The URL can be used to link to this page

Home My WebLink About03-24-21 Packet Materials Downtown Business Improvement District Board Meeting Minutes January 20, 2021 Attending: Jolee Barry, Eric Bowman, Ileana Indreland, Erik Nelson, Susan Neubauer, Eric Sutherland, Emily Cope Absent: Mike Basile, I-Ho Pomeroy General Public Comments: None Minutes ACTION: Eric Sutherland moved to approve the November Meeting minutes as presented. Eric Bowman seconded the motion. All voted in favor. Finance Report Emily presented the January finance report and highlighted the second half of the annual assessment was received; the Christmas Light sponsorships came in lower than budgeted this year. District Manager’s Report Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Bozeman Creek—The Downtown Partnership partnered with Mountain Time Arts to identify opportunities to enhance and improve Bozeman Creek. Their initial work was completed by Intrinsik and partially funded with a Downtown URD Technical Assistance Grant. MTA has created a project website that will be updated as more work is completed: https://mountaintimearts.org/see-bozeman-creek Part One has been completed and the decision to move forward with Part Two has been placed on hold until both organizations have filled their Executive Director positions. Soroptomist Park—The Downtown Partnership partnered with the MSU CATS program in the fall of 2020 to have a senior-level landscape design class and a stream restoration ecology class develop improvement concepts for Soroptomist Park. The final report can be found on the downtown website. https://downtownbozeman.org/uploads/MSU_SoroptimistBozemanCreek_Report_sm.pdf Alley Improvements—The Downtown Partnership partnered with DHM Design to develop a final preferred concept design plan for the alley next to the Bridger Park Garage between North Tracy and North Black. The final report can be found on the downtown website. https://downtownbozeman.org/uploads/2020-11-12_Bozeman_Alleyways_-_Report_Reduced.pdf Transportation & Mobility Analysis—The Downtown URD board approved the scope of work with Sanderson Stewart at their June board meeting. The SOW will provide analysis and recommendations associated with the transportation-related improvements in the 2019 DBIP. The deliverables will be shared with City of Bozeman and MDT for agency review. Structured Parking Planning— Major impediments have been discovered with the two preferred sites for a second garage. Therefore, DBP staff is looking at other sites and reconsidering different types of structured parking. The consulting team is going to look the options to install simple decks above existing surface lots as a simpler more affordable way to create more spaces. City Parking Policy Updates—The Parking Commission introduced the parking engagement plan to implement parking strategies in downtown and surrounding neighborhoods. The plan aims to inform constituents through a series of engagement sessions and outreach to produce a consensus on parking topics. The stakeholder outreach and public engagement will begin in January. Here is the link to review the draft engagement plan: http://weblink.bozeman.net/WebLink8/0/doc/227693/Electronic.aspx The ”Park BZN” app is now live and allows users of the garage to register their cars from their phone rather than visiting a pay station in the garage. Downtown Plan UDC Recommendations—The schedule for April 2021 has not been announced. https://www.bozeman.net/government/planning/udc-discussions Homeless Working Group Members of the group currently are made up of Emily Cope, Chris Naumann, Susan Gregory (Bozeman Public Library), Susan Neubauer (Fresco Café owner), Amy Kirkland (Altitude Gallery owner), Erica Brubaker (Wild Joes Coffee owner), Marek Ziegler (Bozeman PD), and Heather Grenier (HRDC). The first version of the business resource toolkit was sent out to downtown property and business owners on November 11th. This toolkit will be revised as new resources and information become available. Emily Cope and Amy Kirkland met with Jeff Mihelich on January 12th. Jeff shared his experiences of working in Ft. Collins and offered an idea of piloting a program over the summer of having downtown resource officers who would develop relationships with all business/property owners and individuals who may be experiencing homelessness or mental health concerns. The resource officers would be available for anyone to contact if they are experiencing a situation with individuals downtown that does not require police presence. The next steps of this pilot program will be conversations surrounding funding sources and logistics of managing the program. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). Below are the maintenance statistics comparing the year-to-date figures from this year (FY21) to the corresponding stats from last year (FY20). FY2020 Y-T-D FY2021 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1472 245 1788 298 +316 Recycling Emptied 334 56 423 71 +89 Graffiti Removed 156 26 334 56 +178 Building Projects Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant use and 2 floors of offices. Construction began October 2018. See https://www.theosbornebozeman.com/ “OSM” Building 5 story mixed use building proposed on southwest corner of Babcock and Wallace—construction began Spring 2019. One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with 53 parking spaces. Construction began spring 2019. Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner-occupied housing. Under construction. Village Downtown 30 new residential condo units and 9 single-family lots are under review by the City. Veranda Apartments (111 South Church) proposed new construction of 6 units. AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. Strata Building (106 East Babcock)—former BSW Bank—3 floor (46,000 SF) office building. Construction projected to be complete 4th quarter 2020. Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. New Businesses • Tanoshii—113 East Main—formerly Corx—renovations underway • Smoke, Fire & Coal—303 East Main—formerly Fire Pizza—renovations underway • Fabers Bakery & Deli—33 South Willson—formerly Delicious Bakery—renovations underway • The Montana Scene—126 East Main—Formerly Bozeman Running Co – OPEN • Inner Alchemy—16 S Tracy—formerly 9 Round – OPEN • Glove Green Beauty—140 E Main Suite E—formerly vacant space – OPEN • Wild West Local Foods—326 East Mendenhall—formerly Montana Provisions—OPEN • Sotheby’s International Realty—424 E Main-- formerly Sage Spa—renovations underway • TBD—27 East Main—formerly Crossroads—to be redeveloped as a restaurant(s) • TBD—441 East Main—formerly Coqui Coffee • TBD—137 East Babcock—formerly Gallatin Laundry • TBD—424 East Main—Yellowstone Wild Gallery is going out of business • TBD—544 East Main—formerly Heeb’s – building improvements underway • TBD—19 South Willson—formerly Barley & Vine • TBD—411 East Main—Formerly Knife Bistro • TBD—402 E Main St Suite 3— formerly The Montana Scene Discussion and Decision Items New Program Discussion The approved BID FY21 budget has $20,000 allocated for a new program. During the budgeting process for FY21, piloting alley snow removal or sidewalk cleaning services ranked as the top two preferences. Previous potential new programs discussed at prior board meetings included a dedicated downtown officer, district wide wireless internet, data collection and robust district marketing. The board began discussing the options and felt that the amount of money for a one-time snow removal pilot is not the best use of funds at this time. This discussion will continue at the February board meeting. Meeting was adjourned at 1:05pm January 2021 BID Finance Report APPROVED Y-T-D FY2021 FY2021Income BID Assessment 175,000$ 173,758.64$ BID Assessment--residualContract Income 17,000$ 7,083.30$ Interest Income 100$ 6.92$ Mobile Vending Fees 2,000$ -$ Flower Sponsorships 8,000$ 600.00$ Christmas Light Sponsorships 4,000$ 2,700.00$ Streetlamp Banners 9,000$ 6,300.00$ Other Income 20,727.48$ CDs Total Income 215,100$ 211,176.34$ Expenses Management Fee Partnership Administration 35,000$ 26,250.00$ District Manager 21,000$ 15,750.00$ Investements-CDs 20,727.01$ Total Expenses 56,000$ 62,727.01$ Payroll Expenses Maintenance Staff 37,500$ 23,566.00$ Taxes 3,300$ 1,987.03$ Work Comp 2,250$ 656.14$ Maintenance Staff--Garage 10,000$ 7,132.75$ Taxes 750$ 438.17$ Work Comp 750$ 229.88$ Total Payroll Expenses 54,550$ 34,009.97$ Programs ot Sidewalk Cleaning / Alley Snow Remo 20,000$ ntown Bozeman Association (DBA) Sup 25,000$ 18,750.00$ Christmas Lights 2,000$ 1,485.13$ Christmas Light Spider Repair 1,500$ 723.00$ Christmas Lights Storage 1,000$ 1,233.00$ New Banners 3,000$ Flower Expenses 24,000$ 23,249.45$ Flower Water 200$ 206.68$ Tree Purchases 2,000$ Marketing 2,500$ 2,500.00$ Maintenance Supplies $ 3,000 $ 2,497.36 Garbage Bags $ 2,625 $ 1,386.87 Miscellaneous Services Graffiti Supplies 1,125$ 420.15$ Graffiti Contracted Removal 4,500$ 1,594.00$ Mule Service & Fuel 1,500$ 599.89$ Truck Service & Fuel 2,100$ 1,788.11$ Truck-Mule Insurance 3,250$ 3,527.99$ Program Contingency 1,000$ Total Program Expenses 100,300$ 59,961.63$ Other Expenses Total BID Expenses 210,850$ 156,698.61$ NET ASSESSMENT INCOME 4,250$ 54,477.73$ Checking Account Balance 131,943.66$ Certificate of Deposit Balance -$ 31,802.31$ Total Cash On Hand Total 163,745.97$ Downtown BID March 2021 Finance Report APPROVED Y-T-D FY2021 FY2021 Income BID Assessment 175,000$ 173,758.64$ BID Assessment--residual Contract Income 17,000$ 12,749.94$ Interest Income 100$ 9.02$ Mobile Vending Fees 2,000$ -$ Flower Sponsorships 8,000$ 600.47$ Christmas Light Sponsorships 4,000$ 2,700.00$ Streetlamp Banners 9,000$ 9,500.00$ Total Income 215,100$ 199,318.07$ Expenses Management Fee Partnership Administration 35,000$ 26,250.00$ District Manager 21,000$ 15,750.00$ Total Expenses 56,000$ 42,000.00$ Payroll Expenses Maintenance Staff 37,500$ 26,895.00$ Taxes 3,300$ 2,433.69$ Work Comp 2,250$ 863.08$ Maintenance Staff--Garage 10,000$ 9,457.75$ Taxes 750$ 493.46$ Work Comp 750$ 229.88$ Total Payroll Expenses 54,550$ 40,372.86$ Programs ot Sidewalk Cleaning / Alley Snow Remo 20,000$ wntown Bozeman Association (DBA) Sup 25,000$ 18,750.00$ Christmas Lights 2,000$ 1,810.13$ Christmas Light Spider Repair 1,500$ 723.00$ Christmas Lights Storage 1,000$ 1,233.00$ New Banners 3,000$ Flower Expenses 24,000$ 23,249.45$ Flower Water 200$ 213.17$ Tree Purchases 2,000$ Marketing 2,500$ 2,500.00$ Maintenance Supplies $ 3,000 $ 2,740.33 Garbage Bags $ 2,625 $ 1,386.87 Miscellaneous Services Graffiti Supplies 1,125$ 420.15$ Graffiti Contracted Removal 4,500$ 1,594.00$ Mule Service & Fuel 1,500$ 645.44$ Truck Service & Fuel 2,100$ 1,823.10$ Truck-Mule Insurance 3,250$ 3,493.00$ Program Contingency 1,000$ 550.96$ Total Program Expenses 100,300$ 61,132.60$ Other Expenses Total BID Expenses 210,850$ 143,505.46$ NET ASSESSMENT INCOME 4,250$ 55,812.61$ Checking Account Balance 132,709.78$ Certificate of Deposit Balance -$ 31,802.31$ Total Cash On Hand Total 164,512.09$ Board Approved Project Expenses Downtown Plan Implementation 15,000$ -$ Total Project Expenses District Manager’s Report Business Improvement District Board March 2021 Downtown Plan Projects Here are some updates regarding other projects proposed in the 2019 Downtown Plan. Bozeman Creek—The Downtown Partnership partnered with Mountain Time Arts to identify opportunities to enhance and improve Bozeman Creek. Their initial work was completed by Intrinsik and partially funded with a Downtown URD Technical Assistance Grant. MTA has created a project website that will be updated as more work is completed: https://mountaintimearts.org/see-bozeman-creek Part One has been completed and the decision to move forward with Part Two has been placed on hold until both organizations have filled their Executive Director positions. Soroptomist Park—The Downtown Partnership partnered with the MSU CATS program in the fall of 2020 to have a senior-level landscape design class and a stream restoration ecology class develop improvement concepts for Soroptomist Park. The final report can be found on the downtown website. https://downtownbozeman.org/uploads/MSU_SoroptimistBozemanCreek_Report_sm.pdf Alley Improvements—The Downtown Partnership partnered with DHM Design to develop a final preferred concept design plan for the alley next to the Bridger Park Garage between North Tracy and North Black. The final report can be found on the downtown website. https://downtownbozeman.org/uploads/2020-11- 12_Bozeman_Alleyways_-_Report_Reduced.pdf Transportation & Mobility Analysis—The Downtown URD board approved the scope of work with Sanderson Stewart at their June board meeting. The SOW will provide analysis and recommendations associated with the transportation-related improvements in the 2019 DBIP. The deliverables will be shared with City of Bozeman and MDT for agency review. Structured Parking Planning—The consulting team is researching options to install simple decks above existing surface lots as a simpler more affordable way to create more spaces. This scope of work is scheduled to be completed in March. City Parking Policy Updates—The city held multiple parking engagement sessions over the past couple of months. At the April 27th City Commission meeting, the Economic Development staff will provide a presentation of the conversations. To view past meeting recordings and information on upcoming sessions: https://www.bozeman.net/government/parking/parking-engagement-hub The ”Park BZN” app is live and allows users of the garage to register their cars from their phone rather than visiting a pay station in the garage. Downtown Plan UDC Recommendations- No changes will be proposed for the downtown district during the Spring 2021 edits to the UDC related to building height. More details can be found on the City of Bozeman UDC Community Platform here: https://www.bozeman.net/government/planning/udc-discussions Homeless Working Group Members of the group currently are made up of Emily Cope, Chris Naumann, Susan Gregory (Bozeman Public Library), Susan Neubauer (Fresco Café owner), Amy Kirkland (Altitude Gallery owner), Erica Brubaker (Wild Joes Coffee owner), Marek Ziegler (Bozeman PD), and Heather Grenier (HRDC). The first version of the business resource toolkit was sent out to downtown property and business owners on November 11th. This toolkit will be revised as new resources and information become available. Emily Cope and Amy Kirkland met with Jeff Mihelich on January 12th. Jeff shared his experiences of working in Ft. Collins and offered an idea of piloting a program over the summer of having downtown resource officers who would develop relationships with all business/property owners and individuals who may be experiencing homelessness or mental health concerns. The resource officers would be available for anyone to contact if they are experiencing a situation with individuals downtown that does not require police presence. The next steps of this pilot program will be conversations surrounding funding sources and logistics of managing the program. Downtown Bozeman Partnership/COB Updates • Executive Director hiring status update • Bill Stoddart has resigned from the URD board. The online application is available now on the City of Bozeman website. This is a non-voting position and the term is through June 30, 2022. Maintenance Program Update Currently we have one part-time general maintenance employee (Mike), one weekend general maintenance employee and one part-time garage maintenance employee (Trish). Below are the maintenance statistics comparing the year-to-date figures from this year (FY21) to the corresponding stats from last year (FY20). FY2020 Y-T-D FY2021 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1696 212 2132 266 +436 Recycling Emptied 412 52 488 61 +76 Graffiti Removed 218 27 343 43 +125 Building Projects Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant use and 2 floors of offices. Construction began October 2018. See https://www.theosbornebozeman.com/ Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner-occupied housing. Under construction. Village Downtown 30 new residential condo units and 9 single-family lots are under review by the City. AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. Under construction. East End Flats (240 East Mendenhall) 6-story mixed use project. Development review completed and final site plan approved. Carin Townhomes (northwest corner of W Beall & N Grand)—5 townhome condos currently under construction. North Central (20 North Tracy)—Mountain View & Medical Arts buildings, phased master site plan development proposing a total of 9 new mixed-use buildings, associated parking, open space and infrastructure. Application submitted. New Businesses • Stretch Lab—23 South Willson—formerly The Art Shoppe • Hooked Sushi—119 E Main St—formerly Montana Fish Co.—OPEN • Tanoshii—113 East Main—formerly Corx—renovations underway • Smoke, Fire & Coal—303 East Main—formerly Fire Pizza—OPEN • Sotheby’s International Realty—424 E Main-- formerly Sage Spa—renovations underway • TBD—27 East Main—formerly Crossroads—to be redeveloped as a restaurant(s) • TBD—441 East Main—formerly Coqui Coffee • TBD—137 East Babcock—formerly Gallatin Laundry • TBD—424 East Main—Yellowstone Wild Gallery is going out of business • TBD—544 East Main—formerly Heeb’s – building improvements underway • TBD—411 East Main—Formerly Knife Bistro • TBD—402 E Main St Suite 3— formerly The Montana Scene • TBD—South Willson—formerly Barley & Vine