HomeMy WebLinkAbout04-08-21 RPAB Agenda and Packet MaterialsA.Call meeting to order
Virtual Meeting Information
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B.Disclosures
C.Changes to the Agenda
D.Public Comment
• To comment in writing on items on the agenda please send an email to
kjazdzewski@bozeman.net prior to 5:00 pm on Wednesday, April 7, 2021.
• To comment by joining the WebEx meeting you will use an icon on the screen to “raise your
hand” during the appropriate time in the agenda.
• If you are not able to join the WebEx meeting and would like to provide oral comment you may
email a request to kjazdzewski@bozeman.net with your phone number and the item(s) you wish
to comment on. City staff will call you during the meeting to provide comment. You may also send
the above information via text message to 406-579-0391. Do not email or text your public
comment during the meeting.
Please state your name and address in an audible tone of voice for the record. This is the time for
individuals to comment on matters falling within the purview of the Committee. There will also be
an opportunity in conjunction with each action item for comments pertaining to the item. Please
limit your comments to three minutes.
E.Action Items
E.1 Updating Parks and Recreation Policy and Fee Schedule for Facility Use and
Programs(Overton)
E.2 Resolution 5293 Allocating Cash-in-Lieu of Parkland Funds to complete the Bogert Park
THE RECREATION AND PARKS ADVISORY BOARD OF BOZEMAN, MONTANA
RPAB AGENDA
Thursday, April 8, 2021
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Court Renovation project.(Kline)
F.Public Service Announcements
G.Division & Gallatin Valley Land Trust Reports
G.1 Committee Reports Park & Trail District Committee: Brian Close PROST Plan Committee:
Brian Close Park Master Plan Committee: Tommy Bass Subdivision Review Committee
Report: Addi Jadin( )
G.2 Sports Park Foundation Update: Matt Kline, Director of Operations ( )
G.3 Division & Gallatin Valley Land Trust Report: Matt Marcinek ( )
H.Parks & Recreation Director Report
H.1 Division Reports(Overton)
I.City Commissioner Perspective
Mayor Andrus to give perspective.
J.FYI/Discussion
K.Adjournment
L.For more information please contact Kelley Jazdzewski, kjazdzewski@bozeman.net or 582-2290. This
board generally meets the second Thursday of the month from 6:30 pm – 8:30 pm. The next meeting will
take place on Thursday, May 13 at 6:30 pm. Committee meetings are open to all members of the public.
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301).
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Memorandum
REPORT TO:Recreation and Parks Advisory Board
FROM:Mitch Overton, Parks and Recreation Director
SUBJECT:Updating Parks and Recreation Policy and Fee Schedule for Facility Use and
Programs
MEETING DATE:April 8, 2021
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Recommend the City Commission adopt a Resolution updating the Parks and
Recreation Policy and Fee Schedule for Facility Use and Programs as
presented to the RPAB.
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:The purpose of the Parks and Recreation Policy and Fee Schedule is to
outline reservation policies and fees for facility use and programs in a format
that is straightforward, easily updateable and available to the public.
The Bozeman Municipal Code (BMC) 2.05.180.A.4 states that the Recreation
and Parks Advisory Board (RPAB) shall review the schedule annually and
make recommendations to the City Manager regarding fees to be charged
for activities and use of recreation property. Additionally, the BMC
26.02.100 calls for all fees under article two of chapter 26 (Park Regulations)
to be established by commission resolution.
In April of 2018, the City Commission adopted Resolution 4861,
consolidating six prior fee resolutions into one comprehensive policy and fee
schedule, effective fiscal year 2019.
In fiscal year 2020 the Parks & Recreation Department and Finance
Department performed an internal rate study to assist in guiding the Parks &
Rec Department toward the adopted standard of 50% overall cost recovery
for programs and facility use. However with the onset of a global pandemic
in mid FY’20, fee increases were not pursued.
The recommended updates associated with this item take into account the
financial constraints that the pandemic has placed upon residents and guests
and attempts to smooth any rate increases. The annual review of the Policy
and Fee Schedule allows continued improvements and adjustments to
policies and rates.
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UNRESOLVED ISSUES:None.
ALTERNATIVES:As suggested by Recreation and Park Board members.
FISCAL EFFECTS:The updated fee schedule will provide for increased cost recovery in the
parks, recreation and aquatics divisions and will decrease the subsidy
requirements from the General Fund. For youth programs, 50% of the cost
will be recovered for resident children and seniors ages 60+. Resident adult
fees will recover 100% of the cost of programming. Rate adjustments for
courts and non-programmed park space will aid in cost recovery for park
maintenance.
Attachments:
FY21- Policy and Fee Schedule.pdf
Resolution 5288.docx
Report compiled on: March 26, 2021
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POLICY AND FEE SCHEDULE
FOR FACILITY USE AND PROGRAMS
FY21 UPDATES 4/1/21
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Table of Contents
Section 1: Park Reservation Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 2
Section 1.1: Park Pavilion Reservation Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 3
Section 1.2: Community Garden Plot Reservation Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . Page 4
Section 1.3: Park Open Space and Trails Reservation Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 4
Section 1.4: Park Facilities Reservation Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 4
Section 1.5: User Group & Special Event Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 6
Section 2: Recreation Facilities Reservation Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 9
Section 2.1: Recreation Facilities-Extended Term Reservations Policies . . . . . . . . . . . . . . . . . . . Page 11
Section 3: Aquatic Facility Reservation Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 12
Section 4: Alcohol Policies & Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 15
Section 5: Vending Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 16
Section 6: Recreation and Aquatic Program Scholarship and Refund Policy & Fees. . . . . . . . . . Page 16
Section 7: Non-city of Bozeman Resident Fee Policy for Facilities and Programs . . . . . . . . . . . . Page 17
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The purpose of this document is to outline reservation policies and fees for Parks and Recreation facility use and
programs in a format that is straightforward, easily updateable and available to the public. The Parks and
Recreation Advisory Board will review the schedule annually, and fee changes will be recommended to the City
Commission for approval.
A. Reservation Types:
1. Park Pavilion Reservations
2. Community Garden Plot Reservations
3. User Group Agreements
4. Special Event Permits
B. Priorities for use of Park Facilities:
1. City of Bozeman Parks and Recreation Department Programs
2. Long term user groups in good standing
3. Schools and nonprofit groups
4. General public
C. General Park Facilities Reservation Requirements:
1. Request for use applications are due to the Parks and Recreation Director or designee for review one month
prior to the event start date.
2. Fees are due at the time reservations are made.
3. Each group in the priority list is served on a first come, first served basis.
4. Good standing status is required to make a reservation.
5. A reservation entitles the user to exclusive use of an assigned area during reserved hours. All park policies
must be abided by and the park must remain open to the general public unless otherwise approved by the
Parks and Recreation Director.
6. Any costs due to damages caused by renter or any person(s) within their party are the responsibility of the
renter. This includes but is not limited to damage or destruction caused by abuse or misuse of the facility,
garbage left at the site, or equipment which was moved that is not replaced to its original location, such as
picnic tables, bases on ball fields, bleachers, etc.
7. Reservations are final with completion of the reservation form or agreement, the Recreation Manager or
designee has approved the form or agreement and entered it into the reservation system, and the deposit
and fees are received.
8. Any request for fee reduction must be submitted 60 days prior to the event and must be approved by the
Parks and Recreation Director or designee.
9. The use of public parks or facilities for personal or business profit is prohibited without first obtaining the
applicable agreement (Per BMC Sec. 26.02.070).
10. All reservation and usage requirements stated in this document apply unless otherwise approved by the
Director of Parks and Recreation.
Section 1: Park Reservation Policies
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Eighteen pavilions in the city park system are available to rent April 1-September 30 and are offered in the
following time blocks: 8:00am-3:00pm, 3:30pm-10:00pm, or a full day from 8:00am-10:00pm. Pavilions may be
reserved six months in advance in the same calendar year. Between October 1 and March 31, pavilions are used
on a first come, first served basis. Each pavilion available to rent has a capacity. See chart below. Reservation
requests that exceed the capacity will be considered under a user group agreement (Section 1.5). A Public
Assembly Permit is required for any park reservation with a group size of 75 or more people. There is no
nonprofit discount available for pavilion reservations.
A. Pavilion Reservation Policies:
Section 26.02.030 of the City of Bozeman Municipal Code must be referred to for more details regarding
park prohibitions. A section of the code is included in all park pavilion applications that must be signed by
renters.
B. Pavilion Reservation Fees:
Tier IV Reservation Fee
Up to 200 person capacity $200.00 - Resident 1/2 Day
$280.00 - Non Resident 1/2 Day
$320.00 - Resident Full Day
$448.00 - Non Resident Full Day
Tier III Reservation Fee
Up to 100 person capacity $100.00 - Resident 1/2 Day
$140.00 - Non Resident 1/2 Day
$160.00 - Resident Full Day
$224.00 - Non Resident Full Day
Tier II Reservation Fee
Up to 50 person capacity $50.00 - Resident 1/2 Day
$70.00 - Non Resident 1/2 Day
$80.00 - Resident Full Day
$112.00 - Non Resident Full Day
Tier - Capacity Name Tier - Capacity Name
Tier IV - 200 Anderson Pavilion at
Bogert Park
Tier I - 15 Kirk Park Pavilion North
Tier III - 100 Bozeman Pond Pavilion - 15 Kirk Park Pavilion South
Tier II - 50 Glen Lake Rotary Park
Pavilion
- 20 Norton Ranch Park Pavilion
- 50 Lindley Park Pavilion - 20 Oak Springs Park Pavilion
-50 Rotary Centennial
Pavilion
- 20 Reunion Pavilion*
- 50 Shane Lalani Pavilion* - 20 Sandan Park Pavilion
Tier I - 20 Beall Park Pavilion - 20 The Lakes at Valley West-East
Pavilion
- 20 Creekwood Park Pavilion - 20 The Lakes at Valley West-West
Pavilion
- 20 Davis Pavilion* - 20 Valley West Park Pavilion
- 20 Dumke Pavilion*
*Located in Story Mill Community Park
Section 1.1: Park Pavilion Reservation Policies & Fees
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Tier I Reservation Fee
Up to 20 person capacity $25.00 - Resident 1/2 Day
$35.00 - Non Resident 1/2 Day
$40.00 - Resident Full Day
$56.00 - Non Resident Full Day
D. Refund Policy
When a reservation is cancelled more than 15 days prior to the reservation date, a $25 processing fee will be
held from the paid fees. If the cancellation or change occurs 14 days or less, no refund will be issued.
Community garden plots are available to rent for a fee in three locations: 25 plots at Bozeman City Hall, 21 plots
in Westlake Park, and 42 plots in Langhor Park. Garden plot agreements are renewed every year for gardeners in
good standing. If not in good standing, an agreement will be terminated and deposit held.
A. Responsibilities of the gardener:
1. Use only organic fertilizers, pesticides, and herbicides.
2. Bear all liability incurred, including but not limited to, the use or misuse of pesticides, herbicides, or
other chemicals.
3. Remove all silage from the site by sundown on the last Sunday in October, or deposit will be forfeited.
4. Do not exceed the boundaries of the garden plot assigned.
5. Do not use motor vehicles in the park.
B. Garden Plot Fees
Garden Fee per plot annually Deposit
Langhor $60.00 $60.00
Westlake $50.00 $50.00
City Hall $40.00 $40.00
Some open space and trails in city parks may be available to rent through a User Group Agreement (Section 1.5).
A. Field Requirements and Reservation Information
1. The Bozeman Parks and Recreation Department makes every effort to have fields ready for play at the
beginning of each season, weather dependent. The Bozeman Parks and Recreation Department reserves
the right to change the starting date of field availability. During the month of March, turf is often wet
and not actively growing, and therefore susceptible to damage from use. Fields may not be available to
reserve until April 1, weather and turf conditions dependent. During any month, especially April and
May, it is important that use be cancelled when fields are too wet and may be damaged by play. Should
damage result from use, repair costs will be deducted from the security deposit. If repair costs exceed
the security deposit, the organization will be invoiced the difference. The organization will also be
Section 1.3: Park Open Space and Trails Reservation Policies
Section 1.2: Community Garden Plot Reservation Policies & Fees
Section 1.4: Park Facilities Reservation Policies
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required to reinstate the amount necessary to bring the security deposit to the required amount during
seasonal play.
2. Misuse resulting in damage will result in the organizations loss of field use and will affect its ability to
reserve fields in the future.
3. The Parks and Recreation Director or Designee shall approve all field preparation vehicles and
equipment prior to use. (Section 1.5)
4. Regulation soccer goals must be secured to the ground for safety, using a weight system approved by
the Parks and Recreation Director or Designee.
B. Banners and Signs at Sports Facilities
Any signage intended to be affixed to fencing, structures, or to be staked in the ground must be approved by
the Parks and Recreation Director or Designee. Signs may not block the view of the public or cause a
distraction. All signage must be removed upon conclusion of the reservation. (per BMC Sec. 38.28.160.)
C. Accident Reporting
In the event of an accident or emergency, the organization/reservation holder is required to complete a
Bozeman Parks and Recreation Department accident report and submit to the Department within 24 hours
of the incident.
D. Refunds-Sports Facilities
For a full refund, cancellations must be submitted to the Parks and Recreation Department a minimum of 15
working days prior to the start of the reservation. Working days are considered Monday-Friday, 8:00am-
5:00pm. Holidays are not considered working days.
Security Deposits will be refunded if:
1. No damage has occurred to the facility or equipment
2. All fees were paid in full as stated in the user group agreement
3. All user group agreement requirements were met
4. If damage did occur, the deposit fee will not be released until the damages are fixed by the
organization and final inspection and approval by the Parks and Recreation Director or
designee is complete.
5. If damages have not been corrected or contracted to be corrected within 14 days of the event,
the full deposit will be forfeited.
E. Field Preparation
Field preparation and infield maintenance on all baseball and softball fields is the responsibility of the
renter. This includes weed pulling, dragging, base placement and striping. Only water based paint approved
by the Parks and Cemetery Superintendent is allowed on all fields. Chalk is prohibited.
Field and Court Types:
A. Athletic Fields-Diamond
The following are available to rent:
1. Christie Fields
2. Kirk Fields
3. North Grand Fields
4. Softball Complex
5. West Babcock Fields
B. Non Programmed Park Space
In order to support the demand for field space for a variety of organized field sports, certain non-
programmed park areas may be reserved for practices. The field areas are not meant to have official
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league games or sports events. Non-programmed park space may also be reserved for camps and
fitness classes through a user group agreement.
C. Tennis and Pickeball Courts
Reservations for general public, single court use are not accepted. Use is on a first come, first served
basis. A 1 hour of play for singles and 1.5 hours for doubles rule is in place on all tennis and pickleball
courts when others are waiting. Court reservations are only available for special events and camps.
The following courts are available to rent for special events and camps:
1. Southside Tennis Courts (3 available)
2. Southside Pickleball Courts (6 available)
3. Bogert Pickleball Courts (7 available)
D. Sand Volleyball and Outdoor Basketball Courts
Reservations for general public, single court use are not accepted. Use is on a first come, first served
basis. Court reservations are only available for special events and camps.
The following sand volleyball courts are available:
1. Bozeman Pond
2. East Gallatin Recreation Area
The following outdoor basketball courts are available:
1. Beall
2. Bogert
3. Bozeman Pond
4. Valley Unit
Groups and individuals requesting use of a public park for the purpose of implementing fee or non-fee
based programs or events are required to obtain a user group agreement or special event permit. The
director may enter into agreements with various park user groups, with the fee for such agreements
established by the director. (Per BMC Sec. 26.02.040.6)
a. Admission fees may be charged for events held in conjunction with a park user group agreement or
special event permit if approved by the director and listed in the agreement or permit.
b. Articles, food, beverages or service may be sold for events held in conjunction with a park user
group agreement or special event permit, if so noted in the agreement or permit.
Types:
A. User Group Agreement
These agreements are available for providers to implement their programs for an agreed upon duration of
time. Examples include youth and adult athletic groups, camps, and outdoor fitness classes. User Group
Agreements can be submitted up to six months
B. Special Event Permit
A one-time (one day) event that requires exclusive use of a park, field, or facility will be subject to the
Special Event Permit. Examples include a race, concert, wedding, or festival will be subject to the Special
Event Permit. Special Event Permits can be submitted up to 12 months in advance. Any “pay to participate”
event, tournaments, and/or clinics and camps will be subject to the Special Event Permit, and all obligations
and responsibilities that go with it. Special Event Permits do not grant exclusive use of the park without
written approval from the Parks and Recreation Director or designee. An admission fee to a permitted event
cannot be charged without written approval from the director. Exclusions to this policy include special
events covered in an existing user group agreement. No refunds are issued if a special
event permit is cancelled.
Section 1.5: User Group & Special Event Policies & Fees
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Fees [A 3% increase may be added annually due to inflation.]
A. User Group:
a. Assessed according to the facility type (Section 1.4) or as established by the Director in the User Group
Agreement.
b. Diamond Athletic Field fees, non-programmed park space and court use fees: $15 per hour per field,
space or court
d. Deposit determined per contract
e. Requires a $25 processing fee
B. Special Event:
a. See Pavilion Reservation Fee chart (Section 1.1) on page 3 of this document for fee information.
b. When an event exceeds 200 people, the fee is $1 per person.
c. No deposit required
d. A 50% discount applies to non-profit groups for park use fees.
e. Requires a $25 processing fee
f. Public Assembly Permit, if applicable
Required Information:
A. User Group:
a. A User Group application is required along with a $25 processing fee. Please allow 2 weeks for review.
Upon approval of a User Group Agreement, the following must be provided by the group:
1. Signed Park User Group Agreement
2. Public assembly permit application (if over 75 people)
3. Pre-season walk-though meeting with Parks and Recreation Department staff
4. Portable toilets when applicable, along with rental receipt
5. Security deposit (refundable) when applicable
6. Key deposit (refundable) when applicable
7. Park use fee
8. Liability Insurance and endorsement statement (if group size is 75 or more people)
I. Group shall maintain $1,500,000 liability insurance, $750,000 per occurrence, additionally insuring
the City of Bozeman, its officers, and agents as well as the group against loss and liability for
damages including, but not limited to, personal injury, death, or property damage arising out of,
or in connection with the use of the facility and/or park.
II. The insurance must be in place and the group shall provide proof of insurance satisfactory to the
City of Bozeman prior to the commencement of the use covered by this agreement or the use will
not commence as scheduled.
9. Alcohol waiver, if applicable
A Special Event Permit application is required. Please allow 2 weeks for review.
B. Special Event:
a. A Special Event Permit application is required along with a $25 processing fee. Please allow 2 weeks for
review.
Upon approval of a Special Event Permit, the following must be provided by the group:
1. Signed Special Event Permit
2. Public assembly permit application (if over 75 people)
3. Portable toilets when applicable, along with rental receipt
4. Security deposit (refundable) when applicable
5. Park use fee
6. Liability Insurance and endorsement statement (if group size is 75 or more people)
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I. Group shall maintain $1,500,000 liability insurance, $750,000 per occurrence, additionally insuring
the City of Bozeman, its officers, and agents as well as the group against loss and liability for
damages including, but not limited to, personal injury, death, or property damage arising out of, or
in connection with the use of the facility and/or park.
II. The insurance must be in place and the group shall provide proof of insurance satisfactory to the
City of Bozeman prior to the commencement of the use covered by this agreement or the use will
not commence as scheduled.
7. Alcohol waiver, if applicable
8. Proof of nonprofit status, if applicable
9. A run map, if applicable
10. Approval of a Waiver to Sell Goods, if applicable
11. Approval of any tens, canopies, shade structures prior to assembly, if applicable
Park Use Policies:
A. Condition of Premises
It is expressly understood and agreed upon that renter agrees to maintain and leave all facilities clean, safe,
and in a sanitary condition. Failure to do so will result in the renter paying all costs incurred by the City of
Bozeman to return the premises to its original condition at a rate of $50 per hour. The City may apply any
security deposit received from the user group toward such costs.
B. Reservations
There shall be no SUBLICENSING of fields, parks or facilities. Sublicensing of a field, park or facility shall be
cause for forfeiture of any security deposit and termination of the user group agreement or special event
permit. Periods not identified as exclusive in the user group agreement or special event permit will be open
to the public or may be reserved by another user group.
C. Contacts
The renter will be responsible for designating an individual who will be the sole contact for the group. A
backup contact shall also be provided. They will be responsible for the initial walk-through, final walk-
through, keys checked out, and any assessment charged to the user group pursuant to the agreement or
permit. In addition, the renter will provide a list of numbers and email addresses of all officers.
D. Schedule
The renter shall submit, through their appointed designee, a schedule of events the renter plans to hold on
the premises during the term of the agreement or permit.
E. Field Preparation
It is the sole responsibility of the renter to prepare the fields for game play and practice. On all turf areas,
approved athletic field water based paint will be applied. Chalk is prohibited. Maintenance and care of the
infield/skinned area is the responsibility of the user group. The Parks and Recreation Director or designee
shall approve all field preparation vehicles and equipment prior to use.
F. Field Lights
The field lights (if applicable) are the sole responsibility of the renter. This includes maintenance and paying
the utility bill. The City of Bozeman will contact the user group designee with the amount owed upon
receiving the utility bill. It is the renter’s responsibility to pay the bill before the due date.
G. Restrooms/Litter
Renters will be responsible for policing grounds, dugouts, and fields for litter and equipment left out, on, or
near the fields. This includes but is not limited to infield drags, painting machines, hoses, and tarps. The
garbage collected will be deposited into the trash receptacles located throughout the park. If there are no
garbage receptacles it is up to the user group to provide them. Tarps shall be placed in proper areas. Other
equipment shall be returned to buildings or dugouts.
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H. Snow Removal
Snow removal by user groups is not allowed on any fields. If snow is plowed off, there will be a charge for
damage to irrigation heads, turf, fencing, and other related items.
I. Rain
Games shall be postponed in the event of wet, saturated turf. Excessive wear due to play on wet fields will
be the responsibility of the user group. Renovation and mitigation will be charged to the renter.
J. Improvements
Any changes, modifications, or improvements to the park shall require a plan and must be approved by the
Parks and Recreation Director or designee prior to work being done. At a minimum the plan shall include:
schedule of work, timeline, design details, notice of start and completion. City staff shall be consulted
regarding guidelines on planning a project and any pre-conferences before the commencement of a project.
K. Inflatable Structures
Renter agrees to indemnify, protect, defend, save and hold harmless the City, its officers, employees,
agents, and volunteers from and against any and all liability, claims, suits, and causes of action for death or
injury to persons, or damage to property, resulting from intentional or negligent acts, errors, or omissions of
renter arising out of the setup, use or operation of inflatable bounce houses or other similar inflatable
apparatus (the “Inflatable Structure”), or resulting from any violation of any federal, state, or municipal law
or ordinance, the extent caused, in whole or in part, by the willful misconduct, negligent acts, or omissions
of renter, which occurs related to the setup, use or operation of the Inflatable Structure.
L. Park Prohibitions
Section 26.02.030 of the City of Bozeman Municipal Code must be referred to for more details regarding
park prohibitions.
The Recreation Division manages four community buildings that are home to Parks and Recreation Department
programs and are available to the public to rent for private events. Facilities may be reserved 1 year in advance.
A. Recreation facilities available to reserve:
Name and Location Building Capacity
Beall Park Recreation Center, 415 N. Bozeman Ave. 74 people
Lindley Center, 1102 E. Curtiss Ave. 150 people
Story Mansion, 811 S. Willson Ave. 83 people (with tables and chairs)
181 people (chairs only)
230 people (no tables and chairs)
Story Mill Community Center - Gymnasium,
600 Bridger Dr.
140 people (with tables and chairs)
470 people (no tables or chairs)
B. Recreation Facility Reservation Policies:
1. You must be 18 years of age or older to reserve a recreation facility. You must be at a minimum 21 years
of age to have alcohol at your event (see #5 below).
2. The time block you’ve paid for is the only time you may be in the building, including your guests, your
caterer and rental companies. All rental equipment must be picked up before your reservation end time
listed above. An additional reservation time may be needed.
Section 2: Recreation Facilities Reservation Policies & Fees
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3. A) A cleaning/damage deposit is required for all facility reservations. Once the cleaning and damage
facility check has been completed after your event by our staff, we will process your refund. Any
damage to the facility, loss of key, or failure to clean the facility to the standards set by the Parks and
Recreation Department will result in a deduction of the cleaning/damage deposit. If the cost of cleaning
and/or damage exceeds the deposit amount, the renter will be sent an itemized statement for the
remaining cost of cleaning/damage repair. The statement must be paid within 30 days of the date of
issue.
B) Anyone who rents an indoor recreation facility (regardless of group size) will be required to hire a
professional, licensed, insured cleaner to clean the building immediately following their event and
provide proof of the hire. Proof of hire must be submitted BEFORE your reservation takes place. The
cleaner has to be done no later than two hours after your reservation time ends.
4. All items must be removed from the facility by the end of the reservation time listed on the agreement.
After returning the key, the deposit (or remainder thereof) will be mailed to the renter by the City of
Bozeman Finance Department within three weeks.
5. Public drinking or display or exhibition of open alcoholic beverages (open containers) is prohibited in
public parks and recreational facilities. (per BMC 4.04.030) A waiver of this requirement may be
granted. (per BMC 4.04.050) A separate application and fee are required.
6. A ‘safety supervisor’ is required for events with 75 or more adults (minimum 18 years of age) where
alcohol is served.
7. Selling of goods, alcoholic beverages, or charging admission to attend a function is prohibited without
approval of the Parks and Recreation Director. (per BMC 26.02.070)
8. Smoking is prohibited in all recreation facilities. If there is evidence of smoking in the facility, all of the
deposit will be withheld.
9. The renter is responsible for the conduct and actions of the individuals attending the function.
Attendees shall not mark, deface, or remove any tables, chairs, benches, refrigerators, railings,
equipment, signs, or other city property.
10. Recreation facilities are located in residential areas. Strobe lights, loud noise, indoors or outdoors, are
prohibited. Music may be played inside the facility with the volume adjusted so it cannot be heard
outside and shall end by 10:00pm. If we receive a complaint from the neighbors after 10:00pm or police
are called, renter will lose their deposit. BMC Noise Ordinance applies to all rental facilities.
11. Animals are not permitted in the recreation facilities except service animals authorized under the
Americans with Disabilities Act.
12. Vehicles shall park in designated parking areas only.
13. Roller blade or skateboard use is prohibited inside facilities and on porches.
14. Overnight stay and camping is prohibited.
15. Renter is responsible for shoveling sidewalks and stairs. A shovel and ice remover are provided.
16. All functions in Recreation facilities must end by 11:00pm. Renter is responsible to clean the facility
immediately after the function according to the clean-up list and remove all personal effects. Cleaning
must be completed by 6pm or 1am, depending on reservation time.
17. Renter shall pick up all glass and litter in and around the facility and deposit in the dumpster.
18. Renter shall report all damages to the Parks and Recreation Department. All non-reported damage or
violations of these policies may result in the loss of privilege to rent this facility.
19. No tape, staples, nails or tacks on the walls or ceiling. Nothing adhered to walls or doors.
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20. The entire deposit will be forfeited if excessive cleaning is required or unsanitary conditions exist (i.e.,
vomit) upon inspection.
21. Any police officer shall have full authority to void facility rental permits should the activity hereby
approved become disruptive or abusive to disrupt the peace of the area or involve any violations of park
or building rules and regulations. Violation of rules, regulations, or laws may result in denial of future
reservation requests.
22. It will take 2-3 weeks for your deposit to be returned to you via a check in the mail.
C. Facility Rental Refund Policy
When a reservation is cancelled or a change is requested (i.e. date or location) more than 15 days prior to
the reservation date, a $25 processing fee will be held from the paid deposit. If the cancellation or change
occurs 14 days or less, the full deposit will be held back.
D. Recreation Facilities Rental Fees:
Beall Park Recreation Center Story Mansion
Deposit Amount $200 Deposit Amount $500
Friday HALF DAY (5pm-11pm) Monday-Thursday (9am-4pm or 5pm-11pm)
City of Bozeman Resident $130 City of Bozeman Resident $250/half day
Non-city of Bozeman Resident $156 Non-city of Bozeman Resident $300/half day
Saturday or Sunday (9am-4pm or 5pm-11pm) Monday-Thursday FULL DAY (9am-11pm)
City of Bozeman Resident $130/half day City of Bozeman Resident $500
Non-city of Bozeman Resident $156/half day Non-city of Bozeman Resident $600
Saturday or Sunday FULL DAY (9am-11pm) Friday-Sunday (9am-4pm or 5pm-11pm)
City of Bozeman Resident $260 City of Bozeman Resident $500/half day
Non-city of Bozeman Resident $312 Non-city of Bozeman Resident $600/half day
Lindley Center Friday-Sunday FULL DAY (9am-11pm)
Deposit Amount $200 City of Bozeman Resident $1,000
Monday-Thursday (9am-4pm or 5pm-11pm) Non-city of Bozeman Resident $1,200
City of Bozeman Resident $65/half day Non-city of Bozeman Resident $78/half day
Monday-Thursday FULL DAY (9am-11pm)
City of Bozeman Resident $130 Non-city of Bozeman Resident $156
Friday-Sunday (9am-4pm or 5pm-11pm) Story Mill Community Center Gym
City of Bozeman Resident $130/half day City of Bozeman Resident $35 per hour
Non-city of Bozeman Resident $156/half day Non-city Bozeman Resident $50 per hour
*Deposit amount equals rent amount and a three
Friday-Sunday FULL DAY (9am-11pm) hour minimum is required for gym reservations
City of Bozeman Resident $260 Non-city of Bozeman Resident $312
E. A $25 non-refundable processing fee will be required for all facility reservations.
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F. For all City-sponsored functions, there will be no deposit, processing fee, or reservation fee. Hiring of a
janitorial service will be required.
G. Non-Profit rates are 50% off, require tax documentation, and apply to Beall, Lindley Center, and Story
Mansion fees only.
Extended term facility reservations are available for individuals or organizations interested in implementing a
fee or non-fee based program over an extended period, not to exceed three months. Reservations must be
made at least 30 days prior to the reservation date.
Upon approval by the Parks and Recreation Director or designee the following must be provided:
1. Facility reservation application and fees
2. Cleaning/Damage deposit as determined per contract
3. Fee as determined per contract
4. Liability Insurance and endorsement statement
1) Group shall maintain $1,500,000 liability insurance, $750,000 per occurrence, additionally insuring
the City of Bozeman, its officers, and agents as well as the group against loss and liability for
damages including, but not limited to, personal injury, death, or property damage arising out of, or
in connection with the use of the facility and/or park.
2) The insurance must be in place and the group shall provide proof of insurance satisfactory to the
City of Bozeman prior to the commencement of the use covered by this agreement or the use will
not commence as scheduled.
5. Alcohol waiver application, if applicable. (See Section 4: Alcohol Policies for details.)
City of Bozeman Aquatic Facilities
1. Bozeman Swim Center, 1211 W. Main Street
2. Bogert Pool, 325 S. Church Ave.
The Bozeman Swim Center is a 50 meter, 8-lane indoor aquatic facility which is divided into a 25 yard pool and a
25 meter pool from the end of August to the middle of March utilizing a removable bulkhead. Bogert Pool is an
outdoor pool and has two swimming areas: a 25-yard pool ranging from 3.5 feet to 9 feet and a shallow pool
with depths from 1 foot to 3 feet. Children age 13 and under require supervision from an adult who is at least
18 years old at all times per Montana Health Code.
A. Aquatic Facilities available to rent
1. Bozeman Swim Center
a. Entire Pool
b. 50 meter lanes
c. 20 yard lanes
d. 25 meter lanes
e. 25 yard lanes
B. Priority for use of aquatic facilities
1. City of Bozeman Parks and Recreation Department Programs
2. Long-term User Groups in good standing
Section 2.1: Recreation Facilities-Extended Term Reservations Policies
Section 3: Aquatic Facility Reservation Policies & Fees
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3. Schools and Nonprofit Groups
4. General Public
NOTE: Hours of availability depend on the type of event and the number of people in the group. All group
rentals must be approved by the Parks and Recreation Director or designee.
C. Aquatic Facility Rental Policies
1. Groups (teams) shall put in and take out the lane lines.
2. All swimmers must exit the water by contracted times.
3. Swimmers must wait to put in lane lines until a coach is on deck.
4. Swimmers are not allowed in the water until a coach and lifeguards are on deck.
5. Liability Insurance and endorsement statement is required, naming the City of Bozeman, Its Officers and
Agents as additionally insured for $1,500,000 and $750,000 per occurrence.
6. Groups need to abide by all pool rules and etiquette.
D. Pool Rules: MT HEALTH CODE ARM 37.115.1402
1. The main drains must be clearly visible and sharply defined from any point on the side of the pool.
Anything else requires the management to close the pool.
2. Take a cleansing shower before using the pool.
3. Please do not use the pool if you have had diarrhea or any other disease transmittable by the water in
the past two weeks.
4. Swimmers who are not toilet trained must wear a swim diaper with waterproof pants and elastic
openings for the legs and waist.
5. Do not change diapers near or on the deck.
6. Do not bring food, drink, gum or tobacco into the pool or onto the deck area.
7. No animals in the pool or deck area except as required under the American with Disabilities Act.
8. Offensive or unsanitary behavior is prohibited.
9. Non-swimmers and children under the age of 13 shall not use the pool without a responsible adult in
attendance. Adults must be 18 or older.
E. City of Bozeman Pool Rules
1. Don’t flip the float mats
2. Don’t step onto the mats from the side of the pool
3. No hitting with the noodles (people or the water)
4. Lifeguards may ask kids to take swim test/put on a lifejacket
5. Jump in feet first, no spins or backward jumps
6. Diving allowed only in the deep end (past tall, white guard chair)
7. No flips or back dives
8. Kids may not use the lap swim or water fitness equipment
9. We do not lend out goggles
10. No rough play
11. No food or drinks on the pool deck
12. No glass in the facility
13. No running on the pool deck
14. Groups must provide one adult, 18-years or older, for every 10 kids under 14
15. Patrons must be respectful of lifeguards, fellow patrons, the facility and its rules
16. Patrons may not distract the lifeguards from their surveillance duties
17. Failure to comply with the pool rules and codes may result in suspension from the facility
18. Passes and Punch cards have a 10-day grace period, which during this time, there is a $25 processing fee
for reimbursement. No refunds will be issued after ten days.
F. Dry Land Practice Guidelines
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1. All dry land practice times must be approved by management.
2. The area directly adjacent to the Swim Center on the west side of the building may be used for dry land
practice.
3. Deck space may be used for dry land practice. When deck space is used, exercises that keep swimmers
feet in contact with the deck may be performed. Exercises that increase the odds of slipping such as
jumping jacks and burpees are prohibited.
G. Lap Swimming Etiquette
1. Entering the water
Always use a feet-first entry into shallow water. If the lane is crowded, always ease in, using a feet-first
entry. You may dive into the pool from the deep end, but only if the pool is completely clear in front of
you.
2. Circle Swimming
Follow the arrows on the bottom of the pool for proper lap swimming directions. Do not swim on the
blue lines. If you are not sure, ask a lifeguard for assistance.
3. Passing
The best place to pass someone is at the wall. A light touch of the foot of the person in front of you will
indicate to them to stop at the wall and let you pass. If you pass in the middle of the pool, it should be
between the backstroke flags, and you should pass in the inside or middle of the lane. Make sure the
way is clear. You can also lightly touch the person’s foot to indicate you will be passing them and they
should “hug the lane.”
4. Number of People in a Lane
Several people (as many as 6 or more) can fit in a lane if proper etiquette is observed and swimmers of
like speed are together.
5. Lane Speed
The lanes are designated Fast, Medium, and Slow. These terms are relative, so the best way to find the
lane that is best for you is to watch those that are swimming. If you are the first one in the lane, abide
by the circle swimming rules so others may join you. If you aren’t sure what lane, ask a lifeguard for
assistance. Swimming in the same lane with people at your same pace could help you swim better and
have a better workout.
6. Stopping/Resting
If you are resting on the wall, stay to the right side of the lane to stay away from swimmers coming in.
Stopping in the middle of the pool should be avoided. If the lane is crowded and one person stops, all
will have to stop. Be aware of the swimmers around you at all times. Do not start if a swimmer is inside
the backstroke flags.
7. Water Jogging/Walking
Water jogging and walking can take place in lane one, following the direction and rules of circle
swimming.
8. The Diplomacy of Shared Space
If someone makes a suggestion concerning any of mentioned etiquette topics, try to make adjustments
in the spirit of cooperation. If you make a suggestion to another swimmer, try to do it as diplomatically
as possible. Lifeguards will intercede only if there is a problem that cannot be resolved or if there
appears to be a safety concern. If you are not sure, ask a lifeguard for assistance.
H. Private Swim Lesson Policy
1. Lessons must be one on one. Group lessons are prohibited.
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2. Instructor and participant must pay the entrance fee.
3. Private lessons are allowed during recreation swim times in the recreation swim area. A roped off space
is not provided.
I. Aquatic Fees:
1. Locker rental fees: $10/month, limited lockers available for rent.
2. Swim Meet Fee: $178.32/hour the building is occupied.
3. Coaching certificate: $50
Daily Admission
Age Resident Fee Non-Resident Fee
Infants age 2 and under FREE FREE
Youth (3-18 years) $3.00 $4.00
Adult (19-59 years) $4.00 $5.00
Senior (60+ years) $3.00 $4.00
Family Swim (Fridays) $10.00 per family $10.00 per family
Membership Passes
Pass Type 1 Month 3 Months 6 Months 12 Months
Youth
(3-18 years) $30 City/$42 Non $72 City/$101 Non $108 City/$151 Non $161 City/$225 Non
Adult
(19-59 years) $40 City/$56 Non $96 City/$134 Non $144 City/$201 Non $214 City/$300 Non
Senior
(60+ years) $30 City/$42 Non $72 City/$101 Non $108 City/$151 Non $161 City/$225 Non
Family $192 City/$268 Non $288 City/ $403 Non $428 City/$600 Non
Punch Cards
Age Resident Fee Non-Resident Fee
Youth (3-18 years) $40.00 $50.00
Adult (19-59 years) $50.00 $60.00
Senior (60+ years) $40.00 $50.00
Aquatic Facility Rental Fees
50 Meter Lane $12.73 per lane per hour
25 Meter or Yard Lane $6.37 per lane per hour
20 Yard Lane $4.24
City of Bozeman (Ord. No. 1616, § 1(9.70.040), 7-12-2004) All forms and documents must be submitted at least
two weeks in advance. All alcohol waivers must be attached to a reservation, whether it be for a facility, park
pavilion, special event, or user group. Alcohol waivers will not be approved without a reservation.
A. FOR AN EVENT WITH LESS THAN 75 PEOPLE
Section 4: Alcohol Policies & Fees
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(Adults age 18 and up)
1. Complete Alcohol Waiver form for under 75 adults
B. FOR AN EVENT WITH 75 OR MORE PEOPLE
(Adults age 18 and up)
1. Complete Alcohol Waiver form for over 75 adults
2. Responsible Beverage Server Certificate:
Someone who has attended the Responsible Beverage Service Training must serve and be responsible
for the alcoholic beverages during the duration of the event. A copy of their certification of training
must be provided to the Parks and Recreation Department.
3. Certificate of Insurance and Insurance Endorsement Statement:
Provide a Certificate that names the "City of Bozeman, its officers, agents, and employees" as
additionally insured on a primary non-contributory basis for $1.5 million per occurrence & $750,000 for
each claim and host liquor liability of not less than $1 million. Policy must be acceptable by the City of
Bozeman.
4. Safety Plan that addresses:
a) Identify Safety Plan Supervisor that must be present for duration of event and ensures that plan is
adhered to.
b) How admission of those who are under the legal age to drink will be handled & consequences when
underage drinking occurs.
c) How those under the influence of alcohol will be handled – will alternate transportation be offered?
d) Action to be taken in the event of a disturbance or medical or other type of emergency any other
measures to be taken to maintain a safe environment for those in attendance.
C. Alcohol Waiver Fees:
Type Fee
City of Bozeman Resident $25 per waiver
Non-City Resident $35 per waiver
Vending of any kind in public parks and in recreation facilities is prohibited without Parks and Recreation
Director Approval. With Director Approval, vending is only allowed when attached to a user group agreement,
special event, pavilion reservation or facility reservation. A Waiver to Sell Goods form must be submitted a
minimum of one month prior to the event.
A. Youth Scholarship Program
Any child (0-18 years old) who is a resident of the City of Bozeman, who wishes to participate in a Bozeman
Parks and Recreation Department program and is in need of financial assistance, may apply for a scholarship.
Proof of residency is required. Contracted classes and job training classes (Water Safety Instructor or
Lifeguarding) are not included in the scholarship program.
Individuals that are eligible for scholarships may apply for 20% to 100% of programs costs for a maximum of
$200.00 per year (first come first served until the scholarship funds are exhausted). Current poverty guidelines
and a sliding scale are used to determine eligibility. Applications are reviewed by a committee and strict
confidentiality is maintained.
Section 6: Recreation and Aquatic Program Scholarship and Refund Policy & Fees
Section 5: Vending Policies
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B. Recreation and Aquatic Program and Pass Refund Policies
Payment is due at registration and participants must be of the required age on the first day of the program to be
eligible to participate.
Refunds for program and pass cancellations will not be given unless injury or illness prevents participation. If a
participant must be cancelled out of a program, a request must be made 10 working days (Monday-Friday)
before the start of the program to receive a Parks and Recreation Department credit. Credits may be used for
future programs.
If the Parks and Recreation Department cancels a program due to low registration, weather, or any unforeseen
reason, a full refund for the cancelled program will be issued. If a swim lesson is cancelled due to weather or
unforeseen circumstances, a courtesy swim pass will be issued at the completion of the session.
Passes and punch cards have a 10 day grace period, which during this time there is a $25 processing fee for
reimbursement. No refunds will be issued after 10 days.
C. Recreation and Aquatic Program Fees Determined By:
Youth Active Aging (ages 60+)
50% of program costs, city subsidizes 50% 50% of program costs, city subsidizes 50%
Adult
100% program cost recovery
Fees for facility use and programs for non-city of Bozeman residents may be up to 40% more than the fees for
residents residing inside the City of Bozeman limits. City of Bozeman resident’s taxes support the general fund
that provides a subsidy for Parks and Recreation Department facilities and programs, therefore resident fees for
use are lower. In order to receive city rates, your primary residence must be inside the physical boundaries of
the City of Bozeman.
Section 7: Non-city of Bozeman Resident Fee Policy for Facilities and Programs
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COMMISSION RESOLUTION NO.5288
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, UPDATING THE FEE SCHEDULE FOR PARKS AND RECREATION
FACILITY USE AND PROGRAMS.
WHEREAS,Resolution 4861 established or amended fee schedules for Park and
Recreation Department facility use and programs,and
WHEREAS, The City Commission approved resolution 4861 which included an annual
update and any recommended fee changes be presented to the City Commission; and
WHEREAS, public notice was provided in conformance with Montana Code Annotated
7-1-4127 regarding the public hearing to address updating the Parks and Recreation Fee Schedule
for Facility Use and Programs; and
WHEREAS, the Bozeman City Commission conducted a public hearing on updating
the Parks and Recreation Fee Schedule for Facility Use and Programs, in accordance with Montana
Code Annotated 7-6-4013, on June 15, 2021,and
WHEREAS, The Parks and Recreation Department Director has submitted a
recommendation for an update of Parks and Recreation Fee Schedules,and
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WHEREAS, The Recreation and Parks Advisory Board voted ___________ at their
April 8, 2021 meeting to recommend that the City Commission adopt the Parks and Recreation
Policy and Fee Schedule for Facility Use and Programs fee updates, and
WHEREAS, The City Commission finds value in the update, and the Recreation and
Parks Advisory Board annual review of the Parks and Recreation Fee Schedule for Facility Use
and Programs;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana:
Section 1
That the Policy and Fee Schedule, attached hereto as Exhibit “A”, be updated for parks
and recreation facility use and programs;
Section 2
The updated Policy and Fee Schedule for Facility Use Programs shall be effective
July 1, 2021
PASSED AND APPROVED by the City Commission of the City of Bozeman,
Montana, at a regular session thereof held on the 13th day of May 2019.
___________________________________
Cynthia Andrus
Mayor
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ATTEST:
________________________________________
Mike Maas
City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
City Attorney
25
Memorandum
REPORT TO:Recreation and Parks Advisory Board
FROM:Luke Kline, Contracts Coordinator
Mitch Overton, Director of Parks and Recreation
Chuck Winn, Assistant City Manager
SUBJECT:Resolution 5293 Allocating Cash-in-Lieu of Parkland Funds to complete the
Bogert Park Court Renovation project.
MEETING DATE:April 8, 2021
AGENDA ITEM TYPE:Resolution
RECOMMENDATION:Recommend the City Commission approve Resolution 5293 to allocate
$199,577.60 in cash-in-lieu of parkland funds for construction of
improvements related to the Bogert Park Court Renovations.
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:Section 38.420.030.F. of the Bozeman Municipal Code (Cash donation in-lieu
of land dedication), states the following:
1. The city must use a cash donation for development or acquisition of
parks to serve the development.
2. The city may use the cash donation to acquire or develop parks or
recreational areas within its jurisdiction or for the purchase of public open
space or conservation easements, only if:
a. The park, recreational area, open space or conservation easement is
within a reasonably close proximity to the proposed development; and
b. The city commission has formally adopted a citywide park plan that
establishes the needs and procedures for use of the cash donation.
Because the is not considered a neighborhood park associated with a
specific subdivision or development, but instead operates as a community
park, serving the entire community with a variety of site elements and
activities, use of cash-in-lieu of parkland (CILP) funding is appropriate per
38.420.030.F.1 and 2. Whereas CILP funding for a neighborhood park is seen
to be available for use within its 10-minute walk/half-mile radius; the
“development” served by the Bogert Park Court Renovation project is the
entire community and the source of funding is drawn from the entire CILP
account rather than a specific development’s source of funding.
The Parks, Recreation, Open Space and Trails Plan is the citywide park plan
that identifies the needs for such community recreation amenities and
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access to outdoor recreation in the community Bozeman. The procedures
for the use of the donation are further clarified in the CILP grant materials
including the community letters of support and recommendation for court
renovations provided in the Bogert Park Master Plan (see attached). The
proposal must demonstrate that the improvements will:
add to the long-term benefit of the park and surrounding
properties;
reflect the interests of, and have the support of, adjacent property
owners;
comply with the existing park master plan, or if one does not exist
or a new or revised park master plan is being proposed, be consistent
with the goals of the Parks, Recreation, Open Space, and Trails
(PROST) system-wide Master Plan and the current recreational needs
of the City of Bozeman.
Staff finds that the application does meet these criteria. The project need is
acknowledged in the 1992 Bogert Park Master Plan. Pickleball and other
racquet sports in this location of the park have been a recreational use for
years and the project will ensure a dedicated location for the community and
the fast growing sport of pickleball. Further, a dedicated community
pickleball facility relieves the pressure that Southside Park tennis courts
receive from pickleball and tennis, allowing more time for tennis at
Southside Park. The court renovations have been designed for construction
in the existing court space to avoid disruption of other activities in the park
and to ensure ongoing maintenance remains feasible.
A detailed description of project cost and funding sources is provided within
the application presentation. The total estimated cost of the project is
$327,965.00 The Parks Division has coordinated with local contractors who
will oversee project design and construction according to the Professional
Services Contract Agreement authorized by the City Commission and signed
by the City Manager. If the grant award is approved, funding up to
$199,577.60 will be provided to the Parks Division to administer the
completion of the Bogert Park Court Renovation project.
UNRESOLVED ISSUES:None.
ALTERNATIVES:Reduce scope of project from post-tension concrete to Asphalt surfacing for
a reduction of $39,058.00.
FISCAL EFFECTS:The cash-in-lieu of parkland fund balance is $865,348.59, an allocation of
$199,577.60 leaves a remaining balance of $665,770.99 in CILP.
Attachments:
Resolution 5293 - Bogert Park Court Renovation.pdf
Attachment A Bogert_Park_Master_Plan_1992.pdf
Attachment B Pickleball Letter of Support.pdf
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Report compiled on: April 1, 2021
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COMMISSION RESOLUTION NO. 5293
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING THE ALLOCATION OF CASH-IN-LIEU OF PARKLAND
DEDICATION FUNDS FOR BOGERT PARK COURT RENOVATIONS
WHEREAS, the City of Bozeman Parks and Recreation Department has submitted an
application for the use of cash-in-lieu of parkland dedication funds for design, construction of
Bogert Park Court Renovation project at Bogert Park; and
WHEREAS, the current unallocated balance within the city-wide cash-in-lieu of
parkland dedication fund is $865,348.59; and
WHEREAS, Section 38.27.030 (F.)(1.) of the Bozeman Municipal Code, (“Cash
Donation in lieu of Land Dedication”) specifies criteria for which these funds may be utilized; and
WHEREAS, the Recreation and Parks Advisory Board at their regular meeting of April
8, 2021 unanimously passed a motion recommending that Commission approve the allocation of
$199,577.60 from the cash-in-lieu of parkland dedication account to the Bogert Park Court
Renovation project;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana,
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Section 1 – Municipal Code Reference
In accordance with Section 38.420.030.F. of the Bozeman Municipal Code, the source
of cash-in-lieu of parkland dedication funding is appropriate for Bogert Park Court Renovation
project at Bogert Park; and
Section 2 – Funding Authorization
The allocation of $199,577.60 from the cash-in-lieu of parkland dedication account
is hereby approved for the Bogert Park Court Renovation project.
PASSED AND APPROVED by the City Commission of the City of Bozeman,
Montana, at a regular session thereof held on the 27th day of April, 2021.
___________________________________
CYNDI ANDRUS
Mayor
ATTEST:
________________________________________
MIKE MAAS
City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
City Attorney
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Bogert Park
llaster Plan
Submitted to the
City of Bozeman, l"lontana
June, nqz
by
Dick Pohl, landscape architect
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Eogert Parlt I'laster Plan
Existing Conditions and Needs Analysis
Bogert Park is a 6B acre community park with spectallzed facilities. lt is
located in east Bozeman and ts bounded by South Church Avenue, Bogert
Place, and Bozeman Creek it is located rn an R-l-A zone and ls surrounded
fn all5l{tt I'ry ql{ltr rg,s1qllnlrai prqpspl!es,One warehoule is !0cated
directly north of the park,
other nearhy recreail0n sites include Llndley Park wlth extenslve DUbllc
grounds, a shelter, and playground; Galiagator Linear Park, a connector bike
and hike park; Peet's Htll, a popular siedding site; and Highland Ridge Trail, a
running and hiking course. See locatl0n map on page f ive
Bogert Park is named af ter John Bogert, the originai owner of this site and
Boieman's f irst mayor of about 1883. This site was historically known as
tsogert's 6rove and was a popular over-night stopping place for favelers
thiough the lurn of the century, lt's majestic c0ttonwoods and stream-stde
setting made it a cool relaxing point f oi early tourjsts. The City bought this
property from daughter Elizabelh Bogert in the early 1920's and dedicated it
as a city park.
The park is generally very flat with a gentle slope to the north, Bozeman
Creek which f orms the western boundary has some dangerously steep banks
in many places yet allows easy access in others. lt iS a Shady tree-llned
stream which provldes opportunlty aS a flshery and as a focal polnt for
relaxation Virtually nothing has been done to focus on this water feature.
A bridge crosses the stream and provides access from the 60 foot wide
rrght-of -way of Koch Street.
The swimming pool was built in lhe late I930's and was the f irst public
pool in Bozeman. lt was renovated rn 1975. Today it is Bozeman's only
public outdoor pooi and as such receives very heavy usage throughout the
summer season. t'lornlng Iessons are held here [nrougn0ut the summer and
open swimming is available af ternoons and evenings Deck areas are narrow
and very congeited. The pool staf I wishes to enlarge the deck space with a
l0'by 47'expansion to the west thereby reducing S0me of the cOngestion
problems, Vehicular traflic anound the pool presents conflicts and potential
hazards. There is not a safe drop-off zone for children nor are thene
srdewalks for safe pedestrian circulation. Dust from the gravel drive and
parking lot creates extra marntenance and potential water quality problems.
32
2
There are n0 grassy areas for sunning near the p00l and llttle space for
spectators and guardlans to watch lhe swimmers,
The log bandshell was built rn 1919 an0 has served as the site lor city band
performances over the years lt was designed by the noted iocal archrtect
Fred Willson and has historical merit lts renovation in 1990 provided a
larger stage, better lighting, and a restored use for continued performing
arts. Currently the City Band provrdes eight public concerts per year 0n
Tuesday nights The audience sits on the grass or provrdes their own chairs
and a large number of concert-goers drive their cars onto the lawn to watch
the performance. Horn honking is a standard form of appreciation after a
favorite piece The bandshell is also used by other groups such as dance
perf ormers, and other musictans.
Two tennis courts and a hasketball court are located in the northeast corner,
These courts serve a sector of Bozeman where no other court facllitles are
provided but are considened sub-standard courts. A waten problem was
corrected by bulldlng a dralnage swale through the courts on the north end
making the surface dangerously uneven, The surface is breaking up due to
lree roots unden the courts. The fence and net are in poor repair as are
0ther court furnishrngs. Because cars park adjacent to the courts, extreme
glare from glass and chrome present hazards. Dust and dirt from the
unpaved stneet and parking make the tennis surfacing grimy and dirty,
ln 1977 federal funds were used t0 build the 22A'X 110'pavilion. lt was
planned as a multi-use facillty whlch could support large group plcnlcs,
festivals such as farmers' markets, and winter 1ce skating. The following
year a curtain was added to the south end to shade the surface from the
winter sun. lts asphalt surface and night lightrng make it a versatile
facility. Public restrooms and a storage r00m were added in the southwest
cornen. lt continues to serue its Dlanned function and is a veny popular p'lace
for large group gatherings,
The Oallatln Valley Farmers f"larket operates out of the pavillon every
Saturday from mid July through mid September, This operation has grown to
become a very popular attraction which brings hundreds of buyers and
sellers to the park. Shoppers en;oy the park setting and the covered faclllty
at Bogert Park. Because lhere is a very high turn-over of people coming and
going by vehicle, lraffic flow and pedestrian safety are issues of extreme
concern. Overflow parking has been ailowed on the grass which results in
poor f ield turf and broken rrrrgation Iines. Neighbors are extremely upset
0ver the pressures of traffic, street parklng, and pedestnian safety durlng
the hours of the market. Dust from the gravel lot in the park creates
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nelgnbornood p0lluilon There is little conf lict 0r competiilon between the
market and the swimming p00l 0nly because the scheduied hours 0f use d0
no[ overlap The market optimizes the park on Saturday mornings such that
virtually no other organized activity can occur here including swimming
pool use.
The pavilion is heavily used f0r ice hockey during the winter season, The
Bozernan Amateur Hockey Association erects boards around the perlmeter
and provides programing to promote the game of hockey. lce is provided and
maintained by the city park department. T"he BAHA has extensive growth
plans and wishes to enclose the pavilion and refrigerate the surface to
provide a longer season of play. The condition and continuity of the ice are
Irmitrng fagtors for thein sport. The Bozeman Park and Recreation Advisory
Board does not support the BAHA in their plan to enclose the Bogert Park
Pavilion for refrigerated ice because it would prohibit the general public
from admittance to the public facility and would reduce its capability as a
multi-use pavilion.
The piaystr'ucture was added to the park in the late 1970s and stlll provides
veny popular play opportunity. Although it is tlred and worn looking, lt is a
destination for most young kids in the vicinity. lt is especially heavily used
during times of Band Concents and Farmers'Plarkets. lts linked play
opportunities and variations of play are ideal for children of many ages. lt
is willsited and central to most otherpark uses, Additionai henches and
shade trees should be Iocated nearby.
Open f ield space on the south end of the park is in good condltion. Two
backstops are positioned for impromptu bal'l games but do not allow enough
room for regulatron size play, Concrete and timber bollards surround the
parking to prevent cars from driving on the grass. Because there are many
missing bollards, cars occasionally drive through the pank randomly.
0penings exlst at the southwest corner off Bogert Place, near the pool
leading in to the bandshell area, and near the southeast corner of the
pavllion,
Portable picnic tables are available for use in and around the pavilion as are
several stationary grrlls There is n0 "dedicated" 0r developed picnic area
set aside in this park, A heavily used gravel path cuts diagonally from the
brldge t0 the southwest corner of the parking area,
The parklng iot has recently been reallgned to provlde one-way clrculatlon
enterlng near the pool-house from the north, tt loops around the p0ol and
exits on South Church. Because it is a gravel surface with n0 marked stalls,
34
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36
Bozeman Recreation and Parks Advisory Board March 30, 2021
Bozeman City Commission
We are the members of the ad hoc Bozeman pickleball court committee. The Bozeman pickleball
community wholeheartedly supports the initiative to renovate the Bogert Park court space to
seven dedicated pickleball courts. Many of you will know that pickleball is the fastest growing
sport in America https://www.economist.com/united-states/2021/01/28/pickleball-is-the-fastest-
growing-sport-in-america and in the world. https://www.dailycal.org/2019/10/10/pickleball-
worlds-fastest-growing-sport-that-no-one-has-ever-heard-of/. Already popular within our own
community with seniors, an underserved group with respect to park recreation facilities,
pickleball is also rapidly gaining appeal for all ages.
Over the past year we have been fully engaged with the City Park and Recreation department to
develop a plan that will maximize value to the City and citizens over the long term. During that
time we have participated in three in-person meetings with city personnel at Bogert Park; two in-
person meetings at City buildings; three WebX meetings with the City and numerous site
meetings with experienced construction people as part of our process of education.
We have also had written communication with the national U.S.A. Pickleball Association in
Surprise, Arizona about the specific details of this project. One of us, Sue Olsen, is the local
Ambassador of that organization. We conducted a survey of preferences to our email list of 308
pickleball players, compiled and presented the results to the City. We have followed up that
survey with direct outreach to players as plans have developed. Another of us, Terry Quatraro,
reached out to the pickleball community in Great Falls and in Billings, both of which in 2020
completed similar projects to convert twin tennis courts to pickleball.
Based on that background we submitted fully documented recommendations to the City which
suggested the plan in detail that we believe will provide the very best long-term value for the
City and its residents. We have also been involved in the review of proposals and modification
thereof that led to the plan before you.
Our long term vision is that this project will be the key element in a facility at Bogert Park
suitable to host regional tournaments in addition to the primary goal of day-to-day open
pickleball play for all ages and skill levels. Please adopt the proposed plan.
Pat Martin, pcmartin@montana.net
Sue Olsen, sueeolsen@gmail.com
Terry Quatraro, terry@montana.com
Frank Seitz, fcseitz@gmail.com
37
Memorandum
REPORT TO:Recreation and Parks Advisory Board
SUBJECT:Committee Reports
Park & Trail District Committee: Brian Close
PROST Plan Committee: Brian Close
Park Master Plan Committee: Tommy Bass
Subdivision Review Committee Report: Addi Jadin
MEETING DATE:April 8, 2021
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None.
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:None.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None
FISCAL EFFECTS:None.
Report compiled on: April 2, 2021
38
Memorandum
REPORT TO:Recreation and Parks Advisory Board
SUBJECT:Sports Park Foundation Update: Matt Kline, Director of Operations
MEETING DATE:April 8, 2021
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None.
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:None.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Report compiled on: April 2, 2021
39
Memorandum
REPORT TO:Recreation and Parks Advisory Board
SUBJECT:Division & Gallatin Valley Land Trust Report: Matt Marcinek
MEETING DATE:April 8, 2021
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None.
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:None.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Report compiled on: April 2, 2021
40
Memorandum
REPORT TO:Recreation and Parks Advisory Board
FROM:Elizabeth Hill, Aquatics Manager
Jamie Saitta, Recreation Manager
SUBJECT:Division Reports
MEETING DATE:April 8, 2021
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None.
STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of
an interconnected system of parks, trails and open spaces.
BACKGROUND:None.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
April 2021 Swim Center Newsletter.pdf
Recreation_April_2021.pdf
Report compiled on: April 2, 2021
41
Welcome to April at the Swim Center!
April is going to be a quieter month, comparatively. There is one scheduled closure on April 24th, 25th for
a swim meet. The pool will resume normal hours of operation on Monday, April 26th at 5:30 am.
Slight changes to the schedule have been made due to the removal of the bulkhead. Current hours have
been updated online and are also available in print in the lobby of the Swim Center.
The City of Bozeman is currently hiring staff for the summer. If you know of someone who would make
a great lifeguard encourage them to apply on the City of Bozeman website, Bozeman.net. Current
certification is not necessary. All new staff will be trained and certified.
Swim lesson registration for Bogert is available online at Bozeman.net, at the Swim Center, or over the
phone at 582-2294.
Open boating continues to be programmed Wednesday evenings from 8:35-9:35 pm.
The Aquatics Staff would also like to say thank you for all of your kindness and support and for being
part of our swimming community!
42
Recreation Division Update
Jamie Saitta, Recreation Manager
4/1/2021
• Our summer camps are filling quickly! All weeks of our 5-7 year old EXPLORE! Day
Camps are full with waitlists. Only a few weeks of 8-10 year old EXPLORE! Day
camps still have openings and the same is true for our Outdoor Adventure Clubs for
11-14 year olds. We are looking forward to another awesome summer!
• Unfortunately, we were forced to cancel both of our April School’s Out Day Camps
due to a shortage in staff. We are actively recruiting part time year round
Recreation Leaders to plan and implement our spring programs (Rec Mobile,
Rec2Go, School’s Out Camps) as well as short term summer leaders to plan and
implement our many summer programs.
• On Earth Day (April 22) we will be hosting a walking field trip, along with our
Forestry Division, to 3rd graders from Hawthorne School in Beall Park. We will
identify trees and talk about their importance on our walk from school to the park
and once at the park, each child will plant a sapling of their own to take home and
care for. It will be a great way to celebrate Earth Day and share our love for trees!
• The Recreation Division and Age Friendly Bozeman will offer a Community
Connection series of presentations for people ages 55 and better in Story Mill
Community Park during the month of May. The presentations will align with the
Older Americans Month 2021 theme, “Communities of Strength” and will focus on
providing information about upcoming Parks and Recreation Department projects,
Active Aging Fitness Programs, and will provide information on resources and
services targeting the interests and or needs of the mature adult population.
Presentations will be held outdoors in Story Mill Community Park on Tuesdays from
11:30am – 12:30pm. Group sizes will be limited and all COVID related safety
protocols will be diligently followed.
• We are working with Random Acts of Silliness on a plan for another temporary art
installment in June at Bozeman Pond Park! The Menagerie of the Imaginary was
hugely successful and we anticipate the “Troll Tromp” will be too! More details to
come. We have really enjoyed our partnership with Random Acts of Silliness and
look forward to continuing to bring joy to the community through public art!
• Park special event applications, user group agreements, pavilion reservations and
recreation facility rentals are steadily rolling into our office. It’s shaping up to be
another busy spring/summer season in Recreation!
• We are working with our Facilities Division on an HVAC project for the Story Mill
Community Center gymnasium. The gym is a heavily used active recreation space
and currently does not have an HVAC system. The system was approved in the
Recreation FY21 Capital Improvement Plan and will be a very beneficial addition to
the space for occupant comfort and safety.
43