Loading...
HomeMy WebLinkAbout2021-04.Parks-Rec-AT-Plan.Q&A 1. Please expand on the level of detail required for the recreation marketing plan. For example, are you looking for a separate, detailed recreation marketing document or are you seeking to make sure the overall plan includes recommendations that focus on and meaningfully address recreation program marketing? We are open to proposals for how these elements are packaged and level of detail provided. Make a proposal based on knowledge and experience. 2. What are the intended outcomes of the partnerships/staffing analysis? The analysis would aid in the development of a staffing/partnership plan that would help us meet current and future demands for recreation programs and services in our community. 3. Is there an existing City-wide or Department Cost Recovery Plan? We do not have a detailed cost recovery plan, but we do have an internal rate study that was developed by our Finance Director that assesses fees and makes recommendations (over a two year period FY21-FY22) in order for us to better meet the cost recovery goals established by the city commission. We also have a “Policy and Fee Schedule for Recreation Facilities and Programs” that is used as a guide for setting fees. 4. Section F. Budget indicates “the City has an additional $8,000 for direct costs. Will that funding cover direct costs of the City or direct costs of the consultant team? (Section F Budget) What portion of the additional funding of $8,000 for direct costs to the project will be available to the consultant? This is for costs of the City expected to go toward community engagement support or communications items that we are preparing between now and when the consultant team is officially hired; to take care of smaller items that weren't foreseen such as prizes, incentives, rental fees; or to extend the budget of the Safe Routes to Parks grant. When you are preparing your proposal, we recommend that you consider it a 5% contingency. 5. Will the consultant be required to utilize the City of Bozeman community engagement plan/framework (12-3-2020 draft) Yes, we will use the CE framework. Several consultants for other City projects are currently using this framework and it is critical that we continue this effort to integrate our engagement process into City work. The City's Community Engagement Team will be available to assist. 6. Will the City require the consultant to use a specific virtual community engagement platform (such as Bang the Table or OpenGov)? The City is not necessarily requiring that Bang the Table be used, but we do foresee that a virtual platform would be a useful tool for this project. Consultants may propose other tools within their strategy. The City Manager's Office - Community Engagement Team is proposing a City-wide contract for Bang the Table within the FY 2022 budget. 7. For the Experience section related to ethical data governance, does the City have specific standards to align with or are you seeking to understand our team's approach and methodologies? The City does not have specific standards for ethical data governance – please describe you firm’s approach and methodologies. 8. Does the City have a desired timeline? The City desires for the document(s) to be presented to the City Commission for adoption in early spring of 2022. 9. Is your GIS database for a parks and amenities assessment complete or do you have a sense of how much effort it might require from a consultant to update? GIS has done or is finishing up a trails conditions assessment. We have inventory of all park assets (available in GIS) and life-cycle cost assessment information that was gathered to prepare for the Parks and Trails District adoption. We do not have an assessment or even criteria for assessing the individual parks 10. For the recreation marketing plan, will this effort be in support of/integrated with City communications staff outreach, or a stand-alone strategy developed with parks/recreation staff? Our plan should focus on a stand-alone strategy developed with parks/rec staff that relies on communications staff only for larger, community-wide communications. The Communications Coordinator will be available to inform this portion of the project. 11. What contributions will the City staff, board and partners provide to the project efforts? Will there be aspects of the public engagement the city will support such as project website design/hosting? Staff is available for a significant level of involvement. Addi Jadin, Parks Planning and Development Manager, is the overall project lead and will be particularly involved with the creation and management of the community engagement plan and its implementation and land use and park and trails design, access, equity and sustainability themes. Taylor Lonsdale, Traffic Engineer, will be lead regarding Active Transportation Plan and it is expected that the Gallatin Valley Land Trust Trail staff will be actively involved in this component. Jamie Saitta, Recreation Manager, will represent the Recreation Division and be the main contact for our park user groups such as athletic clubs/orgs, arts organizations, active aging coordination and for connecting with our program users in camps, aquatics, etc. As we expect a high level of concurrence with other City initiatives, there are representatives from Community Development, Sustainability, GIS, Water Conservation, Public Works and other departments who will be included in discussions and review. City staff will assist in identifying and convening key stakeholders, identifying and organizing community events for outreach and engagement, and reviewing draft documents. The City of Bozeman is also assembling a Community Engagement Steering Committee led by our Communications and Neighborhoods Coordinators. More information regarding their efforts is available here: https://www.bozeman.net/government/city-manager/community-engagement. The CE Team will assist in the crafting of a community engagement plan and certain field support. Staff, the community partners involved in the Safe Routes to Parks grant, and several other local community organizations and clubs will also be available for assistance in community engagement event planning and implementation. City will host and manage website updates https://www.bozeman.net/city-projects/parks-rec-trails- plan, but consultants will be expected to provide graphic design assistance and some website content. The Recreation and Parks Advisory Board "PROST" Update Committee will continue to meet monthly throughout the process and will inform staff's work in an advisory role. 12. Does Bozeman currently have internal, preferred dimensional standards for site elements, technical construction specifications, or desired site furnishings, lighting, play structures, and irrigation equipment that it uses when designing and constructing its own parks and trails? Within Appendices C and G of the current "PROST" Plan there are limited, outdated design guidelines for site elements. The City has adopted a standard sign design for parks and trail totems. 13. Can you further define what is desired in terms of “incentives” in the attachments page xxxi under G. Park Design Standards and Specifications? "Incentives" are currently being thought of as a way to improve the siting of parks within new developments. Currently, the placement of parks within developments is primarily development-led. The result is that parks are placed, more frequently than desired, along busy traffic corridors or internal to residential blocks in conflict with the intent of the park frontage section of the Unified Development Code (Section 38.420.060), statements in the PROST Plan, and in conflict with principles of equity and access to parks and trails. Also, the City is increasingly interested in preserving or restoring wetlands as it grows. Incentives or disincentives for how and where parkland is provided may be a way to encourage placement of parks that is more strategic in terms of equity and access, diversity, conservation, and ease of maintenance. 14. We presume that the following components listed on Attachments page xxxvi are chapters within the overall Plan, rather than their own separate documents/plans. Is this correct? • Neighborhood and park level of service metrics and recommendations • Critical areas map • Active transportation plan including maps • Marketing plan for recreational programming • Program and facility pricing plan for cost recovery • Funding recommendations for programs and facilities We are open to proposals for how these elements are packaged. 15. Is there a desired date for project completion? The City desires for the document(s) to be presented to the City Commission for adoption in early spring of 2022 16. Does the COB desire an individual public engagement process for each individual park masterplan as a portion of this project? No. We expect the planning process to more clearly and specifically analyze areas/neighborhoods in the City to illuminate areas with relatively poor level of service for parks based on guidelines in the RFP and the community input/priorities. It is expected that recommendations for improvements in those areas should be part of the project. Consultants may propose specific community engagement around those solutions.