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HomeMy WebLinkAbout04-14-21 CAHAB Agenda & Packet MaterialsA.Call meeting to order B.Disclosures C.Changes to the Agenda D.Approval of Minutes D.1 Minutes Approval for 03-10-(Andreasen) E.Public Comment THE COMMUNITY AFFORDABLE HOUSING ADVISORY BOARD OF BOZEMAN, MONTANA CAHAB AGENDA Wednesday, April 14, 2021 WebEx Meeting Information Via Webex: https://cityofbozeman.webex.com/cityofbozeman/onstage/g.php? MTID=e412c25d4677ff7db866517f440545486 Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting Via Phone: This is for listening only if you cannot watch the stream or channel 190 • Call-in toll number (US/Canada ): 1-650-479-3208 • Access code: 182 093 0388 Public Comment: If you are interested in commenting in writing on items on the agenda, please send an email to agenda@ bozeman.net prior to 12:00pm on Tuesday, April 13th, 2021. You may also comment by visiting the City's public comment page. You can also comment by joining the Webex meeting. If you do join the Webex meeting, we ask you please be patient in helping us work through this online meeting. If you are not able to join the Webex meeting and would like to provide oral comment you may send a request to agenda@bozeman.net with your phone number, the item(s) you wish to comment on, and someone will call you during the meeting to provide an opportunity to comment. You may also send the above information via text to 406-224-3967. As always, the meeting will be streamed through the City's video page (click the Streaming Live in the drop down menu), and available in the City on cable channel 190. 1 Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. F.Special Presentation F.1 Introduction of the Affordable Housing Code Review process and engagement plan (Elliott) G.Action Items G.1 Review of Resolution 5261, Amending the Fiscal Year 2021 (FY21) Budget for the Community Housing Fund for the Purpose of Impact Fee Reimbursement for Emergency and Transitional Housing Projects, and recommendation to the City Commission.(Andreasen) H.FYI/Discussion H.1 Community Housing Program Update(Tanya Andreasen) H.2 Board Member Updates(Board Members) I.Adjournment For more information please contact Tanya Andreasen, tandreasen@bozeman.net This board generally meets the second Wednesday of the month from 08:00 am to 10:00 am. Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). 2 Memorandum REPORT TO:Community Affordable Housing Advisory Board SUBJECT:Minutes Approval for 03-10- MEETING DATE:April 14, 2021 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Suggested Motion: I move to approve the meeting minutes for March 10th, 2021 STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:None UNRESOLVED ISSUES:None ALTERNATIVES:1. Approve meeting minutes with corrections. 2. Do not approve meeting minutes. FISCAL EFFECTS:None Attachments: CAHAB Minutes 03-10-21 DRAFT.pdf Report compiled on: April 8, 2021 3 Bozeman Community Affordable Housing Advisory Board Meeting Minutes, 03-10-21 Page 1 of 4 THE COMMUNITY AFFORDABLE HOUSING ADVISORY BOARD MEETING OF BOZEMAN, MONTANA MINUTES Wednesday, March 10, 2021 00:03:31 WebEx Meeting Information A) 00:03:33 Call meeting to order Present: David Magistrelli, Noel Seeburg, Rita Ripley, Tanya Andreasen, Terry Cunningham, Kevin Thane, Kyla Tengdin, Greg Stratton, Jacy Conradt Absent: Hannah Van Wetter Chairman Seeburg announced Hannah Van Wetter emailed that she will be late to the meeting. B) 00:04:02 Disclosures C) 00:04:05 Changes to the Agenda D) 00:04:18 Approval of Minutes David Magistrelli commented that he did not attend the last meeting and needs to be removed from the minutes. D.1 Minutes Approval for 02-10-21 Cover Page CAHAB Minutes 02-10-21 DRAFT.pdf 00:05:22 Motion D) Approval of Minutes David Magistrelli: Motion Greg Stratton: 2nd 00:05:27 Vote on the Motion to approve D) Approval of Minutes. The Motion carried 7 - 0 Approve: 4 Bozeman Community Affordable Housing Advisory Board Meeting Minutes, 03-10-21 Page 2 of 4 David Magistrelli Noel Seeburg Kevin Thane Kyla Tengdin Greg Stratton Jacy Conradt Disapprove: None E) 00:05:29 Public Comment F) 00:06:59 Action Items F.1 00:07:11 Blackwood Groves Affordable Housing Plan Review and Recommendation Cover Page Appendix M.0 - AH_Affordable Housing Application 01-05-2021.pdf Appendix M.1 - Affordable Housing Plan 01-05-2021.pdf Appendix M.2 - Affordable Housing Plan_AH Prelim Site Plan 01-05-2021.pdf Blackwood Groves - Preliminary Plat Narrative 01-06-2021.pdf 00:08:13 Staff Report Staff liaison Tanya Andreasen provided a report of the Blackwood Groves Affordable Housing Plan Review where she outlined the number of cottage homes to be built, and recommended that the plan aligns with the affordable housing ordinance. 00:10:15 Applicant Presentation Mr. Grant Sythe, Mr. Rob Pertzborn and Mr. Matt Hausauer introduced the project team and gave a presentation on the Blackwood Groves project where they outlined the house types that will be present in the community as well as the various features that will be offered within the community. 00:40:02 Board Member Hannah Van Wetter joined the meeting. 00:56:23 Public Comment Opportunity Tracy Menuez of HRDC spoke in support of the Blackwood Groves Affordable Housing Plan. 01:02:41 Board Discussion Board members spoke in support for the Blackwood Groves affordable housing plan. 01:06:13 Motion to recommend approval of the Blackwood Groves Subdivision Affordable Housing Plan. Kyla Tengdin: Motion Greg Stratton: 2nd 5 Bozeman Community Affordable Housing Advisory Board Meeting Minutes, 03-10-21 Page 3 of 4 01:06:32 Vote on the Motion to approve Move to recommend approval of the Blackwood Groves Subdivision Affordable Housing Plan. The Motion carried 6 - 0 Approve: David Magistrelli Noel Seeburg Kevin Thane Kyla Tengdin Greg Stratton Jacy Conradt Disapprove: None F.2 01:07:20 Review and approve a memorandum from the Community Affordable Housing Advisory Board to City Manager Jeff Mihelich recommending that the value of seven (7) mills be appropriated to the Community Housing Fund in the City Manager's Recommended Fiscal Year 2022 Budget. Cover Page 7 mils memorandum.pdf Chairman Seeburg directed staff liaison Andreasen to make "real time" edits to the memo for board approval. Board member Thane recommended that the memo reflect that providing affordable housing should be a top priority in the City. 01:14:49 Motion Move to approve a memorandum from the Community Affordable Housing Advisory Board to City Manager Jeff Mihelich recommending that the value of seven (7) mills be appropriated to the Community Housing Fund in the City Manager's Recommended Fiscal Year 2022 Budget. Kyla Tengdin: Motion David Magistrelli: 2nd 01:15:02 Public Comment Opportunity 01:17:22 Vote on the Motion to approve Move to approve a memorandum from the Community Affordable Housing Advisory Board to City Manager Jeff Mihelich recommending that the value of seven (7) mills be appropriated to the Community Housing Fund in the City Manager's Recommended Fiscal Year 2022 Budget. The Motion carried 7 - 0 Approve: David Magistrelli Noel Seeburg Hannah Van Wetter Kevin Thane 6 Bozeman Community Affordable Housing Advisory Board Meeting Minutes, 03-10-21 Page 4 of 4 Kyla Tengdin Greg Stratton Jacy Conradt Disapprove: None G) 01:18:01 FYI/Discussion G.1 01:18:05 Review of City Commission Work Session 1/26/2021: Builders Panel Discussion Cover Page Board member Stratton gave a review on the Builder's Panel that took place in January, mentioning that funding for affordable housing is low, but costs for building affordable houses are high. 01:28:47 Chairman Seeburg extended the meeting to 9:45 G.2 01:30:27 Housing resources and needs for clients and families of REACH, Inc., a local non-profit service provider to adults with developmental disabilities. Cover Page Board member Conradt shared the mission and reasoning behind REACH, Inc. and how they are helpful to community members in need. G.4 01:40:05 Board Member Updates Cover Page Board members provided updates on current efforts occurring in the affordable housing community. 01:43:59 Chairman Seeburg extended the meeting to 9:50 Staff liaison Andreasen updated board members on projects that are upcoming in the City. H) 01:49:36 Adjournment 01:50:23 Motion H) Adjournment David Magistrelli: Motion Kyla Tengdin: 2nd For more information please contact Tanya Andreasen, tandreasen@bozeman.net. This board generally meets the second Wednesday of the month from 08:00 am to 10:00 am. 7 Memorandum REPORT TO:Community Affordable Housing Advisory Board SUBJECT:Introduction of the Affordable Housing Code Review process and engagement plan MEETING DATE:April 14, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:none STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND: The City of Bozeman’s Community Housing Needs Assessment was completed in early 2019, and the Community Housing Action Plan (Action Plan) accepted early in 2020. These guiding documents are the basis for a community partnership framework that advances cross agency and organization collaborations to address housing issues in Bozeman. The City of Bozeman’s Community Housing Program is a convener of these diverse partners, and takes the lead on researching and implementing many of the strategies of the Action Plan. One of the Action Plan strategies addresses the reduction or elimination of “regulatory barriers” in City policies. The City has teamed up with Clarion and Associates to undertake a code analysis and draft recommendations for changes to the City of Bozeman’s Unified Development Code (UDC) that will help ensure that the City of Bozeman’s land use policies encourage, promote, and expedite affordable housing construction and preservation, thereby increasing housing stock across the continuum of housing need while remaining in balance with other community priorities. Particular attention will be paid to the code section regulating Planned Unit Developments. Further, and in a second phase of work, the City seeks a review and potential rewrite of its Affordable Housing Ordinance, Bozeman Municipal Code Section 38.380 (AHO), and propose amendments that meet the City’s identified goals in the Community Housing Action Plan. Analysis and retooling of the complex policies and technical requirements associated with affordable home development and preservation will be improved by accessing the ideas and concerns of the people who have expertise in our community as developers, service providers, builders, investors, end-users, employers, lenders, realtors, and more. As such, the Community Affordable Housing Advisory Board and its members and meeting attendees will be one of the targeted stakeholder groups presented with opportunities to interact directly with the consultant and staff team, to be held during their regular meeting time at 8:00 AM on May 12, 2021. In order to present this citizen advisory body with an understanding of the project plan, and to invite member participation in the several engagement opportunities available to 8 them throughout the study and recommendation process, members of the consultant team will give a short presentation on April 14, 2021. UNRESOLVED ISSUES:none ALTERNATIVES:none FISCAL EFFECTS:none Report compiled on: April 6, 2021 9 Memorandum REPORT TO:Community Affordable Housing Advisory Board SUBJECT:Review of Resolution 5261, Amending the Fiscal Year 2021 (FY21) Budget for the Community Housing Fund for the Purpose of Impact Fee Reimbursement for Emergency and Transitional Housing Projects, and recommendation to the City Commission. MEETING DATE:April 14, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION: Move to recommend to the City Commission the approval of Resolution 5261, Amending the Fiscal Year 2021 (FY21) Budget for the Community Housing Fund for the Purpose of Impact Fee Reimbursement for Emergency and transitional Housing Projects. Suggested motion language: I move to recommend the City Commission approve Resolution 5261, Amending the Fiscal Year 2021 Budget for the Community Housing Fund for the Purpose of Impact Fee Reimbursement for Emergency and Transitional Housing Projects. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:Resolution 5261 amends the Community Housing Fund Appropriation down payment assistance and impact fee reimbursement line item. The appropriated amount in the FY21 budget was $200,000 for down payment assistance and impact fee reimbursement for Lower Priced Homes built as required by the Affordable Housing Ordinance. There have been no requests this fiscal year and currently there are no qualifying homes coming online. The Community Housing Action Plan states that Community Housing includes all dwelling types, including transitional homes and emergency shelters. One of the Action Plan objectives states that it is crucial that “… community housing serves the full range of incomes without losing sight of safety net programs for extremely low income and homeless families.” Both the Housing First Village and Haven projects address housing needs of our 10 most vulnerable community members. Offsetting a portion of the impact fees with Community Housing Fund dollars provides a crucial benefit to each project, and the community members they will serve for many years. The projects to be funded are: Housing First Village (HFV) is a supportive housing development meant to serve our community members who experience chronic homelessness. Nineteen (19) tiny homes will be developed this year and next, with onsite and direct service provided to residents, most of whom with a household income of less than 30% of Area Median Income. Haven is responding to a community need for safe shelter for people experiencing partner and other violence by developing a 40 bed shelter. The shelter will be situated next to a community resource center, providing our community with a safe and welcoming space to openly learn about and discuss intimate partner violence – decreasing secrecy and stigma, and increasing community awareness and investment in safer outcomes for vulnerable community members. The proposal is to fund each project $75,000 (both projects have estimated impact fees of $100,000 each), which would leave $50,000 for any homes that qualify for the down payment assistance and impact fee reimbursement come online. This budget amendment was slated to be discussed at the March 9, 2021 City Commission meeting, but was pulled off the agenda so that CAHAB could review the budget amendment and give its recommendation to the City Commission. This budget amendment will be put back on the April 20, 2021 City Commission agenda, and include CAHAB's recommendation from this April 14, 2021 meeting. UNRESOLVED ISSUES:none ALTERNATIVES:As suggested by the board. FISCAL EFFECTS:None; this resolution only changes current appropriations and does not change the total appropriation. The $150,000 amount of the $200,000 appropriated for down payment assistance and impact fee reimbursement for single family homes would go towards impact fee reimbursement for emergency and transitional housing projects. Attachments: Haven_Impact_Fees.pdf HFV_impact_fee_reimbursement_request.pdf 11 Resolution_5261_Budget_Amendment_Community_Housing_Fund.docx Report compiled on: April 6, 2021 12 Haven 1 | P a g e Need for the project: Last fiscal year, Haven saw a 13% increase in support line calls, an 84% increase in nights provided in hotels, a 53% increase in the number of survivors who stayed in Haven’s shelter, a 7% increase in those who accessed services from Haven’s legal advocate, an 11% increase in those who received counseling, and an 8% increase in community members who were educated about domestic violence. Despite the many significant increases that the service numbers from last fiscal year reveal, we do not feel like they paint the whole picture of escalated violence, as we know that many have been unable to reach out for help as they remain at home with their abusers through the pandemic. Haven’s current shelter does not house men, the capacity has been reduced due to COVID and it is consistently full. When a community member reaches out to Haven for emergency shelter and our shelter cannot accommodate them, Haven arranges for them to stay at a hotel until other arrangements are made. In the last 6 months Haven provided 234 hotel nights to men, women and children in our community. While the expense of this is immense, it pales in comparison to survivor experience and how that differs from the experience of survivors in Haven’s shelter where they have support from other residents as well as Haven advocates on site. Alone in hotels, survivors are further isolated away from the resources they need to move forward. Project description: In 1982, Haven purchased a home in Bozeman where those in need of safety could find a place of refuge and healing. Built 100 years ago to be a single-family home, it now houses up to five families at any given time. In this aging shelter, survivors share bedroom, bathroom, kitchen, and living room spaces. Despite its cramped conditions, the shelter is consistently at capacity. Haven’s advocates and counselors also work in this space to empower people experiencing trauma and working to rebuild their lives. In keeping with policies of an earlier time, the location has been kept a secret to protect those who seek its shelter. Haven has outgrown this space both in size and in concept. The house is old and falling apart, just as the notion that domestic and sexual violence should be kept a secret is dated and invalid. Haven’s goal is to create a secure facility in a disclosed location that will expand capacity and services, promote healing, welcome the community, and embody the need to end the secrecy, isolation, and stigma that has too long been associated with domestic violence. 13 Haven 2 | P a g e Community Benefit: Bozeman's recent spike in housing prices has caused many hardships. With the median home price now at approximately $600,000 and renting costs following suit, Bozeman is an expensive place to live for most people; for someone trying to find the resources to leave an abusive relationship, however, those costs can be insurmountable. These costs often lead to the survivor of abuse staying in the abusive relationship for months or years longer. Haven is that safety net for survivors who do not yet have the resources needed to rent or own a home of their own. To paint a picture of where Haven's shelter guests fall on the economic spectrum, 100% of our guests last year fell below the federal poverty line. The number of survivors who self-reported as homeless (87) continues to be the largest underserved group that Haven serves. Intimate partner violence (IPV) is often a contributing factor or cause of homelessness. Studies have shown that 50-84% of homeless females are also survivors of IPV. Because of this common co- occurrence, Haven participates in the Greater Gallatin Homeless Action Committee to enhance community collaboration in meeting the needs of our local homeless population. Haven also removes financial barriers for services by providing free shelter, general and legal advocacy, as well as therapy and other services to survivors. Another contributing factor for a small decrease in this number could be the efficacy of the Coordinated Entry group which maintains and assists known community members who are experiencing homelessness. Haven's new, 40-bed shelter will help the City meet its goal of providing 5,800 housing units, 16% of which are slated to be emergency and transitional housing. Beyond the immediate response of providing a safe place to stay for at least 40 people at one time, Haven's new shelter will help us as an organization shift the community conversation around intimate partner violence and housing in general. By providing a community resource center adjacent to the shelter, Haven's goal is to introduce Bozeman to our organization and mission in an effort to decrease the stigma that all too often surrounds intimate partner violence. In doing so, we hope to educate our neighbors and ultimately reduce the prevalence of intimate partner violence and thereby reduce the need for shelter. This work will take generations, but we are grateful to take this one large leap forward in the paradigm shift. 14 Haven 3 | P a g e Project Budget: Impact of these funds: Haven’s project has evolved and expanded over the years. The project that we outlined over three years ago when we launched the fundraising campaign was $8,000,000 and now, with the growth in the need for Haven’s services and the impacts of the pandemic, our budget is significantly more. To date, we have raised $8,300,000 and Haven will continue to raise money until we have the funds we need to provide the shelter that our community members deserve. As Haven continues to grow, and the needs in our community shift, we will continue to adapt accordingly. Haven Shelter Summary of Project Costs Contstruction Fee $5,881,937 Martel Pre-Construction Fee $23,220 MASS Design Fees $623,878 Owner Expenses $175,661 Owner Contingency $120,000 Permit and Impact Fees $113,434 Testing and Inspections $72,545 Campaign Budget $2,000,000 Total $9,010,676 15 November 30, 2020 Mr. Marty Matsen Director of Community Development City of Bozeman P.O. Box 1230 Bozeman, MT 59771 Dear Director Matsen: HRDC has submitted a site plan and SUP for our Housing First Village (HFV), a transformational, tiny home development that will provide supportive housing to community members experiencing chronic homelessness. This project, the first of its kind in Montana, has been the result of years of work between HRDC, Montana State University’s School of Architecture, Bozeman’s faith-based community, and partners in our FUSE initiative, including the City of Bozeman. HFV has also been selected as one of four national contract awardees in the Fannie Mae Sustainable Communities e program, elevating our community’s efforts to the national stage. As we near the construction of the homes, HRDC requests reimbursement of impact fees associated with HFV. This project will provide affordable 19 homes for some of our most vulnerable residents. It is anticipated that most HFV renters will earn less than 30% Area Median Income, a population with extremely limited rental options. Further, HFV will target individuals that have struggled to maintain housing and offer supportive services geared to achieving stability. Information gathered from the FUSE initiative suggests that HFV could result in a 57% reduction in the community costs associated with chronic homelessness. This is consistent with the results of other communities across the nation that have implemented supportive housing as an approach to addressing housing stability. Impact fee assistance from the City is an important part of reducing the development costs of HFV. Rents for very-low-income populations typically cover operating costs and do not leave room for debt service. Reducing development costs allows us to deliver an affordable, sustainable product that will benefit the community for years to come. Thank you for your consideration of this request. Best Wishes, Tracy Menuez Associate Director 16 RESOLUTION NO. 5261 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING THE CITY’S ANNUAL BUDGET TO MAKE CHANGES TO THE OPERATING IN THE COMMUNITY HOUSING FUND APPROPRIATIONS APPROVED JUNE 22, 2020. WHEREAS,the City Commission did, on the 22nd day of June, 2020, after due and proper legal notice, conduct a public hearing and adopt a municipal budget for Fiscal Year 2020- 2021 (Fiscal Year 2021); and WHEREAS,the City Commission did, on the 20th day of April, 2021, after due and proper legal notice, conduct a public hearing on proposed amendments to the municipal budget. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: Section 1 – Appropriation Additions The City Commission of the City of Bozeman, Montana, does hereby authorize and instruct expenditures in the Community Housing Fund appropriated for down payment assistance and impact fee reimbursement for single family homes go towards to impact fee reimbursement for emergency and transition housing projects. Section 2 Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force and effect on July 1, 2020. 17 Section 3 That should it be found by any court of competent jurisdiction that any section, clause, portion, sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations, that in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all other portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full force and effect. PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 20th day of April, 2021. ___________________________________ CYNDY ANDRUS Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 18 Memorandum REPORT TO:Community Affordable Housing Advisory Board SUBJECT:Community Housing Program Update MEETING DATE:April 14, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:none STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:City staff will give a brief update from the Community Housing Program. Updates will vary monthly, but could include progress reports on the implementation of the Community Housing Action Plan, new or ongoing programming initiatives, special projects or community partnerships, and other matters of interest to or related to the development and preservation of community housing in Bozeman. UNRESOLVED ISSUES:none ALTERNATIVES:none FISCAL EFFECTS:none Report compiled on: April 6, 2021 19 Memorandum REPORT TO:Community Affordable Housing Advisory Board FROM:Tanya Andreasen SUBJECT:Board Member Updates MEETING DATE:April 14, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:none STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:CAHAB members work and volunteer in various public and private sectors in our community. Monthly or periodic reports or updates from members helps to communicate community wide work being done around housing and housing affordability/attainability. Members wishing to give an update will be given the opportunity at each CAHAB meeting as time permits. UNRESOLVED ISSUES:none ALTERNATIVES:none FISCAL EFFECTS:none Report compiled on: April 6, 2021 20