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Home My WebLink About01-06-20 FINAL MINUTES City Commission Meeting of Bozeman, MontanaPage 1 of 6 THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, January 06, 2020 Mayor - Chris Mehl: Present Deputy Mayor - Cynthia Andrus: Present Commissioner - I-Ho Pomeroy: Present Commissioner - Terry Cunningham: Present Commissioner - Michael Wallner: Present Staff Present at Podium: Interim City Manager (ICM) Dennis Taylor, City Attorney (CA) Greg Sullivan, Interim City Clerk Mike Maas, Meeting Clerk Tom Londe A. 06:00:05 PM (00:01:58) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse Mayor Andrus called the meeting to order at 6:00 pm B. 06:00:37 PM (00:02:30) Pledge of Allegiance and a Moment of Silence C. 06:01:36 PM (00:03:28) Outgoing Mayor Comments from Mayor Andrus Mayor Andrus gave outgoing comments from her time as mayor. She thanked the community for their contributions and involvement. She declined to comment on Commission accomplishments over the last two years to give advice instead for incoming Mayor Mehl. Mayor Andrus gave incoming Mayor Mehl a few gifts. Deputy Mayor Mehl gave Mayor Andrus a gift. D. 06:08:44 PM (00:10:37) Special Presentation ICM Taylor gave opening statements and then swore in Mayor Mehl. Assistant City Attorney Karen Stambaugh swore in Deputy Mayor Andrus. ICM Taylor swore in Cr. Wallner. He also recognized the prior swearing in of Judge Seel. Swearing in of Mayor Chris Mehl Swearing in of Deputy Mayor Cynthia Andrus Swearing in of Commissioner Michael Wallner DocuSign Envelope ID: 78030755-9EC0-45D5-8200-337E176D8AF5 Bozeman City Commission Meeting Minutes, January 6, 2020 Page 2 of 6 Recognition of Swearing in of Judge Karl P. Seel E. 06:14:10 PM (00:16:02) Changes to the Agenda No changes to the agenda F. 06:14:20 PM (00:16:13) FYI ICM Taylor informed the Commission of Tom Londe’s Meeting Clerk and Mike Maas’ Interim City Clerk roles. G. 06:15:09 PM (00:17:02) Commission Disclosures No disclosures. H. 06:15:18 PM (00:17:11) Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)  2. Confirm Bozeman Municipal Judge Karl P. Seel's Appointment of J. Colleen Herrington as Bozeman's Part-time Municipal Judge (Seel)  3. Approve the Final Plat for the Sundance Minor Subdivision, Authorize the Director of Public Works to Sign the Same on behalf of the City of Bozeman, and the Director of Community Development to Sign the Improvements Agreements on behalf of the City of Bozeman, Application 19307 (Rogers)  4. Authorize the Interim City Manager to Sign Three (3) Public Utility Easements, Two (2) Utility Access Easements, and Three (3) Temporary Construction Permits with Bozeman School District Number 7 for the Norton East Ranch Outfall Sewer Main Project (Murray)  5. Authorize the Interim City Manager to Sign a Customer Agreement with NorthWestern Energy for Burial of a Power Line at Westlake BMX Park (Fine)  6. Authorize the Interim City Manager to Sign a Professional Services Agreement with J. Horigan, Hidden Trail Counseling, to Cover Treatment Services for the Bozeman Veteran Eligible Treatment Services (V.E.T.S.) Court (Boundy)  7. Authorize the Interim City Manager to Sign Task Order Number 4 to the Professional Services Agreement with Altitude Training Associates, LLC for Construction Industry Erosion, Sediment, and Pollution Control Training (Greenhill)  8. Authorize the Interim City Manager to Sign Task Order Number 8 to the Professional Services Agreement with Sanderson Stewart for the Manley Road Reconstruction Right-of-way Acquisition Project (Gamradt)  9. Ratify the Interim City Manager's Signature on the Subaward Acceptance Form, the Federal Demonstration Partnership (FDP) Cost Reimbursement Research Subaward Agreement, and the Budget Certification with the Office of National Drug Control Policy for the Combating Opioid Overdose through Community Level Intervention (COOCLI) Funding (Boundy)  10. Resolution 5108, Certification of Delinquent City Assessments to Gallatin County (Clark)  DocuSign Envelope ID: 78030755-9EC0-45D5-8200-337E176D8AF5 Bozeman City Commission Meeting Minutes, January 6, 2020 Page 3 of 6 11. Resolution 5129, Authorizing the Interim City Manager to Sign Change Order Number 1 with Montana Civil Contractors, Inc. for the Durston Road from Flanders Mill Road to Fowler Avenue Project (Murray)  12. Resolution 5135, Authorizing the Interim City Manager to Sign Change Order Number G-2 with Western Municipal Construction, Inc. for the Pear Street Booster Station Rehabilitation Project (Murray)  13. Resolution 5130, Confirmation of Police Officers (Crawford)  06:15:14 PM (00:17:07) CM Overview ICM Taylor’s provided a brief overview of Consent Items 1-13. 06:16:14 PM (00:18:07) Public Comment Mayor Mehl opened public comment. 06:16:24 PM (00:18:17) Junie Gracie, Public Comment Ms. Gracie asked if there was anything in the consent about a crosswalk. Mayor Mehl noted that it would be in CIP shortly. 06:17:11 PM (00:19:04) Motion and Vote to approve Consent items 1-13 as submitted. The motion passed 5-0. Deputy Mayor - Cynthia Andrus: Motion Commissioner - Michael Wallner: 2nd Mayor - Chris Mehl: Approve Deputy Mayor - Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve Commissioner - Michael Wallner: Approve I. 06:17:48 PM (00:19:41) Special Presentation II 1. Swearing in of Judge J. Colleen Herrington ICM Taylor swore in Judge Herrington. J. 06:19:04 PM (00:20:57) Public Comment 06:19:28 PM (00:21:21) Junie Gracie, Public Comment Ms. Gracie commented that she was very in favor of crosswalks on College Ave, especially between 8th and 11th Avenues. She noted that sometimes people stop and sometimes they do not. K. 06:20:28 PM (00:22:21) Action Items DocuSign Envelope ID: 78030755-9EC0-45D5-8200-337E176D8AF5 Bozeman City Commission Meeting Minutes, January 6, 2020 Page 4 of 6 1. 06:20:33 PM (00:22:25) Resolution 5104, Adoption of the Capital Improvement Plan (CIP) for Fiscal Years 2021-2025 (Donald)  06:21:05 PM (00:22:58) Staff Presentation Finance Director Donald gave an overview of what the CIP is and what goes into it. She covered the CIP process and timeline. Director Donald showed the current CIP breakdown. 06:24:20 PM (00:26:13) Questions of staff Cr. Wallner stated that he was not present for the Commission’s previous work on individual components of the CIP and had some clarifying questions on the document. He asked about the assumed 3% growth rate and whether or not that’s accurate. He asked if they should be replacing the Fire Department’s breathing apparatuses on a specific schedule and why it is unscheduled. He asked why there is a difference between two different noted costs for putting in fiber optic conduit. Cr. Pomeroy asked about revenue payback in certain years, and if those numbers were related to an SID. She asked why spending a certain amount for a specific project. Cr Pomeroy asked about the lack of project names on a specific page. She asked if they would be able to move a project earlier in the CIP. Cr. Cunningham asked about moving previous requests to move some SIP’s around in the CIP and how those moves worked. He asked about the total dollar amounts between scheduled and unscheduled CIP projects. Deputy Mayor Andrus asked why the CIP approval was an action item and not merely under consent. Mayor Mehl asked if the previously commented upon College Street crosswalks made it on the CIP. 06:38:48 PM (00:40:41) Public Comment No public comment 06:39:08 PM (00:41:01) Motion to adopt Resolution 5104, Adoption of the Capital Improvement Plan (CIP) for Fiscal Years 2021-2025. Commissioner - Michael Wallner: Motion Commissioner - I-Ho Pomeroy: 2nd 06:39:20 PM (00:41:13) Discussion Cr. Pomeroy commented on her support for the CIP. Cr. Cunningham thanked the staff for developing the CIP. He noted that the community needs cost a lot of money and wanted to make sure those needs were tended to. He noted that this CIP was dependent on the Parks and Trails District passing, and things would need to be reassessed if it does not pass. He commented on the importance of incorporating sustainability into the plan. He will support. Mayor Mehl thanked the staff for their work. He commented on how much of the budget is spent on CIP projects. DocuSign Envelope ID: 78030755-9EC0-45D5-8200-337E176D8AF5 Bozeman City Commission Meeting Minutes, January 6, 2020 Page 5 of 6 06:44:58 PM (00:46:51) Vote the Motion to adopt Resolution 5104, Adoption of the Capital Improvement Plan (CIP) for Fiscal Years 2021-2025. The motion passed 5-0. Commissioner - Michael Wallner: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Chris Mehl: Approve Deputy Mayor - Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve Commissioner - Michael Wallner: Approve 2. 06:45:25 PM (00:47:18)Appointment to the Trails, Open Space and Parks Committee (TOP) (Maas)  06:45:49 PM (00:47:42) Motion and Vote to appoint Matt Hausauer to the Trails, Open Space and Parks Committee, Recreation and Parks Member Position, with a term ending April 15, 2021. The motion passed 5-0. Commissioner - Terry Cunningham: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Chris Mehl: Approve Deputy Mayor - Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve Commissioner - Terry Cunningham: Approve Commissioner - Michael Wallner: Approve L. 06:46:34 PM (00:48:27)FYI/Discussion Deputy Mayor Andrus wanted to call attention to Consent Item 6 regarding the V.E.T.S. Court. She asked the City Manager to have a presentation on what the program has accomplished. She also wanted to thank everyone who came to support her this evening. Cr. Wallner wanted to recognize folks who came to the meeting to support him tonight and the community. Cr. Pomeroy wished everyone happy new year and thanked everyone. Mayor Mehl wanted to thank his family for being here. He commented on the honor to be on the Commission as well as other forms of public service. M. 06:50:09 PM (00:52:01) Adjournment Mayor Mehl adjourned the meeting at 6:50 PM. N. Reception with Hors d’oeuvres *A quorum of the City Commission will be present for this item. The City Commission will not hear, discuss, or act on any issues under their purview during this item. No minutes or recording will occur for this item. DocuSign Envelope ID: 78030755-9EC0-45D5-8200-337E176D8AF5 Bozeman City Commission Meeting Minutes, January 6, 2020 Page 6 of 6 ___________________________________ Cynthia L. Andrus Mayor ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Mike Maas City Clerk Approved on: March 23, 2021 DocuSign Envelope ID: 78030755-9EC0-45D5-8200-337E176D8AF5