Volunteers.
Soil Tac for the BMX Track: As the years pass we are actively seeking ways to
improve the BMX Course for the bicycle community as a whole. This last year GVBMX
purchased and applied this liquid adhesive to the surface of the track to try out the effectiveness
and sustainability of this process and application. The initial track prep and application was
carried out by all volunteer efforts from the BMX community and produced over 300 volunteer
hours that weekend alone. The overall results for the season concluded that applying this
adhesive to the surface allowed for less damage to the track surface (resulting in less
maintenance), less environmental impact (minimizing storm water run off), quicker drying times
when it does rain (allowing for more public accessibility to enjoy the track), and a consistent
track surface throughout the season (improved riding surface for overall community use).
Funding to be requested from Midtown URD
DocuSign Envelope ID: 11F0BB52-2390-4F04-B9BE-080329F86263
BMX Track Drainage: The current track drainage needs to be revamped and upgraded.
These funds will allow for the repair of the current drainage system and upgrades/
re-constructing of areas as needed.
Site Plan Application: This will be contracted through Sanderson Stewart by the city
parks division and will include the following scope of work:
~Design site improvements anticipated to consist of revisions to the pump track, irrigation and
some minor landscape improvements, along with civil documents to prepare a Site Plan
Application package.
~Existing Conditions Plan- Topographic Survey Sheet
~Provide landscape design to consist of reseeding of construction disturbance, some small
landscape improvements along the revised pump track and North 5th Ave., grading and an
updated irrigation plan (moving existing lines/main/valves and heads) for Site Plan Submittal
~Provide Civil grading and StormWater Plans for Site Plan review and approval
~Prepare Site Plan Application Checklist and supporting documents
~Opinion of probable cost for Phase 1 Improvements
Utilities on the North Side of the park: Removal of the existing power line,
installation of a new electric line, and water line installation.
Storm Drain for the North side of the Park: Proposed amount for an engineered
storm drain.
Dirt Equipment Rental: Machine and power screen rental to strip the existing dirt for the
Dirt jump course.
Irrigation/Landscape for the North side of the Park: Design and install
irrigation zones and sprinklers to the entire North side of the park. Any additional funds will be
used to seed and for any landscaping to cultivate open green space on the North side of the
park.
Trees: Proposed amount to add 20 total trees to the park including boulevard trees along the
North and West perimeters of the park.
Start Hill/ Stramp for the Dirt Jump Course: An engineered design for a new
start hill possibly consisting of a combination of stairs and ramp features. The versatility of this
feature will allow for a contemporary start hill for the jump course as well as provide additional
opportunity for spectator seating. The specific details for this feature will be completed with the
Site Plan process in collaboration with Sanderson Stewart. The proposed cost estimate may
fluctuate depending on the materials and final design decided upon.
$20K requested from CILP; additional to be requested from Midtown URD
DocuSign Envelope ID: 11F0BB52-2390-4F04-B9BE-080329F86263
Labor: An additional amount is proposed for the labor to strip the existing dirt jump clay and
to Re Grade the surface area on the North Side of the park. This labor will be contracted out
through the City Parks Division.
DocuSign Envelope ID: 11F0BB52-2390-4F04-B9BE-080329F86263
Gallatin Valley BMX Phase 1 Scope of work and Cost Estimates
All estimates show material and specialized labor costs. All non-specialized labor will be
covered by GVBMX In-Kind volunteer hours.
Safety Gate and Surface Work- $60,000
ProStart Safety Gate and Installation- $30,000
Surface and Concrete work to fit the Safety Gate-$30,000
~Tear out, dirt work, underground drainage, and electrical work.
Concrete Work- staging area and bleacher pads-$14,000
30x21 slab 4”thick with 8”edge-$3,055.50
11x45 slab with 8”edge $2,400.75
8x10 6” thick-$640.00
5x44 sidewalk-$1,045.00
5x69 sidewalk-$1,638.75
Excavation, gravel, and misc.-$5,220
Irrigation/landscaping- $15,000
~re-design and install irrigation zones for the South side of the park to accommodate
the changes over the years and to provide working sprinklers to promote grass and
green space. If allotted in the budget we will add in seeding the space as well.
Shade Structures-$7,000
~Shade poles-2,½”x2,½”x120”- 6”x4” Base Plates with 1”holes-Penetrol Finish- $3,500
~Montana Canvas Custom Shade Tarps- $3,500
~21’x30’ shade cloth material with D-Ring along edges 2”vinyl band reinforcement
around edges.
~individual triangles 20’x10’ band edges and reinforce D-Rings
*installation and labor will be covered by GVBMX In-Kind volunteer hours.
-Estimated labor hours 6hrs@65/hr= $390
Announcer Booth-$5,000
Materials, permits, and electrical
*non-specialized labor and tear down of the existing structure will be covered by
GVBMX In-Kind volunteer hours.
-Estimated minimum labor hours 80hrs@ $65/hr=$5,200
Midtown
Request
Midtown
Request
DocuSign Envelope ID: 11F0BB52-2390-4F04-B9BE-080329F86263
Soil Tac- Liquid Adhesive for the BMX Track-$6,400
Liquid Adhesive to protect the integrity of the surface of the track. Applying this layer to
the surface cuts down on track maintenance and allows the course to be open and
rideable throughout climate changes. Cost reflects materials to coat the course for a
minimum of 2 years.
* Application and labor will be covered by GVBMX In-Kind Volunteer hours.
-Estimated labor for initial track prep 100 hrs @$65/hr = $6,500
-Estimated labor for application of the adhesive 8-10hrs @$65/hr=$520-$650
**Initial track prep will be an annual need and any additional application that may
be needed due to extreme weather conditions will accrue additional in-kind
hours.
Total minimum projected in-kind= $7,150 + any additional application
BMX Track Drainage-$9,000
Equipment mobilization, 60 yards of screened rock for slab prep, equipment time and
labor for slap prep, repair area drains allowance, drain tile and fabric allowance, 20
yards of screened rock for drains.
*Any additional non-specialized labor will be covered by GVBMX In-Kind
volunteer hours.
-Estimated minimum in-kind labor 30 hrs @$65/hr =$1,950
Bleachers-$10,000
Aluminum frame bleachers with chain link guard rail and double floor board.
*Assistance unloading and any assembly required will be covered by GVBMX
In-Kind Volunteer hours.
-Estimated minimum labor hrs 2 hrs@ $65/hr= $130
Overall Phase 1 GVBMX Projects Total=$126,400
In-Kind minimum labor contribution:$47,320
-Known minimum project estimates= $14,820
-Supervision of projects, time put into developing bids, project
plans, organizing volunteer efforts, meetings to coordinate with city
parks, etc.- minimum of 500hrs including time spent and projected
time throughout the duration of carrying out phase 1.= $32,500
CILP REQUEST: $59,400
DocuSign Envelope ID: 11F0BB52-2390-4F04-B9BE-080329F86263
INTEGRATED TRAIL LABP.O. BOX 24BOZEMAN, MT 59771integratedtraillab@gmail.comintegratedtraillab.com
To:The City of Bozeman Parks & Rec/ Addi Jadin
PO Box 1230. Bozeman, MT 59771 (406) 582-2908
South West Montana Mountain Bike Association
PO BOX 1855. Bozeman, MT 59771 (406) 219-4032
Phase 1 Infrastructure changes and improvements include but are not limited to the following materials and costs listed below. Phase 1 changes and improvements are mandatory to construction before starting Phase 2 improvements. Attached are material cost estimates and schematic drawing, of completed construction. All work shall be completed in a workmanlike manner, in accordance with standard industry practices and manufacturers’ instructions. Any deviation or alteration from the below specifications that involve extra costs will be completed only upon executing a written change order, and will require extra charges and time to complete, beyond this estimate.
InfrasTrucTure changes/ImprovEmenTs
AS LISTED BELOW PHASE 1
ITem DescrIpTIon unITs of measure esTImaTeD quanTITy unIT prIce lIne ToTal
1 Cap existing power Line $2500.00
2 Strip Existing Dirt Jump Clay/ Re Grade (Labor)HR 160 $65.00 $10,400.00
3 Machine Rental Month 1 $11,600.00 $11,600.00
4 Power Screen Rental Month 1 $9,000.00 $9,000.00
5 Start Hill Lump Sum 2 $20,000.00
6 Water Line Installation Ft 50’$50.00 $2,500.00
7 Electric Line Installation Ft 50’$50.00 $2,500.00
8 Irrigation Lump Sum 1 $15,000.00 $15,000.00
9 Engineered Storm Drain Lump Sum 1 $8,000.00 $20,000.00
10 Trees EA 20 $500.00 $10,000.00
ToTal $103,500
ESTIMATE
Oct 13, 2020V. 3 Phase 1
20,000
DocuSign Envelope ID: 11F0BB52-2390-4F04-B9BE-080329F86263
SCALE: NADRAWING
BY:
Richard Hayes
DATE: 10/13/2020NOTES: Conceptual design
shown. Final trail alignment, pump
track sizes and locations will be
determined on site and will engage
the natural environment.
TITLE: Dirt
Jump Park
Improvments
Version 2
Phase 1
Westlake Bike Park
5TH & Tamarack St
Bozeman, MT 59715
NEW STREET TREES
ENGINERED STORM
WATER DRAIN
ON SITE STORM
WATER STORAGE/
BIOSWALE
WESTLAKE DIRT JUMP INFRASTRUCTURE IMPROVEMENTS:
PHASE 1
INSTALL NEW WATER
& ELECTRIC HOOKUP
REMOVE EXISTING
BURIED POWER LINES
EXISTING DIRT JUMP
FOOTPRINT
PROPOSED DIRT
JUMP FOOTPRINT
STRAMP STARTHILL
INFRASTRUCTURE EXAMPLES:
STRAMP STARTHILL
ENGINERED STORM
WATER DRAIN
STORM WATER
STORAGE / BIOSWALE
45’ BMX OFFSET
STRAMP STARTHILL
DocuSign Envelope ID: 11F0BB52-2390-4F04-B9BE-080329F86263