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Home My WebLink About03-23-20 FINAL MINUTES City Commission Meeting of Bozeman, MontanaPage 1 of 5 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, March 23, 2020 Mayor - Chris Mehl: Present Deputy Mayor - Cynthia Andrus: Present via phone Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Commissioner - Michael Wallner: Present Staff Present at the dais: Interim City Manager (ICM) Dennis Taylor, Incident Commander Fire Chief Josh Waldo, City Clerk (CC) Mike Maas Staff Present by phone: City Attorney (CA) Greg Sullivan A. 06:00:41 PM (00:15:24) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse B. 06:00:48 PM (00:15:31) Pledge of Allegiance and a Moment of Silence C. 06:01:45 PM (00:16:28) Changes to the Agenda ICM Taylor identified the changes to the agenda. D. 06:02:33 PM (00:17:16) Public Service Announcement 1. No City Commission Meeting on March 30, 2020 E. 06:02:42 PM (00:17:24) FYI ICM Taylor outlined the reasons for the change in meeting protocol, future steps for meetings, and the status of the City’s Continuity of Service Plans. CA Sullivan highlighted the actions and coordination between other cities and the forthcoming procedures to allow for public participation. ICM Taylor highlighted the Incident Command Structure (ICS) and the steps taken to create personnel redundancies. Incident Commander Fire Chief Waldo highlighted the expansion of the ICS for future planning and current logistics, and the rotation of staff to maintain operational effectiveness. He outlined the ICS DocuSign Envelope ID: F97E2F83-5B17-4A70-A9F6-C74DAFA3167D Bozeman City Commission Meeting Minutes, March 23, 2020 Page 2 of 5 structure as the City representative to the County Emergency Operations Command, the coordination in the Joint Information Center. 06:18:30 PM (00:33:12) Questions of staff DM Andrus asked about future planning through the Policy Group arm of the ICS, the planning to avoid a second or third wave of confirmed cases, and the measures to indicate a shelter in place order. 06:22:24 PM (00:37:07) Clarification of Mayor Mayor Mehl outlined the action of the Policy Group arm of the ICS 06:23:21 PM (00:38:03) Questions continued Cr. Wallner asked about the lead time for a potential shelter in place order. He asked about the plan for emergency alert notifications. Cr. Cunningham asked about the role of social distancing’s effect on the wave of confirmed cases and what groups it may be affecting. He asked about the goal of buying time for the resources in our community. He asked about advice to the young and the fit as their role to the community. Cr. Pomeroy asked about changes to the coronavirus. Mayor Mehl asked about some of the efforts of partners in the ICS. He asked about communications with other communities and their responses. Cr. Pomeroy asked how the City can help other partners in the long-range recovery planning. She asked how the City can be helpful to new businesses that pop up to fill needs within the community, such as delivery services. Mayor Mehl outlined the procedures for the remaining agenda. Cr. Wallner asked about gatherings and the actions taken for addressing these types of situations. F. 06:44:07 PM (00:58:50) Commission Disclosures There were no commission disclosures. G. 06:44:15 PM (00:58:58) Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) 2. Formal Cancellation of March 30, 2020 City Commission Meeting (Maas) 3. Authorize the Interim City Manager to Sign a Professional Services Agreement with Stifel, Nicolaus and Company for Underwriting Services for the issuance Midtown Urban Renewal Tax Increment Financing District Series 2020 Bonds (Donald) 4. Authorize the Mayor to Sign the Nest Preliminary Planned Unit Development (PUD) Findings of Fact and Order, Application 19372 (Rosenberg) 5. Authorize the Mayor to Sign the Nest Preliminary Plat Findings of Fact and Order, Application 19373 (Rosenberg) DocuSign Envelope ID: F97E2F83-5B17-4A70-A9F6-C74DAFA3167D Bozeman City Commission Meeting Minutes, March 23, 2020 Page 3 of 5 6. Authorize the Mayor to Sign the Findings of Fact and Order for the Cottonwood Major Subdivision Application 19410 (Krueger) 7. Authorize the Mayor to Sign the Findings of Fact and Order for the Allison Phase 4 Major Subdivision Application 19090 (Krueger) 8. Authorize the Interim City Manager to Sign a Public Access Easement with KS Devcor, Inc., for the Lakes at Valley West Phase 5B Subdivision, Final Plat 19490 (Rosenberg) 9. Authorize the Interim City Manager to Sign a Utility Easement with NorthWestern Energy for Telephone, Electric Power, Gas, Internet, Cable Television, or Other Similar Utilities or Services for the Public Safety Center Project (Nielsen) 10. Authorize the Interim City Manager to Sign a Public Park Easement with the Annex of Bozeman, LLC for the Bozeman Annex, Across Lot 1, Block 1, Kagy Crossroads Subdivision for the Annex of Bozeman Site Plan Application 19320 (Jadin) 11. Authorize the Interim City Manager to Sign an Agreement with Great Northwest Construction, Inc. for the West Aspen Street Design and Construction Project (Fine) 12. Ratify the Interim City Manager's Signature on the Third Amendment to the Professional Services Agreement with HRDC for Affordable Housing Services (Andreasen) 13. Authorize the Interim City Manager to Sign Task Order Number 4 for Environmental Permitting for the Manley Ditch Rehabilitation Project Under the Authority of a Previously Executed Professional Services Master Task Order Agreement with DOWL, LLC (Mehrens)  14. Authorize the Interim City Manager to Sign Amendment Number 3 to Task Order Number 2 of the Professional Services Master Task Order Agreement with AE2S, Inc. to Provide On-call Professional Engineering Services for Instrumentation and Control Systems (Heaston) 15. Authorize the Interim City Manager to Sign a Third Amendment to the Public Service Agreement with HDR Engineering, Inc. for Bidding and Construction Phase Services for the Davis Lane Lift Station and Norton Sewer Project (Murray) 16. Authorize the Interim City Manager to Sign a Second Addendum to the Professional Services Agreement with Sprout, Inc. Land and Hardscaping for Median and Grounds Maintenance Services (Van Delinder) 17. Authorize the Interim City Manager to Sign a Second Addendum to the Professional Services Agreement with Hydrologistics Irrigation LLC for Irrigation System Start-up, Winterization, and Maintenance Services (Van Delinder) 18. Authorize the Interim City Manager to Sign a Professional Services Agreement with Bozeman Arborcare for Boulevard Tree Removals (Nordquest) 19. Authorize the Interim City Manager to Sign a Professional Services Agreement with Morrison- Maierle for Cottonwood Road Improvements from Oak Street to Baxter Lane (Murray) 20. Authorize the Interim City Manager to Sign a Professional Services Agreement with DOWL, LLC to Provide Professional Engineering Design and Inspection Services for the New Hyalite View Sewer Improvements Project (Gamradt) DocuSign Envelope ID: F97E2F83-5B17-4A70-A9F6-C74DAFA3167D Bozeman City Commission Meeting Minutes, March 23, 2020 Page 4 of 5 21. Authorize the Interim City Manager to Sign a Task Order MID20-003 with Sanderson Stewart for Audrey’s Pizza Site Design and Modification Application (Fine) 22. Authorize the Interim City Manager to Sign a Notice of Award to Treasure State Inc. and Final Contract Documents Once Received Pending Legal Review for the North 7th Ave Streetscape Project (Fine) 23. Authorize the Interim City Manager to Sign a Temporary Construction Permit and Right-of- way Documents with 395 Gallatin Park Drive, LLC for Improvements to Manley Road Between Griffin Drive and City Limits (Special Improvement District 747) (Gamradt) 24. Authorize the Interim City Manager to Sign a Temporary Construction Permit and Right-of- way Documents with 795, LLC for Improvements to Manley Road Between Griffin Drive and City Limits (Special Improvement District 747) (Gamradt) 25. Authorize the Interim City Manager to Sign a Temporary Construction Permit and Right-of- way Documents with B & G Development, LLC for Improvements to Manley Road Between Griffin Avenue and City Limits (Special Improvement District 747) (Gamradt) 26. Authorize the Interim City Manager to Sign a Temporary Construction Permit and Right-of- way documents with MEGASPACE for Improvements to Manley Road Between Griffin Drive and City Limits (Special Improvement District 747) (Gamradt) 27. Authorize the Interim City Manager to Sign a Temporary Construction Permit and Right-of- way Documents with Montana Rail Link for Improvements to Manley Road Between Griffin Drive and City Limits (Special Improvement District 747) (Gamradt) 28. Authorize the Interim City Manager to Sign a Temporary Construction Permit and Right-of- way Documents with Old Marsh Holdings, LLC for Improvements to Manley Road Between Griffin Drive and City Limits (Special Improvement District 747) (Gamradt) 06:44:55 PM (00:59:37) Public Comment There were no public comments on Consent 06:45:20 PM (01:00:03) Motion and Vote I move to approve Consent Items 1-28 as submitted. The motion passed 5-0. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Chris Mehl: Approve Deputy Mayor - Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve Commissioner - Michael Wallner: Approve H. 06:46:00 PM (01:00:42) Public Comment Mayor Mehl opened general public comments. DocuSign Envelope ID: F97E2F83-5B17-4A70-A9F6-C74DAFA3167D Bozeman City Commission Meeting Minutes, March 23, 2020 Page 5 of 5 06:46:59 PM (01:01:42) Public Comment, Danica Jamison Ms. Jamison representing Greater Gallatin United Way offered thanks to the City Commission and the staff to partner in providing emergency childcare for essential personnel. She outlined the framework of the agreement. She added that as much it is a health crisis it is an economic crisis. She highlighted the Southwest Montana Covid-19 Fund and the matching grant. I. 06:54:29 PM (01:09:11) FYI/Discussion Cr. Wallner thanked staff for their work. Dm. Andrus highlighted the importance of filling out the Census online and upcoming information. Cr. Pomeroy thanked the citizens for their cooperation. Cr. Cunningham highlighted the efforts of staff and the work completed in such a short time. He thanked HRDC for their efforts to assist the community and asked if the City can augment their efforts. He pleaded with landlords in the community to consider rental relief. Mayor Mehl stated his agreement to assisting HRDC’s efforts for the community. He stated his thanks with other communities’ staff, other partners in the non-profit and private sectors. He highlighted the need for continued efforts on the Census. He thanked the Commissioners and citizens for their ideas and concerns. J. 07:09:33 PM (01:24:15) Adjournment ___________________________________ Cynthia L. Andrus Mayor ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Mike Maas City Clerk Approved on: March 23, 2021 DocuSign Envelope ID: F97E2F83-5B17-4A70-A9F6-C74DAFA3167D