HomeMy WebLinkAbout21- Task Order 17 Sanderson Stewart - ROW 11th-19th
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Initials
March 3, 2021
Mr. Bob Murray, PE
City of Bozeman
20 East Olive St.
Bozeman, MT 59715
Reference: City of Bozeman Land Agent Services
Project Scope of Services – Task Order No. #17
West Babcock Street (19 th -11 th ) R/W Pre-Acquisitions
Dear Mr. Murray:
Sanderson Stewart is pleased to provide this scope of services for land agent services for street and
utility improvements for the West Babcock Street corridor from South 19th Avenue to South 11th
Avenue. These services are to be performed under the Professional Services Agreement for Streets
and Land Agent Services term contract (FY 2018 – FY 2020) for realty and engineering services. If
this scope of services is acceptable to you, please execute this agreement where noted.
Overview
We understand the City of Bozeman intends to construct street and utility improvements in the
West Babcock Street corridor in the near future. The future project improvements will provide
improved public transportation and utility facilities to cover current and future development growth
in the central part of Bozeman. To facilitate the improvements, a Preliminary R/W Report
documenting expected R/W impacts and costs will be prepared. Sanderson Stewart will provide
professional right-of-way (R/W) acquisition services to prepare a R/W report for the project as
shown on the attached Figure 1.
Scope of Work
Sanderson Stewart will provide the following services as part of its basic services:
1. Project Research
This task includes the preliminary R/W activities to obtain pertinent project information.
Subtasks under Item 1 include the following:
· Coordination meeting with the project team members
· Obtain current deeds and ownership information.
TG
DocuSign Envelope ID: DB6310B4-F749-4DA7-8F03-447F43739E41
Mr. Bob Murray
March 3, 2021
Page 2
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Initials
2. Title Commitments
This task consists of the preparation of title commitments for affected property interests.
Subtasks under Item 2 include the following:
· Title commitments will be secured for 23 parcels (Parcels 20 to 42). Given the
number of title reports, more than one title company be utilized.
· Team coordination
3. R/W Acquisition Map
This task consists of the preparation of R/W maps to acquire property interests. Subtasks
under Item 3 include the following:
· The City of Bozeman will provide any available proposed design and right-of-way
plans/drawings for the project area, if applicable.
· Review proposed R/W acquisition areas assuming permanent easements and
temporary construction permits for 23 parcels of land (Parcels 20 to 42), as required.
The proposed permanent R/W width of West Babcock Street is anticipated to be 90’
wide. Easements and permits will be assumed to be 15’ and 20’ wide, respectively.
· Prepare a preliminary R/W map showing proposed easement and permit linework
for affected parcels to be used for project planning. The R/W map is anticipated to
show affected parcels on two 11”x17” plan sheets.
· QA/QC of R/W map
4. R/W Cost Estimate
This task includes the preparation of a R/W cost estimate for project planning. Subtasks
under Item 4 include the following:
· A R/W cost estimate will be prepared to estimate the costs required to acquire
permanent and temporary R/W on 23 parcels of land (Parcels 20 to 42). The
estimate will include:
o Estimated preliminary R/W areas required for affected parcels. The estimate
will detail anticipated R/W impact areas for each parcel based on preliminary
design plans, if available.
o Estimated land values for acquisitions. The land values will be determined by
analyzing real estate market trends and utilizing recent sales information.
o Any costs anticipated due to private property improvement impacts. An
estimated cost-to-cure amount will be provided, as required.
· Team coordination
· QA/QC of cost estimate
TG
DocuSign Envelope ID: DB6310B4-F749-4DA7-8F03-447F43739E41
Mr. Bob Murray
March 3, 2021
Page 3
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Initials
5. Preliminary R/W Report
This task includes the preparation of a preliminary R/W report. Subtasks under Item 5
include the following:
· The R/W report will provide a summary of the project area, document the last deed
of records and corresponding title reports, address anticipated R/W acquisition
needs, estimated costs, and summary of anticipated private property improvement
impacts. Appendices will include documentation gathered for estimated land value
costs and impacts.
· QA/QC of R/W report
6. Project Administration
This task includes activities to manage the project requirements, deliverables, and tasks.
Subtasks under Item 6 include the following:
· Project status updates
· Budget and schedule monitoring and planning
· Invoicing and billing
The following items are not included in the scope of services or project budget for this project and
are therefore specifically excluded from this scope of services:
· Engineering or right-of-way design services
· Eminent domain proceedings, expert witness testimony, costs, or other services
necessary for legal proceedings
· Additional costs related to the actual purchase price of property interests as detailed
in R/W acquisition agreements
· Relocation costs paid to property owners as detailed in R/W acquisition agreements
If needed, these items will be added as a separate task order or contract amendment.
Services not set forth above as basic services are specifically excluded from the scope of Sanderson
Stewart’s services. Sanderson Stewart assumes no responsibility to perform any services not
specifically listed as basic services.
Additional services are not included in the basic services. If the Client and Sanderson Stewart agree
in writing via an amendment to this agreement, Sanderson Stewart will provide additional services as
requested by the Client.
Notwithstanding the foregoing, Sanderson Stewart shall have the right, but not the obligation, to
provide, without advance authorization from the Client, other services made necessary by the default
of the contractor or Client, or by deficiencies, delays, or defects in the work provided by the
TG
DocuSign Envelope ID: DB6310B4-F749-4DA7-8F03-447F43739E41
Mr. Bob Murray
March 3, 2021
Page 4
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Initials
contractor. Sanderson Stewart shall provide written notice of the provision of such services as soon
as reasonably possible.
Project Schedule
Once Sanderson Stewart receives Client’s authorization to proceed, Sanderson Stewart will
immediately proceed with fulfilling the project scope of services. The intent is to complete the R/W
acquisition activities in as short amount of time as necessary.
The Client and Sanderson Stewart are aware that many factors outside Sanderson Stewart’s control
may affect Sanderson Stewart’s ability to complete the services to be provided under this agreement.
Sanderson Stewart will perform these services with reasonable diligence and expediency consistent
with sound professional practices.
Fees and Billing Arrangements
Invoice and Billing: Sanderson Stewart will bill for its services on a time-and-materials basis with a
total cost not to exceed $12,820.00. Sanderson Stewart will begin work once this agreement has been
executed by both parties.
1. Project Research $1,280.00
2. Title Commitments $580.00
3. R/W Acquisition Map $1,015.00
4. R/W Cost Estimate $785.00
5. Preliminary R/W Report $1,740.00
6. Project Administration $520.00
Title Commitments (23 reports) $6,900.00
Total $12,820.00
Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar
month. Monthly invoices shall include, separately listed, any charges for services for which time
charges and/or unit costs shall apply. Such invoices shall also include, separately listed, any charges
for consultants retained by Sanderson Stewart, and reimbursable costs. Such invoices shall be
submitted by Sanderson Stewart as soon as possible after the end of the month in which the work
was accomplished and shall be due and payable by the Client upon receipt. The Client agrees that
the monthly invoice from Sanderson Stewart is correct, conclusive, and binding on the Client unless
the Client, within 20 working days from the date of receipt of such invoice, notifies Sanderson
Stewart in writing of alleged inaccuracies, discrepancies, errors in the invoice, or the need for
additional backup.
TG
DocuSign Envelope ID: DB6310B4-F749-4DA7-8F03-447F43739E41
Mr. Bob Murray
March 3, 2021
Page 5
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Initials
Conclusion
Mr. Murray, we look forward to working with you on this very exciting project. Feel free to call me
at 406/922-4304 if you have any questions regarding this proposal. Otherwise, if it meets your
approval, simply mail or email this signed and dated agreement to our office at 106 East Babcock
St., Suite L1, Bozeman, MT 59715 or tgaddo@sandersonstewart.com. Thank you.
Sincerely,
Tony Gaddo, P.E., REALTOR ®
Senior Engineer /
Right-of-Way Specialist
TG
Enc.
**** END OF SCOPE OF SERVICES EXCEPT FOR SIGNATURES ****
TG
DocuSign Envelope ID: DB6310B4-F749-4DA7-8F03-447F43739E41
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Initials
Mr. Bob Murray
March 3, 2021
Page 6
This Task Order is dated ________________, 20___ between City of Bozeman, Montana (City)
and Sanderson Stewart (Contractor).
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA SANDERSON STEWART
By: By:
Print Name: Print Name:
Print Title: Print Title:
Date: Date:
TG
Tony Gaddo
Project Manager
3/3/2021
March 23 21
DocuSign Envelope ID: DB6310B4-F749-4DA7-8F03-447F43739E41
City Manager
3/24/2021
Jeff Mihelich
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DocuSign Envelope ID: DB6310B4-F749-4DA7-8F03-447F43739E41