HomeMy WebLinkAbout12-08-20 FINAL MINUTES City Commission Meeting of Bozeman, MontanaPage 1 of 9
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
DRAFT MINUTES
Tuesday, December 08, 2020
Mayor - Cynthia Andrus: Present
Deputy Mayor - Terry Cunningham: Present
Commissioner - I-Ho Pomeroy: Present
Commissioner - Michael Wallner: Present
Commissioner - Jennifer Madgic: Present
Staff Present in the Webex: City Manager (CM) Jeff Mihelich, City Attorney (CA) Greg Sullivan, City Clerk
(CC) Mike Maas
A. 06:00:07 PM (00:51:16) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
B. 06:04:07 PM (00:55:15) Pledge of Allegiance and a Moment of Silence
C. 06:04:45 PM (00:55:54) Changes to the Agenda
D. 06:04:51 PM (00:56:00) FYI
• Mayor Andrus congratulated Natalie Meyer on her Clean Energy Award from the Department of
Energy. She reminded the public of the Parking Commission meeting on Thursday morning. She
acknowledged businesses that are trying to keep the community safe.
• DM Cunningham reminded the public of the CAHAB meeting at 8 am on Wednesday.
• Cr. Madgic highlighted the Midtown Urban Renewal Board’s North 7th Avenue Project and the
West Aspen Street festival street project. She provided an update of the Planning Board’s
statutory requirements of membership.
• CM Mihelich responded to the Cr. Madgic’s FYI on statutory requirements of the Planning
Board. He reiterated the congratulations of Natalie Meyer’s award. He noted the opening of the
HRDC Warming Shelter on Wheat Drive. He stated the final draft of the Climate Plan will be
available on the internet Wednesday. He announced the portal for non-profit applications for
COVID-19 relief funds is fully operational.
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E. 06:15:21 PM (01:06:29) Commission Disclosures
F. 06:15:30 PM (01:06:39) Consent
1. Ratify the Professional Services Agreement Signed by the City Manager on November 20,
2020 with Jacobs Engineering Group, Inc. for the Pear Street Booster Station Water Main
Condition Assessment Project (Reister)
2. Authorize the City Manager to Sign a Professional Services Agreement with Advanced
Engineering and Environmental Services, Inc. for the Water Supply Optimization and
Management Tool – Phase 1 Project (Heaston)
3. Authorize the City Manager to Sign a Professional Services Agreement with Economic and
Planning Systems (EPS) for Urban Renewal Application Review for the 9TEN Mixed-Use
Project (Fine)
4. Authorize the City Manager to Sign a Professional Services Agreement with KLJ Engineering
to Complete Design of an Aspen Street Pedestrian Bridge (Veselik)
5. Authorize the City Manager to Sign a Professional Services Agreement and Task Orders 1
and 2 with Rick Williams Consulting for Parking Consulting Services Pertaining to
Implementation of the Downtown Strategic Parking Management Plan (Fine)
6. Authorize the City Manager to Sign an Urban Renewal District Term Contract Task Order
DTN21-002 with Sanderson-Stewart for Architectural and Engineering Services for a
Structured Parking Feasibility Analysis (Naumann)
06:15:36 PM (01:06:45) City Manager Introduction
CM Mihelich provide the highlights of the consent agenda.
06:17:35 PM (01:08:44) Public Comment
Mayor Andrus opened public comments.
06:19:50 PM (01:10:59) David Kack, Public Comment
Mr. Kack commented on the parking structure feasibility analysis and other options, such as remote
parking and shuttling. He highlighted increased traffic and congestion.
06:22:16 PM (01:13:25) Emily Talago, Public Comment
Ms. Talago commented on consent items 3 through 6 and her opposition to the use public funds for
private developments.
06:25:09 PM (01:16:18) Motion and Vote to approve Consent Items 1-6 as submitted. The motion
passed 5-0.
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Commissioner - I-Ho Pomeroy: Motion
Deputy Mayor - Terry Cunningham: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Terry Cunningham: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Michael Wallner: Approve
Commissioner - Jennifer Madgic: Approve
G. 06:25:47 PM (01:16:56) Public Comment
Mayor Andrus opened public comments.
06:27:26 PM (01:18:35) Sam Haraldson, Public Comment
Mr. Haraldson commented as the President of the Bozeman Bike Kitchen and former member of the
Bicycle Advisory Board on the intersection of Peach Street and Rouse Avenue intersection.
06:30:09 PM (01:21:18) Chris Shaida, Public Comment
Mr. Shaida commented in agreement with previous commenter. He also commented against the Kagy
Boulevard widening project.
06:32:52 PM (01:24:01) Alycia Patencio, Public Comment
Ms. Patencio commented on the need to protect pedestrians in relation to vehicles.
06:36:54 PM (01:28:03) Mark Egge, Public Comment
Mr. Egge commented on aligning funding with goals by implementing a prioritization system for Capital
Improvement Projects. He commented against the Kagy Boulevard project.
06:40:00 PM (01:31:08) Richard Rollins, Public Comment
Mr. Rollins commented
H. 06:41:50 PM (01:32:59) Action Items
1. 06:41:53 PM (01:33:02) Resolution 5237 Amending the Westlake Park Master Plan and
Resolution 5238 Allocating up to $193,500 for the Gallatin Valley BMX and SouthWest
Montana Mountain Bike Association Cash-in-lieu of Parkland Application for Westlake Park
(Jadin)
06:42:36 PM (01:33:45) Staff Presentation
Parks Planning and Development Manager Addi Jadin presented the application, the Strategic Plan
objectives, the park’s location, current plan, proposed amendments, the requested funds and applicable
expenditures, cues of care, how it is supported by the Parks, Recreation, Open Space and Trails Plan, the
public support, and recommendations.
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06:51:29 PM (01:42:37) Questions of Staff
DM Cunningham asked about the user groups’ efforts and guidance on mountain bike construction
limitations. He asked about additional trees. He asked about the City’s use of cash-in-lieu funding.
Cr. Wallner asked about the stakeholder engagement process for the Westlake Master Plan.
Cr. Madgic asked about outreach to neighboring residents.
Cr. Pomeroy asked about the park’s openness to the public and its benefit to the whole City. She asked
about potential unspent contingency funding.
Mayor Andrus asked about lights and the sound system in the park and the impact on neighborhoods.
07:14:32 PM (02:05:41) Public Comment
07:16:18 PM (02:07:26) Richard Hayes, Public Comment
Mr. Hayes, representative of SouthWest Montana Mountain Bike Association, commented on the park
as a unique asset to the community.
07:18:20 PM (02:09:28) Adam Oliver, Public Comment
Mr. Oliver, Board member of SWMMBA, commented in favor of the application.
07:19:29 PM (02:10:38) Matt Cloninger, Public Comment
Mr. Cloninger from Gallatin Valley BMX commented in support of the project and their all-ages program.
He commented on the economic benefits by the park’s bike features.
07:22:36 PM (02:13:45) Motion in consideration of the materials presented by staff and all public
comment, I hereby move to adopt Resolution 5237 amending the Westlake Park Master Plan.
Deputy Mayor - Terry Cunningham: Motion
Commissioner - Michael Wallner: 2nd
07:23:10 PM (02:14:19) Discussion
07:27:20 PM (02:18:29) Vote on the Motion in consideration of the materials presented by staff and all
public comment, I hereby move to adopt Resolution 5237 amending the Westlake Park Master Plan. The
motion passed 5-0.
Deputy Mayor - Terry Cunningham: Motion
Commissioner - Michael Wallner: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Terry Cunningham: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Michael Wallner: Approve
Commissioner - Jennifer Madgic: Approve
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07:27:40 PM (02:18:49) Motion in consideration of the application materials, materials presented by
staff and all public comment, I hereby move to adopt Resolution 5238 allocating up to $193,500 in cash-
in-lieu of parkland funds for the Gallatin Valley BMX and SouthWest Montana Mountain Bike Association
Cash-in-Lieu of Parkland Application for Westlake Park
Deputy Mayor - Terry Cunningham: Motion
Commissioner - Michael Wallner: 2nd
07:28:11 PM (02:19:19) Discussion
07:30:20 PM (02:21:28) Vote on the Motion in consideration of the application materials, materials
presented by staff and all public comment, I hereby move to adopt Resolution 5238 allocating up to
$193,500 in cash-in-lieu of parkland funds for the Gallatin Valley BMX and SouthWest Montana
Mountain Bike Association Cash-in-Lieu of Parkland Application for Westlake Park. The motion passed 5-
0.
Deputy Mayor - Terry Cunningham: Motion
Commissioner - Michael Wallner: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Terry Cunningham: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Michael Wallner: Approve
Commissioner - Jennifer Madgic: Approve
2. 07:30:50 PM (02:21:59) Resolution 5239 Allocating up to $28,380 for the Gallatin Watershed
Council 2020 Cash-in-lieu of Parkland Application for Interpretive Signage (Jadin)
07:31:06 PM (02:22:15) Staff Presentation
Manager Jadin presented the Strategic Plan objectives, project details, the background of the applicant,
examples of signs, relation to the PROST plan, public support, and recommendations.
07:37:46 PM (02:28:54) Questions of Staff
07:43:39 PM (02:34:48) Public Comment
There were no public comments.
07:46:26 PM (02:37:35) Motion in consideration of the application materials, materials presented by
staff and all public comment, I hereby move to adopt Resolution 5239 allocating up to $28,380 in cash-
in-lieu of parkland funds for interpretive signage.
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Commissioner - Michael Wallner: Motion
Commissioner - Jennifer Madgic: 2nd
07:46:58 PM (02:38:07) Discussion
07:51:59 PM (02:43:08) Vote on the Motion in consideration of the application materials, materials
presented by staff and all public comment, I hereby move to adopt Resolution 5239 allocating up to
$28,380 in cash-in-lieu of parkland funds for interpretive signage. The motion passed 5-0.
Commissioner - Michael Wallner: Motion
Commissioner - Jennifer Madgic: 2nd
Mayor - Cynthia Andrus: Approve
Deputy Mayor - Terry Cunningham: Approve
Commissioner - I-Ho Pomeroy: Approve
Commissioner - Michael Wallner: Approve
Commissioner - Jennifer Madgic: Approve
07:52:23 PM (02:43:32) Recess
Mayor Andrus called the meeting into recess until 8 PM.
08:00:11 PM (02:51:20) Call to order
Mayor Andrus called the meeting back to order.
3. 08:00:15 PM (02:51:24) Presentation of the FY2022 – FY2026 Capital Improvement Plan (CIP)
Other Funds (Donald)
08:00:39 PM (02:51:48) Staff Presentation
Finance Director Kristin Donald presented the CIP adoption schedule, and the highlighted funds. She
presented the Fire Capital Equipment funding, financial summary, project highlights, the Fire Impact Fee
projected revenues, financial summary, and project highlights.
08:05:23 PM (02:56:31) Questions of Staff
Cr. Madgic asked for proposed location of Fire Station 4.
Cr. Pomeroy asked about proposed fire engines in FY2023.
DM Cunningham asked about light duty vehicles uses.
Cr. Wallner asked about funds associated with projects that will be removed from the CIP as they are
CARES Act eligible reimbursable.
Mayor Andrus asked if the City is on the same replacement schedule for cardiac monitors with the
Bozeman Deaconess Hospital. She asked about the number of light vehicles in the CIP. She asked about
the two replacement fire engines in FY2023.
Cr. Madgic asked purchasing two trucks at the same time compared to staggering purchasing.
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08:20:19 PM (03:11:28) Staff Presentation continued
Director Donald presented the Library Depreciation Fund funding, financial summary, project highlights,
and changes from previous CIPs.
08:22:19 PM (03:13:27) Questions of staff
Cr. Pomeroy commented on the generous community’s donations.
DM Cunningham commented on the funding of the expansion and the potential west side branch.
Cr. Wallner asked for clarification on the funding for the library expansion.
Mayor Andrus stated appreciation for the Library Foundation’s efforts.
08:26:23 PM (03:17:32) Staff Presentation continued
Director Donald presented the Parks and Trails District funding estimates, the financial summary, project
highlights, and changes from previously planned projects.
08:29:12 PM (03:20:20) Questions of staff
DM Cunningham asked about the interconnected nature of a splashpad and parking projects at Story
Mill Community Park. He asked about deferred maintenance projects. He commented on the need for
additional parking at Story Mill Community Park and the benefit of a splashpad. He asked whether bike
and pedestrian trails projects can be funded from the District.
Mayor Andrus asked about playground equipment replacement and equipment for different age groups.
Cr. Pomeroy asked about Forestry’s increase from previous CIPs.
08:41:28 PM (03:32:37) Public Comment
Mayor Andrus opened public comments on this item.
08:43:33 PM (03:34:42) Marilee Brown, Public Comment
Ms. Brown with Galla10 Alliance for Pathways commented on the benefit for bussing within the City.
She commented on the included projects in the CIP and the trails projects from the PROST Plan and the
Transportation Master Plan. She commented on the inclusion of TOP Bond projects with the Parks and
Trails District funding.
08:45:48 PM (03:36:57) Mark Egge, Public Comment
Mr. Egge commented on the fire rapid response vehicles and the effects of compact neighborhoods on
large emergency response vehicles.
08:48:14 PM (03:39:23) Ralph Zimmer, Public Comment
Mr. Zimmer commented on increasing funding non-motorized travel options.
I. 08:51:10 PM (03:42:19) Work Session
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1. Community Engagement Initiative Draft (Mileur/Hess)
08:52:06 PM (03:43:15) Staff Presentation
CM Mihelich, Communications Coordinator Melody Mileur, and Neighborhoods Coordinator Dani Hess
presented the purpose of the initiative, the questions to consider, the guiding principles, the goals of the
initiative, what community engagement is, and what community engagement is not. They presented the
definitions of sustainable decision making, decision making, the decision making process, the public
needs, and defining the level of engagement. They presented an example of the process, example tools
and techniques, and an example scenario. The presented the next steps, measure of efforts, and the
questions to consider.
09:15:44 PM (04:06:52) Questions of Staff
Cr. Pomeroy stated the draft meets the Strategic Plan and that there is nothing missing. She asked for
clarity in how the City is measuring its efforts.
DM Cunningham stated it does satisfy intent of the Strategic Plan and the need to emphasize
technology into the outreach efforts. He asked who decides which projects receive various engagement
levels. He asked about techniques to get a true cross-section of the community. He asked how to get all
stakeholders understanding the same common basis.
Cr. Wallner stated it is critical to include the terms “collaborative governance” in the document title. He
asked if there has been a consideration of soliciting suggestions from citizens and advisory boards. He
asked how this plan engages citizens in the beginning of the process.
Cr. Madgic stated her concerns are inherent in getting good engagement.
Mayor Andrus asked about what projects this is going to be used on and if it will slow down the decision
making process.
09:55:09 PM (04:46:18)Meeting extended
Mayor Andrus extended the meeting until 10:05 PM.
09:55:17 PM (04:46:26) Staff Clarification
Communication Coordinator Mileur provided the spectrum for further explanation on how to select
specific level of engagement. CM Mihelich elaborated the way engagement can be utilized through
different tools as they relate to the goals.
10:00:30 PM (04:51:39) Questions continued
Mayor Andrus highlighted the process as opposed to focus on the outcomes. She answered yes to both
questions to consider and nothing missing from the current draft at this time.
10:02:33 PM (04:53:42) Public Comment
Mayor Andrus opened this item for public comments.
10:03:20 PM (04:54:29) Meeting extended
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Mayor Andrus extended the meeting until 10:15 PM.
10:04:15 PM (04:55:24) Kevin Thane, Public Comment
Mr. Thane commented that the plan is missing community engagement. He noted that the plan does
not show the City asking how people want to be engaged.
J. 10:10:53 PM (05:02:02) FYI/Discussion
• CM Mihelich responded to public comment on the Peach Street and Rouse Avenue intersection
and noted a forthcoming meeting with the Montana Department of Transportation.
K. 10:12:20 PM (05:03:29) Adjournment
___________________________________
Cynthia L. Andrus
Mayor
ATTEST:
___________________________________
Mike Maas
City Clerk
PREPARED BY:
___________________________________
Mike Maas
City Clerk
Approved on: March 23, 2021
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