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Home My WebLink About01-13-20 FINAL MINUTES City Commission Meeting of Bozeman, Montana part 1Page 1 of 6 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, January 13, 2020 Mayor - Chris Mehl: Present Deputy Mayor - Cynthia Andrus: Present Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Commissioner - Michael Wallner: Absent Staff Present at the Dais: Interim City Manager (ICM) Dennis M. Taylor, City Attorney (CA) Greg Sullivan, Assistant City Manager (ACM) Chuck Winn, Community Development Director (CDD) Martin Matsen, Interim City Clerk (ICC) Mike Maas, Meeting Clerk Tom Londe DUE TO TECHNICAL DIFFICULTIES VIDEO AND AUDIO RECORDING BEGIN DURING ITEM D. A. Call to Order – 4:00 PM - Commission Room, City Hall, 121 North Rouse Mayor Mehl called the meeting to order at 4:00 PM. B. 4:00 PM - Pledge of Allegiance and a Moment of Silence C. 4:02 PM - Authorize Absence - Commissioner Michael Wallner 4:02 PM - Motion and Vote to authorize the absence of Commissioner Michael Wallner. The motion passed 4-0. Deputy Mayor - Cynthia Andrus: Motion Commissioner - Terry Cunningham: 2nd Mayor - Chris Mehl: Approve Deputy Mayor - Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve DocuSign Envelope ID: 65F2056A-575E-4FFB-AD0D-7ADD70EEC623 Bozeman City Commission Meeting Minutes, January 13, 2020 Page 2 of 6 Commissioner - Michael Wallner: Absent D. Action Item 1 1. Discussion Regarding City Manager Profile and Recruitment Process  04:03:57 PM (00:00:00) Recording begins CPS-HR Consultant Joshua Jones presented an overview of the process and timeline. Deputy Mayor (DM) Andrus stated that she will be absent for the March 9, 2020 meeting. She requested information about the brochure. Cr. Cunningham asked about re-use of previously produced brochures. Cr. Pomeroy asked about contacting previously interested candidates. Mayor Mehl asked about process for editing the materials. DM Andrus stated that she would like a conversation with other Commissioners CA Sullivan informed the Commission on the timeline for producing meeting packet materials. 04:18:52 PM (00:14:55) Consultant Jones asked questions of the Commissioners’ views on unique attributes to attract candidates. Cr. Cunningham stated his views of positive recruitment features of the community. Cr. Pomeroy agreed with Cr. Cunningham and added additional positive recruitment features of the community. She requested an individual with experience with affordable housing. DM Andrus added her views of positive features for recruitment. Cr. Cunningham added additional views regarding relations with staff. Cr. Pomeroy stated her opinion that the candidate have experience with affordable housing programs. Mayor Mehl added his views on recruitment attractions. 04:29:45 PM (00:25:48) Consultant Jones responded to Commissioners suggestions. He asked about the work tasks and duties that would attract candidates. Mayor Mehl stated career items to help attract recruits for the City Manager position. DM Andrus stated her work tasks and duties for recruitment. Cr. Cunningham stated his opinion of work related highlights for recruitment. Cr. Pomeroy stated her list of work related highlights for recruitment. DM Andrus added additional highlight for recruitment. 04:39:31 PM (00:35:34) Consultant Jones asked about the person that would be an ideal candidate for the position. Cr. Cunningham sated his list of personal characteristics of an ideal candidate. Cr. Pomeroy stated her preferred list of personal characteristics of an ideal candidate. DM Andrus stated her preferred list of personal characteristics of an ideal candidate. Cr. Pomeroy added an additional characteristic. Mayor Mehl stated his agreement with previous items and highlighted his specific choices. DocuSign Envelope ID: 65F2056A-575E-4FFB-AD0D-7ADD70EEC623 Bozeman City Commission Meeting Minutes, January 13, 2020 Page 3 of 6 DM Andrus added an additional characteristic. 04:50:14 PM (00:46:17) Consultant Jones stated his satisfaction with the process and asked for any additional comments to wrap up the discussion regarding Phase 1 of recruitment. Cr. Cunningham asked about the applicant’s background in relation to candidate recruitment. He asked about challenges specific to Bozeman. DM Andrus asked about the process related to the staff. Cr. Pomeroy asked about compensation comparisons and the selling of the position to candidates. Cr. Cunningham asked about preparations for Commissioner’s one-on-one meetings. Mayor Mehl stated his interest in having a process involving the community and staff in addition to the Commission. Cr. Cunningham stated his interest in having a representative from the county for the panel. CA Sullivan highlighted the balance between Montana’s Right-to-privacy and Right-to-know to prepare candidates at the start of the process. Consultant Jones highlighted methods of introducing candidates to the community. DM Andrus stated her preference to a structured introduction of candidates. 05:12:19 PM (01:08:22) Recess Mayor Mehl called a recess until 6:00 PM. THE REMAINDER OF THIS MEETING CONTINUES IN ANOTHER VIDEO: https://media.avcaptureall.com/session.html?sessionid=0c92528a-89a2-4e52-8e23- 3db544019260&prefilter=654,3835 E. Changes to the Agenda F. Public Service Announcement 1. No City Commission Meeting and City Offices Closed on January 20, 2020 in Observance of Martin Luther King, Jr. Day G. Commission Disclosures H. Minutes 1. Approve the Regular Meeting Minutes from December 2, December 9, and December 16, 2019, Special Meeting Minutes from December 5 and December 11, 2019, Executive Session Minutes from December 5, 2019, and User Access to Linked Minutes (Maas) Consider the motion: I move to approve the combined City Commission minutes from December 2, December 5, December 9, December 11, and December 16, 2019 as submitted. DocuSign Envelope ID: 65F2056A-575E-4FFB-AD0D-7ADD70EEC623 Bozeman City Commission Meeting Minutes, January 13, 2020 Page 4 of 6 I. Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) 2. Formal Cancellation of January 20, 2020 City Commission Meeting (Maas) 3. Authorize the Interim City Manager to Sign the First Amendment to the Professional Services Master Task Order Agreement with Design 5, LLC for Median Landscape Design Professional Services. (Ahlstrom) 4. Authorize the Interim City Manager to Sign Amendment Number 8 to the Durston and Cottonwood Roads Improvements Project for the Durston Road from Flanders Mill to Fowler Avenue Construction Phase (Murray) 5. Authorize Interim City Manager to Sign License Agreement with Merin Property Owner, LLC and Dick Anderson Construction for Use of Community Gardens for Construction Staging for the Merin Building (Sullivan) 6. Award Bid of the New Dump Truck to Floyd’s Truck Center in Belgrade Montana and Authorize the Interim City Manager to Sign Purchase Agreement for the Total Amount of $96,170 (Pericich) 7. Resolution 5125, Calling a Public Hearing to Approve Certain Public Infrastructure Improvements in the Bozeman Midtown Urban Renewal District as an Urban Renewal Project and to Finance the Project Through the Issuance of Tax Increment Urban Renewal Bonds; and Making a Reimbursement Declaration in the Event that Tax-Exempt Bond Proceeds Reimburse Original Expenditures of the City (Fine) 8. Resolution 5128, Authorizing the Mayor to Sign Change Order Number 1 to the Sunset Hills Cemetery and Lindley Park Water Conservation Project (Ahlstrom) Consider the motion: I move to approve Consent Items 1-8 as submitted. J. Public Comment - Please state your name and address in an audible tone of voice for the record. This is the time to comment on any matter falling within the scope of the Bozeman City Commission. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once. Please note, the City Commission cannot take action on any item which does not appear on the agenda. All persons addressing the City Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please limit your comments to three minutes. K. Special Presentation 1. Human Resource Development Council's Update on Homelessness in Bozeman (Menuez, HRDC) L. Action Items 2 DocuSign Envelope ID: 65F2056A-575E-4FFB-AD0D-7ADD70EEC623 Bozeman City Commission Meeting Minutes, January 13, 2020 Page 5 of 6 1. Resolution 5122, Creation of Special Improvement Lighting District 758, Nelson Meadows Subdivision (Massey) Consider the motion: I move to adopt Resolution 5122, Creation of Special Improvement Lighting District Number 758, North Meadows Subdivision. 2. Resolution 5123, Amending the City’s Annual Budget for the Street Maintenance, Water, Wastewater, Solid Waste, Stormwater, and Public Works Admin Funds Appropriations for the Fiscal Year Ending June 30, 2020 (FY20). (Donald) Consider the motion: I move to approve Resolution 5123, amending the City’s Annual Budget for the Street Maintenance, Water, Wastewater, Solid Waste, Stormwater, and Public Works Admin Funds Appropriations for the Fiscal Year Ending June 30, 2020 (FY20). 3. Resolution 5120, Adoption of Annexation and Provisional Adoption of Ordinance 2037 Regarding Annexation of 0.388 acres and Adjacent Right-of-way and Amending the City Zoning Map for the Establishment of a Zoning Designation of R-3 Residential Medium Density District at 2504 W. Mendenhall Street, Application 19462. (Saunders) Consider the motion: Having reviewed and considered the staff report, application materials, public comment, and all information presented, I hereby adopt the findings presented in the staff report for application 19462 and move to approve Resolution 5120, the 2504 W. Mendenhall Street Annexation and authorize the Interim City Manager to sign the annexation agreement on behalf of the City. AND Consider the motion: Having reviewed and considered the staff report, application materials, public comment, and all information presented, I hereby adopt the findings presented in the staff report for application 19462 and move to provisionally adopt Ordinance 2037, the 2504 W Mendenhall Street Zone Map Amendment. 4. University Crossing 2020 Annexation and Zone Map Amendment, Annexation of 1.62 Acres and Amendment of the City Zoning Map for the Establishment of a Zoning Designation of B- 2, Community Business District, Located Southwest of the Intersection of Kagy Blvd and Stockman Way, Application 19444 (Saunders) Consider the motion: Having reviewed and considered the staff report, application materials, public comment, and all information presented, I hereby adopt the findings presented in the staff report for application 19444 and move to approve the University Crossing 2020 Annexation with recommended terms of annexation, and direct staff to prepare an annexation agreement for signature by the parties. DocuSign Envelope ID: 65F2056A-575E-4FFB-AD0D-7ADD70EEC623 Bozeman City Commission Meeting Minutes, January 13, 2020 Page 6 of 6 AND Consider the motion: Having reviewed and considered the staff report, application materials, public comment, and all information presented, I hereby adopt the findings presented in the staff report for application 19444 and move to approve the University Crossing 2020 Zone Map Amendment, with contingencies required to complete the application processing. 5. Presentation of City Manager’s Recommendations Regarding Objectives, Action Strategies, and Action Items from the Adopted Community Housing Action Plan (Matsen) Consider the motion: Having reviewed and considered the City Manager’s recommendations, public comment and all other information presented, I hereby move to accept the recommendations as outlined. 6. Appointments to the Recreation and Parks Advisory Board (RPAB) (Maas) Consider the motion: I move to appoint five members to the Recreation and Parks Advisory Board for the terms specified by the individual positions. M. FYI/Discussion N. Adjournment ___________________________________ Cynthia L. Andrus Mayor ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Mike Maas City Clerk Approved on: March 23, 2021 DocuSign Envelope ID: 65F2056A-575E-4FFB-AD0D-7ADD70EEC623