The URL can be used to link to this page

Home My WebLink About05-13-21 BPC Agenda and Packet MaterialsA.Call meeting to order - 7:30 AM Via WebEx https://cityofbozeman.webex.com/cityofbozeman/onstage/g.php? MTID=ef2b2fbd94a2f198fb3561f6b66c49f3a Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting Via Phone: This is for listening only • Call-in toll number (US/Canada): 1-650-479-3208 • Access code: 182 462 6099 B.Disclosures C.Changes to the Agenda D.Public Service Announcements E.Approval of Minutes E.1 April 2021 Minutes(Veselik ) F.Consent F.1 Consent to assignment of spaces under the 2014 Agreement for use of Parking Space in the Bridger Garage Downtown Intermodal Facility(Veselik) G.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. H.Special Presentation H.1 Micromobility Parking Pilot(Lonsdale ) I.Action Items I.1 Resolution 2021-01 Bridger Garage Rates Adjustment(Veselik) THE PARKING COMMISSION OF BOZEMAN, MONTANA PC AGENDA Thursday, May 13, 2021 1 I.2 Resolution 2021-02 Allows for Convenience Fees for Services (Veselik) I.3 Resolution 2021-03 Resolution for the creation of Subcommittee (Veselik) J.FYI/Discussion J.1 Parking Manager's Report(Veselik) K.Adjournment For more information please contact Mike Veselik, mveselik@bozeman.net . This board generally meets the second Thursday of the month from 07:30 am to 10:00 am. Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). 2 Memorandum REPORT TO:Parking Commission FROM:Mike Veselik, Interim Parking Manager SUBJECT:April 2021 Minutes MEETING DATE:May 13, 2021 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve April 2021 Minutes STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:These minutes were completed for review on May 13, 2021. UNRESOLVED ISSUES:None. ALTERNATIVES:Do not approve the minutes. FISCAL EFFECTS:None. Attachments: Bozeman parking Commission Minutes April 2021.docx Report compiled on: May 10, 2021 3 Bozeman City Commission Meeting Minutes, [DATE] Page 1 of 4 THE PARKING COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES [04/08/2021] Present:Randy Carpenter, Kelly Pohl, James Ness, Mark Egge, Paul Neubauer Absent:Ryan Krueger, Deejay Newell A)00:02:39 Call meeting to order -7:30 AM B)Disclosures None C)Changes to the Agenda None D)00:03:15 Public Service Announcements None E)00:03:34 Approval of Minutes E.1 March 2021 Meeting Minutes BPC Minutes 03112021.docx 00:04:14 Motion E) Approval of Minutes Mark Egge: Motion Kelly Pohl: 2nd 00:04:14 Vote on the Motion to approve E) Approval of Minutes. The Motion carried 5 -0 Approve: Randy Carpenter Kelly Pohl James Ness Mark Egge Paul Neubauer 4 Bozeman City Commission Meeting Minutes, [DATE] Page 2 of 4 Disapprove: None F)00:04:27 Public Comment G)00:07:26 FYI/Discussion G.1 00:07:31 Parking Work Plan Chair Ness commented on the roles of responsibility and focus of the staff and the commission. Discussion followed about the survey. Mr. Veselik commented on the cost and that it should be part of the consideration. Mr. Fontenot explained how we are looking at a more holistic approach to strategic plan. Mr. Veselik explained the process of the Strategic Plan at this point and commented on the survey that was sent out. Commissioner Egge pointed out the priority of staff and the priority of the committee to work on the strategic management plan. Commissioner Pohl commented on the plan and level of involvement for the commission. She commented on different areas of the topics within the plan and how to move forward. Commissioner Neubauer commented on the current concerns of the strategic plan within the community. Downtown Strategic Parking Management Plan Update Memo.pdf 01:01:35 Mr. Veselik commented on feedback that stuck out from the public outreach. Discussion about the prioritizing the plan and time frames. Mr. Veselik explained the SID565 and code requirement. 00:59:01 Continued discussion of the plan and strategic parking. 01:16:25 Mr. Veselik discussed creating different committees and utilizing the commission for creating priorities and work plans. 01:19:27 Commissioner Neubauer commented on the size of the sub committees and the quorum requirements. 5 Bozeman City Commission Meeting Minutes, [DATE] Page 3 of 4 Mr. Veselik commented on the different categories and topic discussions for the proposed committees. 01:26:14 Discussion 01:30:11 Motion to extend the meeting to 0930 01:30:39 Vote on the Motion to extend the meeting, approve Discussion and Direction to Staff. The Motion carried 5 - 0 Approve: Randy Carpenter Kelly Pohl James Ness Mark Egge Paul Neubauer Disapprove: None 01:30:47 Public Comment: 01:32:56 Kathy Powell, 1215 S 3rd Ave; Commented on her interest for the Residential Parking Permits and her concerns with strategic planning and parking downtown. G.2 01:35:49 Parking Manager's Report Commission Egge questioned the idea of the Parking Commission working with the City Commission to parallel strategies and goals for better results. April 2021 Parking Manager Report.docx Revenue-Expenditure Report.pdf Rolling Garage Occupancy Data April 2021.pdf 01:35:54 Mr. Veselik explained the managers’ report. He commented on the occupancy data and the maps being created. He explained the Garage Peak Occupancy data/report. 01:42:38 Mr. Veselik explained the report and opened it up to discussion. 01:46:36 Commissioner Neubauer asked about the occupancy data and the time of the peak occupancy. Downtown Strategic Parking Management Plan Update Memo.pdf H)01:54:56 Adjournment 6 Bozeman City Commission Meeting Minutes, [DATE] Page 4 of 4 01:55:13 Mr. Veselik confirmed that the Parking Commission will follow the City Commissions lead on Webex meetings. For more information please contact Mike Veselik, mveselik@bozeman.net. This board generally meets the second Thursday of the month from 07:30 am to 10:00 am. 7 Memorandum REPORT TO:Parking Commission FROM:Veselik SUBJECT:Consent to assignment of spaces under the 2014 Agreement for use of Parking Space in the Bridger Garage Downtown Intermodal Facility MEETING DATE:May 13, 2021 AGENDA ITEM TYPE:Agreement - Legal RECOMMENDATION:Approve STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Assigning a subset of the Five West Parking Spaces to a lessee in their building. UNRESOLVED ISSUES:No Unresolved Issues ALTERNATIVES:No Alternatives FISCAL EFFECTS:No Fiscal Effects Attachments: 5 West Parking Comission Consent to Assignment.docx 5W City of BZN Parking Agreement.pdf Report compiled on: May 7, 2021 8 1 CONSENT TO ASSIGNMENT The undersigned, the Bozeman Parking Commission, an entity of the City of Bozeman, Montana (the “Parking Commission”) hereby states, certifies and agrees as follows to and for the benefit of RPT – 5 West LP, a Colorado limited partnership (“Buyer”), and Buyer’s lender, Opportunity Bank of Montana, and their respective successors and assigns: 1.That the Parking Commission and Mendenhall Partners, LLC (“Lessee”) are the parties to the Agreement for the Use of Parking Spaces in the Bridger Park Downtown Intermodal Facility dated June 3, 2014 and recorded on June 3, 2014 as Document 2482451 in the records of Gallatin County, Montana (the “Agreement”). 2.The Agreement has not been amended or modified. The Agreement is valid, binding and in full force and effect. The Parking Commission has not consented to or received notice of any transfer or assignment by Lessee of any of its rights or duties under the Agreement. 3.As of the date hereof, there exists no default, nor state of facts which, with notice, the passage of time, or both, would result in a default on the part of either the Parking Commission or Lessee under the Agreement. 4.In satisfaction of the requirement stated in Section 6 of the Agreement, the Parking Commission hereby approves of and consents to the assignment by Lessee of all of its rights and duties under the Agreement to Buyer. [SIGNATURE PAGE FOLLOWS] 9 2 Executed and Delivered as of ______________________, 2021 Parking Commission: Bozeman Parking Commission, an entity of the City of Bozeman, Montana By:_________________________________ Name:_______________________________ Title:________________________________ STATE OF MONTANA ) ) SS. COUNTY OF GALLATIN ) This instrument was acknowledged before me on the _______ day of ___________________ 2021 by ____________________________________ as ________________________________of the Bozeman Parking Commission, an entity of the City of Bozeman, Montana. ______________________________________________ SEAL Notary Public Printed Name:___________________________________ Residing in:_____________________________________ My Commission Expires:__________________________ 10 11 12 13 14 15 16 17 Memorandum REPORT TO:Parking Commission FROM:Veselik SUBJECT:Micromobility Parking Pilot MEETING DATE:May 13, 2021 AGENDA ITEM TYPE:Policy Discussion RECOMMENDATION:No Suggested Action STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND: Staff recommends the City pilot a micromobility parking plan in the downtown. Based on previous experience with scooter parking on the sidewalks in the downtown staff feels that providing specific, well identified parking areas for micromobility devices will lead to increased compliance with the requirement the eScooters not be parked or used on sidewalks. This approach has been successfully implemented in other cities and finds a balance between fully docked systems and systems that are dockless and allow users to end their rides and park the device anywhere. Staff has had conversations with several micromobility companies regarding this idea and they agree that providing specific places for users to park is likely to lead to reduced parking on the sidewalks. Using technology, the companies can limit the locations where rides can be ended and vehicles left through their app and, in the downtown business district, will limit options to the areas identified by the City. Engineering staff is working with the Downtown Business Association, City Streets Department and City Parking staff to identify approximately 12-15 locations in the downtown that will serve the users and meet appropriate conditions for the installation of pilot parking areas. The example parking document that is attached includes images of parking areas in other cities and what these pilot areas could look like in Bozeman. UNRESOLVED ISSUES:No unresolved Issues ALTERNATIVES:No Alternatives 18 FISCAL EFFECTS:No fiscal Effects Report compiled on: May 7, 2021 19 Memorandum REPORT TO:Parking Commission FROM:Veselik SUBJECT:Resolution 2021-01 Bridger Garage Rates Adjustment MEETING DATE:May 13, 2021 AGENDA ITEM TYPE:Resolution RECOMMENDATION:Approve STRATEGIC PLAN:7.5. Funding and Delivery of City Services: Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. BACKGROUND:The rate structure in the Bridger Parking Garage is confusing to individuals using the App and the pay stations. The rate structure varies throughout the day and requires a person to understand when the rates expire. The new proposed rate structure is designed to simplify the operations and to allow for parkers to receive a discount if they plan to stay in the garage for several hours. UNRESOLVED ISSUES:No unresolved issues ALTERNATIVES:No alternatives FISCAL EFFECTS:Little to no fiscal effects Attachments: Resolution 2021-01 Bridger Garage Rates.docx Report compiled on: May 7, 2021 20 Resolution 2021-01 Bridger Garage Rates Page 1 of 2 BOZEMAN PARKING COMMISSION RESOLUTION 2021-01 A RESOLUTION OF THE PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA, TO SET RATES IN THE BRIDGER GARAGE. WHEREAS, the City of Bozeman has granted the Parking Commission authority to set parking rates in the garage and all other city facilities (MCA7-14-4634); and, WHEREAS, in 2020, Bozeman Parking Services launched the PARK BZN mobile app to pay for parking in the garage from a mobile phone; and, WHEREAS, Bozeman Parking Services and the Parking Commission has the stated goal of aiming to improve the parking experience: and, WHEREAS, through the use of the PARK BZN app, it has come to the attention of the City of Bozeman that the current rate structure makes the app difficult to use and has led to several residents getting citations in the garage due to the confusion; and, NOW THEREFORE, BE IT RESOLVED that the Bozeman Parking Commission sets the following rates for the Bridger garage transient parking: First two hours, free parking. $1 for each hour after the first two hours. A $5 rate for 12 hours of parking time to replace the current day rate. This rate is valid twenty-four hours a day, seven days a week. Eliminate the night rate. Passed and adopted by the Parking Commission of the City of Bozeman, Montana, at a session held on the 13th day of May 2021. ______________________________________ Jim Ness, Chair Bozeman Parking Commission ATTEST: 21 Resolution 2021-01 Bridger Garage Rates Page 2 of 2 ___________________________ Mike Veselik, Interim Parking Manager City of Bozeman 22 Memorandum REPORT TO:Parking Commission FROM:Veselik SUBJECT:Resolution 2021-02 Allows for Convenience Fees for Services MEETING DATE:May 13, 2021 AGENDA ITEM TYPE:Resolution RECOMMENDATION:Approve STRATEGIC PLAN:7.5. Funding and Delivery of City Services: Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. BACKGROUND:Parking services staff have identified potential parking software options that would allow the City to pass through fees for services to users of the system. As the Parking Manager will discuss in their report, the City is going to put out an RFP seeking proposals from parking software companies. Staff would like the greatest flexibility when considering new software providers. This resolutions provides us with flexibility and it also consistent with public finance principles regarding user pays. UNRESOLVED ISSUES:No Unr ALTERNATIVES:No Alternatives FISCAL EFFECTS:Possible reduction of parking enforcement and permit software costs as they will be passed on to the user. Attachments: Resolution 2021-02 Pass Through Fees.docx Report compiled on: May 7, 2021 23 Resolution 2021-02 Allow for Convenience Fees for Services Page 1 of 2 BOZEMAN PARKING COMMISSION RESOLUTION 2021-02 A RESOLUTION OF THE PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA, TO ALLOW FOR CONVENIENCE FEES FOR SERVICES. WHEREAS, the City of Bozeman has granted the Parking Commission authority to set fees and rates for publicly owned parking facilities (MCA7-14-4634); and, WHEREAS, the State of Montana grants local governments the ability to charge convenience fees for municipal services (MCA 7-5-4125); and, WHEREAS, Bozeman Parking Services sets fees based on the costs services provided to residents and guests of the City of Bozeman: and, WHEREAS, often, local governments choose to finance operations through a user pays model rather than imposing costs across the entire population; and, WHEREAS, user pay models often result in cost savings to local governments for their operations and incentivizes software providers to give customers and staff the best experience possible; and, NOW THEREFORE, BE IT RESOLVED that the Bozeman Parking Commission welcomes a parking software provider that provides its software based on a fee-for-service model. The Bozeman Parking Commissions supports a model which would charge convenience fees on payments for permits, citations, and parking sessions, but allows for an option for residents to avoid such fees. Passed and adopted by the Parking Commission of the City of Bozeman, Montana, at a session held on the 13th day of May 2021. ______________________________________ Jim Ness, Chair Bozeman Parking Commission 24 Resolution 2021-02 Allow for Convenience Fees for Services Page 2 of 2 ATTEST: ___________________________ Michael Veselik, Interim Parking Manager City of Bozeman 25 Memorandum REPORT TO:Parking Commission FROM:Veselik SUBJECT:Resolution 2021-03 Resolution for the creation of Subcommittee MEETING DATE:May 13, 2021 AGENDA ITEM TYPE:Resolution RECOMMENDATION:Approve STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:At the April Parking Commission meeting, Commissioners discussed the idea of creating subcommittees to advance the work laid out in the parking work plan. This resolution creates the structure for how the subcommittees would operate including membership of the subcommittees as well as the public meeting requirements. UNRESOLVED ISSUES:No Unresolved Issues ALTERNATIVES:No Alternatives FISCAL EFFECTS:No fiscal effects Attachments: Resolution 2021-03 Subcommittee Resolution for Parking Commission.docx Report compiled on: May 7, 2021 26 Resolution 2021-03 Subcommittee Creation Page 1 of 2 BOZEMAN PARKING COMMISSION RESOLUTION 2021-03 A RESOLUTION OF THE PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA, TO ALLOW SUBCOMMITTEES TO CONVENE TO ADVANCE THE WORK OF THE BOZEMAN PARKING COMMISSION AS OUTLINED IN THE 2021 WORK PLAN. WHEREAS, the City of Bozeman has granted the Parking Commission authority manage parking in the City of Bozeman (MCA7-14-4634); and, WHEREAS, the Parking Commission and other citizen advisory boards can convene subcommittees to advance their work between full advisory board meetings; and, WHEREAS, in Article II, Section 9 of the Montana Constitution, citizens of the State and any other interested parties have a constitutional protection to the right to know what their government is doing: and, WHEREAS, the City of Bozeman has standardized notice requirements for all public meetings; and, WHEREAS, City staff and citizens both benefit from the active participation in meetings of the general public; and, NOW THEREFORE, BE ITRESOLVED that the Bozeman Parking Commission authorizes the creation of no more than two subcommittees to advance the work as outlined in the 2021 Work Plan. The subcommittees can focus on issues under the Policy bucket or the Capacity bucket identified by the Parking Commission and endorsed by the City Commission. The Parking Commission Chair will appoint no more than three members to each subcommittee so as not to constitute a quorum of the Parking Commission. Membership of the subcommittees will be posted to the City Website. The meetings will be conducted via the WebEx teleconferencing software with an agenda post under the city’s public noticing requirements. The subcommittees will expire no later than November 30, 2021. Passed and adopted by the Parking Commission of the City of Bozeman, Montana, at a session held on the 13th day of May 2021. ______________________________________ Jim Ness, Chair 27 Resolution 2021-03 Subcommittee Creation Page 2 of 2 Bozeman Parking Commission ATTEST: ___________________________ Mike Veselik, Interim Parking Manager City of Bozeman 28 Memorandum REPORT TO:Parking Commission FROM:Veselik SUBJECT:Parking Manager's Report MEETING DATE:May 13, 2021 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discussion STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:See Attached. UNRESOLVED ISSUES:No Unresolved Issues ALTERNATIVES:No Alternatives FISCAL EFFECTS:No Fiscal Effects Attachments: May 2021 Parking Manager Report.docx May Parking Fund Update.pdf Garage Occupancy Data May 2021 Placeholder.pdf Report compiled on: May 7, 2021 29 1 Bozeman Parking Commission, 5/13/2021 BOZEMAN PARKING COMMISSION Parking Program Manager’s Report Date: Friday, May 7, 2021 To: Bozeman Parking Commission From: Mike Veselik, Interim Parking Manager An update of major developments, in April, includes: Passport App:The ParkingDepartment netted $1,031 in parking revenue with 440total transactions. The Passport team has updated the app to show our parking occupancy in the garage in real time. The app is connected to the signs on the outside of the garage. We plan to distribute the marketing materials to downtown businesses during the month of May. Occupancy Data:We continue to collect data in the downtown core as well as the broader neighborhoods eligible to be Parking Benefit Zones. Once we have a large enough sample size, we will make the GIS map I previewed for you all more widely available to the public. We anticipate that could happen as early as the end of this summer. City Commission Meeting:The City Commission held a work session on April 27 th during the regularly scheduled Commission meeting. The Commission endorsed the overall parking program work plan. Their one addition is to add equity in as an explicit goal in the work plan. Board Consolidation:The City Commission continues to consider consolidating the 40 citizen advisory boards down to a handful of super boards with broader sets of responsibility. Chair Ness filled out a survey reflecting where responsibilities of the Parking Commission should be housed. The City Commission meets again at the end of May to continue work on consolidation. Parking Software RFP:We plan to write andrelease an RFP for parking software to conducting our permitting and enforcement operations. It has been three years since the City last put out an RFP for parking software.We believe it is in our best interest to evaluate the entire market of parking software available. Technology continues to advance rapidly and city staff is committed to creating a good parking experience for both customers and our own team. RPPD Rates:For now, staff plans to keep University Residential Parking Permit District rates flat. We did not have the opportunity to work with our finance department to prepare a new budget for the district. In the interest of fairness, rates will remain flat until that information can be compiled. 30 THROUGH PERIOD 10 REVENUE FY21 BUDGET FY21 ACTUAL % EARNED YTD % EXPECTED YTD PARKING LOT PERMITS 50,000.00$ $45,864.04 92%83% GARAGE PERMITS 350,000.00$ $440,885.12 126%83% GARAGE - TRANSIENT REVENUE 75,500.00$ $48,336.78 64%83% GARAGE VALIDATION COUPONS 6,000.00$ $5,282.00 88%83% RESIDENTIAL NGHBD. PERMITS 34,000.00$ $35,112.50 103%83% EMPLOYEE NGBHD. PERMITS 2,000.00$ $4,087.50 204%83% VISITOR NGBHD. PERMITS 15,000.00$ $14,235.00 95%83% ADMIN/LATE FEES 30,000.00$ $23,969.69 80%83% BOOT FEES 8,000.00$ $2,075.00 26%83% CITATION REVENUE 400,000.00$ $206,624.20 52%83% INTEREST INCOME 5,000.00$ $4,780.13 96%83% MISC REVENUE 2,340.00$ $18,845.42 805%83% TOTAL 977,840.00$ 850,097.38$ 87%83% EXPENDITURE FY21 BUDGET FY21 ACTUAL % SPENT YTD % EXPECTED YTD ADMIN - PERSONNEL 139,994.00$ 91,604.57$ 65%83% ADMIN - OPERATING 194,973.00$ 175,689.38$ 90%83% ADMIN - CAPITAL 35,000.00$ 1,631.25$ 5%83% ENFORCEMENT - PERSONNEL 259,274.00$ 192,446.60$ 74%83% ENFORCEMENT - OPERATING 59,612.00$ 25,289.59$ 42%83% ENFORCEMENT - CAPITAL 280,000.00$ 85,291.95$ 0%83% GARAGE - PERSONNEL 50,114.00$ 16,397.12$ 33%83% GARAGE - OPERATING 209,497.00$ 148,952.35$ 71%83% GARAGE - CAPITAL -$ 13,425.00$ 0%83% TOTAL 1,228,464.00$ 750,727.81$ 61%83% PARKING SERVICE FUND - OPERATING AS OF 05/01/2021 31 Garage Occupancy Data May 2021 – Coming Soon 32