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HomeMy WebLinkAbout04-05-21 Planning Board MinutesBozeman Planning Board Meeting Minutes, 04-05-21 Page 1 of 7 THE PLANNING BOARD MEETING OF BOZEMAN, MONTANA MINUTES Monday, April 5th, 2021 00:00:00 WebEx Meeting Information A) 00:03:14 Call Meeting to Order Present: Henry Happel, Cathy Costakis, Richard Rudnicki, Gerald Pape, Mark Egge, George Thompson, Matthew Hausauer, Jennifer Madgic B) Disclosures C) 00:04:42 Changes to the Agenda D) 00:05:55 Approval of Minutes D.1 Minutes Approval for 11-16-20 and 03-15-21 11-16-20 Planning Board Minutes DRAFT.pdf 03-15-21 Planning Board Minutes DRAFT.pdf 00:06:23 Motion D) Approval of Minutes Mark Egge: Motion Gerald Pape: 2nd 00:06:32 Vote on the Motion to approve D) Approval of Minutes. The Motion carried 8 - 0 Approve: Henry Happel Cathy Costakis Richard Rudnicki Gerald Pape Mark Egge George Thompson Matthew Hausauer Bozeman Planning Board Meeting Minutes, 04-05-21 Page 2 of 7 Jennifer Madgic Disapprove: None E) 00:06:42 Public Comment G) 00:10:29 Action Items G.1 00:10:39 Third work session to define and refine Planning Board goals for 2020 and implementation of the Bozeman Community Plan 2021. The initial discussion took place on December 21, 2020 and the second work session took place on March 1, 2021. Memo to PB-210330.pdf Planning board - development review.pdf Chairman Happel postponed a discussion regarding community outreach as the memo is extensive and he would like to give board members more time to go through the content. Chairman Happel inquired to Commissioner Madgic about the pursuit of a joint planning board and zoning commission meeting. Chairman Happel caught board members up on the effort to get in touch with other board chair-persons to discuss ongoing matters that involve several different boards. 00:15:42 Board Member Presentation Chairman Happel informed board members that a memo has been produced regarding the meeting that commissioner Madgic and board member Rudnicki had with City staff. Board member Rudnicki updated board members on the meeting that himself and Commissioner Madgic had with City Staff, where he outlined the memo that was created in summary of that meeting. 00:28:07 Board Discussion Chairman Happel asked board members to discuss the three ideas that they did not think were good ideas. Board member Pape proposed that the board should re-propose the idea to the city, requesting a one page memo be sent by the applicant to the board for review. Board member Hausauer commented that as an applicant, he would prefer to have a small, informal meeting with a sub-committee to make sure the applicant is on the right track. City Planner Rogers commented that the system of review is very different for projects that would go to the planning board versus the park board because public notice and transparency is required. Asking to see plans before they are brought to the board, would create an additional step in the application process for builders. Bozeman Planning Board Meeting Minutes, 04-05-21 Page 3 of 7 Commissioner Madgic commented that she felt that early stage meetings with staff were helpful during her time working in planning. Board member Rudnicki commented that early stage meetings are usually well received and he has seen this process be beneficial in several different places. Board member Costakis commented that it could be beneficial to create a sub-committee combined of several different boards to meet with applicants during the pre-application stage. Board member Pape re-visited his idea of having applicants send the board a single page memo with a brief snapshot of what the project is and if there should be preliminary changes made prior to the application going to the board. City Planner Rogers informed board members about A1 forms and showed them an example from a previous project. Board member Egge commented that he is slightly skeptical of this idea because he doesn't believe that applicants are going to volunteer to be reviewed in the pre-application stage. Chairman Happel requested that board members be sent copies of all A1's that come in to the City. Board member Thompson commented that he liked the idea of getting more education of the planning process from the City before deciding on creating a sub-committee for pre-application review. Chairman Happel inquired to each board member as to their opinion on getting further education from Community Development. Board member Pape commented that it would be nice to get a summary from staff at the beginning of meetings as to how much is coming down the pipe towards the board. 01:11:37 Key Ordinance Amendments Memo Chairman Happel introduced the memo and asked board members to comment 01:14:00 Board discussion Board member Rudnicki commented that without changes to the development code, the board is not going to get the growth policy changes that they want and there is going to have to be a recommendation to the commission. Commissioner Madgic commented that she believes it is appropriate for the board to make recommendations to the commission. Board member Pape commented that the board has to be able to test policies and processes that are put in place so that they are able to know if they work properly. Chairman Happel commented that it is a good idea to compile a list and make a recommendation to the commission of changes that should be made to get standards into compliance. Bozeman Planning Board Meeting Minutes, 04-05-21 Page 4 of 7 Board member Costakis commented that she feels that hiring a consultant to audit the UDC would be helpful. Board member Egge commented that he agrees with board member Costakis that it is a good idea to perform a review and re-write of the UDC. Chairman Happel replied to Egge's comment that the City has decided that it wants to first review the UDC in the lens of how it effects AH, and that there is an audit currently being performed by a consulting firm with that lens, in addition the auditor has been asked to do a re-write of the PUD section of the UDC. City Planner Saunders commented that Chairman Happel is mostly right, staff has made a request to the City Manager, but there has not been an answer. Also, the legislative session is going to make some major changes and the city is going to have to wait to see the "final package" that comes through when the session is over. Board member Thompson commented that he appreciated the idea of taking a strategic look at the UDC and the challenge is going to be figuring out the major ideas that need to be addressed so they don't take up too much time. Board member Rudnicki commented that the idea is not to conduct a complete review of the UDC, but that they need to pick the low hanging fruit quickly to get those few items revised in a shorter timeline. Commissioner Madgic requested that board members add to or offer suggestions for the bulleted items. Chairman Happel commented that a joint meeting is going to take place April 26th regarding that. 01:33:12 Motion The Planning Board consider key ordinance amendments for proposition to the city commission for consideration, the action for that would be that each member review the attached list in the memo prior to the next meeting and provide any additional items that they might like to see included for discussion at that time. Richard Rudnicki: Motion Mark Egge: 2nd 01:33:21 Vote on the Motion to approve The Planning Board consider key ordinance amendments for proposition to the city commission for consideration, the action for that would be that each member review the attached list in the memo prior to the next meeting and provide any additional items that they might like to see included for discussion at that time. The Motion carried 8 - 0 Approve: Henry Happel Cathy Costakis Richard Rudnicki Gerald Pape Mark Egge George Thompson Bozeman Planning Board Meeting Minutes, 04-05-21 Page 5 of 7 Matthew Hausauer Jennifer Madgic Disapprove: None 01:33:34 Report on information flow for development Board member Rudnicki commented that the board is too far into the weeds for this. Chairman Happel echoed board member Rudnicki's comment Board member Hausauer inquired about some technical details in the staff report. Staff liaison Rogers commented that they try to standardize the documents that they present and suggested that the details are sometimes supporting ones. Planner Saunders commented that it is written in the code and for the short term, they have to adhere to the code as written. Board member Costakis commented that the board should look at bigger picture things and that staff should not have to do extra work to make changes. Board member Rudnicki commented that each board has different purviews, so they should not all be relayed the same exact information, they should be catered to what the board is tasked to review. Board member Pape commented that he would like to see the board have access to more information. 01:49:24 Motion That the board explore the possibility of some simplified avenue by which potential applicants can communicate to the board what they see their benefits to the community in a given project as being. Gerald Pape: Motion Jennifer Madgic: 2nd 01:49:17 Board member Pape amended his motion to provide clarity that the applicants would communicate early in the process. Board member Thompson commented that he sees this motion as a narrative summary. Board member Rudnicki outlined issues he had with the motion, stating that it is phrased vaguely and open ended and it should be stated more specifically. Commissioner Madgic spoke to her second of the motion. Board member Costakis agreed with Commissioner Madgic's comment. Chairman Happel commented that he is going to support board member Pape's motion. Bozeman Planning Board Meeting Minutes, 04-05-21 Page 6 of 7 02:00:18 Vote on the Motion to approve That the board explore the possibility of some simplified avenue by which potential applicants can communicate to the board what they see their benefits to the community in a given project as being. The Motion carried 8 - 0 Approve: Henry Happel Cathy Costakis Richard Rudnicki Gerald Pape Mark Egge George Thompson Matthew Hausauer Jennifer Madgic Disapprove: None H) 02:00:53 FYI/Discussion Staff liaison Rogers informed the board of the upcoming Zoning Commission meeting. Commissioner Madgic commented that there is still 1 seat vacant on the board. I) 02:09:21 Adjournment For more information please contact Tom Rogers at trogers@bozeman.net. This board generally meets the 2nd and 4th Monday of each month from 6:00 PM to 8:00 PM Bozeman Planning Board Meeting Minutes, 04-05-21 Page 7 of 7