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HomeMy WebLinkAbout04-01-21 Agenda - Northeast Urban Renewal Board (NURB)A.Call meeting to order at 6:30pm Via WebEx https://cityofbozeman.webex.com/cityofbozeman/onstage/g.php? MTID=e9f388628f3223dc374a17304262bc7d7 Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting Via Phone: This is for listening only • Call-in toll number (US/Canada): 1-650-479-3208 • Access code: 182 320 0876 B.Changes to the Agenda C.Public Comment Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. D.Approval of Minutes D.1 Minutes from March 11, 2021(Fine) E.Action Items E.1 Update on the Financial Status of the NURD fund (Fine/Sullivan) E.2 Staff Update on the Status of Budgeted Items(Fine) E.3 Fiscal Year 2022 Work Plan and Budget First Review (Fine) E.4 Set new day and week for Board meetings (Fine) E.5 Election of Chair and Vice Chair for 2021 (Fine) E.6 Discussion - Looking Forward/ Set Agenda for Next Meeting or Cancel Meeting (Fine) F.FYI/Discussion THE NORTHEAST URBAN RENEWAL BOARD OF BOZEMAN, MONTANA NURB AGENDA Thursday, April 1, 2021 1 G.Adjournment For more information please contact David Fine. This board generally meets the 1st Thursday of the month from 6:30pm to 8:00pm. Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Mike Gray at 582-3232 (TDD 582-2301). 2 Memorandum REPORT TO:Northeast Urban Renewal Board SUBJECT:Minutes from March 11, 2021 MEETING DATE:April 1, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Approve minutes from March 11, 2021 STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:n/a UNRESOLVED ISSUES:n/a ALTERNATIVES:n/a FISCAL EFFECTS:n/a Attachments: NURB 031121 min.doc Report compiled on: March 25, 2021 3 NURB Meeting – March 11, 2021 1 Northeast Urban Renewal Board (NURB) Regular Meeting Thursday, March 11, 2021 The Northeast Urban Renewal Board met in regular meeting at 6:30 p.m. on Thursday, March 11, 2021, via Webex. Present:Absent: Voting Members: Ethan Barlow Bobbi Clem Corwin Dormire Natalie Van Dusen Jeanne Wesley-Wiese Non-Voting Members: EJ Daws Robert Pavlic Chris Nixon Commissioner Liaison: I-Ho Pomeroy Staff: Brit Fontenot, Economic Development Director Robin Sullivan, Recording Secretary Call to Order – Chair Bobbi Clem called the meeting to order at 6:36 p.m. At Bobbi Clem's request, the board members introduced themselves since several were not present at last week's meeting. Jeanne Wesley-Wiese stated she has been on the Board since its inception and has lived in the neighborhood since 1976. Ethan Barlow stated he is a property owner within the district and has been on the Board as a non-voting member; however, he has just been appointed a voting member. He is an architect and runs a design/build practice. Natalie Van Dusen stated she has owned Treeline Coffee Roasters since 2016 and has lived in Bozeman since 2011. She is excited to join the Board as a voting member. Chris Nixon stated he has lived in the neighborhood and operated a business since 1996. He has followed the process since its beginning and has attended a majority of the meetings; he is now a non-voting member. 4 NURB Meeting – March 11, 2021 2 Corwin Dormire stated he works for ThinkTank Design group and has been on the Board for about two years. He has lived in Bozeman since 2013. EJ Daws stated he is a fourth generation Bozemanite. He works for Outlaw Partners, which is based in Big Sky, and is also involved in one of its sister companies, which is a real estate brokerage. He is currently a non-voting member on the Board. Changes to the Agenda. No changes were made to the agenda. Approval of Minutes – June 16, 2020, January 7, 2021 and March 4, 2021. It was moved by Ethan Barlow, seconded by Corwin Dormire, that the minutes of the regular meetings of June 16, 2020, January 7, 2021 and March 4, 2021 be approved as submitted. The motion carried on a 5-0 vote. Public Comment – NOTE: Brit Fontenot read a statement prepared by the City Attorney to ensure that this Webex meeting meets all of the legal requirements for an open meeting. He repeated the required statement throughout the meeting as needed. No comment was received under this agenda item. Discussion/Action Items – Update on financial status of NURB fund. Robin Sullivan stated a copy of the FY2021 revenues and expenditures to date was included in the board packet for this meeting. She briefly highlighted the report, noting there have been minimal expenditures this month and no changes in revenues. At the Chair’s request, Robin Sullivan and Brit Fontenot gave a brief update on the bond issue, how those monies were used, and how it impacts budgeting for the next several years. Further responding to Bobbi Clem, Brit Fontenot confirmed that the Board has not approved the budget for Fiscal Year 2021-2022. He indicated that David Fine will present the recommended budget and work plan to the Board at next month’s meeting. The Board will then have the opportunity to modify it as it wishes; and that document will be presented to the Commission in June as part of the City Manager’s recommended budget. Responding to Jeanne Wesley-Wiese, Brit Fontenot stated the Board added $25,000 to the budget and work plan for this fiscal year to cover the costs of due diligence work on the proposed parking garage. He confirmed that additional monies are proposed in the upcoming budget to cover the costs of consultants to ensure the parking structure will provide benefit to the district and is financially feasible. Resolution 2021-01 - A Resolution of the City of Bozeman Northeast Urban Renewal Board Recommending the Bozeman City Commission Approve an Urban Renewal Project to Purchase Structured Public Parking at the Former Lehrkind Brewery Site to be Developed as Part of the Cottonwood and Ida/The Brewery Mixed-Use Project 5 NURB Meeting – March 11, 2021 3 Located Within the Northeast Urban Renewal District and Finance All or a Portion of the Cost of such Project by the Issuance of Tax Increment Urban Renewal Revenue Bonds. Brit Fontenot noted that Erik Nelson is not in attendance and, therefore, no presentation of the Tinworks Project will be made. He stated next month’s agenda was to be devoted to the work plan and budget for Fiscal Year 2021-2022; however, the Board may delay action on this resolution until next month’s meeting if it needs additional information or has unresolved questions. He then drew attention to the memo included in the packet, which provides background information on this resolution. Responding to Bobbi Clem, Brit Fontenot stated that this resolution is not part of a presentation on the Tinworks Project. He noted the Board can choose to act on this resolution at this meeting or delay action until after the applicant makes a presentation. He then stressed that the parking structure will become a City asset, not an asset of this district. He indicated that, if the Board wishes, he can review the memo included in the packet. Responding to Ethan Barlow, Brit Fontenot stated the plan is to begin construction this summer, so there is a sense of urgency. Responding to Bobbi Clem, Brit Fontenot indicated this resolution directs staff to start working on agreements and a financial analysis to ensure this district is in a position to protect its investment in the parking structure. He stressed that this analysis will require the retaining of experts in various disciplines. He noted that the resolution indicates the Board likes the project and acknowledges the need for parking in the district. He indicated that, when this request goes to the Commission, this resolution will reflect the Board’s support for the project. Responding to Ethan Barlow, Brit Fontenot stated he does not believe this Board’s action against this resolution would kill the Tinworks Project, but it would change the economics of it and would create a misalignment between the wishes of the Board and the project that the developer is pursuing. Responding to Bobbi Clem, Brit Fontenot confirmed that the parking structure would be paid for through a bond issue; and those bonds would be fully funded by the property taxes generated by this project. He stressed that one of the analyses to be completed is to ensure that this project would cover all of the costs of the bond issue. Responding to Jeanne Wesley-Wiese, Brit Fontenot indicated that the number of parking spaces and some of the other details are not yet firm because the final plans for the Tinworks Project and the Brewery Site have not been completed. He stressed that everyone is working off soft information; and that is part of the due diligence needed. Responding to comments from Jeanne Wesley-Wiese, Ethan Barlow acknowledged that having Erik Nelson make another presentation could provide for a more informed process. However, that presentation will not include finite information because the final plans have not yet been developed, and the need for due diligence remains. As a result, whether the Board votes at this meeting or in April, it will be voting on the concept and not specifics. He then asked if the Board is comfortable with backing a bond issue that will be paid back through the tax increment it creates. Brit Fontenot stated this resolution does not commit the Board to anything; rather, it identifies the need for public parking in the district. 6 NURB Meeting – March 11, 2021 4 Responding to Bobbi Clem, Brit Fontenot stated that staff has already begun gathering information to do the due diligence necessary. He then indicated that no budgetary changes are needed since monies are included in the work plan to begin the process. Corwin Dormire voiced his agreement with Ethan Barlow’s suggestion that the Board may be able to take action at this meeting, and confirmed that no specifics will be available in a month. He noted that the issue is whether this Board wants to support public parking and support growth in the district. He cautioned that, without growth in the district, this Board will not be able to do any of the items it is interested in. Chris Nixon noted that he lives adjacent to the Brewery Site; and he has spoken with Erik Nelson a couple times. From those discussions, it is his understanding that the parking garage will be located toward East Tamarack Street and will be accessed from that street. He then noted that some of the design elements have changed over the months, but it appears the decision at this time is support for the parking garage. Jeanne Wesley-Wiese stated she lives on North Wallace Avenue, and this parking structure will not enhance her quality of life as a resident. However, she feels it is important to support a developer who wants to work with the neighborhood and this Board. She acknowledges what is happening in Bozeman and recognizes her fiduciary responsibility as a member of this Board. As a result, she is willing to support the resolution as explained by staff. Brit Fontenot read a statement prepared by the City Attorney to ensure that this Webex meeting meets all of the legal requirements for an open meeting. Following that statement, he asked if anyone from the public wishes to speak; no one spoke. Corwin Dormire stated that, while he has not worked on this project, he does work for ThinkThank Design Group. To avoid any appearance of a conflict of interest, therefore, he will recuse himself from voting on this agenda item. It was moved by Natalie Van Dusen, seconded by Ethan Barlow, that the Board adopt Resolution No. 2021-01, recommending that the City Commission approve an urban renewal project to purchase structured public parking at the former Lerhrkind Brewery Site to be developed as part of the Tinworks Project/The Brewery Mixed-Use Project and finance all or a portion of the cost by the issuance of tax increment urban renewal revenue bonds. The motion carried on a 4-0 vote. Looking forward/Set agenda for April 1, 2021 meeting. Items to be included on the April 1 agenda, in addition to the standard items, include action on the 2021-2022 work plan and budget, election of the Chair and Vice Chair for 2021, a possible update on the Tinworks Project if Erik Nelson has additional information to present, and possible discussion and action on setting a new meeting date for future board meetings. FYI/Discussion. Encroachments. Jeanne Wesley-Wiese stated that, as she walked along the trail through the neighborhood, she found several encroachments into the Front Street right-of-way at Bob Arnold's property. Those encroachments include a deck, various trailers and cargo. She also noted that several homeless people live there, and their activities are leading to semi- 7 NURB Meeting – March 11, 2021 5 permanent structures. She stated a conversation with the Code Compliance Officer revealed that he has attempted unsuccessfully to deal with the issues. Brit Fontenot stated he will follow up on the issue. Lighting. Bobbi Clem stated the street light in the Aspen Street right-of-way park is burned out. Brit Fontenot stated he anticipates that NorthWestern Energy is the owner of that light; however, he will follow up on getting it repaired. Adjournment – 7:49 p.m. There being no further business to come before the Board at this time, Chair Clem adjourned the meeting. Bobbi Clem, Chair Northeast Urban Renewal Board City of Bozeman 8 Memorandum REPORT TO:Northeast Urban Renewal Board SUBJECT:Update on the Financial Status of the NURD fund MEETING DATE:April 1, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Discuss the financial status of the NURD fund STRATEGIC PLAN:4.3 Strategic Infrastructure Choices: Prioritize long-term investment and maintenance for existing and new infrastructure. BACKGROUND:Staff traditionally provides an update on the financial status of the NURB fund at each meeting of the Northeast Urban Renewal Board. UNRESOLVED ISSUES:None. ALTERNATIVES:n/a FISCAL EFFECTS:n/a Report compiled on: March 25, 2021 9 Memorandum REPORT TO:Northeast Urban Renewal Board SUBJECT:Staff Update on the Status of Budgeted Items MEETING DATE:April 1, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Board Discussion STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:The Board forwards its recommended work plan and budget each year to the City Commission for inclusion in the adopted City Budget. Staff will provide a status update on funded projects. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: 20-21 NURB Work Plan final.pdf Report compiled on: January 4, 2021 10 FY21 Budget Future Projects Revenues: Estimated Beginning Balance $270,000.00 FY21 Tax Increment $210,000.00 Delinquent Increment State Shared/Entitlement Interest $1,000.00 Total Estimated Revenues $481,000.00 Expenditures: Infrastructure Front Street - Tamarack to Ida Engineering $30,000.00 Front Street - Tamarack to Ida Construction $190,000.00 North Ida Avenue - Peach to Cottonwood Engineering $50,000.00 North Ida Avenue - Peach to Cottonwood Construction $280,000.00 Pedestrian Bridge/East Aspen Street Engineering $30,000.00 Pedestrian Bridge/East Aspen Street Construction $170,000.00 Front Street connector trail $15,000.00 Quiet Zone Feasibility Study $11,500.00 Quiet Zone Construction $50,000.00 Connector trail - Depot trail to Audubon site $25,000.00 Parking Structure $25,000.00 Subtotal - Infrastructure $111,500.00 $765,000.00 Maintenance Trails/Boulevards Maintenance $5,700.00 Subtotal - Maintenance $5,700.00 Administration Staff Support $3,000.00 Payroll $10,100.00 Professional Services $10,000.00 Bond Repayment $93,000.00 Subtotal Administration $116,100.00 Reserves Designated Reserve - Bond $120,900.00 Designated Reserve - Projects $126,800.00 Subtotal Reserves $247,700.00 Total Expenditures $481,000.00 Northeast Urban Renewal District 2020-2021 Budget 11 Memorandum REPORT TO:Northeast Urban Renewal Board SUBJECT:Fiscal Year 2022 Work Plan and Budget First Review MEETING DATE:April 1, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Provide feedback to staff on the draft Work Plan and Budget for FY 2022. STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:This meeting represents the first opportunity for the Board to consider their recommendation to the City Commission concerning the Work Plan and Budget for the Northeast Urban Renewal District for Fiscal Year 2022 (July 2021 - June 2022). While the narrative is provided for background, Staff intends to get agreement from the Board on recommended projects and expenditures and then adjust the narrative and the timing of the projects to fit the recommendation of the Board. The goal is to finalize this recommendation at the regular April 2021 meeting of the Board. UNRESOLVED ISSUES:None at this time. ALTERNATIVES:At the recommendation of the Board. FISCAL EFFECTS:n/a Attachments: 20-21 NURB work plan and budget rev.xlsx FY22 NURB Work Plan 030421 draft.doc Report compiled on: March 2, 2021 12 FY22 Budget Future Projects Revenues: Estimated Beginning Balance $370,000.00 FY22 Tax Increment $270,000.00 Delinquent Increment State Shared/Entitlement Interest $1,000.00 Total Estimated Revenues $641,000.00 Expenditures: Infrastructure Front Street - Ida to East Aspen Street Engineering (Bidding and CA)$18,000.00 Front Street - Tamarack to Ida Construction $190,000.00 North Ida Avenue - Peach to Cottonwood Engineering $50,000.00 North Ida Avenue - Peach to Cottonwood Construction $280,000.00 Front Street - Ida to East Aspen Street Construction $100,000.00 Pedestrian Bridge/East Aspen Street Construction $170,000.00 Front Street connector trail $15,000.00 Quiet Zone Construction $168,500.00 Connector trail - Depot trail to Audubon site $25,000.00 Parking Structure Design, Due Diligence and Agreements $50,000.00 Subtotal - Infrastructure $273,000.00 $793,500.00 Maintenance Trails/Boulevards Maintenance $5,700.00 Subtotal - Maintenance $5,700.00 Administration Contract Staff Support $3,000.00 Economic Development Staff $18,000.00 Professional Services $10,000.00 Bond Repayment $93,000.00 Subtotal Administration $124,000.00 Reserves Designated Reserve - Bond $120,900.00 Designated Reserve - Projects $117,400.00 Subtotal Reserves $238,300.00 Total Expenditures $641,000.00 Northeast Urban Renewal District 2021-2022 Budget 13 14 Northeast Urban Renewal Board Annual Work Plan and Budget FY2022 1 NORTHEAST URBAN RENEWAL BOARD FY2021 ANNUAL REPORT and FY2022 WORK PLAN AND BUDGET On November 28, 2005, the Bozeman City Commission finally adopted Ordinance No. 1655 which formally enacted the Northeast Urban Renewal Plan and became effective December 28, 2005. The stated mission of the plan and general goals are as follows: DISTRICT PLAN MISSION/VISION “This Plan is the City’s response to remedy the conditions of blight found in the August 2005 [Blight] Report. The Plan also addresses other issues important to the District. The Plan’s purpose is to ensure the vitality of the Northeast Urban Renewal District (NURD) the vitality of the NURD for generations to come, and to make the NURD an area in which its citizens can take exceptional pride. The Plan envisions a mixed use neighborhood that is user friendly, safe, secure and healthy. While this Plan envisions a District with diversity of housing, businesses and amenities, it intends to maintain the unique ambiance and historic character of the District”. Nine principles were developed for the plan. Each of the principles has one or more goals associated with the plan, some of which specifically relate to this work plan while others represent general objectives and directives. The Northeast Urban Renewal Board (NURB) goals are as follows: GENERAL GOALS: Outdated or insufficient infrastructure should be repaired, replaced, or otherwise improved. Provide public utilities to the area efficiently in ways that are not visually or physically obtrusive. Encourage a land use pattern that facilitates all modes of transportation – vehicular, bicycle, pedestrian, mass transit, and commercial – for safe, efficient and convenient access for residential, commercial, and industrial uses. Harmonize commercial and industrial development with residential quality of life. New structures should be designed and built keeping in mind the public values of durability, flexibility, and simplicity. Thoughtful consideration of design, materials, and massing in the construction of new private buildings will add strength and character to the built environment. To the degree that the private sector can be influenced by a public partner in development, the community ought to strongly encourage excellence in urban design as a basis of partnership. Promote sustainable building practices and design within the district. Procure new land for park and open space. Improve landscaping in existing public spaces. Neither the City of Bozeman nor any of its subdivisions shall use eminent domain to take private property for private use in the implementation of an urban renewal project or similar redevelopment plan. Encourage the City to help ensure the success of the Northeast Urban Renewal Plan by giving a high priority to the Northeast District in its capital improvements plan. Work with neighborhoods and businesses to ensure actions taken in the district are compatible with adjacent developed areas. Work with the City to ensure actions taken outside of the District are compatible with projects inside of the District. 15 Northeast Urban Renewal Board Annual Work Plan and Budget FY2022 2 In 2010, the Northeast Urban Renewal Board began implementing plans and projects reflecting their three funding priorities: 1) Parks, Trails and Greenspace; 2) Infrastructure and 3) Neighborhood Development Plan. Northeast Urban Renewal District (NURB) FY2021 Annual Report (July 1, 2020 to June 30, 2021) Front Street – Tamarack to Ida Engineering $ 30,000 East Tamarack Street has been improved to the west edge of the depot site; and North Ida Avenue, East Aspen Street and that portion of Front Street adjacent to the boulder site are to be improved by the developer of the TinWorks Project. This leaves that section of Front Street between the terminus of the East Tamarack Street and North Ida Avenue projects unimproved. These improvements are now engineered so that they can be made when the opportunity arises, likely when the off-site street improvements for the TinWorks Project are done. Pedestrian Bridge/East Aspen Street $ 30,000 This project has been included in this district’s work plan and budget since Fiscal Year 2011. It was also the fifth project listed in the bond resolution adopted in 2017; however, those bond proceeds funded only the top two projects. With the completion of other major infrastructure projects in the district and the increased increment resulting from the 2019 reappraisal, monies were available for final engineering of this project, which includes sidewalk along one side of East Aspen Street between the creek and North Rouse Avenue. Also, the Montana Department of Transportation has completed its improvements to North Rouse Avenue. Since engineering for this project was last completed in FY2017 and since the floodplain map has recently been updated, it was important to update the engineering for this project to determine whether the bridge has adequate length and to update the estimated construction costs. Once those cost estimates have been identified, monies for construction can be appropriately budgeted. Quiet Zone Feasibility Study $ 11,500 The Board recognized a quiet zone will reduce the noise from trains rolling through; however, all three crossings (North Wallace Avenue, North Rouse Avenue and Griffin Drive) must be considered at the same time to pursue quiet zone options. It acknowledged that only one crossing lies within the district and, therefore, is the only one that can be funded through TIF funds. The quiet zone feasibility study has now been completed and the engineering firm has identified the improvements needed to create a quiet zone. Since improvements to Griffin Drive, including the railroad crossing, are anticipated within the next few years, the completion of this feasibility study was critical. The amount budgeted for this project covered the costs of the North Wallace Avenue crossing only; monies from other sources funded the other two crossings. Parking Structure $ 25,000 The TinWorks Planned Unit Development project has revised its plans to include a parking structure on the Brewery site. Within the proposed project is a parking structure that will be wrapped by buildings so it is not readily visible from the adjacent streets. The developer is proposing that a portion of the spaces in that structure be made available to the public through some type of public/private partnership. These monies cover the costs of retaining the needed consultants to do due diligence to determine that this proposal is in the District’s best interests. 16 Northeast Urban Renewal Board Annual Work Plan and Budget FY2022 3 Trails Maintenance $ 5,700 The Northeast Urban Renewal District completed improvements to the depot trail, depot park, Aspen Street trail and North Church Avenue trail several years ago and continues to pay annual costs for maintenance of those amenities. Also included is the planting of seven boulevard trees along East Tamarack Street and the weekly watering of those newly planted trees to ensure their survival. Administrative Services $ 23,100 Costs covered under this item include staff support ($3,000), administrative services ($10,100) and professional services ($10,000). Bond Costs $ 213,900 Costs covered under this item include bond repayment ($93,000) and the designated bond reserve ($120,900). Northeast Urban Renewal District (NURB) FY2022 Work Plan (July 1, 2021 to June 30, 2022) Front Street – Ida to East Aspen Street Engineering $ 30,000 The off-site street improvements required for the TinWorks Project include only one-half of the Front Street improvements from North Ida Avenue eastward to East Aspen Street. Completion of the full street improvements would improve traffic flow in the District and would be most efficiently designed and constructed in conjunction with the larger scale improvements that will come with this large-scale development project. Pedestrian Bridge/East Aspen Street Construction $ 170,000 This project will provide for pedestrian connectivity through a trail extension and a non-vehicular crossing of Bozeman Creek. The project also includes sidewalk along one side of East Aspen Street between the creek and North Rouse Avenue. This will result in improvement to yet another street within the district and will tie into the new improvements to North Rouse Avenue. Front Street connector trail $ 15,000 In Fiscal Year 2016, the Board donated $20,000 to the Gallatin Valley Land Trust for the Front Street connector trail, which extends from North Rouse Avenue to North Wallace Avenue. Due to a variety of issues, construction of the trail improvements has been delayed. The bridge has been engineered to reflect the new floodplain and cost estimates updated. Also, for some of those projects previously listed as “future”, now is the future. The Gallatin Valley Land Trust requested an additional $15,000 to help cover the increased costs. While those monies were included in the FY2021 budget and work plan, they were not expended and are, therefore, being carried forward in this budget. Quiet Zone Construction $ 50,000 The study completed last fiscal year identifies the improvements needed to implement a quiet zone. If the study determines that a raised median on North Wallace Avenue/L Street at the approaches to the railroad tracks adequately meets the standards for a quiet zone, the costs of construction should be reasonable. It is anticipated that improvements to Griffin Drive, including 17 Northeast Urban Renewal Board Annual Work Plan and Budget FY2022 4 upgrades at the railroad crossing, could be completed in Fiscal Year 2022; and the upgrades could potentially include those necessary for a quiet zone designation. Parking Structure $ 25,000 The TinWorks Planned Unit Development project has revised its plans to include a parking structure on the Brewery site. Within the proposed project is a parking structure that will be wrapped by buildings so it is not readily visible from the adjacent streets. These monies cover the costs of retaining consultants to do any additional due diligence needed to determine that this proposal is in the district’s best interests, particularly since the proposal is to issue tax increment financing bonds to reimburse the developer for the costs of the parking structure and to operate it as a public facility. It is currently anticipated that this could occur in Fiscal Year 2024. Trails Maintenance $ 5,700 The Northeast Urban Renewal District completed improvements to the depot trail, depot park, Aspen Street trail and North Church Avenue trail several years ago and continues to pay annual costs for maintenance of those amenities. Also included is the planting of seven boulevard trees along East Tamarack Street and the weekly watering of those newly planted trees to ensure their survival. Administrative Services $ 31,000 Costs covered under this item include staff support ($18,000), administrative services ($3,000) and professional services ($10,000). Bond Costs $ 213,900 Costs covered under this item include bond repayment ($93,000) and designated bond reserve ($120,900). These are static costs for the bonds that were issued in 2017 and must be budgeted through Fiscal Year 2042. Designated Reserve - Projects $ 100,400 At this time, it does not appear there will be adequate monies to fund construction of any large scale projects. If the opportunity arises to construct one of the projects for which engineering is being done at a significant cost savings, it may be moved forward and funded through this designated reserve. Northeast Urban Renewal District (NURB) Future Projects Front Street – Tamarack to Ida Construction $ 190,000 It would be financially beneficial to construct this improvement in conjunction with the improvements being made by the developer of the TinWorks Project. Also, it will result in more cohesive completion of infrastructure improvement within the district and will benefit the community as a whole. Included in the project will be extension of the fiber conduit installed with the East Tamarack Street improvements. Front Street – Ida to Aspen Construction $ 100,000 The off-site street improvements required for the TinWorks Project include only one-half of the Front Street improvements from North Ida Avenue eastward to East Aspen Street. This project will provide completion of the full street improvements. It be most efficiently constructed in 18 Northeast Urban Renewal Board Annual Work Plan and Budget FY2022 5 conjunction with the larger scale improvements that will come with the TinWorks Project improvements. North Ida Avenue – Peach to Cottonwood Engineering $ 50,000 Infrastructure improvements to be made in conjunction with the TinWorks Project include North Ida Avenue between East Cottonwood Street and Front Street. Those improvements will leave the one-block segment between East Peach Street and East Cottonwood Street without improvement. It is important to undertake engineering of this block so that construction of the improvements can be completed when the opportunity arises. North Ida Avenue – Peach to Cottonwood Construction $ 280,000 While it is anticipated the off-site infrastructure improvements for the TinWorks Project will be constructed before this project is ready, this will be the last block of street improvements needed to meet the district plan’s goal of improving connectivity and pedestrian safety within the District (assuming the Front Street improvements have been completed). Currently, the use/reuse of the properties along this block are not known, so undertaking construction of these street improvements (which will include water and sewer improvements) could result in the need for immediate tear up to relocate water and sewer stubs or drive accesses. Connector trail – Depot trail to Audubon site $ 25,000 The Audubon Society has acquired 32 acres of wetlands and sensitive lands lying east of this district and is purchasing an additional 8 acres. The subject site lies outside the boundaries of the district; however, a portion of the trail extension lies within the district. Monies may be used for extensions to a specific location outside the district; however, these monies are for only that portion lying within the district. This trail extension would provide a safe access for pedestrians moving through the district to the enhanced wetlands area. 19 Memorandum REPORT TO:Northeast Urban Renewal Board SUBJECT:Set new day and week for Board meetings MEETING DATE:April 1, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Move the date of regularly scheduled Board meetings to the third Thursday of each month at 6:30 p.m. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:In an effort to prevent overlap of Board meetings, the City Clerk's office has offered the 3rd and 4th Thursday of each month at 6:30 p.m. as an available alternative time for NURB meetings. Moving the meeting time eases the burden on staff of preparing packet materials for two board meetings in the same week, and also satisfies a request by board members to consider a new time. UNRESOLVED ISSUES:n/a ALTERNATIVES:n/a FISCAL EFFECTS:n/a Report compiled on: March 25, 2021 20 Memorandum REPORT TO:Northeast Urban Renewal Board SUBJECT:Election of Chair and Vice Chair for 2021 MEETING DATE:April 1, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Elect a Chair and Vice Chair for 2021. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:The Board Chair and Vice Chair are typically selected at the first meeting of each calendar year. UNRESOLVED ISSUES:n/a ALTERNATIVES:n/a FISCAL EFFECTS:n/a Report compiled on: January 4, 2021 21 Memorandum REPORT TO:Northeast Urban Renewal Board SUBJECT:Discussion - Looking Forward/ Set Agenda for Next Meeting or Cancel Meeting MEETING DATE:April 1, 2021 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Set agenda for the next meeting. STRATEGIC PLAN:2.2 Infrastructure Investments: Strategically invest in infrastructure as a mechanism to encourage economic development. BACKGROUND:The Board's recommendation to the City Commission regarding the District Work Plan and Budget for Fiscal Year 2022 must be finalized at the next Board meeting. UNRESOLVED ISSUES:n/a ALTERNATIVES:n/a FISCAL EFFECTS:n/a Report compiled on: March 25, 2021 22