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Home My WebLink AboutAdvisory Board Materials 3-23-2021Page 1 of 2 Director’s Report March 23, 2021 STREAMLINE: MDT Grant Application: The MDT Grant application for FY2021-2022 was submitted for $1,259,039 in 5311 Operating funds and $109,193 in TransAde (State) funds. The Capital Grant was also submitted, that included three transit style buses and one Galavan bus. The final prioritization from the TAC was to list the transit style buses as 1, 2, and 4; the Galavan bus was ranked 6, and minivans for REACH, Inc. were ranked as 3 and 5. COVID-19: Early in February the CDC issued an order requiring that masks be worn on public transit, the President then signed it, making it a federal law. Additionally, the TSA issued a security directive regarding implementation. First, is communicating that requiring a mask is a federal law and the next two requirements are how the drivers are to handle it if a passenger refuses to wear a mask and to develop procedures that address a refusal. It is also worth noting that the TSA has the ability to impose civil fines on individuals, particularly if there are threats made to the driver or transit property. Redesign Streamline 2020: The contract with Transportation Management & Design, Inc. (TMD) has been extended in order to create easy-to-read and understand route schedules and maps for the public. In the meantime, a comprehensive bus stop audit has been completed, the new stops identified, and the routes are being timed at various times of the day to account for traffic fluctuations. Also recommended in the Transit Development Plan is the installation of new bus stop signs for better access and clear communication of the service. Fleet Condition: Major Takeaways: The 4 El Dorado “Easy Rider” transit buses are expected to be delivered in early April. They will need to be inspected by MDT before we can do anything with them. The buses will also need to be wrapped, so in the meantime they will be used for training purposes until they are ready to be put on a route. At this moment, there are eight buses in good status, just enough to cover all the routes at the peak times. Page 2 of 2 Director’s Report (continued) March 23, 2021 GALAVAN: COVID-19: The Governor announced that the COVID-19 vaccinations will be available to all Montanans over the age of 16 starting April 1st. Several of the bus drivers have already been fully immunized. The additional safety protocols, such as having the buses professionally cleaned/disinfected every weekend, providing access to hand sanitizer, and requiring face masks are still in place, and driver barriers have been installed on all the Galavan buses. Presentations to Funders: Soon grant proposals to Gallatin County, Area IV Agency on Aging, and potentially others will be submitted, and followed with presentations for each. I invite anyone interested to attend and show Board support for Galavan. These funding sources are critical to the Galavan budget and it is our opportunity to make the case of how important Galavan is to those who rely on our services and to their families. The presentation to Area IV Agency on Aging is scheduled for Thursday, May 13th, the format of the meeting is yet to be determined but I will keep you posted. Jan/Feb Rides: Galavan added 28 new customers and provided 2,790 rides in 45 days; during the same period last year 3,901 rides were provided. More ride requests and new customers are added regularly, so we are scheduling more drivers, as needed, to provide essential rides for residents of Bozeman, Belgrade, and Three Forks. Fleet Condition: Major Takeaways: There are two buses in for minor repairs and one waiting for some significant repairs once a spare bus is available. Many of the other buses have been in and out for maintenance on the wheelchair lift, brakes, tire rotations, etc. Overall, the fleet is in good condition and there are two minivans that can be used if necessary. Galavan Fleet Status 3/18/2021 Bus #Year Make Passengers Ending Mileage Useful Life Mechanical Status In Service as of 6/30/20 Good / Fair / Down G8 2002 Chevy 16 pass 227,018 7 Years Down - Suspected Exhaust Leak NO G12 2006 International 22 pass 40,577 7 Years Good - Used for Headstart Fieldtrips NO G13 2008 Chevy Uplander 7 pass 122,443 7 Years Good - Minivan can be used as spare or admin vehicle NO G15 2009 Dodge Sprinter 14 pass 234,513 8 Years Fair - Needs to go to Mercedes in Billings YES G16 2011 Freightliner 17 pass 202,815 8 Years Down - At Shop for Block Heater and Windshield NO G17 2013 Ford E-450 12 pass 142,279 7 Years Down - At Shop for Heater NO G18 2014 Ford E-450 12 pass 194,826 7 Years Good YES G19 2017 Ford E-450 13 pass 58,762 7 Years Good YES G20 2017 Ford E-450 13 pass 71,403 7 Years Good YES G21 2019 Ford E-450 13 pass 14,309 7 Years Good YES G22 2019 Ford E-450 13 pass 21,774 7 Years Good YES G23 2019 Ford E-450 13 pass 27,329 7 Years Good YES G24 2017 Dodge Minivan 7 pass 14,082 7 Years Good - Minivan can be used as spare or admin vehicle NO Streamline Fleet Status 3/18/2021 Bus #Year Make Passengers Ending Mileage Useful Life Mechanical Status In Service as of 6/30/20 Good / Fair / Down S2 2007 International 23 pass 269,499 8 Years Down -NO S5 2007 International 23 pass 297,575 8 Years Fair - Spare Only (Weak Motor)NO S11 2012 ICRP 23 pass 228,802 8 Years Good YES S12 2012 ICRP 35 pass 229,555 8 Years Good YES S13 2013 General Coach 35 pass 212,094 8 Years Scrapped - Parts Bus NO S14 2013 General Coach 23 pass 225,349 8 Years Good YES S15 2013 General Coach 23 pass 214,136 8 Years Down - Waiting for the engine from S13 NO S16 2016 GILLIG 26 pass 163,292 10 Years Good YES S17 2016 GILLIG 26 pass 155,065 10 Years Good YES S18 2017 IC Bus 40 pass 113,728 10 Years Good YES S19 2017 ARBOC 24 pass 51,006 10 Years Good NO S20 2017 ARBOC 24 pass 43,240 10 Years Good YES Operating Percent of Capital Actual FUND REVENUES Budget Actual YTD Budget Actual YTD FYE 6/30/20 MDT Capital Grants (Vehicles)$$$55,128 $ MDT - COVID-19 254,921 212,024 MDT-TransAde 163,789 163,789 100.00%210,717 Title III Revenue 21,400 10,700 50.00%21,400 Local Revenue:- Friends of Galavan 3,500 7,500 214.29%3,500 Gallatin County 80,000 40,000 50.00%78,500 City of Bozeman 129,000 0 0.00%122,183 City of Belgrade 10,000 0 0.00%10,000 United Way 10,000 0 0.00%5,000 Rider Donations 15,000 2,083 13.89%4,884 Contributions 2,000 2,875 143.75%2,655 Contract Income-Headstart 300 0 0.00%0 Contract Income-Family Promise 5,000 0 -0 Smyth Trust/Misc Investment Income 10,500 0 0.00%11,053 Insurance Proceeds 0 3,749 6,422 Storage Space Rental Income 5,000 0 0.00%5,596 Streamline Paratransit Contract 127,411 50,750 39.83%101,500 TOTAL REVENUE $582,900 $536,366 92.02%$55,128 $795,434 FUND EXPENSES $$$$ Salaries and Fringe Benefits 391,400 250,385 63.97%349,499 HRDC Admin.Cost Allocations 55,000 25,964 47.21%44,028 Gas and Oil 55,000 22,374 40.68%42,980 Repairs and Maintenance 40,000 30,519 76.30%0 36,685 Insurance 18,000 0 0.00%20,008 Bus Barn Operating Costs 5,000 3,805 76.11%5,898 Travel and Training 2,500 1,237 49.47%411 Advertising/PR 1,500 985 65.70%457 Supplies 3,500 3,301 94.32%4,134 Cleaning 0 21,900 -12,150 Communications 4,500 2,004 44.54%6,090 Audit 1,000 309 30.89%1,386 Other (incl RM Software)5,000 3,605 72.11%11,145 Equipment-Other 500 10,800 2160.00%21,839 413 Equipment-Vehicles 0 0 64,857 0 TOTAL EXPENSES $582,900 $377,189 64.71%$86,696 $535,284 Operating Suplus/(Deficit)0 159,178 (31,568)260,150 Match Obligations/Capital Outlays (10,000)(31,568)(7,127) City of Bozeman Capital Investment 0 Total excess/(deficit)(10,000)253,023 GALAVAN - EMILY SMYTH TRUST DONATION Beginning net assets 276,869 23,846 (as of 2/28/2021) BUDGET Ending net assets 266,869 276,869 CASH IN BANK 146,196.07 INVESTMENT ACCOUNT - STIFEL 627,894.71 - 4%LOAN RECEIVABLE - SHERWOOD APTS INC.128,633.73 5,500 4.2%LOAN RECEIVABLE - HOME CORP (W. BABCOCK APTS)163,511.19 5,000 1,066,235.70 10,500 *Footnote: MDT TransAde Grant is on a reimbursement basis with MDT payments received quarterly (estimates may be used) GALAVAN BUDGET VS. ACTUAL COMPARISON July 1, 2020 through February 28, 2021 (66.67%) 3/18/2021 G:\Shared drives\Galavan Management\GLVN_Docs\Sunshine\Advisory Board\Budget to Actuals\FY2020-2021 BTA\2021.02 BTA\02 - 032+036 Aug BudgetActuals 21-22 Operating MSU Percent of Capital Actual FUND REVENUES Budget Actual YTD Daytime Latenight Saturday Livingston Bridger Sunday Shuttle Budget Actual YTD FYE 6/30/20 MDT Capital Grants (Vehicles)$$$ MDT-5311 Capital Grant (Replace Engines)0 - MDT-COVID-19 23,235 822,440 822,440 693,554 MDT-5311 Operating Grant 1,236,777 0 *0 0.00%696,669 AARP Commuinity Challenge Grant 0 9,080 9,080 -- Local Revenue:0 -- MSU-Livingston/Saturday 85,000 42,500 21,250 21,250 50.00%135,000 MSU-Additional Hour (Evening)27,000 13,500 13,500 50.00%26,667 Associated Students of MSU 164,500 87,454 87,454 0 53.16%138,556 ASMSU-Late Night Service 30,000 30,000 0 30,000 100.00%30,000 Bozeman Health 10,000 0 -10,000 Contract Income - Bridger/Bohart 41,000 0 0 0.00%32,625 Contract Income - Reach 60,000 0 0 0.00%30,000 City of Bozeman 300,000 0 0 0 0.00%150,000 City of Belgrade 8,000 0 0 0.00%10,000 Contributions 1,000 20 20 0 2.00%1,305 Redesign Streamline 2020 Match 0 0 0 -0 0 Advertising Revenue 2,000 0 0 0.00%0 Insurance Proceeds 1,000 1,000 4,943 Investment Income/Other 0 60 60 -0 Storage Space Rental Income 14,000 0 0 0 0 0 0 0.00%14,200 In-Kind Donations (DTC space/Dispatcher)0 0 0 -0 TOTAL REVENUE 2,002,512 $1,006,054 $933,554 $30,000 $21,250 $21,250 $0 0 $0 50.83%0 $1,973,519 FUND EXPENSES $Daytime Latenight Saturday Livingston Bridger Sunday MSU Shuttle Transportation Dev. Plan (TDP)0 0 24,298 0 Contract Services Karst Stage, Inc.863,100 558,598 420,503 19,574 55,315 48,408 0 14,799 0 64.72%777,996 Paratransit Contract (Galavan)127,411 50,750 50,750 39.83%101,500 Reach 60,000 0 0 0.00%30,000 ASMSU Monitors 15,000 0 0 0.00%1,680 Mystery Rider Contract 8,000 4,032 4,032 50.40%8,064 Salaries and Fringe Benefits 150,000 92,925 92,925 61.95%124,490 HRDC Admin.Cost Allocations 82,000 39,692 39,692 48.41%63,560 Gas and Oil 188,000 56,787 44,931 2,114 4,389 4,044 0 1,310 0 30.21%116,681 Repairs & Maintenance 250,000 104,076 83,172 3,639 8,109 6,964 0 2,192 0 41.63%0 175,856 Insurance 145,000 70,322 51,335 7,032 5,626 4,923 0 1,406 0 48.50%77,717 Bus Barn Operating Costs 13,000 10,577 10,577 81.36%16,271 Parking Garage Cleaning 15,000 17,879 17,879 119.19%13,317 Travel and Training 8,000 1,924 1,924 24.05%2,560 Advertising/PR 40,000 25,847 20,028 1,400 2,014 1,763 0 641 0 64.62%70,474 Supplies 5,000 8,639 8,639 172.78%5,069 DTC Space/Dispatcher (Donated In-Kind)0 0 -0 Communications 8,000 4,853 4,853 0 0 0 0 0 0 60.66%9,681 Audit 2,000 490 490 24.50%2,080 Other 2,000 275 275 13.74%473 Equipment-Other 1,000 12,783 12,783 1278.32%3,366 Equipment-Vehicles 0 0 0 0 -23,419 Equipment-Vehicle Wraps 0 0 0 -0 GPS/Fixed Route Software 20,000 7,288 7,288 36.44%21,826 Bus Shelters/Street Furniture 0 0 0 -0 TOTAL EXPENSES $2,002,511 $1,067,738 $872,077 $33,759 $75,452 $66,102 $0 20,348 $0 53.32%24,298 $1,646,080 Operating Surplus/(Deficit)1 (61,684)*61,477 (3,759)(54,202)(44,852)0 (20,348)0 (24,298)327,439 Match Obligations/Capital Outlays (40,000)(24,298)(2,780) Total surplus/(deficit)(39,999)324,659 Beginning net assets 639,843 315,184 Ending net assets $599,844 $639,843 *Footnote: MDT 5311 Operating Grant is on a reimbursement basis with MDT payments received quarterly (estimates may be used) STREAMLINE BUDGET VS. ACTUAL COMPARISON July 1, 2020 through February 28, 2021 (66.67%) 3/18/2021 G:\Shared drives\Galavan Management\GLVN_Docs\Sunshine\Advisory Board\Budget to Actuals\FY2020-2021 BTA\2021.02 BTA\02 - 032+036 Aug BudgetActuals 21-22