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Home My WebLink About03-15-21 Planning Board MinutesBozeman Planning Board Meeting Minutes, 03-15-21 Page 1 of 6 THE PLANNING BOARD MEETING OF BOZEMAN, MONTANA MINUTES Monday, March 15, 2021 00:00:00 WebEx Meeting Information A) 00:03:33 Call Meeting to Order Present: Henry Happel, Cathy Costakis, Richard Rudnicki, Gerald Pape, Mark Egge, George Thompson, Jennifer Madgic, Matthew Hausauer B) 00:04:18 Disclosures C) 00:04:19 Changes to the Agenda D) 00:04:24 Approval of Minutes D.1 Minutes Approval for 01-07-20 and 03-01-21 Cover Page 01-07-20 Planning Board Minutes DRAFT.pdf 03-01-21 Planning Board Minutes DRAFT.pdf 00:04:44 Motion D) Approval of Minutes Gerald Pape: Motion Richard Rudnicki: 2nd 00:05:45 Vote on the Motion to approve D) Approval of Minutes. The Motion carried 8 - 0 Approve: Henry Happel Cathy Costakis Richard Rudnicki Gerald Pape Mark Egge George Thompson Bozeman Planning Board Meeting Minutes, 03-15-21 Page 2 of 6 Jennifer Madgic Matthew Hausauer Disapprove: None Board member Egge would like the January 2020 minutes amended to reflect the motion language. E) 00:05:53 Public Comment No public comment at this time F) 00:09:53 Action Items F.1 00:09:57 Introduction and welcome new and reappointed Planning Board members. Cover Page Staff liaison Tom Rogers gave an overview of the City Commission meeting where four of the board members were reappointed and Board member Hausauer was appointed to the Planning Board. Board Member Hausauer introduced himself and gave a brief overview of his background and professional qualifications. F.2 00:13:10 Planning Board Rules and Procedures. Cover Page Rules of Procedure-1601-Final.pdf Chairman Happel asked that the board members familiarize themselves with the board rules and procedures. F.3 00:14:21 Election of Planning Board officers. Pursuant to model rules of procedure (Resolution No. 4377) the Planning Board must elect a president and vice president annually. Cover Page 00:15:46 Motion To nominate Henry Happel as President Gerald Pape: Motion Jennifer Madgic: 2nd 00:15:49 Vote on the Motion to approve Nominate Henry Happel as President. The Motion carried 8 - 0 Approve: Henry Happel Cathy Costakis Richard Rudnicki Gerald Pape Mark Egge Bozeman Planning Board Meeting Minutes, 03-15-21 Page 3 of 6 George Thompson Jennifer Madgic Matthew Hausauer Disapprove: None 00:16:29 Motion Nominate Ruchard Rudnicki as Vice President Mark Egge: Motion George Thompson: 2nd Board member Pape mentioned that he would like to be the vice chair and outlined his qualifications. Board member Egge spoke to his motion of Board member Rudnicki as vice chair. 00:17:57 Vote on the Motion to approve Nominate Richard Rudnicki as Vice President. The Motion carried 7 - 1 Approve: Henry Happel Cathy Costakis Richard Rudnicki Mark Egge George Thompson Jennifer Madgic Matthew Hausauer Disapprove: Gerald Pape F.4 00:18:37 Discussion of effective meetings suggestions document. Cover Page Efficient Meetings Suggestions-210301.docx Chairman Happel gave an overview of the effective meeting document Board member Thompson commented on point 3 in the document stating that with all the discussion that happens and all the motions and amendments that occur, it gets confusing to follow what is going on and what exactly is being voted on. F.5 00:27:28 Third work session to define and refine Planning Board goals and Community Plan Implementation. The initial discussion took place on December 21, 2020. The second work session took place on March 1, 2021. Cover Page Hap Memo to PB-210224.pdf Happel Goals Memo to PB-121215.pdf Saunders memo to PB 12-16-2020.pdf Bozeman Planning Board Meeting Minutes, 03-15-21 Page 4 of 6 Resolution 5257 Adopting the City Commission Priorities 2021.pdf 2021 Budget Request - concepts.pdf Memo to PB-210309.pdf 2021 Budget Request - concepts.pdf Chairman Happel mentioned the memo from community development that discusses budget issues and asked staff members to comment on it. 00:32:24 Staff Discussion Staff liaison Rogers commented on board budget. Board member Pape commented that the by-laws had been revised two times since he has been on the board and that the board should create new by-laws instead of new rules and procedures and that the same thing is true about the budget. Chairman Happel replied that this is part of a larger discussion of what kind of money the board wants the city to provide to them and he would prefer to have the budget conversation at a later time, as they are going to have to present it to the city commission. Commissioner Madgic interjected that she would work on gathering information on how money is being spent and she will report back to chairman Happel. Board member Rudnicki commented that if there is being money spent that the board doesn't know about, then the board needs to know immediately and needs to deal with it immediately. Board member Egge commented that levees have to be authorized by state law and that the commission does levy 2 mills from taxes. He agrees with Board member Pape that the board needs to know their budget so that they can know what is within the realm of possibility. Board member Pape commented that the budget belongs to the planning board, not the planning department and if the board has money that they have never been told about, they need to know what is being done with that money. Staff Planner Chris Saunders commented that they are very transparent to the public about budgets and that the city is not hiding money from the board. Board member Thompson commented that it would be nice to know if there is funding available in order to know if they are able to bring in outside sources to assist the board in making decisions. Chairman Happel commented that himself and Commissioner Madgic will do some research and get back to the board at the next meeting. 00:51:49 Staff presentation Melody Mileuer and Dani Hess provided an overview of the city's emerging community engagement initiative. Bozeman Planning Board Meeting Minutes, 03-15-21 Page 5 of 6 Chairman Happel commented that the board should support community outreach through communication and engagement. 01:10:06 Board questions Board members directed questions at staff regarding communication with the public. Chairman Happel commented that in order to make progress in dealing with their dissatisfaction with community outreach, a good way to deal with it is for Dani and Melody to have a zoom conference with planning board members and put together a memo and bring it back to the entire board. Board members Pape and Costakis volunteered to have the meeting with Dani and Melody. 01:33:08 Better Communication of Beliefs and Intentions. Chairman Happel mentioned that if the board would have been able to weigh in earlier on Norton Ranch that there would have possibly been a different outcome and inquired if the board should the board be able to weigh in earlier on major changes such as this and recommended that the board should put together a memo on their views of the plans that are going to be put before the board at a later date in the effort to make the board less of a rubber stamp and more of a voice on the side in the development process. Vice Chair Rudnicki commented that he had seen this idea work with other commissions and that he would be in favor of something that would get the projects in front of the board at an earlier date. Commissioner Madgic dismissed Dani and Melody and mentioned that they could leave the meeting if they wanted to and thanked them for their time. Board member Egge commented that he supports the suggestion that there should be opportunity for the planning board to give more input in development processes. Board member Pape commented that he believes that the development committee may like this idea in some aspects, but may not like it in others. Board member Thompson commented that he believes that developers aren't going to want to request extensions in order to allow this process to go through because it already takes long enough to get through the planning/development process. Vice Chair Rudnicki commented that he agrees that developers will be hesitant to extend their already long process. Commissioner Madgic suggested that she and Vice Chair Rudnicki be the ones to meet with city staff. as they are former staffers, to convey the wishes of the board in having the opportunity to give earlier feedback of development projects. 02:00:56 Coordination with other Boards. Bozeman Planning Board Meeting Minutes, 03-15-21 Page 6 of 6 Chairman Happel commented that this is a task he can take on to communicate with other advisory boards to keep the Planning Board up to date. G) 02:05:16 FYI/Discussion H) 02:05:26 Adjournment For more information please contact Tom Rogers at trogers@bozeman.net. This board generally meets the 2nd and 4th Monday of each month from 6:00 PM to 8:00 PM