HomeMy WebLinkAbout02-19-20 BID Minutes
Downtown Business Improvement District
Board Meeting Minutes
February 19, 2020
Attending: Jolee Barry, Eric Bowman, Ileana Indreland, Erik Nelson, Eric Sutherland, Emily
Cope, Chris Naumann, Chris Mehl, I Ho Pomeroy
Absent: Mike Basile, Susan Neubauer
Public Comments: Chris Mehl gave comment that he enjoyed his one month with the BID as
the commissioner liaison and thanked the BID board for their time and commitment.
Minutes
ACTION: Jolee Barry moved to approve the November and January minutes as
presented.
Eric Bowman seconded the motion.
All voted in favor.
Finance Report
The finance report was provided but not discussed.
Executive Directors Report
The executive directors report was provided but not discussed.
Maintenance Program Update
Currently we have one part-time general maintenance employee (Mike Grant), one weekend
general maintenance employee and one part-time garage maintenance employee (Trish).
Below are the maintenance statistics comparing the year-to-date figures from this year (FY20)
to the corresponding stats from last year (FY19).
FY2019 Y-T-D FY2020 Y-T-D
Total Ave/mnth Total Ave/mnth Difference
Trash Emptied 1465 209 1572 225 +107
Recycling Emptied 326 47 365 52 +39
Graffiti Removed 116 17 198 28 +82
Building Project Updates
Armory Hotel projected opening in April 2020.
Osborne Building (233 East Main) 4-story mixed use building with 2 floors of restaurant
use and 2 floors of offices. Construction began October 2018. See
https://www.theosbornebozeman.com/
“OSM” Building 5 story mixed use building proposed on southwest corner of Babcock
and Wallace—construction began Spring 2019.
One 11 Lofts (corner of North Willson and West Lamme) 50-unit apartment building with
53 parking spaces. Construction began spring 2019.
Merin Condos (on North Bozeman across from Dave’s Sushi) 28 units of owner-
occupied housing. In Final Site Plan review. Demolition of the site was recently
completed.
Village Downtown 30 new residential condo units and 9 single-family lots are under
review by the City.
AC Hotel (5 East Mendenhall) 6 story 140 room full-service hotel. In development review.
East End Flats (240 East Mendenhall) 6-story mixed use project. In development review.
Deviation for stream setback improvements to be considered by the CC on 2-
Veranda Apartments (111 South Church) proposed new construction of 6 units.
New Businesses Update
• Good Food Company—229 East Main—restaurant to open in Osborne Building
• Blackbird Kitchen—140 East Main—formerly C. Moose—expansion to open early
2020
• Red Sugar Dim Sum—33 West Main—formerly Bisl—NOW OPEN
• Tanoshii—113 East Main—formerly Corx—renovations underway
• TBD—33 South Willson—formerly Delicious Bakery
• TBD—19 South Willson—formerly Barely & Vine
• Barely & Vine—24 North Tracy—relocating to soon-to-be former Starky’s
• TBD—544 East Main—formerly Heeb’s
• TBD—2 East Main—former Miller’s Jewelry location
• TBD—9 East Main—formerly Sassy Sisters
Planning Updates
In this section, I will provide update about several ongoing City planning processes.
Community Plan (City Growth Policy) Update
Consultants: Logan Simpson (Ft. Collins)
Update: The Planning Board has decided to spend more time revising the draft
plan so the February 10th City Commission presentation will be rescheduled to a
later date.
https://www.bozeman.net/city-projects/bozeman-community-plan-update
Community Housing Action Plan
Consultants: Navigate, LLC Workforce Housing Solutions
Update: The City Commission completed their review of the Community Housing
Action Plan on Monday January 13, 2020. Initial UDC edits will be considered in
October 2020.
https://www.bozeman.net/city-projects/community-housing-action-plan
https://www.bozeman.net/city-projects/community-housing-needs-assessment
FEMA Floodplain Map
Next Steps: The final draft map will be released in 2nd quarter of 2020. The City
then has 180 days to amend its floodplain regulations to incorporate the new
maps. The new regulatory floodplain map would become effective by the
beginning of 2021.
North Black Pocket Park
Construction of the North Black Pocket Park in southwest corner of Black Lot public parking lot
is nearly complete. The project includes three elements: new pocket park; relocated Black Lot
egress; and new streetscape including sidewalk, streetlamps, and trees. Landscaping
installation will take place Spring 2020.
MDT Rouse Project
Negotiations continue with Montana Department of Transportation to have downtown
streetlamps installed along Rouse Avenue between Main and East Lamme Streets next summer
when MDT completes the Rouse reconstruction project. MDT’s general contractor, Missouri
River Construction, has agreed to contract with the URD directly for the installation of the
streetlamps and related electric infrastructure. TD&H is completing the final engineering and
cost estimates.
Downtown Plan Progress Report
Staff is finalizing a report outlining all the recommended actions in the 2019 Downtown
Bozeman Improvement Plan. The report will also identify the next steps being considered and
taken.
Discussion and Decision Items
2020 BID Renewal Updates
The board began by talking about concerns that have been brought to their attention by property
owners in the BID and discussions from the BID special meeting that was held on February 18th.
It was discussed that the roles of the BID manager and board need to be clearly defined and
those positions need to be held accountable. The board believes there needs to be a solution of
how to stay informed and involved in projects happening in downtown and how to properly notify
property owners of these items. The board said if they are armed with the information, they can
be a resource that property owners can reach out to and the board can bring topics of concerns
to the board for further consideration and feedback. The board stated they would like to be
better informed of ongoing projects of the URD and be involved with their work plan and budget
before it becomes a final draft. Chris Naumann shared that he and Emily Cope have worked on
compiling a progress report of all projects listed in the DBIP and is happy to share once the
URD has provided their comments on the draft. The board said they want to switch from a
reactive approach to a proactive approach. The board acknowledged that Chris Naumann has
many roles within the DBP organization as the manager for both the URD and BID, and the
Executive Director of the DBP. The board stated that some property owners feel like they are
being filtered out. The board stated it would be helpful to have a notice of upcoming meetings
with topics that would be important to downtown property owners. Board also stated it would be
helpful to have a joint meetings with the URD, for the chair and Chris Naumann to meet in
between monthly board meetings, and to increase the number of monthly BID board meetings.
Eric Bowman and Chris Naumann decided that they will meet after the board meeting to make a
framework of a plan moving forward.
Erik Nelson stated that if the BID board takes on an advocacy role it should advocate for topics
pertaining to public domain and the overall health of downtown, not narrowed down to a specific
project or idea.
The board stated there needs to be better procedure and guidelines regarding BID Board
appointments. Along with this, Chris Naumann mentioned the board should consider changes to
the bylaws and mission statement to better outline these topics.
Chris Mehl added that if the BID board were to take on an advocacy role for the downtown
property owners in the BID that is does raise concerns and that the BID should be an
informational clearing house.
Petition Status
Chris provided a handout showing the tracking of petition status for the BID and number of
contacts to property owners. The renewal petition count was 49%.
Renewal Timeline
Chris provided a handout showing a rough outline of the timeline for the renewal of the BID
showing if it were to be pushed out by one or two months. The board agreed that the timeline
should be adjusted and pushed back two months to allow more time to collect petitions.
Public Comment
Andy Holloran from HomeBase Partners gave public comment that they have invested $160
million in development downtown. He said they are huge supporters of downtown, they follow
the NCOD, DBIP, and other rules. He stated that HomeBase has never applied for a grant
through the URD. He stated he doesn’t want the Merin to be in the BID and asked for
clarification on how the boundary of the BID was decided. He stated he thinks the BID boundary
should be the same as the B3 zone. He stated that he feels the DBP, BID and URD are not
advocates for him.
Lauren Cummings from HomeBase provided public comment stating she believes if the BID
board decides to take on an advocacy role for the property owners in Downtown Bozeman, that
they may only be a voice for a minority of the owners.
The board acknowledged Andy’s comments and thanked him for his contributions to downtown.
The board commented that all of their decisions have been with intention to protect the
prosperity of downtown and with the best interest of representing downtown property owners.
Meeting was adjourned at 1:30 pm
APPROVED Y-T-D
FY2020 FY2020
Income
BID Assessment 126,000 126,000
Contract Income 17,000 8,500
Interest Income 100 231
Mobile Vending Fees 1,750 300
Flower Sponsorships 9,000 600
Christmas Light Sponsorships 4,500 4,200
Streetlamp Banners 10,000 7,800
Other Income - 984
Total Income 168,350$ 148,615$
Expenses
Management Fee 79,560 59,670
Total Expenses 79,560$ 59,670$
Payroll Expenses
Maintenance Staff 25,000 20,565$
Taxes 2,200 1,687$
Work Comp 1,500 705$
Maintenance Staff--Garage 10,000 7,001$
Taxes 750 468$
Work Comp 750 304$
Total Payroll Expenses 40,200$ 30,730$
Programs
Christmas Lights 2,000 1,092
Christmas Light Spider Repair 1,500 47
Christmas Lights Storage 1,000 969
New Banners 3,000 3,025
Flower Expenses 22,000 21,126
Flower Water 150 94
Tree Purchases 1,500 288
Marketing 2,500 -
Maintenance Supplies 2,000 1,876
Garbage Bags 1,750 816
Graffiti Supplies 750 506
Graffiti Contracted Removal 3,000 -
Mule Service & Fuel 1,000 1,505
Truck Service & Fuel 2,000 876
Truck-Mule Insurance 3,250 3,255
Total Program Expenses 47,400$ 35,475$
Total BID Expenses 167,160$ 125,875$
NET ASSESSMENT INCOME 1,190$ 22,740$
Checking Account Balance 83,335$
Certificate of Deposit Balance 52,158$
Total Cash On Hand Total 135,493$
Board Approved Project Expenses
BID Renewal Process 2,500 1,772
BID Garage Storage Fence 2,040 2,040
Downtown Plan Implementation 15,000 -
Total Project Expenses 15,000$ 3,812$
Renewal Timeline Extended
2020 Downtown BID Renewal Timeline
2020 Lifespan: July 1, 2020 through June 30, 2030
BID Board Resolution to create/annual
assessment amounts
Petitions and Board Resolution Submitted to
Karen
CC Res of Intent packet deadline
CC Resolution of Intent to Re-Create BDBID
(consent)
Res of Intent Notice mailing
Protest period begins
1st Public Legal Notice published in Chronicle
2nd Public Legal Notice published in Chronicle
Protest period ends
CC Res to Create packet deadline
CC Resolution to Re-Create BDBID Public
Hearing- Ordinance to Re-Create
provisional adoption
BID Board meeting to review draft FY2021 budget
CC Ord to Re-Create 2nd reading packet deadline
CC Ordinance to Re-Create 2nd reading
(consent)
BID Board approval of FY2021 work plan and
budget
Board approved BID FY2021 work plan/budget
submitted to Kristin
Ord to Re-Create in effect
CC FY2021 BID Work Plan and Budget
presentation
If the BID has not been re-created by August
11, 2020:
• District will be dissolved
• Board will be disbanded
• Funds will revert to the City
Original Timeline
Feb 19th
Feb 20th
Feb 27th
Mar 9th
Mar 13th
Mar 15th
Mar 15th
Mar 22nd
Mar 30th
Apr 2nd
Apr 13th
Apr 15th
Apr 16th
Apr 27th
May 20th
May 21st
May 27th
June 1st
1 Month Delay
Mar 19th
Mar 20th
Mar 27th
Apr 9th
Apr 13th
Apr 15th
Apr 15th
Apr 22nd
Apr 30th
May 2nd
May 13th
May 15th
May 16th
May 27th
June 20th
June 21st
June 27th
TBD
2 Month Delay
Apr 19th
Apr 20th
Apr 27th
May 9th
May 13th
May 15th
May 15th
May 22nd
May 30th
June 2nd
June 13th
June 15th
June 16th
June 27th
July 20th
July 21st
July 27th
TBD
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